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HARNETT COUNTY BOARD OF COMMISSIONERSMinutes of Regular MeetingJune 5, 2017The Harnett County Board of Commissioners met in regular session on Monday, June 5, 2017, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina.Members present:Gordon Springle, ChairmanJoe Miller, Vice ChairmanBarbara McKoy, CommissionerHoward Penny, Commissioner Abe Elmore, CommissionerStaff present:Joseph Jeffries, County ManagerPaula Stewart, Deputy County Manager Dwight Snow, County AttorneyKimberly Honeycutt, Finance OfficerMargaret Regina Wheeler, ClerkChairman Springle called the meeting to order at 9:00 am. Commissioner Penny led the Pledge of Allegiance and invocation. Chairman Springle called for additions and deletions to the published agenda. Commissioner Elmore moved to approve the agenda as published. Vice Chairman Miller seconded the motion, which passed missioner Elmore moved to approve the following items listed on the consent agenda. Commissioner Penny seconded the motion, which passed unanimously.Minutes: May 15, 2017 Regular Meeting April 25, 2017 Work Session April 17, 2017 Special Session Budget Amendments:429 Highland Middle School Code331-8300-480.90-03Interfund Transfer Capital 49,883 increase331-8300-480.47-62Contingency 49,883 decrease433 Medical InsuranceCode906-9802-410.21-06Payment of Claims 1,500,000 increase906-0000-353.98-02Capital Reserve1,500,000 increase434 Public UtilitiesCode546-9100-431-45-01Construction 3,338,949 increase546-9100-431-45-80Contingency 186,832 increase546-0000-389-50-00HCDPU 3,525,781 increase435 Public Utilities Code531-9000-431.90-94West Central Transmission 3,525,781 increase531-0000-399.00-00Fund Balance Appropriated 3,525,781 increase440 TransportationCode110-4650-410.11-00Salaries & Wages 1,704 increase110-4650-410.11-05Salaries & Wages overtime 500 increase110-4650-410.12-00Salaries & Wages part time 5,500 increase110-4650-410.21-05Employee Clinic 75 increase110-4650-410.22-00FICA Tax expense 902 increase110-4650-410.23-00Regular Retirement 620 increase110-4650-410.60-31Supplemental Retirement 2,200 increase446 WIOA Adult ProgramCode234-7410-465.41-11Telephone & Postage 751 decrease234-7410-465.58-01Training & Meetings 618 decrease234-7410-465.58-14Travel 501 decrease234-7410.465.11-00Salaries & Wages 1,470 increase234-7410.465.23-00Retirement 400 increase447 WIAO Youth ProgramCode234-7405-465.58-01Training & Meetings 100 decrease234-7405-465.11-00Salaries & Wages 100 increase450 WIOA Dislocated WorkerCode234-7411-465.30-22Reimbursement no cost 1000 decrease234-7411-465.11-00Salaries & Wages 720 increase234-7411-265.23-00Retirement 280 increase452 IT DepartmentCode110-4900-410.11-00Salaries & Wages 630 increase110-4900-410.22-00FICA Tax Expense 50 increase110-4900-410.23-00Retirement Expense 48 increase110-4900-410.26-08Workers Compensation 7 increase110-4900-410.60-53Dues & Subscription 735 decrease454 Sheriff DepartmentCode110-5100-420.11-06Comp time payout 2,300 increase110-5100-420-11-07Overtime ATF 800 increase110-5100-420.11-10Holiday payout 1,250 increase454 Sheriff Department continuedCode110-5100-420.11-13Vacation payout 17,000 increase110-5100-420.23-00Regular retirement 7,950 increase110-5100-420.12-00Salaries part time 20,000 increase110-5100-420.64-25Books & publications 5,000 increase110-5100-420.43-16Maint. & Repair 2,000 increase110-5100-420.23-05LEO Supplement 26,000 decrease110-5100-420.23-02LEO Retirement 16,300 decrease457 Airport Capital ReservesCode301-8300-406-90-03Capital Project 77,938 increase301-0000-378-00-00Residual Equity Transfer 77,938 increase458 Capital ReserveCode110-8701-490.90-05Capital Reserve 2,174,000 increase110-0000-313.30-09Medicaid Hold Harmless 2,174,000 increase466 Benhaven Elementary SchoolCode336-8300-480.47-30General Contractor 22,629,861 increase336-8300-480.45-21Architect Fees 5,400 decrease336-8300-480.47-40Geotechnical 50,000 increase336-8300-480.47-43Misc. Fees 71,273 increase336-8300-480.47-54Furniture 505,000 increase336-8300-480.47-62 Contingency 450,000 increase336-8300-480.47-55Technology & Comp 300,000 increase336-8300-480.47-59Media Center Materials 215,000 increase336-8300-480.47-61Kitchen Materials 25,000 increase336-0000-389.54-39Special Revenue 25,350,094 increase336-0000-389-43.25Article 46 Sales Tax 1,109,360 decrease 467 Social Services DepartmentCode110-7710-441.80-65Title IV Foster Care 250,000 decrease110-7710-441.80-70State Foster Home Funds 250,000 increase110-7710-441.80-50Day Care Subsidy 7,882 increase110-7710-441.80-25Medical Transportation 75,000 increase110-0000-330.77-03Foster Care IV 250,000 decrease110-0000-334.77-02Foster Care Sheriff 125,000 increase110-0000-399-00-00Fund Balance Appropriated 125,000 increase110-0000-330.77-04Day Care Subsidy 7,882 increase110-0000-330.77-08Medical Transportation 75,000 increase468 Emergency Services Code263-5251-420.60-33Materials & Supplies 4,300 increase263-0000-353.62-00Emergency Response 4,300 increase469 General FundCode110-4100-410.22-00Governing Body FICA 5 increase110-4150-410.11-00 Admin salaries & wages 35,446 increase110-4150-410.22-00Admin FICA 3,100 increase110-4150-410.23-00Administration Retirement 4,182 increase110-4150-410.23-01Admin Supp. Retirement 725 increase110-4155-410.11-00Legal Services 3,124 increase110-4250-410.11-00Human Resources Salaries 5,988 increase110-4300-410.11-00Board of Elections Salaries 5,304 increase110-4300-410.22-00Board of Elections FICA 3,028 increase110-4300-410.23-00Board of Elections Retirement 2,282 increase110-4300-410.23-01Board of Elections Supp. Retirement 155 increase110-4300-410.11-00Finance Salaries & Wages 145 increase110-4400-410.22-00FICA 500 increase110-4400-410.23-00Finance Retirement 8,192 increase110-4600-410.11-00General Services Salaries 2,016 increase110-4600-410.23-00General Services Retirement 1,331 increase110-4600-410.23-01General Services Sup. Retirement 25 increase110-4500-410.23-00 Tax retirement 2,253 increase110-4650-410.22-00Transportation FICA 250 increase110-4650-410.23-00Transportation Retirement 1,952 increase110-4700-410.11-00Public Buildings Salaries 23,410 increase110-4700-410.11-00Public Buildings FICA 2,112 increase110-4700-410.23-00Public Buildings Retirement 4,454 increase110-4800-410.11-00Register of Deeds Salaries 3,190 increase110-4800-410.23-00Register of Deeds Retirement 1,839 increase110-4900-410.11-00IT Salaries Wages 70,840 increase110-4900-410.22-00IT FICA 4,976 increase110-4900-410.23-00IT Retirement 7,915 increase110-4900-410.23-01IT Sup. Retirement 25 increase110-4910-410.11-00GIS Salaries & Wages 7,589 increase110-4910-410.23-00GIS Retirement 2,521 increase110-5100-420.23-00Sheriff Retirement 9,265 increase110-5101-420.23-00Sheriff Deputies 2,605 increase110-5101-420.23-02Sheriff Campbell Retirement 2,981 increase110-5104-420.41-11Sheriff Child Support Enforce. 1,781 increase110-5104-420.23-02Child Support Enforce. Retirement 1,242 increase110-5120-420.23-02Sheriff Jail Retirement LEO 2,361 increase110-5300-420.11-00Emergency Services Salaries 27,484 increase110-5300-420.23-00Emergency Services Retirement 3,040 increase110-5400-420.22-00EMS FICA 8,057 increase110-7210-465.23-00Development Services Retirement 2,119 increase110-7210-465.23-00Abandoned Manuf. Salaries 750 increase110-7210-465.11-00Abandoned Manuf. Retirement 151 increase110-7210-465.23-01Abandoned Manuf. 401 K 20 increase469 General Fund continuedCode110-7300-465.11-00Cooperative Extension Salaries 2,237 increase110-7300-465.22-00Cooperative Extension FICA 500 increase110-7300-465.23-00Cooperative Extension Retirement 241 increase110-7301-465.12-00Cooperative Extension CCR&R P/T 420 increase110-7324-465.23-01Cooperative Extension 401 K 15 increase110-7500-441-11-00Aging Salaries & Wages 5,453 increase110-7500-441.22-00Aging FICA 500 increase110-7500-441.23-00Aging Retirement 635 increase110-7501-441.11-00Aging Family Salaries 1,843 increase110-7501-441.23-00Aging Family Retirement 279 increase110-7510-441.11-00Aging RSVP FICA 147 increase110-7510-441.23-00Aging RSVP Retirement 306 increase110-7552-441.23-00Aging RSVP 401K 20 increase110-7552-441.23-01Nutrition for Elderly Salaries 1,906 increase110-7552-441-23-01Nutrition for Elderly Retirement 289 increase110-7700-441.23-00Social Services Retirement 3,695 increase110-8100-450.23-00Library Retirement 5,120 increase110-8200-450.23-00Parks & Rec Retirement 298 increase110-0000-399.00-00Fund Balance Appropriated 294,654 increase470 General FundCode531-9000-431.23-00Admin/CRS/Meter Retirement 300 increase531-9015-431.11-00Water Treatment Salaries 8,500 increase531-9020-431.23-01Wastewater Retirement 50 increase531-9021-431.23-00Wastewater Sup. Retirement 1,000 increase531-9021-431.23-01Wastewater South Harnett 900 increase531-9030-431.23-01Collections Retirement 1,500 increase531-0000-399.00-00Fund Balance Appropriated 450 increase472 Employee Health ClinicCode904-8902-410.11-00Salaries & Wages 2,100 increase904-8902-410.22-00FICA 200 increase904-8902-410.23-00Retirement 350 increase 904-8902-410.23-014Supplemental Retirement 75 increase477 General FundCode299-88600-480.45.22Issuance Cost 75,000 increase299-8600-480.90-03Interfund Transfer Capital 25,350,094 increase299-8600-480.32-16Contingency 6,404,575 increase299-0000-370.79-00Bond Process 29,500,000 increase299-0000-370.80-00Bond Premium 2,529,669 increase Harnett County General Services/Harnett Area Rural Transit System (HARTS) requested approval to purchase CTS Software for $42,265. This software will upgrade HARTS staff ability to provide efficient passenger scheduling and a more accurate platform for NCDOT/PTD required reporting and billing. No additional funding was requested, available expenditure will be out of current FY budget.Harnett County Health Director requested approval to establish/increase the following fees:NEW FEESCPT Code DescriptionRecommended ChargeJ3490 Unclassified Drug-IUD $900 (340b pricing billing to Medicaid $235)58300 Insertion of IUD $22558301 Removal/Reinsertion of IUD $25096161 Postpartum Depression Screening$ 13*ESTABLISH FEE INCREASEJ1725 17P (Maternal Health) $900The Board of Health approved to establish/increase these fees at their regular May 18, 2017 meeting. Harnett County Human Resources requested approval of Traveler’s Insurance to be the County’s property liability insurance carrier effective July 1, 2017. This should allow for substantial cost savings and the opportunity to obtain higher limits of coverage.Harnett County Information Technology Department requested adoption of the Electronic Records & Imaging Policy. The policy establishes guidelines and requirements governing the creation, maintenance, use and retention of County documents and to assign responsibilities for administering these functions.Harnett County Information Technology Department requested adoption of the Technology Use Policy. The policy establishes guidelines and requirements governing the acceptable use of County technology resources.Harnett County Public Utilities requested award of construction contract to Garney Companies, Inc. from Cary, NC in the amount of $7,746,739 for the West Central Transmission Project. The total project budget is estimated to be $8,509,216 with funding coming from HCDPU Reserves. (Attachment 1)Information Technology Director requested approval of special salary adjustment of 5% increase for Information Systems Admin/Assistant IT Director Lisa McFadden upon the completion her Master’s in Public Administration.Finance Officer requested approval of Resolution Declaring the Intent of the County of Harnett to reimburse itself for Capital Expenditures from the Proceeds of Tax-Exempt Obligations Expected to be Executed and Delivered in Fiscal Year 2018. This resolution allows the County to reimburse itself for any expenditures incurred in connection with the construction of the new audio/visual system at the Courthouse and the purchase of the new financial accounting software. (Attachment 2)Chairman Springle noted eleven-year old Mikayla Nathan of Spring Lake recently received honorable mention from the Food Lion Summers Without Hunger Design-a-Reusable-Bag Contest for kids. Mikayla was awarded a $500 food bank donation in her name.Period of up to 30 minutes for informal comments allowing 3 minutes for each presentationKris Nystrom of 391 Center Lane in Bunnlevel addressed the group regarding roads, education and student involvement.Susan Ware of 393 Ponderosa Trail in Cameron shared her concerns regarding the Harnett County Board of Adjustment and a recent application for a gunsmithing shop in a home in her community. She questioned the Board of Commissioner’s oversight over the Board given they appoint the members. Mrs. Ware said the Board of Adjustment stated they had no regard for the covenants of a community. Shewana McSwain, representing NCATSU, discussed the Expanded Food and Nutrition Education Program (EFNEP) located in Harnett County. She said the EFNEP impacts have been outstanding and will reach 1000 youth in 2017. Ms. McSwain distributed information about the program.Lonnette Marsh, M.Ed, representing NCA&TSU, stated A&T started funding a position in Harnett County to address pregnant teens and youth audiences in 2013. She said at that time they entered into an agreement that the County would assist with the funding of that position for three years. Mrs. Marsh asked the County to continue to fund the position at 50% (approximately $20,178). Penny Christman talked about improvements she feels are needed at the Ponderosa convenient site.Betty Murphy of Carolina Season said she feels the Board of Adjustment failed when they approved a gunsmithing shop in a home in her community. She also said the applicant threatened her. Commissioner Elmore moved to approve the appointments listed below. Commissioner Penny seconded the motion, which passed CC Board of TrusteesChairman Gordon Springle (nominated by Vice Chairman Miller) was appointed to serve on this Board for a term of four years expiring June 30, 2021.Clem Medley provided notice that due to his post retirement plans and activities he would not able to accept reappointment to the CCCC Board of Trustees.HISTORIC PROPERTIES COMMISSION BOARDDonna Johnson and Suzanne Prince (nominated by Vice Chairman Miller) were reappointed to serve on this Board for a term of three years expiring June 30, 2020.SOCIAL SERVICES BOARDBillie Bryant (nominated by Vice Chairman Miller) was reappointed to serve on this Board for a second term of three years expiring June 30, 2020.TRIANGLE SOUTH WORKFORCE DEVELOPMENT BOARDKevin Bolyard (nominated by Vice Chairman Miller) was appointed to serve on this Board for a term of two years expiring June 30, 2019.Carolyn Blue and Angie Stewart were reappointed to serve additional two-year terms on this Board expiring June 30, 2019.Russell Hieb and James Roberts (nominated by Vice Chairman Miller) were reappointed to serve additional one-year terms expiring June 30, 2018. The Triangle South Workforce Development Board voted to extend their terms by one year due to several resignations and needing “seasoned” members to remain on the board for a while longer. Revised bylaws forthcoming.Chairman Springle announced the Harnett County Board of Commissioners were now sitting as the Governing Body of the Southwest Water and Sewer District of Harnett County. The Board considered a resolution by the Southwest Water and Sewer District of Harnett County to Purchase Real Property. Harnett County Public Utilities Director Steve Ward requested approval to purchase three acres of property adjacent to an existing sprayfield at Carolina Lakes in Spout Springs. He noted the property would be used as a buffer to the sprayfield. Mr. Ward said he believes $5,000 is a reasonable purchase price for the three acres. Commissioner McKoy moved to approve the resolution by the Southwest Water and Sewer District of Harnett County to Purchase Real Property. Commissioner Penny seconded the motion, which passed unanimously. (Attachment 3)Chairman Springle announced the Board was once again sitting as the Harnett County Board of Commissioners. Mr. Jeffries presented the following reports:Harnett County Financial Summary Report – March 2017Harnett County Sales Tax Analysis by Article – January 2017Harnett County Schools Financials – March, 2017Mr. Jeffries reminded the group of the upcoming public hearings for the proposed FY 2017-18 budget and FY 2017-18 economic development incentives scheduled for June 19, 2017 at 7:00 pm.There was no new business. Commissioner McKoy moved that the Board go into closed session for the following purposes:To consult with the County’s legal staff in order to preserve the Attorney-Client privilege concerning the handling of certain claims and litigation including the following case:The Department of Justice claim against the Harnett County Sheriff’s Department; andTo discuss certain economic development matters. This motion is made pursuant to N.C. General Statute Section 143-318-11(a)(3)&(4). Commissioner Elmore seconded the motion, which passed unanimously. Commissioner Penny moved that the Board come out of closed session. Commissioner Elmore seconded the motion, which passed unanimously. Mr. Jeffries, in regards to the position request, noted the County received 20 new position requests this year totaling approximately $1 Million. He said A&T University decided not to fund this position. Mr. Jeffries said they are asking the County to fund 50% of the position this year and then take over 100% of funding the following year. He said Cooperative Extension is continually making changes and the County has asked multiple times for clarification on the direction they are going so we can better plan. Mr. Jeffries said they are cutting funding to positions each year, and given it is not a priority for the university, staff evaluated the position and recommended not to fund. Mr. Jeffries said staff would discuss proposed changes to 3/5 increases at the next work missioner McKoy noted she recently attended the funeral of Franklin County Commissioner John May who she said was a wonderful man. A flower was sent on behalf of the Harnett County Board of missioner Elmore moved to adjourn the meeting at 10:02 am. Commissioner Penny seconded the motion, which passed unanimously.__________________________________________________________________________Gordon Springle, ChairmanMargaret Regina Wheeler, Clerk ................
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