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FedBizOppsCombined Synopsis/Solicitation Notice*******CLASSIFICATION CODESUBJECTCONTRACTING OFFICE'S ZIP-CODESOLICITATION NUMBERRESPONSE DATE (MM-DD-YYYY)ARCHIVE DAYS AFTER THE RESPONSE DATERECOVERY ACT FUNDSSET-ASIDENAICS CODECONTRACTING OFFICE ADDRESSPOINT OF CONTACT(POC Information Automatically Filled from User Profile Unless Entered)DESCRIPTION*See AttachmentAGENCY'S URLURL DESCRIPTIONAGENCY CONTACT'S EMAIL ADDRESSEMAIL DESCRIPTION ADDRESSPOSTAL CODECOUNTRYADDITIONAL INFORMATIONGENERAL INFORMATIONPLACE OF PERFORMANCE* = Required FieldFedBizOpps Combined Synopsis/Solicitation NoticeRev. March 201065Urgent Point of Care Influenza A/B Testing Cost Per Test8011136C25918Q973608-30-201860N334516Department of Veterans AffairsNetwork Contracting OfficeNCO 196162 South Willow Drive, Suite 300Greenwood Village CO 80111Bai PerneyOklahoma City VA Medical Center921 N.E. 13th StreetOklahoma City73104USAU.S. Department of Veterans Affairsbai.perney@General InformationDocument Type: Combined Solicitation/SynopsisSolicitation Number:36C25918Q9736Posted Date:July 30, 2018Current Response Date:August 30, 2018Product or Service Code:6550 In vitro Diagnostic Substances, Reagents, Test KitsSet Aside:No set-asideNAICS Code:334516 Analytical Laboratory Instrument ManufacturingContracting Office AddressSAO West, Network Contracting Office 19 (NCO 19)Rocky Mountain Acquisition CenterDepartment of Veterans Affairs 6162 South Willow Drive, Suite 300Greenwood Village, CO 80111Places of PerformanceOklahoma City VA Medical Center 921 N.E. 13th StreetOklahoma City, OK 73104Ardmore VA Clinic2002 12th Ave NW, Suite EArdmore, OK 73401Lawton/Ft. Sill VA Clinic4303 Pittman and Thomas, Building 4303Ft Sill, OK 73503North May VA Clinic2915 Pine Ridge RoadOklahoma City, OK 73120South Oklahoma City VA Clinic7919 Mid America Blvd.Oklahoma City, OK 73135Stillwater VA Clinic320 N. Perkins AvenueStillwater, OK 74074Wichita Falls VA Clinic149 Hart StreetSheppard Air Force Base, TX 76311DescriptionThis is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-99 7/16/2018.The associated North American Industrial Classification System (NAICS) code for this procurement is 334516- Analytical Laboratory Instrument Manufacturing, with a small business size standard of 1,000 Employees.The Network Contracting Office 19 (NCO 19) is seeking to purchase Urgent Point of Care Influenza Cost Per Test (CPT) utilizing a Blanket Purchase Agreement (BPA). The purpose of this acquisition is to provide Oklahoma City VA Medical Center with the services listed in the Statement of Work. The BPA holder shall provide written notice to the VHA Contracting Officer, of any changes that impact the BPA and services provided, specifically to any items on this resultant BPA. Changes include, but are not limited to, price decreases, product or service deletions, CPT code changes, and/or exchange in vendor company information, including contract administrator, company name, address and phone number.1. PERIOD OF AGREEMENT:This BPA will be established for a five-year (60 months) ordering period.2. EXTENT OF OBLIGATION:The Government is obligated only to the extent of authorized purchases made under the resultant Call Orders. This BPA does not obligate any funds, nor is the Government obligated to make any purchases under this BPA. The Government does not guarantee any volume of purchases through a BPA. The terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the BPA Holder’s invoice, the provisions of this BPA will take precedence.3. INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE BPA:Any individual who has contracting authority, on behalf of VHA, may place orders against this BPA.4. ORDERING/INVOICING:Orders will be placed against this BPA via Electronic Data Interchange (EDI), via facsimile, in writing, or by phone. Each individual BPA Call Order will describe the tasks, services and deliverables required. Each new Call Order placed under this BPA will be the result of a streamlined ordering process which includes a request for quotation (RFQ).Unless otherwise agreed to, all deliveries under this BPA must be accompanied by delivery tickets or sales slips that must contain the following information at a minimum:a. Name of Contractorb. BPA Numberc. Call Order Numberd. Purchase Order Numbere. CPT Number/Description etc.f. Date of Orderg. Quantity, Unit Price, and extension of each item (unit prices and extensions need not be shown when incompatible with the use of automated system if the invoice is itemized to show the information); and h. Date of ShipmentBPA ordering will be decentralized.? Orders will be placed by field offices directly under the BPA.? Invoicing, acceptance, and payment shall be in accordance with the instructions provided in each individual Call Order.All Orders shall be placed on a Firm Fixed Price basis.Ordering Procedures are in accordance with FAR 13.303.All requirements under the BPA will be issued on competitive basis.Any individual order not exceeding $10,000.00, any VHA VISN 19 Government Purchase Card holder may place the order and use their credit card as a form of payment.5. DELIVERY:Authorized personnel from the Oklahoma City VA Medical Center may request delivery on placed orders. Each BPA Call Order will list the station Point of Contact (POC) authorized to schedule deliveries. The POC will be responsible for technical monitoring of the contractor’s cost per test reporting and will interpret specifications or technical portions of the work. The POC is not authorized to perform, formally or informally, any of the following actions:(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;(2) Waive or agree to modification of the delivery schedule;(3) Make any final decision on any contract matter subject to the Disputes Clause;(4) Terminate, for any reason, the contractor's right to proceed;(5) Obligate in any way, the payment of money by the Government. Only a warranted Contracting Officer is authorized to obligate funds on this or any other contract action.The contractor shall immediately notify the Contracting Officer in writing if the POC has taken an action (or fails to take action) or issues directions (written or oral) that the contractor considers to exceed the above limitations. The contractor shall provide the Contracting Officer information copies of all correspondence to the POC.6. REPORTS:Not Required7. CANCELLATION:This BPA may be canceled if the BPA holder fails to perform in accordance with the terms and conditions of this BPA, any order established under this BPA, or if deemed as in the best interests of the Government.8. ORDER OF PRECEDENCE:Where delivery terms, FOB terms, or ordering requirements have been modified by this BPA, those modified terms will apply to all purchases made pursuant to it and take precedence.9. AUTHORIZED LIMITS:The Government estimates, but does not guarantee, that individual BPA Orders placed against this Agreement may reach $150,000.00/per Order. This Order Limit may be increased by mutual agreement of the parties as necessary, in whole or part. The authorized Ceiling Limit of the Agreement is set at $550,000.00 over the period covered by the Agreement; this ceiling is also not a guarantee. The Ceiling Limit may also be raised in association with Order Limit increases or other conditions which, by mutual agreement of the parties, maybe considered necessary. Authorization for individual orders above the stated order and/or Ceiling Limits must be coordinated through the Contracting Officer before larger valued orders can be issued and prior to commencement of work. All unauthorized work, regardless of amount, will be processed through the ratification process.All interested companies shall provide quotation for the following:CLIN TableItem #DescriptionQtyEA Price Amount 1Cost per Test requirement for FDA-approved, CLIA-waived, rapid, molecular based, point of care analyzers and assay detecting Influenza A and/or Influenza B viruses when present in nasal or nasopharyngeal (NP) swab specimens. Analyzers will be installed and utilized in the medical center Emergency Department and Fast Track clinics as well as five remote Community Based Outpatient Clinics (CBOCs). Estimate about 2,000 tests per year.POP Begin: 10-01-2018POP End: 09-30-202310,000?TOTAL??STATEMENT OF WORKGeneral Requirement: This requirement is for a Cost per Test requirement for FDA-approved, CLIA-waived, rapid, molecular based, interfaced, point of care analyzers and assay detecting Influenza A and/or Influenza B viruses when present in nasal or nasopharyngeal (NP) swab specimens.Cost per Test: The cost per test cost is inclusive of all aspects of performance which are built-in to the price for the point of care test kits. This includes provision of the following at no additional cost: Point of Care analyzers including all hardware and software required for testing and result transmission to network software that can download the patient result into his/her VA electronic patient record.All reagents, standards, controls, supplies, parts, accessories and any other item required for the proper operation of the contractor’s equipment.All quality control (provide control material or credit to purchase controls from other vendor), calibration and correlation study testing that is prescribed by Clinical and Laboratory Standards Institute (CLSI).All necessary maintenance to keep the equipment in good operation condition (this element includes both preventive maintenance and emergency repairs). Connectivity hardware, software, license fees, upgrades and maintenance for the connectivity system.Training for all personnel operating the equipment at each of the installation sitesDelivery, installation, verification, and removal of equipment.Provide all upgrades to the equipment hardware and operating system software within 60 days of issuance.Connectivity Solution:Provide a middleware solution for point of care (POC) testing connectivity that can be used to post patient test results into the hospital’s laboratory information system, VistA/CPRS.Middleware may be vendor owned or third-party owned and compatible with vendor owned analyzers.The cost for installation, initial and annual license fees, upgrades, hardware and software needed will be built into the CPT price for the point of care test kits.Maintenance and Repairs:Exchange program for malfunctioning units and guarantee for a replacement unit to be sent within 24 hours of notification.Provide technical support service to assist in troubleshooting 24-hours per day, seven days per week including Federal holidays.Installation and Training:Provide installation and verification/validation of analyzer and assay at each testing site.Provide on-site operator training for all personnel operating the analyzers at each testing site.Specific Requirements:Analyzer and Assay:FDA cleared/approvedConsidered waived complexity by Clinical Laboratory Improvement Act (CLIA) approved for point of care testingCapable of producing rapid (< 30 minutes), accurate and reproducible resultsInfluenza A/B testing by established molecular in vitro diagnostic methods.Assay updated routinely for inclusivity of all known circulating viral sub- and sero-types to ensure maximum detection of Influenza infection. Have minimal sample manipulation and user hands-on requirementsTest Quantity: Test quantities are solely dependent upon severity and timing of annual Flu Season. Yearly quantities provided are estimates based upon prior history of actual volumes and are not a guaranteed minimum.Equipment shall be provided, regardless of the test use ratio per testing unit used by an individual site.No test minimum or maximum requirements shall be applied.LocationsProvide analyzers and supplies for each of the following locations:LocationAddress# Analyzers RequiredOklahoma City VA Medical Center921 N.E. 13th StreetOklahoma City, OK 731042Ardmore VA Clinic2002 12th Ave NW, Suite EArdmore, OK 734011Lawton/Ft. Sill VA Clinic4303 Pittman and Thomas, Building 4303Ft Sill, OK 735031North May VA Clinic2915 Pine Ridge RoadOklahoma City, OK 731201South Oklahoma City VA Clinic7919 Mid America Blvd.Oklahoma City, OK 731351Stillwater VA Clinic320 N. Perkins AvenueStillwater, OK 740741Wichita Falls VA Clinic149 Hart StreetSheppard Air Force Base, TX 763111Point of Contact: Trenda Brown, MT(ASCP) trenda.brown@ (405) 456-5243 Transition Period: All equipment and peripherals delivered and installed and personnel trained at each participating facility within 30 days of award.Invoicing: Payments shall be made in arrears upon receipt of a proper invoice.Award shall be made to the offeror whose quotation offers the best value to the government, considering price and non-price factors. The government will evaluate in accordance with FAR 13 and FAR 52.212-2; Technical Capability, Past Performance, and Price. (1) Technical Capability- a. Submit literature of Point of Care analyzers, including all hardware and software required for testing and result transmission to network software. B. Submit statement that they can meet all requirements in the Statement of Work.(2) Past Performance- Submit most recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information).(3) Price- Complete CLIN Table.The full text of FAR provisions or clauses may be accessed electronically at HYPERLINK "" . The following solicitation provisions apply to this acquisition:FAR 52.209-5, “Representation by Corporations Regarding an Unpaid Tax Liability or a Felony Conviction under Any Federal Law” (Mar 2012) (Deviation).FAR 52.212-1, “Instructions to Offerors–Commercial Items” (Jan 2017)FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (Jan 2017)VAAR 852.215-70, “Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors” (Jul 2016) (Deviation)Offerors must complete annual representations and certifications on-line at in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.The following contract clauses apply to this acquisition: FAR 52.204-9, “Personal Identity Verification of Contractor Personnel” (Jan 2011)FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (Jan 2017)FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Jan 2017)The following subparagraphs of FAR 52.212-5 are applicable:Subparagraph (b)(1), (b)(2), (b)(4), (b)(6), (b)(7), (b)(8), (b)(9), (b)(25), (b)(27), (b)(28), (b)(29), (b)(30),(b)(31), (b)(32), (b)(33), (b)(34), (b)(35), (b)(42), (b)(48), (b)(54), (b)(57), (c)(1), (c)(2), (c)(4), (c)(8).FAR 52.222-54, “Employment Eligibility Verification” (Oct 2015)FAR 52.224-1, “Privacy Act Notification” (Apr 1984)FAR 52.224-2, “Privacy Act” (Apr 1984)FAR 52.228-5, “Insurance – Work on a Government Installation” (Jan 1997)FAR 52.232-19, “Availability of Funds for the Next Fiscal Year” (Apr 1984)FAR 52.237-3, “Continuity of Services” (Jan 1991)VAAR 852.203-70, “Commercial Advertising” (Jan 2008)VAAR 852.215-71, “Evaluation Factor Commitments” (Dec 2009)VAAR 852.203-70, “Commercial Advertising” (Jan 2008)VAAR 852.237-7, “Indemnification and Medical Liability Insurance” (Jan 2008)VAAR 852.237-70, “Contactor Responsibilities” (Apr 1984)VAAR 852.271-70, “Nondiscrimination in Services Provided to Beneficiaries” (Jan 2008)All quoters shall submit the following: [insert number of copies and information to be submitted].All quotations hall be sent via email to HYPERLINK "mailto:bai.perney@" bai.perney@.This is an open-market combined synopsis/solicitation for products as defined herein.??The government intends to award a Blanket Purchase Agreement as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."OR"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"Quoters shall list exception(s) and rationale for the exception(s).Submission shall be received not later than August 30, 2018 at 2:00 PM MST bai.perney@. All submission shall be 5MB or less. If the email is going to be more than 5MB, then please submit in multiple emails labeling 1 of XX, 2 of XX, etc. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer, Bai Perney, HYPERLINK "mailto:bai.perney@" bai.perney@ by August 16, 2018 at 2:00 PM MST.Point of ContactBai Perney, Contracting Officer, HYPERLINK "mailto:bai.perney@" bai.perney@ or 303-712-5815 ................
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