Cashflow Manager Cloud User Guide

User Guide

Cashflow Manager Cloud

September 2017

Table of Contents

End User License Agreement (EULA) ...........................................................................................5

Introduction ........................................................................................ 18

Specifications .................................................................................... 19

Getting Started................................................................................... 19

What's New in the Cloud? .....................................................................................19

A New Look..................................................................................................................................19 The Side Panel...............................................................................................................................20 My Cashflow Manager Cloud Account Settings...........................................................................22 Form-based Data Entry .................................................................................................................22 Customer Inquiry ..........................................................................................................................23 Credit Amounts .............................................................................................................................24 Modify Prices ................................................................................................................................24 Manage Customers........................................................................................................................25

Creating a Cashflow Manager Cloud Account ....................................................... 27

Sign up for the 30-day Free Trial ..................................................................................................27 From Free Trial to Subscribe Now................................................................................................33 Subscribe to the Cashflow Manager Cloud ? New User ID..........................................................37

My Cashflow Manager Cloud Account Settings ..................................................... 44

Management .................................................................................................................................. 44 Settings .......................................................................................................................................... 45 Export ............................................................................................................................................ 51

Cashflow Manager ............................................................................. 52

Getting Started....................................................................................................... 52

Introduction to Cashflow Manager ...............................................................................................52 Select a Cashflow Manager Account ............................................................................................52 Options ? Cashflow Manager........................................................................................................53 The Cashflow Sections..................................................................................................................55 Change to a Different Month and Year .........................................................................................55 Change to a Different Section .......................................................................................................55 Customise Columns ......................................................................................................................55

Recording Money In and Money Out ..................................................................... 61

Money In ? Overview ...................................................................................................................61 How to Record Money In (Money Received) ...............................................................................62 Process Deposits............................................................................................................................64 Manage Deposits...........................................................................................................................65 Money Out ? Overview.................................................................................................................66 How to Record Money Out (Payments) ........................................................................................67 Electronic Payments......................................................................................................................69 Transfers ........................................................................................................................................ 73 At the end of the Month ................................................................................................................74 Helpful Hints for Recording Money In and Money Out ...............................................................74

Reconciliation ........................................................................................................ 82

What is a Bank Reconciliation? ....................................................................................................82

Record your Opening Bank Balance.............................................................................................82 Adding a New Financial Institution ..............................................................................................84 Map your Downloaded Bank Statement .......................................................................................85 Processing your Bank Reconciliation ...........................................................................................91 Imported Reconciliation ? Downloaded Bank Statement .............................................................91 Manual Reconciliation ? Paper Bank Statement...........................................................................96 What to do if you cannot reconcile .............................................................................................101 Cash Reconciliation ....................................................................................................................101

Budget ................................................................................................................. 103

Manage Budget ...........................................................................................................................104 Budget Comparison.....................................................................................................................104 Helpful Hints to Create a Budget ................................................................................................105 Open a Saved Budget ..................................................................................................................106 Download your Budget ...............................................................................................................106 Delete a Budget ...........................................................................................................................106

Reports ? Cashflow Manager .............................................................................. 106

Reports and the GST ...................................................................................................................106 Report Options ? Cashflow Manager..........................................................................................107 Types of Reports ? Cashflow Manager.......................................................................................108 Run a Report ...............................................................................................................................111 Print a Report ..............................................................................................................................111 Save a Report ..............................................................................................................................111 Email a Report.............................................................................................................................112

Invoice Manager .............................................................................. 113

Getting Started..................................................................................................... 113

Introduction to Invoice Manager.................................................................................................113 The Invoice Manager Sections....................................................................................................113

Invoices (Sales) ................................................................................................... 113

Add a New Invoice......................................................................................................................114 Edit an Invoice ............................................................................................................................118 Search for an Invoice...................................................................................................................118 Print an Invoice ...........................................................................................................................118 Save an Invoice ...........................................................................................................................120 Email an Invoice .........................................................................................................................120

Money In ? Invoice Payments..............................................................................122

Add a New Payment....................................................................................................................124 Delete a Payment.........................................................................................................................125 Search for a Payment ..................................................................................................................125

Inventory (Sell-Only) ............................................................................................ 125

Add a New Item ..........................................................................................................................126 Edit an Item .................................................................................................................................127 Delete an Item .............................................................................................................................128 Search for an Item .......................................................................................................................128 Categories .................................................................................................................................... 129 Modify Prices ..............................................................................................................................130

Reports ? Invoice Manager (Sales) ..................................................................... 132

Report Options ? Invoice Manager .............................................................................................133

Types of Reports ? Invoice Manager ..........................................................................................134 Run a Report ...............................................................................................................................134 Print a Report ..............................................................................................................................134 Save a Report ..............................................................................................................................135 Email a Report.............................................................................................................................135

People ............................................................................................. 136

Customers ........................................................................................................... 136

Add a New Customer ..................................................................................................................136 Edit a Customer...........................................................................................................................137 Manage Customers......................................................................................................................138 Invoice a Customer .....................................................................................................................139 Adjustment Notes........................................................................................................................139 Credit Amounts ...........................................................................................................................143 Customer Inquiry ........................................................................................................................146

CARE Support ................................................................................. 148

CARE Support Team ........................................................................................... 148

Contact Us...................................................................................................................................148 Type of Support...........................................................................................................................148

Customer Service ............................................................................ 148

Customer Service Team (Sales & Administration)...............................................148

Contact Us...................................................................................................................................148

End User License Agreement (EULA)

Important ? read carefully: This end-user licence agreement is a legal agreement between You and the Licensor. By installing, copying or otherwise using the Software, you agree to be bound by the terms of this Agreement. If you do not agree to the terms of this Agreement, do not install or use the Software.

1. Interpretation

1.1. Care Program means the technical assistance for the Software referred to in Clause 20 with terms and conditions contained on the Website;

1.2. Cloud-Based Format means the version of the Software that is hosted by a third party and is accessed over a network;

1.3. Confidential Information means information that is by its nature confidential but does not include:

(a) information already known to the receiving party at the time of disclosure by the other party; or

(b) information in the public domain other than as a result of disclosure by a party in breach of its obligations of confidentiality under this agreement;

and in the case of the Licensor specifically includes the Software and the Documentation;

1.4. Documentation means all online, electronic or written information and instruction manuals regarding the use of the Software;

1.5. Download-Based Format means the downloadable version of the Software available online, or via CD, DVD, Blu-ray, and USB;

1.6. Force Majeure means a circumstance beyond the reasonable control of You and the Licensor and which results in a Party being unable to observe or perform on time an obligation under this Agreement. Such circumstances shall include but shall not be limited to:

(a) acts of God, lightning strikes, earthquakes, floods, droughts, storms, tempests, mud slides, washaways, explosions, fires and any natural disaster; and

(b) acts of war, acts of public enemies, terrorism, rights, civil commotion, malicious damage, sabotage and revolution;

1.7. Harmful Code means any virus, disabling or malicious device or code, worm, trojan, time bomb or other harmful or destructive code;

1.8. Instance means a single copy of a set of files that make up the Software;

1.9. Intellectual Property Rights means all present and future rights conferred by statute, common law or equity in or in relation to any copyright, trademarks, designs, patents, circuit layouts, business and domain names, inventions, and other results of intellectual activity in the industrial, commercial, scientific, literary or artistic fields;

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