When an SF-1164 is prepared to reimburse an employee who ...
When an SF-1164 is prepared to reimburse an employee who incurred an expense
and foreign currency is involved, we should be receiving proof of the
employee's actual expense. This is the only way to ensure the employee will
be properly compensated for their out-of-pocket expense. If we do not receive
this proof, then the employee's reimbursement must be calculated using the
Foreign Currency Exchange Rate applicable on the day of the reimbursement.
This could go in the employee's favor or not.
Often we receive just the receipt from the institution stating how much
foreign currency was received which does not prove what it cost the employee
to make the payment. Proof would be their credit card statement, bank
statement, bank receipt, canceled check, etc.; these documents would show the
actual amount to be reimbursed. You should not be going to the WEB and using
a currency converter to determine the amount to reimburse the employee. When
not proven, the rate used is determined by Treasury ... not us.
Additional guidance on using the SF-1164
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