Service Management System
CHAPTER 1Project Charter1.0 Project BackgroundProperty Management System (PMS) manages all the properties or equipments that the company owns. Detailed information of properties including the status of equipment if it is in good condition or needed to repair and generate reports of lost item.1.1 Problem Opportunity DescriptionIt is difficult for the personnel to track down the properties on whom /where it place or used.The property status whether the item is under maintenance, lost or in good condition cannot be monitored easily.There is no notification for rent status, renewal of license and insurance of property.1.2 Benefits Computerized process lessens the work of the company resulting to more comprehensive and reliable information. Also, it will help to minimize the costs and expenses of consumable materials by the use of integration of the subsystems. The property management system will keep the company’s confidential records into the database. The data will be secured for unauthorized person to view. When it comes to performing tasks, it will increase efficiency and rapidity of personnel’s performance.1.3 GoalsUsing the system and the database, the files are more secure from unauthorized person. The needed information of property is easy to locate or find by the personnel.Property Management System is a monitoring system. It will show all the needed information and categorize the information depending on the user’s needs.The proposed system automatically notifies the system user for reminders like renewal of license and insurance to lessen the delay of payments on the company.1.4 Stakeholders and ClientsThis section identifies the involvement of stakeholders and clients to the project.The Proponents- the developer of the project. It involves the project team that will be developing the system.Marban Agency – organization that allow will allow the proponents to know the process or the information of service management. The company who will be benefited after implementation.Mr. Dennis U. Gonzales (Project adviser) – the person who will guide the proponents to achieve their goal and objectives. He will supervise the team and advise the right things to do with the system.All stakeholders are not equal, every stakeholder has his own expectations, and requirements, and he should be handled the way he expects. Knowing them, their needs, expectations, and requirements increase the chance of a project’s success. If any important stakeholder is missed then in later stages the project manager may face many?difficulties? e.g. causing a delay in project, cost overrun, and in the most severe case – the project may be terminated.2. Project Scope2.1 Objectives WBS (WORK BREAKDOWN STRUCTURE)PLANNING Group PlanningGroup meeting about the projectAsk for the suggestion in respective adviser. Discuss about the project plansGive a task to each memberGroup plan initiationGather information about the projectPrepare questions about the projectFind organization or group which is involved in the projectPrepare a letter for the interviewGroup plan execution Interview.Collect all the information from the interview.Discuss all the collected information to the project adviser.Ask for adviser’s comments/ suggestions.DocumentationDocument Preparation Prepare all the gathered information from interview and adviser’s comment/suggestions.Study about the creation of documentationSet plans for documentation.Assigning of task depending on the member’s dutyDocument analysis Analyze all the information gathered.Finalize the scope with other subsystems. Document CreationStart of documentationCreating DiagramDocument finalizationGroup analysis.Checking of adviser.Final revision of documentSystem DevelopmentSystem Development PlanningPrepare the documents.Analyze the cost and time in developing the systemCreate plan about the developmentPrepare all the resources needed(hardware and software)System Development and Designing Database design based on the documentationCoding of project system based on the documentationTransition and designing of system based on the documentation.DebuggingRefining of process.System Integration TestingDatabase test connection.Check for bugsDebugging of systemsFinalize integrationSystem finalization and ImplementationFinalize the project system.Prepare the executable or installer of system and database.Maintenance Check for the feedback from the system user.2.2 DeliverablesWork Break-Down Structure (WBS)PLANNING Group PlanningProject DeliverableWork Products/DescriptionGroup meeting about the projectDiscuss about the assign sub-system in their groupAsk for the suggestion in respective adviserKnow the comment of your project adviser. Ask the suggestion about the subsystem and ways on how to gather informationDiscuss about the project plansGroup discussion about the plan on how to take the first step of gathering the information? Give a task to each memberAssigning of member's duty categorized by their skills and knowledge Group plan initiationProject DeliverableWork Products/DescriptionGather information about the projectResearch in the books or internet related about the subsystem Prepare questions about the projectAnalyze the gathered information and make a question about the subsystemFind organization or group which is involved the projectLocate organization or group which is connected or have the same process like your subsystem Prepare a letter for the interviewPrepare letter for interview and ask for authorization to interviewGroup plan execution Project DeliverableWork Products/DescriptionInterview Conduct an interview to the organization to ask about all the needed information about the project systemCollect all the information from the interview.Collect all forms and letters that gives information about the system Discuss all the collected information to the adviserShow all the collected information from interview including forms, letter and answers to the questions made by the proponents to the project adviserAsk for adviser’s comments/ suggestions.Ask for comments or suggestions on how to create the documentation based on the information that has gathered. DocumentationDocument Preparation Project DeliverableWork Products/DescriptionPrepare all the gathered information from the interview and adviser's comments/suggestions.Gathered all the needed information and classify their importance to the documentation.Study about the creation of DocumentationLearn how to create the detailed documentation research and view sample from the booksSet plans for documentationProponents plans or procedures to create the documentation Assigning of task depending on the member’s dutyAssigning of task for each member based on their role in creating documentation.Document analysis Project DeliverableWork Products/DescriptionAnalyze all the information gathered.Analyze all the gathered information needed in documentation. Categorize each based on their information.Finalize the scope with the other subsystems.Process or the scope must be finalized before creating the documentation. Conduct group meeting with other subsystems to understand and discuss the scoping Document CreationProject DeliverableWork Products/DescriptionStart of documentationDocumentation about the opportunity, benefits, goals and etc. documentation about the system ImportanceCreating DiagramDiagram shows the process and the logical structure of the propose system also part of documentationDocument finalizationProject DeliverableWork Products/DescriptionGroup analysisAnalyze or review of the proponents about the finish documentationChecking of adviserChecking of project adviser is important to know how to refine the documentation. Ask for feedback.Final revision of documentChange all the wrong and not needed information and also add the needed information base on the adviser suggestionSystem DevelopmentSystem Development PlanningProject DeliverableWork Products/DescriptionPrepare the documentsPrepare the documents to serve as a basis for the developmentAnalyze the cost and time in developing the systemGroup discussion on how to develop the propose system. Analyze the cost and time management of the proponents.Create plan about the development Plans about the developing stage. The steps needed to obey by the proponent to meet the exact time or deadline off propose systemPrepare all the resources needed (hardware and software)Resources must be prepared. All needed material computer and the place. Also the software needed by the system developer also must be prepare before proceeding to the next step of system developingSystem Development and Designing Project DeliverableWork Products/DescriptionDatabase design base on the documentationDesigning of database according to the documentsCoding of project system base on documentationThe process and needed transaction base on the document was in coded to make propose system Transition and designing of system based on the documentationOutlook design of project and transition base on the documentation.DebuggingDebugging or primary testing of system without the integration Refining of ProcessRefining the process of the systemSystem Integration TestingProject DeliverableWork Products/DescriptionDatabase test connectionTesting of database connection in other sub systemCheck for bugsErrors and bugs testing in integrationDebugging of systemsCorrecting the errors and bugs in the systemFinalize integrationFinalize the integration of the systemSystem finalization and ImplementationProject DeliverableWork Products/DescriptionFinalize the project systemFinalize the systemPrepare the executable or installer of system and databaseConvert the propose system to executable systemMaintenance Check for maintenance of the propose systemFeedback of the system userReceive feedback from the client or system user about the propose system for innovation2.3 Out of scopeOut of scope also known as the limitation of project. Shows the other process which not in the propose system. This process in the other sub system Assigning of property to the HRApproval for buying new item.Cannot generate purchase order requestThe property management is not responsible in filing cases regarding about the damage or lost of properties.3. Project plan 3.1 Approach and methodology Gathering and analyzing – gathering all the information in different ways is the method of the proponents. Collecting small and large details/ data will help to develop the system reliably correct. The gathered information should deeply analyze by the proponents to classify the needed information only and use them in the developing of project.Good management – good management is a strategy or method on how to manage a team. Good management depends on the Project manager. Even the members are required to have the skills and knowledge if the leader can’t handle the group correctly. 3.2 Project TimelineIDTask NameStartFinishDuration1PlanningJulyAugust1 month2DocumentationAugust October3 months3System Development2nd semester2nd semester-4System finalization and Implementation2nd semester2nd semester- 3.3 Success CriteriaIn this part of documentation, the proponents discussed the success criteria that servers as a basis/ guide for the system to meet its goal and objectives. It can be used to determine the success of the system and its functionalities. Success criteria is the basis of good system it show the characteristics of good system.3.3.1 Accessibility- the system must be accessible for the authorize personnel of the company such us admin and in charge Employee can do when using it. It must be understandable or easy to manage by the user. 3.3.2 Accurate- Handles transaction correctly without discrepancies in any form must be accurate. 3.3.3 Useful and timely information- the information must be up to date whether daily weekly and monthly or even annually it can produce reliable report for meeting or any case situation needs.3.3.4 Efficient- the system must be fast and quality -assured. It should be strong during employees’ peak hours to avoid disruption of work and inconvenience to the customer.3.3.5 User friendly- it means that the system must be easy to understand and use whether the user is well knowledgeable3.3.6 Reliable- the information shown in the system must be correct. There’s a big problem if the information want to see by the user is different from there what expected.3.4 Issues and Policy ImplementationIn developing an integrated system, there are issues that surely happened before or during the finalization of the transaction between the other subsystems.3.4.1 Misinterpretation of system process- Probably the most common issue that usually occurred. This is cause of unfamiliarity with the system title itself that’s why research is needed to be done to clarify what the system for.3.4.2 Distribution of transactions- In distribution of transaction to one system to another it had been made a conflict situation on how will one or two transactions affect the whole process of the system. It was decided that every transaction that will be having the same role, connection or function with other subsystem must undergo consultations and double-checking.3.4.3 Connectivity of subsystem to another subsystem- It is said to be the complicated part of integration. This may vary from two to three subsystems that are really connected by main of transaction testing the highest possibility of errors during data and transaction sharing can trigger the transaction process.3.4.4 Data sharing- Subsystem shared one to two databases from one server. This kind of integration was the challenging part for the proponents of each group that must be critically plan before doing it on hand. 3.5 Risk managementRisk management is about the problem that may be encounter by the proponents while developing or after the developing of propose system. So it’s very important to identify those problems before it happens Risk management planL – Low 0 - 30%M – Moderate 31 – 70%H – High 71- 100%Risk FactorProbabilityImpactRisk management actionNegligence of membersMHProperly manage and monitor the member by the project managerFinancial problemMHContribution for the group activitiesWrong information processLHAnalyze all gathered informationMiscommunication between the group membersMHGroup meeting and discussion about the project and their taskDelaying of planMHSoon as possible re scheduling Adviser complains MMAim for 100 percent correctness of process to avoid the complains of the adviserClient complains LHKnow all the process including small and very important details to avoid client complains3.6 Service TransactionThis are the requirement in using the propose system in to the client companyClient should have computer(s) to operate the system.Client computer must have higher specification in hardware and software to avoid the problem in implementation processClient must have knowledgeable user to run and manage the system 3.7 Option analysisUsing this proposes system or not it’s still depending on the client.If this propose system did not pass to the client expectation, the client can choose or find other developers 4 Technical FeaturesThe propose system (PROPERTY MANAGEMENT SYSTEM) in a monitoring system that identifies the status of property. Viewing of all information based on the in coded data on database and detailed shown in the propose system. Secured, easy to operate by the user and reliable information are in the propose system. Features of this are the automatically notification of reminders and fast viewing of information in categorize by user needs.5.0 Project Organization and StaffingROLENAMERESPONSIBILITIESPROJECT MANAGERRamos, Christian Joseph De OcampoManages the teamPlanning StrategyProject InitiationProject ControlRisk ManagementResolving the issuesBudget the projectSYSTEM ANALYSTAmacio, Chanie De GuzmanHandling of business rulesSystem DesignTechnology AnalysisBusiness RequirementsDOCUMENT SPECIALYSTVisitacion, Clarisa L.Analyze the audienceDocumenting the processCraft the right messageDistil the message intoeffective documentsRelease the documentationEvaluate the resultsBUSINESS ANALYSTBacay, Kenneth RamosAnalyze business processBusiness plansMonitoringTranslate Business processRequirement Analyst Communicate w/ clientsLEAD PROGRAMERArizapa, Michelle QuintelaSystem CodingHandling System SoftwareDevelopment/Train subordinates in programmingDevelops programming methodsCorrect errors on the system coding6.0 Project BudgetItemDescriptionCostCHAPTER 2Related Studies and Systems2.0 IntroductionIn this chapter, it will show the originality and relevance of the proposed system from the systems that had been researched. It is important for a project to have a review of related studies to highlight difference in opinions, contradictory findings or evidence, and the different explanations given for their conclusions and differences by different authors.2.1 Foreign Studies2.1.1CAFM Explorer: Property Management SoftwareCAFM Explorer provides a solution that enables you to effectively manage a wide range of services under your management thus providing information to Facility Managers and Contractors to optimize their operation. The Property app enables you to establish a comprehensive database of property information for any location, at any level of the CAFM Explorer hierarchy.Key features include:Ability to manage single or multiple companies within one databaseEasy navigational tree ensure simple management and retrieval of all facilities informationLease renewal, break clause and rent renewal trackingManagement of Health & Safety equipment and service requestDynamic Link to property related Planned Maintenance activitiesStorage and maintenance of hazardous element data such as asbestos which can be easily importedAbility to track condition of building elements including structure, fabric and mechanicalMonitoring of building lifecycle costs and energy efficiencyStorage of all property related documents such as contracts, lease agreements and Health and Safety documentsEasy to navigate storage of all company and property contact information, including Fire Officers, First Aiders and Facilities ManagersGeneration of property management reportsAuthor: Date Published: 2012URL: Facilities Management SoftwareManaging assets is a critical component to the operations of any facility or property. eMaint building maintenance software provides the ability to identify, track, locate and analyze all of your corporate assets. The asset explorer provides a user-definable "tree" view of assets, making it easy to locate by the location, type, system or any other hierarchical setting you choose. Keeping track of assets and their changing locations is a challenge. eMaint gives you the ability to track asset locations so you know where it is, where it's going and where it's been.eMaint's web-based facilities maintenance software and property maintenance software systems provide point and click access to all labor and material costs right at the asset level. Gathering of all these costs is accomplished through our powerful work order system.Work Order ManagementThe eMaint Work Order center allows you to provide technicians with a planned job, the proper procedures and the necessary parts and tools they need to work without delays or interruptions. Labor, parts and purchases are easily tracked on the work order, allowing you to quickly analyze the costs associated with?facility maintenance management.With eMaint, you'll be able to calculate response time and completion rates, track performance, and provide a feedback mechanism to keep your internal customers aware of the status of their work requests.Service Request and Maintenance Request SoftwareWork requests - whether from owners, tenants, staff, students, teachers, customers -- are at the cornerstone of operations and facility management. Let's face it: there shouldn't be a "one size fits all solution" to managing work requests. For some organizations, simplicity is the key. Our "You've got work" feature makes submitting work requests as easy as sending an email. Other organizations require a more robust solution. The "My Requests" feature not only provides a customizable form for detailed entry of the request, it provides a requester control panel to view the status of pending, open and past work.Vendor Portal for Secure AccessThe optional vendor portal feature makes it easy for vendors and outside contractors to acknowledge receipt of work details assigned to them, update labor, material and other costs upon completion of the work, and attach documents and images to the work order.Each vendor is assigned a unique login that grants them access only to the information you choose to share with them in a fully customizable view.Key Performance MetricsThe?Maintenance Dashboards?in X3 property and facilities maintenance software provides up-to-the-minute information on the key performance metrics critical to your building maintenance program:New work orders in last 24 hoursPercentage of work completed last weekYear to date number of work orders openYTD Number of work orders completedYTD Labor hoursYTD Material costsPercentage of work orders over estimateTurnaround times on workFacilities MaintenanceFeatures in X3 CMMS SoftwareBenefits for Facility ManagersWork Request?ManagementImprove workflow efficiency and customer satisfaction by providing a fast and easy tool for submitting facility work requests.?Maintain customer satisfaction with automated alerts when customer requests are approved, rejected and completed.Email Request ModuleEnables unlimited number of customers to easily submit requests via email that are automatically captured in your eMaint Request CenterAsset ExplorerUser-definable "tree" view of assets, making it easy to locate by the location, type, system or any other hierarchical setting you choose.Asset Work and Charges HistoryPoint and click access to all labor and material costs right at the asset level.Multi-Form CapabilityEasily capture the right information about your assets, regardless of the various types of assets that you manage.Facilities?Preventive Maintenance (PM) Management with Auto-Generate Capability and scheduling based on any trigger - calendar, meter or?condition-based monitoring.Provide an environment of the highest level of customer satisfaction and asset availability. Facility preventive maintenance ensures equipment is maintained regularly, not just repaired when it breaks.?Automatically produce and email preventive maintenance (PM) work orders to ensure compliance and maintain optimum equipment performance.Planning and Scheduling?ToolsThe "Planner" interface lets you see the work that needs to be performed and assign it to available personnel. The tool includes customizable filters to view work by building, department, problem type, trade, or any other criteria needed to suit your business process.Inventory Control?ToolsReduce inventory spend and ensure the right parts are available at the right timeWorkflow ManagerPowerful configuration tool that lets you "define rules" - from auto-assigning work requests, to routing work orders via email, to calculating response time and completion rates -- and customize the CMMS functionality to match your specific business processes.Personalized Dashboards and ReportsFacilities maintenance management gains instant access to the key performance metrics critical to your operations, including:New work orders in last 24 hoursPercentage of work completed last weekYear to date number of work orders openYTD Number of work orders completedYTD Labor hoursYTD Material costsPercentage of work orders over estimateTurnaround times on workCost Tracking and Repair HistoriesEasily capture labor, parts and materials costs and measure maintenance spend by building, department, customer, cost-center, line or any user-definable criteria.Mobile solutions?with bar coding technologyPerform inspection rounds, manage work orders, and control inventory using a handheld device in the field.Vendor Portal with Secure LoginThe optional feature allows vendors and outside contractors to acknowledge receipt of work details assigned to them, update labor, material and other costs upon completion of the work, and attach documents and images to the work order via a secure login.Private Label OptionWith this optional feature, we will rebrand our software to include your company logo and corporate branding.Author: Date Published: 2014URL: OpenMaintOpen source solution for the Property & Facility Management; an application for the management of buildings, installations, movable assets and related maintaining activitiesopenMAINT?helps the managing authority to know, organize and update those data related to the asset inventory, in order to support their decision and operative procedures.A complete ready-to-use solution, i.e. it is configured with all necessary base files, processes, reports and dashboards.?Has been customized in order to shape over the environment where it operates, usually made up of procedures, documents, roles and responsibilities, technical restrictions, textual data and georeferences, external systems to interact, plying with the rule, it can also be gradually activated with successive extensions.openMAINT is available with the functionalities needed to solve the common management needs of the Property & Facility ManagementModulesopenMAINT?is made of the following modules:Space & Asset InventoryFacility MaintenanceLogistic ManagementEconomic ManagementEnergy & EnvironmentGIS & BIM supportopenMAINT?provides the following base features, which are common to the various modules:Web based?user interfaceText and graphic browsing?through the objectsComplete history of the changes on any data card (versioning)Rapid and analytical?searching functions?for every card attributeDefinition of?filters and views?for an customized access to dataclassifications and?lookups?which can be autonomously customizeddocument file?used to match every kind of file with every kind of cardworkflow engine?integrated with a visual editor for the graphic design of processesreport engine?integrated with the visual editor for the report designpossibility to define customized?dashboardscomplete outline of?users,?groups?and?permissionsinteroperability with other applications through?web serviceCSV data import / export?functionalitiespossibility to configure and manage (task manager) automatic operationspossibility to configure?connectors?through external systemspossibility to?autonomously model the data scheme:creation of new typologies of objects (classes)creation of new attributes on pre-existing objects (attributes)creation of new typologies of relations among objects (domains)?openMAINT is based on?HYPERLINK ""CMDBuild?softwareIt was developed by applying the?most advanced planning guidelines?and the?best technologies:Service Oriented Architecture, organized in components and services that cooperate also with external applications through web serviceAjax?user interface (Ext JS?libraries) which grant intuitiveness in the use of the application, interaction with ergonomics, fast slew rate and minimal latencyServer components realized with?Java, which does not depend on the platform, is solid, scalable and largely used by big organizations that want to develop web enterprise applications also thanks to the validity of the J2EE specifications and to the libraries and products of third parties which realize its servicesPostgreSQL, the most advanced and secure open source databasethe workflow engine?Enhydra Sharkthe report engine?JasperReportsthe document file?Alfrescothe intranet portal?LiferayPostGIS, GeoServer e OpenLayers?for the support of GIS functionalitiesBIMServer?and?BIMsurfer?for the support of BIM functionalitiesAuthor: Date Published: 2014URL: Property and Asset ManagementIf your organization needs to hold and maintain an accurate record of information on any aspect of its property portfolio, Manhattan offers a world-class property management software solution.Manhattan Property and Asset Management is the core of the Manhattan property investment management solution. It provides the capability to handle either simple or complex property data structures; incorporating owner, landlord, site, land, property, tenant, customer, occupier, lease and agent relationships. Setup is extremely flexible, with users having the ability to modify or edit fields and configure screens around data types.For transaction management, Manhattan property management has comprehensive, project based acquisition and disposals functionality. While an event-driven diary management system that helps manage common critical dates such as rent review, allows user-defined warning periods and is compatible with third party email applications.Property Management Software BenefitsMaximize income and reduced expenditureNever miss an important event, such as break dates, lease renewals and rent review with comprehensive diary managementStreamline reporting and data presentationImprove interaction and relations between stakeholders with web portalsEasily monitor supplier Service Level Agreements (SLAs) with automated alerts and processesAutomate key business processes within-built workflowsSupport cross-border portfolios with asset type and country specific functionalityFunctionalityCore property databaseUser-defined field setsLease and rental managementAcquisitions and disposalsDiary SystemWeb portalsOn-screen reportingSearch facilitiesDocument managementGIS integrationExecutive dashboardsAuthor: Date Published: 2014URL: Local Studies2.2.1 Property Management SystemFor property traders, property maintenance and also management ought to be of perfect significance if one desires to achieve optimum worth in the market for their particular property. Nevertheless, numerous proprietors tend to ignore the importance of property management either because of insufficient knowledge about the problem or even they are unable to garner adequate time to consider numerous aspects related to the property. Several traders even tend to refrain from managing their own property as they discover the job troublesome and demanding. In these types of conditions, registering for a great online property management system can be a helpful alternate. In the last handful of decades, technical advancements have performed a significant part in enhancing general effectiveness, reorganizing procedures and also assisting property traders and property administration firms obtain ideal control over their property management problems. A property administration program can be merely understood to be a software program designed and designed with the objective of assisting clients handle and obtain optimum manage over every aspect associated with their property. At the moment, property management systems are now being utilized broadly in a number of sectors such as real estate, consumer banking, hospitality, logistics, hotel management, as well as managing intellectual property problems. Additionally, there are various kinds of property management techniques available for sale, thereby complicated users about which to pick. On this regard, here are referred to some essential factors that will help in selecting a property management system. Exactly why do you want a PMS? : It is important to address this problem and so as to choose software program that's aptly ideal for one's requirements and needs. For instance, a PMS necessary for a hospitality industry must have functions that can relieve out visitor reservation, help fast check-in, improve efficiency and produce a much better visitor encounter. Alternatively, a PMS ideal for a property proprietor should have procedures where one can preserve tenant database and manage problems related to property upkeep. An adequately chosen and set up property administration program can easily simplify your business procedures considerably, thereby making your lifetime simple and also comfy. Additionally, it is possible to get rid of human mistakes and improve effectiveness by replacing manual procedures with user-friendly interfaces. Realize your requirements: Anytime you are planning to implement a PMS within your business, it is necessary that you simply understand what you actually need. Because of this, it is important to connect to all those individuals who will be while using system straight or not directly. In this way, one can obtain insight into their requirements and needs that they really feel can improve their effectiveness and also make their own jobs easy but fascinating. Additionally, one must actually take into account viewpoints of individuals not really thinking about applying the system and include their issues whilst looking out for a PMS. Furthermore, make sure to consist of your technical personnel in these types of discussions as they are the individuals concerned with the setup, integration and execution of the system. Make a checklist and obtain estimates: Make a summary of functions that have been suggested. Generally, these types of lists usually consist of a few features which are absolutely necessary, while others may be very easily overlooked. Thus, whilst planning a summary of requirements and needs, it is very important segregate features depending on the needs. When the checklist is actually prepared, one can right now proceed using the purchasing procedure. Because of this, one has to consider choices which fulfill the needs you have and suits in your budget. Think about your budget: It is important to determine how a lot one can manage on obtaining a property management system. Currently, there are lots of property management techniques available in the market. All these techniques vary from each other in terms of features provided. Appropriately, the cost variety also differs. By identifying the budget, choice becomes simpler as one can easily get rid of options which are outside the range. Jinisys Software offers 4 types of property management system namely, condominium property management system, real estate management system, cemetery or entombment management system and parking management system. Property Management System allows the company to keep track of lots/units per property, their current value and their status. The system provides a tool for the company to easily manage pricing, payments, and sales of units/lots. Also, it keeps track of payables for broker’ commission and receivables for monthly amortizations. The property management system is divided into two parts: web based and desktop application. The web based provides a real-time view for broker on lots/units' current status per property while the desktop application provides all other functionalities. The system will also be integrated with another accounting or ERP back-office system. System RequirementServer Workstation Author: Date Published: May 2014URL: OneSite Property Management SoftwareThe RealPage multifamily property management suite gives you an integrated, end-to-end workflow to smartly manage all your property operations – from prospects to residents to site and corporate operations – for enhanced productivity, reduced costs, and maximized revenue.RealPage’s OneSite Leasing & Rents is an end-to-end, web-based property management software solution used by various types of multifamily property management companies to manage the complete renter lifecycle.It features powerful back office financial accounting and automates property leasing, management, compliance and accounting activities. It expedites and simplifies processes for leasing staff, like maintenance requests, and serves as a powerful CRM tool for guest card management and building relationships with prospects and residents.OneSite also provides greater visibility into rental property operations and financial activities for owners and managers. With integrated document management, facilities, purchasing and central reporting, OneSite is an essential system providing multifamily portfolios all the resources they need for operational success, optimum efficiency at the property and increased NOI.OneSite Leasing & Rents Commercial is a powerful on-demand management tool that gives owners and managers the ability to monitor, analyze and execute standard policies and procedures for their commercial office, retail, industrial, and mixed-use assets. It simplifies and automates property management and lease administration, and helps owners increase revenue and recovery potential by enabling the creation of standardized or custom expense recovery methods for tenants.Author: Date Published: 2014URL: Optima Property Management SystemOptima PMS is a world leading Windows based Property Management System that incorporates the latest in advanced technology. It is designed to provide all the features of a sophisticated Front Office system linked with other computerized hotel applications on the same relational SQL database.EFFICIENT MANAGEMENT Optima Property Management System places all the vital information needed for optimum operation at the manager's fingertips. All information can be viewed on-line, printed in a large variety of reports or shown on graphs. Advanced icons and color-coding give the managers an excellent overview of all hotel operations and allow them to maintain precise management controls. It is a profitable marketing tool, as it captures a wide range of data needed to make the correct marketing analysis. Information analysis is simple and precise, emphasizing revenues, budgets and yearly comparisons in combination with data of occupancy, segmentation and other guest information. Optima PMS enhances reservations management, streamlines all accounting and billing, upgrades guest services, boosts staff productivity and improves marketing and sales performance for all types of hotels. It provides the hotels with all the tools necessary to give better, more personal and more efficient service to the guests, the result being an increase in the average price and the occupancy of the hotel, in an environment that is constantly more demanding and more competitive. EASY, FRIENDLY OPERATION Optima Property Management System has a unique open architecture as a result of using standard industry development tools such as Power Builder. The Windows Graphical User Interface helps simplify data entry, management inquiries and financial reporting. The simple user interfaces also makes learning and using the system easy and quick, no matter how big your hotel. Using any combination of keyboard, touch screen or mouse, the user can easily enter any data into the system and retrieve all the information easily, quickly and efficiently. Optima is designed for simple operation and maximum flexibility in functionality and performance that creates a profitable and smoother operation. FLEXIBLE, CUSTOMIZED CONFIGURATION Optima PMS has a flexible, open architecture that makes it simple to define according to each individual hotel requirements. The hotel may define its rooms by their features, group them together into different buildings, wings, room types and room categories. It may also define unlimited number of user-defined packages and plans, connected to different prices controlled by a sophisticated rate management. It handles travel agents, tour operators, companies and other kinds of customers each with its own contract and room allocation. Other services can be easily defined in the system including fixed or flexible prices. Accommodation rate tables are as flexible as they can be and can be entered in different formats. Optima Property Management System main advantage is that it is designed to meet each hotel's needs and procedures and not vice versa. UNIQUE ADVANTAGESOptima PMS includes some unique features such internal revenue management tools, internal and central data warehouse, dynamic reports and graphs, daily snapshot reports sent to selective managers and owners by e-mail, advanced modules supporting high levels of guest service, internal and external CRM modules and Guest Service Centre program. Optima streamlines processes allowing staff to give more attention to the guests on one hand and save labour costs on the other. OPTIMA PMS INCLUDES THE FOLLOWING MODULES: The reservation module ? Room availability with drill down to a single reservation. ? Direct reservation from price quotation. ? Flexible rating and automatic calculation of the value of a reservation. ? Sharing and group member invoicing. ? Group Master accounts. ? Easy blocking for guest’s special requests. ? Comprehensive special services set-up, easily customized for each hotel. ? VIP types and levels. ? Partial or fully automatic allocations depending upon reservation. ? Special requests automatically incorporated into the reservation from the guest, group, agent or company history. ? Automatic commissions’ management The guest reception module ? Clear, concise and quick check-in and walk procedures. ? Comprehensive guest history including preferences and photo identification. ? Full primary and secondary agent history. ? Agent and company contracts. The accounting and billing module ? Handles all aspects of multi-currency transactions and all types of V.A.T. ? Invoicing for non-room folios. ? Automatic cash flow calculation and control for each front desk agent at any time. ? Automatic night posting. ? Advanced, easy to use city ledger (accounts receivable) module. ? POS and telecommunication charges transferred instantaneously to the guest’s account. ? Automatic commissions deductions and reporting Housekeeping and maintenance module ? Housecleaning assignments are prepared quickly according to predefined parameters of work. ? Job orders are automatically sent to the maintenance department . General system module. ? Log book ? Concierge information listing. ? Guest message and guest locator modules. Report module with an extensive report generator ? Versatile reports for all levels of management. ? Statistical reports ? Occupancy and work assignment forecasting reports.Author: Date Published: 2010URL: Rent ManagerComprehensive, Adaptive, Transformative SoftwareRent Manager? is a completely integrated property management, accounting, contact manager, and facility maintenance software suite. You get the sophistication your back office personnel require and the simplicity your managers need to be more productive and efficient. Available as a stand-alone or cloud-based product, Rent Manager is a proven solution for companies that manage all types of multifamily, single-family, and commercial properties.Rent Manager provides a robust accounting system that includes general ledger, accounts payable, accounts receivable, budgeting, and drill-down financial reports that integrate seamlessly with a powerful property management/CRM database. Exceptionally customizable and ideal for properties of every size, Rent Manager enables you to increase your productivity by organizing rental and maintenance information, reducing delinquent accounts, and automating all accounting and reporting.KEY FEATURES:Double-entry accountingKeep your accounting in balance at all times.Prospect and lease managementManage potential customers, marketing campaigns, and leasing agent performance.Built-in work order managementTrack items and inventory, manage projects, and create and print work orders.Follow residents through the entire lease cycleTrack everything you want to know about your tenants, roommates, businesses, etc.Integrated ACH and credit card processingReceive electronic payments from residents and pay owners and vendors online, in real-time.Built-in marketing featuresTrack marketing campaigns, prospects, and quickly post advertisements to Craigslist?, Zillow?, and Trulia? with a few clicks of the mouse.Manage and reconcile CAM**Charge and reconcile CAM expenses using a variety of distribution methods.Extensive permissions and securityControl what each user can see and do within the program.Virtual Post Office (VPO)With one mouse click, Rent Manager handles the printing, stuffing, and mailing of letters and statements for you.Integrated VoIP with NDT***Make, receive, and record phone calls directly through Rent Manager using our advanced Voice over Internet Protocol prehensive utility billing features**Handle meter reading, billing, and collection without paying a third-party vendor.Bird's Eye View mapping**Create aerial-view pictorial maps of your properties for visual reporting.Integrated report writer**Design your own reports with the information and calculations that you need.Manage owner-financed loans**Track everything from loan terms, rates, and conditions to payment scheduling.More than 250 built-in reportsExamine and assess every aspect of your business with our expansive reporting suite.Drill-down reportsClick on a value in a report to trace its source and see how it was calculated.Outlook? and Google Calendar? integrationSync your personal calendar with the calendar in Rent Manager and never miss another appointment.Customizable screens, toolbars, and fieldsChange the look-and-feel of Rent Manager to meet the needs of each employee.Custom document templatesType keywords and Rent Manager searches its entire database for matches.Available as a stand-alone or cloud-based productChoose the version that best fits your business needs.Author: Date Published: May 1, 2013URL: OnSite Property ManagerAffordable, professional rental property management software that increases income, improves efficiency, and fills vacancies faster.BenefitsAffordableEasy to UseIncreases IncomeOffice MobilityPaperless OfficeSaves TimeSafe And SecureMulti-User AccessFeaturesAuto-Posting ChargesDocument/Photo StorageExpense TrackingMove-In/Move-OutOwner ReportingPaperless Work OrdersPreformatted LettersRent Roll FormatRole-Based PermissionsVacancy AdvertisingVariable Rental TermsHere are just some of the newest features we’ve added in response to our member requests:Operating Statement - rolling 12 month report showing income, expenses, and account balance(s)Batch Payments - for recording multiple checks or payments at one timeTenant Highlighting - 5 colors for you to choose from and use for your own purposesPostcard Printing - so you can save money if you mail tenant invoicesRent Roll Filtering - new unit status icons and over 20 ways to filter your Rent Roll pageColor Preferences - set your own colors for debits, credits, and balances on the transaction pageReport Preferences - choose dates/periods, sort columns, email or open in Excel with 1 clickAdministrator Report - logs common tenant and financial actions performed by usersInternational Date Formats - 9 different date formats to suit countries around the globeAuthor: Date Published: 2014URL: 3EIS PROJECT MANAGEMENT AND DEVELOPMENT3.1Risk Mitigation, Monitoring and Management Plan1.0This section gives a general overview of the Risk Mitigation, Monitoring and Management Plan for the subsystem Property Management System (PMS)1.1Scope and Intent of RMMM activitiesRisks on software development project must be successful software system. Lack of defined approach to risk management is one of the common causes for project failure. To improve project chances for success, this work investigates possible risk impact areas to perceive a foundation that can be used to define a common approach to software risk management.1.2Risk Management Organizational RoleStakeholders who are involved in the system development also have corresponding responsibilities or role in managing the risk. If only if everyone did their role before or during the system development.Software development can avoid risk by determining what really is included in the subsystem, product size and clarifying what can the subsystem do for the user.The proponents can avoid risk by keeping themselves informed and knowledgeable about the project they’re working into.The company that had been interviewed can help avoid the risk by providing all necessary information about the business process of the system.The proponents can avoid the risk by estimating earlier on how much will it takes in making the project to provide sufficient resources for it.2.0Risk DescriptionThis section describes the risks that are likely to be encountered in this project. 2.1Risk TableThe following table describes the risks associated with the project. The appropriate risk category, probability and impact are given.2.1.1Description of Risk mDevelopment Risk:This risk involves problems such as insufficient resources and misused of strategies that may occur during the development of the subsystem. If the proponents fail to be trigger and caused failure, also the financial problem.Customers Risk This risk involves misinterpretation about the system that will be developing. If the company that has been interviewed provide inaccurate information about the business it will caused the proponents to be misled in the size and scope of the subsystemProcess RiskThis risk is concern with the Advisers Complained where the proponent has to change the done documentation and software development in to a new process.Business RiskThis risk involves the client complained where the proponents must have to adjust in the client wants to happen in the system or in the software development and in the adviser advice.Employee Risk:It involves Negligence of the members where the proponents dint ‘do their jobs that Cause delay in terms of the development of the system.Employee Risk:This is the risk where concern is Miscommunication of the group members especially when the proponents have difficulties in the other members of the groups that Cause delay in the development of the system. 2.1.2Probability and Impact for Risk mThe following is the sorted version of the above table by probability and impact:CategoryRisksProbabilityImpactEmployeeNegligence of members 23EmployeeMiscommunication between the member22EmployeeDelaying of plan22DevelopmentFinancial problem 34CustomerWrong information process 23ProcessAdviser complained22BusinessClient complained23Table- Risk Table (sorted)Impact ValuesDescription1Catastrophic2Critical3Marginal4NegligibleThe table represents the risks that can be encountered in software development. It is sorted by category and gives a brief description of risk in Risk Column and also provides the probability of risk in Probability Column and also the impact of the risk in the Impact column.3.0 Risk Mitigation, Monitoring and ManagementThis section in detail describes Risk Mitigation, Monitoring and Management for each of the possible risks. It will discuss the ways on how to avoid, prevent, monitor and manage the risks.3.1. Risk Mitigation for Risk mIn this section, six (6) possible software development risks will be identified. To mitigate is to prevent from huge losses. Plans are drawn to avoid or prevent the consequences if only if the risks occurred.3.1.1Development RiskTo avoid the insufficiency of resources and misuses of strategies, the proponents will make sure that the plan they started have to meet its goals.3.1.2Customers RiskIn this risk the proponent’s going to analyze the problems and identify the needed information before gathered information about the client needs.3.1.3Process Risk In this risk the proponents must to have a weekly consultation to their adviser to monitor their doings in every week so that the proponent must be minimize the miss understanding between the adviser’s advice and proponents side, also the redundancies in terms of the development of the system. 3.1.4Business RiskIn this risk the proponents must have to clarify the client wants to happen in the development of the system specially the process, the procedures and then the features of the system.3.1.5Employee RiskAbout the negligence of the members the proponents must have to understand the side of the others members of the group, also the Project manager must have to remind the job of his proponents about their contribution in the development of the system. 3.1.6Employee RiskIn this risk in miscommunication of the members the proponents must have to understand the side of the others members of the group, also the proponents must have to unite and bund when the development of the system is started.3.2Risk Monitoring for Risk mIn this section, the proponents will discuss the risk on how will it be monitor and determine ways to much likely to reduce the existence of the risk.3.2.1Development RiskFor the monitoring of the risk, the proponents will focus on the available resources and keep an eye on new technology offered. The activities that have been settled will be checked if the strategy that the proponents used is effective or not. Keeping an eye to the progress is applicable.3.2.2Customers RiskIn monitoring the risk, in case that the information that we gather is not accurate in the information that the proponent needed, the proponent well be going to find alternative bases information that we can include in to the development of the system like comparing the process or procedure into the co integrated system.3.2.3Process Risk Inters in monitor the risk of the advisers Complain proponents will be going to check the documentation and the other procedures of the development weekly about the advisers complained to minimize the possible problems that the proponent my encountered. 3.2.4Business RiskIn monitoring risk of the client need the proponent have to monitor the client need in setting a meeting to the client to identify what kind of process, procedure and features the client what to happen in the development of the system.3.2.5Employee RiskIn monitoring the Negligence of the members the proponent must have to know there responsibility in the development of the system, the project manager must have to unite his proponent to make sure that the relationship of his proponent is united as one for the development of the system3.2.6Employee RiskIn terms in monitoring this risk miscommunication of members the proponent must have to know there responsibility in the development of the system, the project manager must have to unite his proponent to make sure that the relationship of his proponent is united as one for the development of the system3.3 Risk Management for Risk m3.3.1Development riskIn the management phase, if the resources and strategies used did not work out well in the software development. The proponents will use another approach or methods to finish the desired output of the project.3.3.2Customer RiskIn managing the Risk, wrong information process, the proponent must to analyze the risk then change a possible problems that the proponents my encountered 3.3.3Process Risk In Managing the process risk about the adviser’s compile the proponents must have to change said changes base on the complained of the adviser for the development of the system.3.3.4Business RiskTo manage this risk the client complained, the proponent must also have to change the system based on the said changes that the client want for the development of the system.3.3.5Employee RiskAs managing the risk of negligence of the members, each proponents of the team must have to set a meeting to talk about the recently happen in to your team, and to make sure that in the next phase of the development the problems that you encountered will never happened again. Or simply the proponent can handle it much better3.3.6Employee riskIn managing the miscommunication of the members, the proponent must have discussion about the process of the proposal system.3.2 Software Configuration Management Plan1.0 Introduction1.1 Scopes and Intent of SCM Activities1.2 SCM Organizational Role2.0 SCM Task 2.1 Identification2.1.1 Description2.1.2 Work product and documentation2.2 Configurationally control2.2.1 Description 2.3 Version Control2.3.1 Description2.3.2 Increasing Version number2.3.3 Work product and documentation2.4 Configuration Status Accounting (CSA)2.4.1 Description 2.4.2 Work Product and documentation1.0 Introduction1.1 Scopes and Intent of SCM Activities The purpose of SCM is to know the changes and upcoming changes to the project. Determine the scope and out of scope of the system. Guide us to lessen the mistakes. Any changes will result into a big change to the output or small, it depends on the changes. Changes into the project have a negative effect to the team. Example of this is when you change your transition on system it cost time delay, budget and added task to the member meaning to say SCM in a useful guide for the developing team. SCM activities are develop toIdentify changeControl chanceMake sure the change properly implementAlso have a way to document the change.SCM Organizational Role The person or organization involved in the changes, who lead to the rightful process for developing the propose system. Project Adviser: Sir Dennis GonzalesSchool Professor: Sir Rico BundocAgency or company: Malban and Matrix Security AgencyTeam Member:Ramos, Christian Joseph D.O - Project managerVisitacion, Clarisa Llego - Document Specialist Amacio, Chanie De Guzman -System analystBacay, Kenneth Ramos -Business analystArizapa, Michelle Quintela -Lead programmerSCM Task In this section the team will try to detailed all important SCM task will assign for each member. Doing their own task will lessen the changes in the system. Ramos, Christian Joseph D.o – Project planner, initiating the plan, manage the group and leader of the team. Visitacion, Clarisa Llego .- Document specialist grammar and document expert Amacio, Chanie De Guzman - System analyst, transition ,design and process Bacay, Kenneth Ramos - researcher, who gathered the informationArizapa, Michelle Q. - Lead programmer , the coder for the system2.1 Identification In this section, the proponents discussed about the software configuration and identify the SCM plans 2.1.1 Description Identify the changes- the proponents suggest changes in the development of the system, gather information and more interviews to identify what are the most important changes that we have to put in the software development and to figure out if the changes are necessary to do for the software development. Approve changes – the proponents think of having a control when it comes to changes in the software development. In that way, organizing the group members and giving them a specific role in the software development is important for us. In this case your job title is your only job in this development you cannot allow to change something in the development unless if it is needed and important. But before doing some changes you have to talk to the rest of the proponents. Ensure the changes is being properly implemented – in this case if there are changes in the software development the proponents must have to spend time to check and make sure that the changes is properly implemented to finalize the software development.Document changes – since the software have changes, the proponents must also have to change the documentation specifically the contents. Revision is also a consideration.2.1.2 Work product and documentationIdentify the changes – Once the changes are identified, a change request form will be produced and will be sent to all proponentsApprove changes – After evaluating the proponents, you have to change the request form, change report from will be generated.Ensure the changes are being properly implemented.Document changes – Once the changes are provided, the proponents will document the changes in the library. And they will change the software version number if it is necessary.2.2 Configurationally control2.2.1 Description Steps in controlling the changes Analyze the changes in the system.By using Diagram show the new process.Implementation to the system.2.3 Version Control2.3.1 Description In this section it describes about the system changes. As we, the proponents, innovations of system in every change are in our plan. Encountering those changes will make the project perfect in the end.2.3.2 Increasing Version number – Back up existing file or project.Bug Fix – Minimal system component changesMinor Updates – Design ChangesMajor Updates – Process Change2.3.3 Work product and documentationDocumentation or reports of any changes for the project study including the date and who’s involve in changes in the project.2.4 Configuration Status Accounting (CSA)There are two ways to communicate the developer two know the unexpected changes in the project. 2.4.1 Description Verbal communication – Verbal communication between those member or developer when reporting those changesMobile phone and social media network – this method of communicating the developer is when they are not in the same location. 2.4.2 Work Product and documentationReport all the changes using verbal or mobile phoneAnalyze by the developer the situation.FeedbackThen documentation of changes.3.3Software Quality Assurance Plan Table of contents Introduction Scope And Intent of SQA ActivitiesSQA Organization RoleSQA Task2.1 Task Over viewStandard, Practices and conventions (SPC)3.0 Review and AuditGeneric Review Guidelines3.1.1 Conducting a review3.1.2Roles and ResponsibilitiesReview work and productSQA AUDITS4.0 Problem Reporting and Corrective Action/follow-up. Reporting mechanismResponsibilities Data Collection and Valuation.IntroductionIn this section will discuss the Software Quality Assurance Plan (SQA) for the Property Management System (PMS) SQA is about the activities and issue to perform the development process on time with the right process and more useful to the client.The SQA Plan by the developing team will lead the group for better and more comprehensive develop Software to achieve the goal perfectly and impress the client.1.1 Scope and Intent of SQA activities.Objectives of SQA are:Gather all informationSoftware documentationMulti System testing.Process refining.1.2 SQA Organization RoleWe are in the small group, only 5 members. So the group decided to use Ego-less structure.Ego – Less StructureLead programmer- testing and debugingProject manager- Monitor the groupSystem Analyst –analyze the process of systemBusiness Analyst – Gather all the important informationDocument Specialize – Document all the informationProject manager- Ramos, Christian Joseph De OcampoDocument Specialist – Visitacion, Clarisa LlegoSystem Analyst – Amacio, Chanie De GuzmanBusiness Analyst – Bacay, Kenneth RamosLead programmer- Arizapa, Michelle QuintelaSmall group advantage and disadvantage:AdvantagesEasy to communicate among the group member because of minimal member Project manager can monitor all the works of the memberDisadvantagesToo many task or role for each group member. For example System analyst he/she also the designer and process analyst of the system. Lack of fundsThis statement shows the cost of correcting an error.Initialization and Design: In counter errors (high)Coding and Development process: in counter errors (moderate)System client Test and Field Operation: in counter errors (zero possibilities) If SQA plan is executed perfectly it will lessen the group errors or much better if the system had free for any errors. In the First step the errors that the group in counter is high it is reasonable but it will lessen during the second step of the process and the last step definitely the system is free from error. SQA TasksTask for the SQAInterview to the possible clientMeetings and brainstorming of group ideas.Task Over viewThe task for the SQA describe above is the objective of group needed to perform in order to save time, cost and design, minimizing the errors in the system.Standard, Practices and conventions (SPC)Interview to the possible client Interview to the possible client meaning to say. Gather information to the organization with the same process as your project to get there process and featured. In the interview will discuss the process ,problem and added featured of their systemOrganizationDateTimeDiscussion/subjectMatrix AgencyJuly 28 20148am to 12pm-Company Process-Gather Project informationMarban AgencyJuly 28 20141pm to 5pmCompany Process-Gather Project informationMeeting and combine group ideas.Giving your own opinion or idea to the project help the project from less in the upcoming errors. Identify or combine those ideas to know the best for the project. Review and AuditFormal technical review (FTR) is software quality assurance activity. The object of FTR is the following.Preventing errors of identify before its coming.Verification of system that meets the requirement.Making the propose system manageable Generic Review GuidelinesConducting a reviewTeam review, refining the propose system Reviews of advisors helps a lot the team developer to have a better ideas and conclusion to the project systemChecking of Client or the system userRoles and ResponsibilitiesAs I started in 1.2 SQA Organization Role.Project manager- Monitor the group: Ramos, Christian Joseph De OcampoDocument Specialize – Document all the information Visitacion, Clarisa LlegoSystem Analyst – analyze the process of system Amacio, Chanie De GuzmanBusiness Analyst – Gather all the important information Bacay, Kenneth Ramos Lead programmer- testing and debugging Arizapa, Michelle QuintelaReview work and productEvery meeting the project manager assign a task to each memberDetailed report for each member.Planning for the system developmentSQA AUDITSTeam member need to comply all the task that the Project manager give to themMembers reports of weekly task must be know by the Project manager.Changes in the plan must be know by all the member of the groupProblem Reporting and Corrective Action/follow-up.In this section will discuss how to fix up coming problem that the team may in counter Reporting mechanismVerbal reporting personally in the project manager or by the use of online Social network and mobile phone then analyze and process new ideas.ResponsibilitiesTeam Members:Project manager-Ramos, Christian Joseph De OcampoDocument Specialist –Visitacion, Clarisa LlegoSystem Analyst –Amacio, Chanie De GuzmanBusiness Analyst – Bacay, Kenneth RamosLead programmer – Arizapa, Michelle QuintelaData Collection and Valuation.Group meeting about how to gathered information.Research in the internetConduct interviewAsk in the project adviser IntroductionThis section gives a general overview of the Property Management System (PMS)Goals and ObjectivesThe proponents will develop a Computerized Property Management System which is easy to manage or access by the system user. Buttons and combo box are in the propose system to avoid the data redundancies in mistyping. Tables and list of property shown in the propose system to find all the needed information of the user. Using database makes the file more secured, easy to retrieve all the information of property when user needed. It also have a monitoring process to detailed all the information of each property and also the propose system can also generate reports and provide printed output of report.1.2System Statement of ScopeThe general statement of the intent of the software (system) should be provided here. What information is proposed, what major functions are implemented, and what data are provided as input to property management 1.2.1 General RequirementsThe following statements will discuss the features and requirements of the proposed system, Property Management System (PMS).The propose system should have database to save the filesThe propose system should monitor the status of propertyThe propose system should record the user of propertyThe propose system should remind or notify if there’s a n up coming due date or payments related in the property managementThe propose system should generate a purchase order requestThe propose system should categorize the report needed base of the user need.Interface Enhancements – The project team create a simple but functional design to make the system is easy to handle or to use by the user but still all the process needed are in the system. 1.3System ContextThe proposed system of the proponents is still in developing stage to make sure that the system is free from errors and that is capable to do all the process require by the committee. Also, the proposed system is for academic purposes only.1.4Major ConstraintsTime The proponents only have 4 months to finish the project so the project team will avoid un-necessaries use of time.FundingHaving enough funds for the development of the proposed system is clearly one of the major constraints. Insufficiency of funds could affect the system and to the proponents’ to continue. Man power Each of the proponents has their own task throughout the development of the system. Considering that there are only five members in the team, completion of tasks may be not a hundred percent for some reasons like tardiness, unwanted situations or sickness.2.0 Functional Data DescriptionThis section will discuss overall system function and the information domain in which it operates.2.1 System Architecture2.1.1 Architecture Model 2.1.2Subsystem OverviewConsumables FormThis form shows the list of item in the warehouse database. The transaction of this form is to take item and print the verification letter.Dispose FormDispose form shows the status of a property. Dispose is divided into two categories one is Junk and another is selling the user update the property status and depend on the user choice the action of system Report Report form shows the transaction of Property Management System (PMS). Report categorize by the user so it means the output of reports is base on the user choice.2.2Data Description2.2.1Major Data Objects Item informationF-item codeF- Item nameF- CategoryF- DescriptionF- PurposeF- Quantity F- DateSystem User informationF-User idF-User nameF- User positionHuman Resources InformationF- HR id numberF- HR NameF- HR PositionPurchase Order RequestF-item codeF- Item nameF- CategoryF- DescriptionF- PurposeF- Quantity F- DateF- Prepared byF- Approve byConsumablesF-item codeF- Item nameF- CategoryF- DescriptionF- PurposeF- Quantity F- DateF- Prepared byF- Approve byF- Taken by 2.2.2Relationship Human Interface DescriptionLog in Screen - security access for the system. Admin and user have different formPersonnel Home Screen – Personnel home screen show the information of current personnel user. The function or the process that can make this form is minimal.Admin Home Screen- The administrator home screen show the different function on the system. in linked to another process and show all the information needed by the administratorMain process- Main process shows the different functionality on project proposal. It linked to another transaction or processProperty Maintenance - view all the property in categorizes order. Also update the status or information of the propertyNotification – notification show the due date of payment. Reminder for needed to pay property. Transaction will send to the Accounts payables for paying. Add new property or rent adding data or information to the database. The required property to add is the item without purchase order this form also can add information about rental property.Dispose – changing the status to dispose. Dispose form shows the status of a property. Dispose is divided into two categories one is Junk and another is selling the user update the property status and depend on the user choice the action of system. The transaction was reported to General Ledger. Consumables – form shows the list of item in the warehouse database. The transaction of this form is to take item and print the verification letter.Request item – the information of needed item to buy. Transaction of this form will send the information to the procurement system. The transaction can be printedReports- Report form shows the transaction of Property Management System (PMS). Report categorize by the user so it means the output of reports is base on the user choice.3.0 Subsystem Description3.1 Subsystem flow diagram3.1.1Consumables3.1.2 Disposal 3.1.3Requested item4.0 Enhanced Interface prototyping 4.1PrototypingThe following are the proposed interfaced for the Property Management System: Login formMain ProcessAdd new propertyNotification formRequest ItemProperty maintenance1.1Goals and ObjectivesThe proponents will develop a Computerized Property Management System which is easy to manage or access by the system user. Buttons and combo box are in the propose system to avoid the data redundancies in mistyping. Tables and list of property shown in the propose system to find all the needed information of the user. Using database makes the file more secured, easy to retrieve all the information of property when user needed. It also have a monitoring process to detailed all the information of each property and also the propose system can also generate reports and provide printed output of report.1.2System Statement of ScopeThe general statement of the intent of the software (system) should be provided here. What information is proposed, what major functions are implemented, and what data are provided as input to property management 1.2.1 General RequirementsThe following statements will discuss the features and requirements of the proposed system, Property Management System (PMS).The propose system should have database to save the filesThe propose system should monitor the status of propertyThe propose system should record the user of propertyThe propose system should remind or notify if there’s a n up coming due date or payments related in the property managementThe propose system should generate a purchase order requestThe propose system should categorize the report needed base of the user need.Interface Enhancements – The project team create a simple but functional design to make the system is easy to handle or to use by the user but still all the process needed are in the system.1.1.3 Extended EnhancementOnline integration – the proponent tackled the issue of using online integration. The transaction in wireless connection is fast and reliable. 1.3System ContextThe proposed system of the proponents is still in developing stage to make sure that the system is free from errors and that is capable to do all the process require by the committee. Also, the proposed system is for academic purposes only.1.4Major ConstraintsTime The proponents only have 4 months to finish the project so the project team will avoid un-necessaries use of time.FundingHaving enough funds for the development of the proposed system is clearly one of the major constraints. Insufficiency of funds could affect the system and to the proponents’ to continue. Man power Each of the proponents has their own task throughout the development of the system. Considering that there are only five members in the team, completion of tasks may be not a hundred percent for some reasons like tardiness, unwanted situations or sickness.2.0Usage scenario 2.1User Profile There will be two levels of users:Full control (Administrator)Read/write/modify all (personnel)2.2 Use CasesRead/Write/Modify All UsersThis level of users can add, remove and update data from the systemFull Control UsersThe administrative level has the full access in the system and its setting. This level of users controls any process of the system and has a right to add or remove users.Data DescriptionData Description3.1.1 Data Object and Dictionary Item informationF-item codeF- Item nameF- CategoryF- DescriptionF- PurposeF- Quantity F- DateSystem User informationF-User idF-User nameF- User positionHuman Resources InformationF- HR id numberF- HR NameF- HR PositionPurchase Order RequestF-item codeF- Item nameF- CategoryF- DescriptionF- PurposeF- Quantity F- DateF- Prepared byF- Approve byConsumablesF-item codeF- Item nameF- CategoryF- DescriptionF- PurposeF- Quantity F- DateF- Prepared byF- Approve byF- Taken by 3.1.2Relationships 4.0Functional Model and Description4.1Subsystem Flow Diagrams4.1.1Consumables4.1.2 Disposal 4.1.3Requested item4.2Human Interface DescriptionLog in Screen - security access for the system. Admin and user have different formPersonnel Home Screen – Personnel home screen show the information of current personnel user. The function or the process that can make this form is minimal.Admin Home Screen- The administrator home screen show the different function on the system. in linked to another process and show all the information needed by the administratorMain process- Main process shows the different functionality on project proposal. It linked to another transaction or processProperty Maintenance - view all the property in categorizes order. Also update the status or information of the propertyNotification – notification show the due date of payment. Reminder for needed to pay property. Transaction will send to the Accounts payables for paying. Add new property or rent adding data or information to the database. The required property to add is the item without purchase order this form also can add information about rental property.Dispose – changing the status to dispose. Dispose form shows the status of a property. Dispose is divided into two categories one is Junk and another is selling the user update the property status and depend on the user choice the action of system. the transaction wa reported to General Ledger. Consumables – form shows the list of item in the warehouse database. The transaction of this form is to take item and print the verification letter.Request item – the information of needed item to buy. Transaction of this form will send the information to the procurement system. The transaction can be printedReports- Report form shows the transaction of Property Management System (PMS). Report categorize by the user so it means the output of reports is base on the user choice.5.0Restrictions, Limitations and ConstraintsTime The proponents only have 4 months to finish the project so the project team will avoid un-necessaries use of time.FundingHaving enough funds for the development of the proposed system is clearly one of the major constraints. Insufficiency of funds could affect the system and to the proponents’ to continue. Man power Each of the proponents has their own task throughout the development of the system. Considering that there are only five members in the team, completion of tasks may be not a hundred percent for some reasons like tardiness, unwanted situations or sickness.6.0Validation CriteriaThe proponents validate information by testing the system and database. Connection of database to system is the first checking. Access of system to the database we use a pop up message that show the status of connection of system to the database. The pop up message show message depend if the connection successful or not. But if the connection was field it show the errors and where the errors to configure it or debug the codes and solve the problem. The proponent validate also if the data from system is successfully save to the database. Again the proponent use pop up message to locate the error or show positive result. To clarify or make sure the data was saved the proponent use table that show the whole information of database for the user viewingIf there’s a saving process there also a update and modify process to know the validation the proponent also use the technique in saving data from database.IntroductionThis section gives a general overview of the Property Management System (PMS)Goals and ObjectivesThe proponents will develop a Computerized Property Management System which is easy to manage or access by the system user. Buttons and combo box are in the propose system to avoid the data redundancies in mistyping. Tables and list of property shown in the propose system to find all the needed information of the user. Using database makes the file more secured, easy to retrieve all the information of property when user needed. It also have a monitoring process to detailed all the information of each property and also the propose system can also generate reports and provide printed output of report.1.2System Statement of ScopeThe general statement of the intent of the software (system) should be provided here. What information is proposed, what major functions are implemented, and what data are provided as input to property management 1.2.1 General RequirementsThe following statements will discuss the features and requirements of the proposed system, Property Management System (PMS).The propose system should have database to save the filesThe propose system should monitor the status of propertyThe propose system should record the user of propertyThe propose system should remind or notify if there’s a n up coming due date or payments related in the property managementThe propose system should generate a purchase order requestThe propose system should categorize the report needed base of the user need.Interface Enhancements – The project team create a simple but functional design to make the system is easy to handle or to use by the user but still all the process needed are in the system. 1.3System ContextThe proposed system of the proponents is still in developing stage to make sure that the system is free from errors and that is capable to do all the process require by the committee. Also, the proposed system is for academic purposes only.1.4Major ConstraintsTime The proponents only have 4 months to finish the project so the project team will avoid un-necessaries use of time.FundingHaving enough funds for the development of the proposed system is clearly one of the major constraints. Insufficiency of funds could affect the system and to the proponents’ to continue. Man power Each of the proponents has their own task throughout the development of the system. Considering that there are only five members in the team, completion of tasks may be not a hundred percent for some reasons like tardiness, unwanted situations or sickness.2.0Data Design2.1Database Description3.0Architectural and Component- Level Design3.1Program Structure3.1.1 OverallMenu ItemsThe following shows the architecture of the main menu:3.1.2Add new 3.1.3Property maintenance 3.1.4NotificationDescription for Components3.2.1Log inMajor Form: Log inMajor Action: confirm,userlogin and user passwordUserLoginObject Name:TextfieldLogUserPasswordObject Name:TextfieldLogConfirm Object name: btnConfirm Verify information from login and pass fields3.2.2Main ProcessMajor Form: Main formMajor Action: linkbuttonsAdd new Object name: btnadd The purpose of this button is to link the main home to another process which is Add new form. Add new is form when you going to save new data from system to databaseProperty maintenance Object name: btnmain The purpose of this button is to link the main home to another process which is Property maintenance form. Property maintenance are one of the major process of the system. Status of property from database show on the systemNotification Object name: btnNotifThe purpose of this button is to link the main home to another process which is Notification form. In this form show all the information of due date payables. This form also can send the information to the account payables system Consumables Object name: btnCon The purpose of this button is to link the main home to another process which is Consumables form. Show the information in the database the property info and their quantity also it shown up the information oh HR needed that itemDisposeObject name: btnDis The purpose of this button is to link the main home to another process which is Dispose Form. In this form allow to manage the property if that property for selling of junk the letter will send to the General ledger system3.2.3Add newMajor Form: Add new formMajor Action: SaveSave Object name:btnSaveThe purpose of this button is to save all the information to the database3.2.4Property maintenanceMajor Form: Property formMajor Action: save,modify and send.Save Object name:btnSaveThe purpose of this button is to save all the information to the databaseModifyObject name:btnmodThe purpose of this button is to update the information of property3.2.5NotificationMajor Form: NotificationMajor Action: table save and sent.Save Object name:btnSaveThe purpose of this button is to save all the information to the databaseSendObject name:btnSaveThe purpose of this button is to send all the information Table Object name: TTableThe purpose of this button is to show all the information to the database3.2.6ConsumablesMajor Form: ConsumablesMajor Action: find, show modify save and printSave Object name:btnSaveThe purpose of this button is to save all the information to the database ModifyObject name:btnmodThe purpose of this button is to update the information of property3.2.7DisposeMajor Form: DisposeMajor Action: show modify save sentSave Object name:btnSaveThe purpose of this button is to save all the information to the databaseModifyObject name:btnmodThe purpose of this button is to update the information of propertySendObject name:btnSaveThe purpose of this button is to send all the information Table Object name: TTableThe purpose of this button is to show all the information to the database4.0User Interface DesignThe propose system compose of many transitions of form connected depend on the usage of system. each of form analyze and design perfectly by the proponent to make sure the system will be useful to the client 4.1Description of the User InterfaceBelow are some of the forms in the program. After fire up the program, the login screen will appear. If the users enter the right username with the matching password, it will immediately take them to the main interface.Objects and ActionsLogin FormUsernameUsername can be ranged from 6-20 letters or numbers, as the industry standards. No special characters and space. PasswordPassword can be ranged from 6-20 letters and numbers, as the industry standard. No special characters and spaces.Cancel ButtonThis button allows the user to exit into the system if they wish to end transaction.Interface Design RulesInterface design focuses on three areas of concern:The design of interfaces between software modules;The design of interfaces between the software and other nonhuman producers and consumers of information The design of the interface a human and the computer Easy to learnReadabilityEasy to navigate between interfacesComponents AvailableThe proponents are required to use the Java Programming Language. For that matter, it is decided that the proponents will be using Java Netbeans. So here is the following list of controls that the proponents will be using for the PMS.4.3.1Java Swing ControlsJTextFieldJLabelJButtonJPanelJFrameJPasswordFieldEtc.Java Swing MenusMenu BarMenu ItemPop-up MenuEtc.Java Swing ContainerJPanelToolbar5.0 Restriction, Limitation and ConstraintsTimeTime is so far the biggest restriction or constraints for the proponents to developed the proposed system. The proponents only have an approximately five months to finish the entire project. It is very important for the proponents to watch the time to spend over the phase of the software development project. The proponents could have included many components to the project like online HRMS but time restricts the project team from doing so.Employee SkillsSkills in computer programming and design skills are also one of the restrictions. It does not have as big of an impact on the project as time but it sure does limit the proponents from doing more addition to the project functions and components. 6.0Testing IssueTo validate the system we need to test it with another process. During the testing of connection, the project team concerned about the data from another process must be correct. Getting wrong data from other process make the project system did not work properly.6.1Classes of testSystem InterfaceThe proponents will create an interface easy to operate and understand design must be compose of tables, buttons, text field pictures and menus.The proposed system is basically made up of major components that the proponents are required to do so. It will use Java Netbeans for front-end and MS SQL for back-end.Login FormStart of the process, in this form categorized the user of the system, Login name and password Field must have correct information to proceed to the next process based on the level userAdmin formAdmin form shows the function that the admin of company can do this Form link to many processes of system, main function purchase order request, reports and management personnel.Personnel FormThis form shows the information of the user, it also link to another process, but the personnel has a limited action to the project system.Main FunctionMain Function is the main process of project, in this form shows the request from another process, this form connected to another transaction. Main function is home form of all transactionConsumablesIn this form, it shows the request item of Human Resource. It also shows the item in warehouse. This form is the main transaction of project.Notification Notification form shows all the reminders for payment it can be yearly, monthly or weekly notification about the thing needed to pay for example of this is the renewal of license gun and vehicle. The proposal project automatical show all the needed reminders about the property.Purchase Order RequestThis form is also the main process. Purchase Order Request form is a letter for needed item need to buy and send it to procurement process this process only manage by the admin.ReportsReport form is the list of transaction of property management it can generate needed reports and can only manage by the admin only.Black Box Testing:This is also known as Behavioral Testing, is software testing method in which the internal structure/design/implementation of the item being tested is not known to the tester. These tests can be functional or non-functional, though usually functional.This method of attempts to find errors in the following categories:Incorrect or missing functionsInterface errorsErrors in data structures or external database accessBehavior or performance errorsInitialization and termination errors6.2Performance BoundsThe proponents have to setup a certain performance bounds or criteria for the PMS so that by following those criteria, the proponents will be able to maintain quality, user friendliness and usability of the software.LoginThe user should be able to log on within 0.1 secondSave FunctionBest Case Scenario – ImmediateWorst Case Scenario – 3 secondsSearch FunctionBest Case Scenario – ImmediateWorst Case Scenario – 3 secondsPrint FunctionBest Case Scenario – ImmediateWorst Case Scenario – 2 secondsBrowse FunctionBest Case Scenario – ImmediateWorst Case Scenario – 2 secondsDelete FunctionBest Case Scenario – ImmediateWorst Case Scenario – 3 secondsExit FunctionBest Case Scenario – ImmediateWorst Case Scenario – 3 secondsCancel FunctionBest Case Scenario – ImmediateWorst Case Scenario – 2 seconds6.3Identification of Critical ComponentsUser AccessThe proponents will make sure that the accessibility of the system is limited if only if the person is an authorized user for the system. Print GeneratorMaking sure that the reports that can be generated into print-outs is correct. The reports should generate right amount of data and can be accessed in different type of document formats.IntroductionThis section gives a general overview of the test Specification for the Property Management System (PMS).Goals and ObjectivesThe objective of the PMS is to provide the user an easy and convenient way to access their data and generate useful reports. The goal of the proponents is to do the right thing, though perfection is what everyone wants but to do the right thing for a purpose is more powerful than anything.Many constraints will be applied to the system. The testing process for PMS has a number of goals and will be thoroughly tested for logic errors and coding bugs. In addition to testing bugs, PMS will also test the friendliness of the user interface to ensure that it is of the utmost quality: efficient, powerful, and user-friendly.1.2Statement of ScopeAn overall plan for integration of the software and a description of specific tests are documented in this section. Below are the different kinds of tests that the team will take to ensure the quality of the software.Unit TestingMS SQL DatabasePC ApplicationJava Net BeansUnit test will be performed using black box testing methods.Integration TestingMS SQL DatabasePC ApplicationJava Net BeansValidation TestingMS SQL DatabasePMSPC ApplicationHigh-order TestingMS SQL DatabasePMSPC Application1.3Major ConstraintsIn this section the proponents discussed the related constraints that can affect the testing.The proponents has limited time to meet the clients for testing purposesThe proponents may encounter insufficiencies of fundsThe proponents only got five members in a group.Testing PlanThe proponents want the HRMS to be bug five and lesser error on the processes. The proponents also want to make sure that there are no defects in the system. This is the reason why the proponents have to spend large amount of the total software development time on the testing. The following are the description of the testing procedure and strategy. The proponents also be presenting the timing and scheduled of the tests to be carried out.2.1Software (SCIs) to be tested2.1.1InterfacesLogin formFor login project team set a restriction for login. Developer use button in checking of verification of userMenusMenu bar (all process)Help – tips or information about the process using buttons to viewSign out – function of this button log out the user and back to the log in process Request ItemGenerate letter – by clicking this button it will show a table where you can put your data on.Save – the function of this button is to save the letter into the databaseSend – send the letter to the procurement to process.ReportsGenerate report – by click this button the user can choose the report he/she wants to view and print it.Add new Add – using this button you can add the item from warehouse table to request item tableRemove - using this button you can remove the item from request item table to warehouse table View – view the transaction and save it.ConsumablesFind – using this function to find the Hr information.Add – this function is for adding the order uniform to the HR databasePrint verification – print the verification and sent data information to the warehouse.Property maintenanceRepair – this button change the status of property to repair.Lost / un use – this button change the status of property to repairChange – this button change the status of property to repair2.2 Testing StrategyIn the following section, the proponents will describe the testing strategy and will use four different methods to test the proposed system2.2.1Unit TestingThis type of testing is performed by the developers before the setup is handed over to the testing team to formally execute the test cases. Unit testing is performed by the respective developers on the individual units of source code assigned areas. The developers use test data that is separate from the test data of the quality assurance team.The goal of unit testing is to isolate each part of the program and show that individual parts are correct in terms of requirements and functionality.2.2.2Integration TestingThe testing of combined parts of an application to determine if they function correctly together is Integration testing. There are two methods of doing Integration Testing Bottom-up Integration testing and Top down Integration testing.After all individual modules have been unit tested, and are properly functioning, they will be put together to form a program. This program will then be tested for general errors including compiler and runtime errors, input errors, and efficiency. Any errors will be corrected at this stage. If the program is inefficient in some computation, the cause of the inefficiency will be isolated and fixed, whether it be at the unit level or the integration level.2.2.3Validation Testing As the program is starting to take shape, lead programmers will make sure it adheres to customer guidelines. If any guideline cannot be followed exactly, then the program will be modified to suit the nearest reasonable alternative.2.2.4High-order TestingPMS will be system tested to ensure that all programming packages integrate with each other as intended, and that the final software is integrated well into the native environment.Alpha testing will follow, where the software interface will be delivered to a few people to test. The alpha testers will use the software as it was intended, to make sure no problems exist. Here any issues with the interface, computation, or graphs will be fixed.The software will then be tested for security and performance. During security testing, we will attempt to run known exploits against the interface and test security of the software. Security is vital to a user interface, so as to keep user data confidential, and so any security issues will be given special attention. During performance testing we will test the runtime performance of the software and make sure that the interface performs well in a variety of conditions.2.3 Testing Resources and StaffingThe proponents will use several different resources to carry out the test on the HRMS. Since the time is a part of project constraint, the proponents will try to use help from everyone that is essential to take the responsibility and evaluate the software during the testing phase.- The Company Staff- The Proponents- Laptop / Desktop- Software Applications2.4Test Record KeepingTest record keeping and test work products are described in section 3.4 of the test specification document. For more information regarding these topics, please refer to section 3.4 of the Test specification Document.2.5Testing tools and EnvironmentJava Netbeans will be used as testing tools as well as the testing environment. As stated above, a test date will be constructed for unit and integration testing.2.6 Test Schedule Following is the tentative schedule for the testing of the PMS.Project Test PlanTo be scheduledSystem TestingTo be scheduledGenerating the test reportsTo be scheduledSystem ImplementationTo be scheduledTest Procedure In this section the proponents will describe the test procedures in detail.3.1Software (SCIs) to be testedFor detailed list of the software component items please refer to section 2.1 from Test Specification document.3.2 Testing ProcedureIn this section the proponents will try to describe overall software specification and describe the methods for the different test to be performed and will also declare the expected outputs. Login formFor login project team set a restriction for login. Developer use button in checking of verification of userMenusMenu bar (all process)Help – tips or information about the process using buttons to viewSign out – function of this button log out the user and back to the log in process Item requestGenerate letter – by clicking this button it will show a table where you can put your data on.Save – the function of this button is to save the letter into the databaseSend – send the letter to the procurement to process.ReportsGenerate report – by click this button the user can choose the report he/she wants to view and print it.Add newAdd – using this button you can add the item from warehouse table to request item tableRemove - using this button you can remove the item from request item table to warehouse table View – view the transaction and save it.Unit Testing?3.2.1 Unit test cases?3.2.1.1 LoginTest CaseInputExpected ResultValid LoginValid Username & PasswordLogged in to user interfaceInvalid LoginInvalid Username & PasswordRefresh login page and prompt for valid credentials3.2.1.2 LogoutTest CaseInputExpected ResultLogoutUser clicks logoutPrompt “Are you sure you want to logout?”3.2.1.3 HelpTest CaseInputExpected ResultSelect topicUser selects a topicDisplay topic contents3.2.1.4 ReportTest CaseInputExpected ResultSpecify functionFunction, variables, dataFunction is generated according to inputsSpecify invalid functionInvalid function, and/or variables, and/or dataPrompt ‘Function could not be generated due to invalid inputs’GraphType of graphGraph is displayedInvalid GraphPrompt ‘Graph cannot be displayed’Integration TestingTest CaseInputExpected ResultValid LoginValid Username & PasswordLogged in to user interface; taken to main page, cookie enabled.Invalid LoginInvalid Username & PasswordRefresh login page and prompt for valid credentialsSelect help topicHelp topicDisplay topic contentsBegin ReportClick ‘New Report’Function page is displayedSpecify functionFunction, variables, dataFunction is generated according to inputsSpecify invalid functionInvalid function, and/or variables, and/or dataPrompt ‘Function could not be generated due to invalid inputs’GraphType of graph, data generated from functionGraph is displayedInvalid GraphPrompt ‘Graph cannot be displayed’Request AccountUsername which is already takenPrompt “Choose another username”Request AccountPassword shorter than specified lengthPrompt “Password too short”Request AccountUnique username, and valid passwordAccount createdLogoutUser clicks logoutPrompt “Are you sure you want to logout?”Links CorrectClick on each and every linkLink goes to proper locationValidation TestingFunctionalityTest CaseInputExpected ResultLogin Valid LoginValid Username & PasswordLogged in to user interface; taken to main page, cookie enabled.Invalid LoginInvalid Username & PasswordRefresh login page and prompt for valid credentialsHelp Select help topicHelp topicDisplay topic contentsReportBegin ReportClick ‘New Report’Function page is displayedSpecify functionFunction, variables, dataFunction is generated according to inputsSpecify invalid functionInvalid function, and/or variables, and/or dataPrompt ‘Function could not be generated due to invalid inputs’OutputGraphType of graph, data generated from functionGraph is displayedInvalid GraphPrompt ‘Graph cannot be displayed’Account Request Request AccountUsername which is already takenPrompt “Choose another username”Request AccountPassword shorter than specified lengthPrompt “Password too short”Request AccountUnique username, and valid passwordAccount createdLogout LogoutUser clicks logoutPrompt “Are you sure you want to logout?”High Order TestingThe high-order testing procedure is specified. For each of the high order tests specified below, the test procedure, test cases, purpose, specialized requirements and pass/fail criteria are specified. It should be noted that not all high-order test methods noted in Sections 3.2.4.n will be conducted for every project.?3.2.4.1 Recovery testingNo recovery testing will be required. Since all the data are accessed using a web browser, in the event of a system crash, the user can always reboot their computer and log in to the website again and reload everything.?3.2.4.2 Security testingSecurity will be tested thoroughly. Only registered and authorized users should be allowed access to use the analysis functions provided by PMS?3.2.4.3 Stress testingDifferent sizes of data will be tested. Amount of user flow will also be tested. The PMS should be able to allow a reasonable amount of user to use the website at the same time without causing any traffic and loading speed of the website.?3.2.4.4 Performance testingA timer will be set for each report generated. These times will be recorded and studied to see if the software is sufficient enough to handle all types of reports the users might request on different size of data.?3.2.4.5 Alpha/beta testingAlpha testing will be based on the software developers. Members of the team will each go through the website thoroughly and use the analysis functions on a testing database to ensure quality and correctness.Beta testing will be public. Selected pre-registered users will be given a username and password and their data will be loaded to the database. They will each go through the website and submit a report of any bugs, ease of use, and as well as their opinions about the PMS.?3.2.4.6 Pass/fail criterion for all validation testsIf there are many complaints and errors of the website, it will not pass the test.3.3 Testing Resources and StaffingThe proponents have a limited manpower to be able to test the HRMS properly. This is the reason why the proponents will use help from several different people to be able to tests the functionalities of the HRMS. The following are the people that involves in this task.Client Staff / EmployeesThe proponents ask for help to test the PMS with the participation of the security agency personnel. The employees / staff are allowed to use the full function of the PMS as part of its validation testing. The employee tries to add the aspiring applicant and then be able to save the info of the employee. The employees are allowed to record any errors that they encounter during the software testing on hand.Handheld PC / Desktop / LaptopThe proponents will have to use the clients PC or laptops after installing the HRMS. This will allow the user / employee to test the HRMS with one or more tester at the same time. With this, the data from one computer to the other are also identified through the system integration functionalities of PMS.Error ReportingThe proponents provide a reports manual on which the employee and staff are required to list down the error and bugs that they may encounter during the testing activity.3.4 Test Record Keeping and LogA test record keeping document will be used to evaluate immediate test result for each of the testing. For example:Test Record FormTest Type :____________Tester :____________Date :____________Test Case Test ReportEnhancement ReportCommentsValid LoginInvalid LoginSelect help topicBegin ReportSpecify functionSpecify invalid functionGraphInvalid GraphRequest Account1Request Account2Request Account3LogoutLinks correctA test log will be kept to monitor the tests that have been applied. An error, or “bug” log is kept to monitor any problems that have arisen during testing. Test LogDateDefect reportTest TypeTest CaseResultComments ................
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