IACA – International Association of Commercial Administrators
Topic: Mandatory Online Annual Report Filings and filing years
Question by: Penney Barker
Jurisdiction: West Virginia
Date: January 20, 2017
|Jurisdiction |Question(s) |
| | |
| |1. Do you require mandatory online filings on annual reports? |
| | |
| |2. Are annual reports filed yearly, every two years, etc? |
|Manitoba | |
|Corporations Canada |For Corporations Canada, annual returns are not required to be filed online, and they are required on annual basis – within 60 days of the corporation’s anniversary date.|
|Alabama | |
|Alaska | |
|Arizona | |
|Arkansas | |
|California |No. Corporations currently have the option to file their required statement of information online. Limited Liability Companies will have the opportunity (not mandatory) |
| |to file online once our Enhancements are rolled out this summer. Currently, more than ½ of the Statements are filed online. |
| |All file within 90 days of registration. Thereafter, domestic stock corporation and foreign (formed outside of California) corporations file annually, domestic nonprofit|
| |corporations and all limited liability companies file biennial. |
|Colorado | |
|Connecticut | |
|Delaware | |
|District of Columbia | |
|Florida |Yes |
| |yearly |
|Georgia |No |
| |Each year between Jan 1 and Apr 1 |
|Hawaii |In Hawaii, we do not require mandatory online annual report filings. Our annual |
| |reports are filed quarterly, based on their registration date. |
|Idaho | |
|Illinois | |
|Indiana |no |
| |All business entity reports are on a biennial schedule. |
|Iowa | |
|Kansas |No |
| |annually |
|Kentucky | |
|Louisiana |Louisiana will start mandatory online filings on January 1, 2018 for all entities that are not located in a rural area (population 100,000 or under). |
| | |
| |Reports are filed yearly. |
|Maine | |
|Maryland | |
|Massachusetts |No, while most annual reports are filed electronically, it is not mandatory. |
| |Annual reports are filed once a year. The timing is dependent upon the entity type. |
|Michigan | |
|Minnesota |No |
| |Once every calendar year. |
|Mississippi | |
|Missouri | |
|Montana |In Montana we do not require mandatory online filings of annual reports. Although we have a very large percentage of annual reports being filed online, businesses are |
| |given the option to print a pre-filled annual report and mail it to us. |
| |In Montana annual reports are required to be filed on a yearly basis between Jan 1 and April 15. |
|Nebraska | |
|Nevada |Nevada does not require online filings. The annual reports are filed yearly. |
|New Hampshire | |
|New Jersey | |
|New Mexico | |
|New York |No, though most are filed online. |
| |Business Corporations and LLC’s are required to file a “statement” every two years. LLP’s file every five years. |
|North Carolina |No |
| |annually |
|North Dakota | |
|Ohio |Ohio only requires biennial reports for professional associations and LLPs. At this time we do not require them to be filed online, but we are trying to make |
| |modifications to our process with the requirement letter to encourage online filings. We changed the letter and included an infographic on how to file online in 2016 for|
| |professional associations which resulted in 60% of reports being filed online. Prior to that, 2014 was the first year we had the online filing as an option and only 11% |
| |filed the report online that year. |
|Oklahoma | |
|Oregon | |
|Pennsylvania | |
|Rhode Island | |
|South Carolina | |
|South Dakota | |
|Tennessee | |
|Texas | |
|Utah | |
|Vermont | |
|Virginia |Annual reports are not required to be filed online and they are, as the name implies, filed annually. |
|Washington |Not mandatory, but encouraged because they are cleaner records and less mistakes. |
| |Our reports are due annually during the anniversary month of filing for all entities. Several years ago they were all due 12/31 each year creating massive backlogs and |
| |months to catch up. Making it due during the anniversary spreads out the workload and makes it more manageable. Online filings are completed within 2 business days, paper|
| |filings within 10 business days on average. Our replacement system should speed up the turnaround time even more. |
|West Virginia | |
|Wisconsin | |
|Wyoming | |
Additional comments:
Full text of email:
Good morning all,
I know that in 2015 there was a list serve subject on what States had mandatory online filing of annual reports. Just wanted to update my list and ask one additional question of you.
Thank you in advance for your help and have a great weekend.
Questions:
1. Do you require mandatory online filings on annual reports?
2. Are annual reports filed yearly, every two years, etc?
Penney Barker, Director
Business and Licensing Division
West Virginia Secretary of State’s Office
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