Quarterly Report Y3 Q3 April - June 2019



323850-28638500 CariSECURE - STRENGTHENING EVIDENCE BASED DECISION MAKING FOR CITIZEN SECURITY IN THE CARIBBEANQuarterly Report Third Quarter Year 3 – April 01 – June 30, 20195738494717818100-11430003543300Submission Date: July 31, 2019Submitted by: Paolo del Mistro, Team Leader-CariSECUREUnited Nations Development Programme Barbados and the OECSUN House, Marine Gardens, Hastings, Christ Church, BarbadosEmail: paolo.delmistro@This document was produced for review by the United States Agency for International Development Eastern and Southern Caribbean Mission (USAID/ESC).00Submission Date: July 31, 2019Submitted by: Paolo del Mistro, Team Leader-CariSECUREUnited Nations Development Programme Barbados and the OECSUN House, Marine Gardens, Hastings, Christ Church, BarbadosEmail: paolo.delmistro@This document was produced for review by the United States Agency for International Development Eastern and Southern Caribbean Mission (USAID/ESC).Table of Contents TOC \o "1-2" \h \z \u Acronyms and Abbreviations PAGEREF _Toc536173090 \h 11.0 PROJECT OVERVIEW/SUMMARY PAGEREF _Toc536173091 \h 31.1 Executive Summary PAGEREF _Toc536173092 \h 41.1.1 Key Project Information PAGEREF _Toc536173093 \h 41.1. 2 Key Highlights PAGEREF _Toc536173094 \h 51.1.3 Summary Achievements PAGEREF _Toc536173095 \h 51.1.4 Summary of Key Challenges: PAGEREF _Toc536173096 \h 61.1.5 Strategic Direction for the Next Quarter PAGEREF _Toc536173097 \h 71.1.6Summary of Indicator Results Yr3-QTR3 PAGEREF _Toc536173098 \h 82.0 ACTIVITY IMPLEMENTATION PROGRESS PAGEREF _Toc536173099 \h 112.1 Progress Narrative PAGEREF _Toc536173100 \h 112.2 Implementation Status PAGEREF _Toc536173101 \h 142.3 Stakeholder Participation PAGEREF _Toc536173102 \h 202.4 Sustainability Mechanisms………………………………………………………..……….…182.5 Implementation Challenges and Actions Being Taken to Address Challenges PAGEREF _Toc536173103 \h 213.0 HUMAN RESOURCES, ADMINISTRATIVE & OTHER OPERATIONAL ISSUES PAGEREF _Toc536173104 \h Error! Bookmark not defined.4.0 STATUS OF KEY PROCUREMENT ACTIVITIES YR3-QTR3 PAGEREF _Toc536173105 \h 225.0 LESSON LEARNED PAGEREF _Toc536173106 \h 256.0 MISSIONS & MEETINGS PAGEREF _Toc536173107 \h 266.0 PLANNED ACTIVITIES FOR NEXT QUARTER INCLUDING EVENTS PAGEREF _Toc536173108 \h 277.0 FINANCIAL MANAGEMENT PAGEREF _Toc536173109 \h 298.0 ANNEX B: CARISECURE RISK MANAGEMENT LOG PAGEREF _Toc536173110 \h 309.0 ANNEX C: CARISECURE ENDORSEMENT LOG PAGEREF _Toc536173111 \h 32Acronyms and AbbreviationsACRO Agency of Criminal Records AORAgreement Officer’s RepresentativeATLASEnterprise Resource Planning (ERP) system used by UNDP and other UN agenciesAWPAnnual Work PlanCAPACrime and Problem Analysis Unit CARICOMCaribbean CommunityCDCCenters for Disease Control and PreventionCIMS Crime Information Management Systems CSICitizen Security IndicatorCSO Civil Society OrganisationCSPIDB Citizen Security Program FSDFunctional Specification Document GBVGender Based ViolenceGISGeographic Information SystemGPFGuyana Police ForceGPSGlobal Position SystemGWHLESGuyana Women’s Health and Life Experience SurveyHRDDP Human Rights Due Diligence Policy IBTCIInternational Business & Technical Consultants, IncICCSInternational Classification of Crime for Statistical PurposesICVSInternational Crime and Victimization SurveyIDBInter-American Development BankIMPACSImplementation Agency for Crime and SecurityIMSInformation Management SystemITInformation TechnologyLAPOP Latin American Public Opinion ProjectM&EMonitoring and EvaluationNCVISNational Crime and Victimisation Survey OECSOrganisation of Eastern Caribbean StatesPOPPProgram and Operation Policies and ProceduresRCORegional Crime ObservatoryPTPart TimeRFPRequest for ProposalsRH LAC Regional Hub for Latin America and the CaribbeanRBPFRoyal Barbados Police ForceRSLPFRoyal St. Lucia Police ForceRSVGPFRoyal St. Vincent and the Grenadines Police ForceRSSRegional Security SystemSDGSustainable Development Goals SOPStandard Operating ProceduresTOETable of EquivalenceTORTerms of ReferenceTTPFTrinidad and Tobago Police ForceUN-CTSUnited Nations Surveys on Crime Trends and the Operations of the Criminal Justice Systems (UN-CTS)UNDPUnited Nations Development ProgramUNODC United Nations Office on Drugs and CrimeUSAIDUnited States Agency for International DevelopmentWHOWorld Health OrganisationYACYes Advisory CommitteeYESYouth Empowerment ServicesPROJECT OVERVIEW/SUMMARY Program Name:CariSECURE – Strengthening Evidence Based Decision Making for Citizen Security in the Caribbean Activity Start Date and End Date:July 14, 2016 to October 13, 2020Name of Implementing Partner:United Nations Development Program (UNDP) for Barbados and the Organisation of Eastern Caribbean States (OECS)[Contract/Agreement] Number:AID-538-IO-16-00001Name of Subcontractors/Sub awardees:Governments of ten Eastern and Southern Caribbean countries (Antigua and Barbuda, Barbados, Dominica, Grenada, Guyana, St. Kitts and Nevis, St. Lucia, St. Vincent and the Grenadines, Suriname, Trinidad and Tobago)Geographic Coverage(cities and or countries)Ten Eastern and Southern Caribbean countries (Antigua and Barbuda, Barbados, Dominica, Grenada, Guyana, St. Kitts and Nevis, St. Lucia, St. Vincent and the Grenadines, Suriname, Trinidad and Tobago)Reporting Period:April 1 – June 31, 20191.1 Executive Summary1.1.1 Key Project InformationPROJECT TITLE: CariSECURE Strengthening Evidence Based Decision Making for Citizens Security Within the Caribbean GOAL: To improve youth crime and violence policy-making and programming in ten Southern and Eastern Caribbean countries using quality, comparable and reliable national citizen security information.PROJECT OUTPUTS: Output 1: Standardized and disaggregated crime data reporting within and among national authorities to foster the reliance on valid, reliable and comparable data on citizen security.Output 2: Utilization of evidence-based analysis of crime data to inform citizen security strategies, programs and policies.Output 3: Improved decision-making on youth crime and violence based on available evidence at national levels. PROJECT APPROACHThe Project relies on the Centers for Disease Control (CDC) Public Health Approach to Violence Prevention. This model is comprised of four essential steps – (1) identifying the problem; (2) identifying risk and protective factors; (3) developing and testing prevention strategies; and, (4) ensuring widespread adoption of these strategies. PROJECT STRATEGYThe Project is one of three components under the broader USAID Youth Empowerment Services (YES) Project which aims to increase the institutional and technical capacity of regional bodies, selected national government systems and community stakeholders to reduce risk factors that drive youth crime, violence and victimization. CariSECURE contributes to the achievement of this goal by strengthening the capacity of national and regional institutions in ten Eastern and Southern Caribbean states, to collect, analyze and rely on standardized and disaggregated citizen security data to develop targeted, evidence-based policies and programs1.1. 2 Key HighlightsThis report captures activities undertaken during Quarter 3 of Year III of implementation (April 01, 2019 –June 30, 2019) of the CariSECURE - Strengthening Evidence Based Decision Making for Citizen Security in the Caribbean Project. The current reporting period saw significant strides in advancing activities related to ICCS coding and the development of the Correspondence Tables for all project countries. Dutch version of the ICCS documents were shared with Suriname to enable the TWG to commence coding of the common offences. Police Records Management Information Systems (PRIMS) was launched in Suriname, Barbados and Saint Lucia (using UNDP Funds).Training for users and administrator was also facilitated by the project. Additional, technical and training support is being organized to ensure that systems are all live at the pilot stations. The Saint Lucia Crime Victimization Survey (CVS) was officially Launched and Training Workshop on the CVS methodology was held on April 9 – 12, 2019 at the Bay Gardens Resort in St Lucia. Additionally, the first meeting of the CVS Sub-Technical Committee meeting was also held on the 11th to 14th June 2019 in St Lucia. A schedule of activities has been prepared and shared with UNODC (LACSI Initiative) which will guide the conduct of the CVS until its completion in 2020. In Guyana, UN Women have made significant strides in finalizing both the qualitative and quantitative reports on the Guyana Women’s Health Survey (GBV prevalence survey). The final report is expected to be widely disseminated through an official workshop in September 2019. 1.1.3 Summary AchievementsThere are three key areas of achievement as per the strategic outputs within the reporting quarter:Output 1: Standardized and disaggregated crime data reporting within and among national authorities to foster the reliance on valid, reliable and comparable data on citizen security.Highlights Launched the Police Records Management Information Systems (PRIMS) in (3) three project countries; Suriname, Barbados and St Lucia (UNDP Financed)Launched the Crime Victimization Survey (CVS) in St Lucia Trained (39) thirty-nine persons on the Crime Victimization Survey (CVS) methodology Provided remote and direct technical assistance to all project countries towards the completion of ICCS ToE Hosted a national workshop to review and refine the LACSI for the implementation of the Saint Lucia National Crime Victimization Survey 2019 - 2020 framework.Developed a collaborative partnership with Inter American Development Bank (IADB) Guyana for the development of a Prison’s Information System Application consistent with CariSECURE technical specifications. Output 2: Utilization of evidence-based analysis of crime data to inform citizen security strategies, programs and policies.Highlights Ongoing technical support provided to the project for completing the CariSECURE training manual on Citizen Security Information management,Output 3: Improved decision-making on youth crime and violence based on available evidence at national levels. 1.1.4 Summary of Key Challenges: During the reporting period the project was continually constrained by the following: Limited implementation of the complexity of change recommendations among task force agencies. Additionally, there are no clearly defined systems and protocols for monitoring and documenting data quality assurance and improvement issues at PRIMS pilot sites. There is generally weak leadership in building national capacity and systems for increasing the NTF as a mechanism for supporting performance monitoring at PRIMS pilot sites. CariSECURE will provide technical assistance to the NTF leadership to address these noted issues. This will involve strategic missions to support NTF planning and coordinating and in establishing an interagency data quality assessment team for PRIMS. Many project countries have made considerable progress in coding “main occurrences”, however in many countries additional support is needed for coding “all other occurrences”. CariSECURE is working with countries to finance proposals for fast-tracking the coding process through funding for “Code-a-Thon”. This will enable the ICCS TWG members to have dedicated sessions away from their official duties to prioritize the remaining activities at the country level. Critical procurement activities are yet to be awarded due to UNDP administrative issues. Several issues were discussed with the senior management team and several new strategies will be implemented to fast track the process for key CariSECURE project activities. Delays in the live setup of the PRIMS has affected accesses to data for analysis by the regional crime observatory team. It is expected that once all the pilots are set up and are live the data accessibility issue will be resolved. As a result, the sub-regional crime observatory office will be formally launched in October 2019 1.1.5 Strategic Direction for the Next Quarter Critical Procurement follow up related to the following Police Information System PlatformDPP Case Management Systems Connectivity Systems Application Prioritizing support for finalization of the ICCS coding and development of draft ToE for UNODC technical review.Finalizing a MOU to support technical collaboration on the Prison Systems Platform being development in Collaboration with Government of Guyana and IABD Guyana.Summary of Indicator Results – Y3 -Q3 OUPUT INDICATORSCOUNTRY LEVEL REGIONAL?PRIORITY COUNTRIESORGANIZATION OF EASTERN CARIBBEAN STATESSOUTHERN CARIBBEANPROJECT TARGETS RESULTS for Y3 QUARTER 3 (April 1st -June 31st, 2019)RESULTS to Date (July-2016 June 31st, 2019)VARIANCECOMMENTS/REMARKSGUYSLUSKNA&BDOMGRNSVGBARSURTNT?Output 1: Standardized and disaggregated crime data reporting within and among national authorities to foster the reliance on valid, reliable and comparable data on citizen security1.1 Number of countries with government approved Caribbean Security Toolkit*********?9090To date, all project countries have endorsed the project Tool Kits, however Dominica is the only country yet to sign off on the National Task Force (NTF) and the Data Sharing Agreements. The project management team continues to engage the relevant authorities toward this achievement. 1.2 Number of countries with draft Correspondence Tables for International Classification of Crime for Statistical Purposes (ICCS)*********?900-9Ongoing technical assistance and follow up support was provided by RPU to existing ICCS TWGs in Antigua and Barbuda, Grenada, St Lucia, and St Kitts and Nevis and Saint Vincent and the Grenadines. There has also been active engagement with the team in St Kitts and Nevis, Guyana and Suriname to identify specific support needs. Drafts are expected to be completed and peer reived before the end of QTR4.1.3 Number of countries with networked Applications as a result of CariSECURE assistance ***???????300-3The solicitation for the proposed application was completed and is expected to be advertised in the new quarter. 1.4 Number of Countries with Digitized Applications for police and prison services as a result of CariSECURE’s Assistance.*********?900-9The EOI for the proposed application was issued by IDB. Evaluation and selection of a bidders is expected to be completed by October 2019. CariSECURE will participate in the technical implementation committee lead by MoPS and will provide critical IT technical inputs for sign off on the system. Police???????????????Prison???????????????Output 2: Utilization of evidence-based analysis of crime data to inform citizen security strategies, programs and policies2.1 A sub-regional crime observatory with the capacity to analyze security data received from countries ??????????NoNoThe Project supported the development of the Concept Note and ToRs for key staff of the agency. Equipment was also procured and provided to RSS. Delays in the live setup of the PRIMS has affected accesses to data for analysis by the regional crime observatory team. It is expected that once all the pilots are set up and are live the data accessibility issue will be resolved. As a result, the sub-regional crime observatory office will be formally launched in October 2019. Crime analysis training and on-boarding support for staff will be provided by CariSECURE. 2.2 Number of countries capable of producing analysis using the Citizen Security Indicators *********?900-9Results and programmatic updates will be provided once the Citizen Security Information Management manual is completed (currently being finalized for review by RBLAC) and the Crime Analysis Expert is recruited. These are all expected to be completed early in the new quarter. Output 3: Improved decision-making on youth crime and violence based on available evidence at national levels3.1 Number of countries with model National citizen security policies with youth as a priority population. *********?900-9Results and programmatic updates will be provided once the Citizen Security Expert is recruited. This is expected to be completed early in the new quarter. 3.2 Number of countries with white papers on Citizen Security using evidence from surveys supported by CariSECURE ***???????300-3Results and programmatic updates will be provided once the Citizen Security Expert is recruited. This is expected to be completed early in the new quarter.* Denote a country that contributes to the Regional Project TargetsACTIVITY IMPLEMENTATION PROGRESS2.1 Progress NarrativeThe below table captures the progress of activities for YR 3, Quarter 3 (April-June 2019) PLANNED ACTIVITIES OCT-DEC 2018OVERALL STATUS OF IMPLEMENTATION: Ongoing/ Completed/Rescheduled/Delayed Output 1: Standardized and disaggregated crime data reporting within and among national authorities to foster the reliance on valid, reliable and comparable data on citizen security1. Technical Missions to Support The development of Draft Correspondence Tables (CT) across ALL nine (9) countries Ongoing: Country Missions and technical meeting made to all nine project countries. Mission will be scheduled based on needs within countries. CariSECURE is working to have the draft tables peer- reviewed and printed in QTR 4. 3. Piloting of Police Incident Form extracted from the Citizen Security Data Collection Form and Data Coding Structure through the provision of IT hardware and softwareOngoing: Launch activities have been completed in Suriname, Barbados and Saint Lucia. In the case of Saint Lucia, the activity was supported using UNDP funds. Follow up support in the form of training and capacity building for PRIMS system users and administrators have also been organized at pilot demonstration sites. 4. Concurrent development, deployment, and ongoing support of a full software application to the Police alongside the Pilot Delayed: The CariSECURE management team have been awaiting the UNDP Evaluation Committee Report to allow for the final selection and contract award. It is anticipated that this will be completed before the end of QTR4 . 5. Development, deployment, and ongoing support of a software application and provision of hardware to the Prisons to foster reporting of the Caribbean Composite Citizen Security Indicators Framework (CCSIF)Ongoing: CariSECURE has successfully entered in a collaboration IDB Guyana to support the development of the Prison Information systems. The new expression of interest (EoI) which replaces the UNDP solicitation process will be issued in August 2019 with selection and award expected in September 2019. USAID and MoPS are working on a draft MoU for ensuring compliance to the CariSECURE technical systems specifications. 6. Development, deployment and ongoing support an application and provision of hardware to the ODPPs and Courts to foster reporting of the Caribbean Composite Citizen Security IndicatorsOngoing: Solicitation completed 7. Development of connectivity between institution-specific applications in Priority Countries for reporting citizen security indicatorsOngoing: Solicitation completed 8. Quarterly meetings with Police Commissioners, Prison SuperintendentsOngoing: The Quarterly Police Commissioners ’s meeting has been further rescheduled and is planned for August 21, 2019 in Saint Lucia. Owing to the changes in the procurement process for the Prisons Information Systems. The Prison Superintendent’s meeting is now planned for October 10, 2019, the proposed date will facilitate the participation of the selected vendor in the quarterly meeting with key regional prison stakeholders. 9. Missions to countries and Training of Citizen Security practitioners (Police, DPP, Courts, Probation, and Prisons) in the Caribbean Citizen Security Toolkit Delayed: This will be integrated with the deployment of the systems and regional tools. 10. Training of National and Regional partners on automated components of the Caribbean Citizen Security Toolkit Ongoing: Training sessions have been provided to users, administrators and trainers on the Digitized Police Incident Report as part of PRIMS launch and pilot demonstration. Further training will be provided to country level teams contingent on the development and deployment of the full CIMS platforms. Output 2: Utilization of evidence-based analysis of crime data to inform citizen security strategies, programs and policies1. Training Course on Citizen Security Information Management to Caribbean Context Completed: The CariSECURE team is in the process of finalizing a training manual on Citizen Security, the original document was developed by the USAID funded Infosegura project and the UNDP in 2016 for the Latin American Countries. 2. Development of training materials on crime analysisOngoing: The CariSECURE team is in the process of finalizing a training manual on Citizen Security, the original document was developed by the USAID funded Infosegura project and the UNDP in 2016 for the Latin American Countries.3. Development of Training of Trainers Programme on Crime AnalysisOngoing: Procurement process launched and will be completed in QTR4Output 3: Improved decision-making on youth crime and violence based on available evidence at national levels1. Development of a Model National Citizen Security Policy and ongoing support to countriesOngoing: Consultant selected awaiting contract award. Additionally, stakeholder have been apprised of their roles and the policy development process in country. 2. Training on Victimization Survey for National Statistical OfficesCompleted: CariSECURE hosted a three-day training workshop on Crime Victimization Surveys (CVS) at the Bay Gardens Bay Beach Resort and Spa, Castries, St. Lucia on April 10-12, 2019. The session was facilitated by the United Nations Office on Drugs and Crime (UNODC).3. Gender-Based Violence Survey (Guyana) Ongoing: The draft report was reviewed by the Research Sub-Committee of the National Steering Committee for the Guyana Women’s Health and Life Experiences Survey. The report was further submitted for review and was discussed during a final meeting of the National Steering Committee. The report is tentatively scheduled for dissemination in September 20192.2 Implementation StatusOUTCOME 1: Standardized and disaggregated crime data reporting within and among national authorities to foster the reliance on valid, reliable, and comparable data on citizen security Technical Missions to Support The development of Draft Correspondence Tables (CT) across ALL nine (9) countriesThe CariSECURE team continued to provide technical assistance and support to countries toward the completion of the ICCS. The projected date for the review report on the draft correspondence tables from UNODC is July 31st, 2019, after which it is expected that the countries that are working consistently can complete the task by end of August (Barbados, St. Lucia, St. Kitts). With additional technical assistance from CariSECURE Antigua and Barbuda and St Vincent and the Grenadines should make significant progress in completion by end of September 2019. In the case of Suriname, preliminary translation of the ICCS categories into Dutch (only the categories, not the definitions) was recently shared with the in-country team. This will be used by the ICSS TWG to commence coding process. Additional technical support is required to review and support the processes in Guyana and Grenada and the CariSECURE technical team has continued to engage both countries with proposal for fast-tracking the coding and review to maintain the September 2019 completion timeline. Table 1.0 ICCS Status UpdateCOUNTRIESMain Crime OccurrencesAll Other Crime OccurrencesNumber of Occurrences% Coding CompletedNumber ofOccurrences% of Coding CompletedAntigua & Barbuda227227TBUTBUBarbados206206TBUTBUGrenada382382TBUTBUGuyana283283TBUTBUSaint Lucia492492TBUTBUSaint Kitts and Nevis8585TBUTBUSaint Vincent & The Grenadines249249TBUTBUSuriname00TBUTBUPiloting of Police Incident Form extracted from the Citizen Security Data Collection Form and Data Coding Structure through the provision of IT hardware and software The CariSECURE project hosted the Official launch of the Police Records Management Information Systems (PRIMS) and the handover of equipment (computer hardware and software) to law enforcement agencies in Suriname and Barbados on April 19, and June 2019. The PRMIS will transition police stations nationally from paper-based reporting to a digital format. The newly launched application will allow officers from pilot stations to capture real-time data on incidents reported - a stepping stone to more standardized, accurate crime data, and evidence-based decision-making to reduce crime and violence. The system will also allow other agencies in the justice system to share crime data among themselves by opening communication channels. Guest speakers at the official event included the Minister of National/Public Security, the United States Ambassador, UNDP Resident Representative and the Police Commissioners within each jurisdiction. Other attendees included representatives from the Prison Services Department, Central Statistics Office, Ministry of Legal Affairs and the Attorney General’s Office, Department of Youth and other agencies comprising the National CariSECURE Taskforce. Launch activity in each territory was extensively covered in the local media. Table 2.0: Proposed PRIMS Launch dates for QTR 4Project Countries Proposed Launch Dates Saint Kitts & NevisAugust 22, 2019Guyana July 18, 2019Grenada July 24, 2019Antigua August 29, 2019Saint Vincent & The Grenadines September 10, 2019PRIMS End Users and System Administrators TrainingThe CariSECURE project commenced planning for national level training for PRIMS End Users and System Administrators. The sessions targets end users and systems administrators and trainers from pilot stations in each beneficiary countries. Approximately 30 police officers and 5-10 Systems administrator within national police agencies will participate is the planned sessions. The training on the application will be facilitated by CariSECURE IT Systems Consultant Mr. Juan Carlos Namis. Participants will learn to create log in accounts for users and administrators and will be provided with practical exercises utilizing and navigating the digitized incident reports and other critical reporting module of the PRISM. It is recommended that the administration session be conducted initially and followed by the user’s sessions. This will readily allow all staff trained as administrator to support the system user sessions. Quarterly meetings with Police Commissioners, Prison SuperintendentsVenue and logistics Planning continued during the reporting period on the 2nd Quarterly Police Commissioners meeting which was previously rescheduled from Tuesday, July 31, 2019 to the new date of Wednesday August 21, 2019 in Castries Saint Lucia. The revised date while regrettable, was necessitated to allow the participation of the selected systems development contractor for the CariSECURE Regional Police Information Systems Platform. Additionally, the Prison superintendent meeting has also been shifted to October 10, 2019 which will allow enough time for the new solicitation and selection process currently being led by Inter-American Development Bank Guyana the procurement lead on this new collaborative activity. OUTCOME 2 - Reliance on evidence-based analysis of crime and violence data to inform national citizen security policy-makingDevelopment of Training of Trainers Programme on Crime AnalysisThe Crime Analysis Training workshop which was scheduled to be held in Barbados for the period 22 July 2019 through 26 July 2019, has been delayed further due to delays in the contract finalization date. Once these dates are finalized, the official training data will be communicated to stakeholders and participants. A new date is expected to be available to the team by the first week in August. The regional team will also follow up directly with the regards to logistics and participation with country level teams. Training Course on Citizen Security Information Management The CariSECURE team is in the process of finalizing a training manual on Citizen Security, the original document was developed by the USAID funded Infosegura project and the UNDP in 2016 for the Latin American Countries. The project has adapted and modified the manual for use in the English-Speaking Caribbean. As a strategic regional tool, the manual will enhance procedures in citizen security information management, facilitate information collection consistent with institutional needs and support informed analysis to better support decision makers within and across sector agencies. The new document will support strengthening and developing capacities and skills to better analyse, monitor, communicate and manage evidence-based citizens security policies within the Caribbean. Edits and revisions have currently been shared with the consultant and the manual is expected to be completed within the next reporting period. OUTCOME 3 - Piloting of national citizen security policies and crime victimization surveys to facilitate gathering of survey data indicators, and the development of targeted policy-making to reduce likelihood of youth involvement in crime and violenceTraining on Victimization Survey for National Statistical OfficesCariSECURE hosted a three-day training workshop on Crime Victimization Surveys (CVS) at the Bay Gardens Bay Beach Resort and Spa, Castries, St. Lucia on April 10-12, 2019. The session was facilitated by the United Nations Office on Drugs and Crime (UNODC). The CVS will provide information on crime and victimization through a standard questionnaire, the results of which are internationally comparable. The primary objective of the CVS is to accurately ascertain the magnitude of victimization within a country and more specifically, crime levels and trends, perceptions of public safety, the impact of crime on society and vulnerable groups and the level of public confidence in the criminal justice system and its actors. The session provided critical information on the role and importance of crime victimization surveys (CVS) in a system of crime statistics, and on monitoring and reporting on SDG 16 and crime and violence policy efforts nationally. Participants attending the sessions included stakeholders from Saint Lucia and representatives from other CariSECURE beneficiary countries. The Saint Lucia Central Statistical Office will implement the survey nationally which is expected to be completed by July 2020. Gender-Based Violence (GBV) Survey There has been significant progress in advancing the implementation of GBV survey in Guyana. The qualitative component (Women’s Health and Life Experiences: A Qualitative Research Report on Violence against Women in Guyana) is now completed. A draft report was reviewed by the Research Sub-Committee of the National Steering Committee for the Guyana Women’s Health and Life Experiences Survey. A meeting of the Research Sub-Committee was convened on 7 June 2019. The report was further submitted for review and was discussed during a final meeting of the National Steering Committee. Recommendations from the National Steering Committee have been useful in providing ideas for the final revision of the report and the launch event of the GWHLES, which is tentatively scheduled for September 2019, pending the availability of the Ministers of Social Protection, Public Health and Public Security. Crime Victimization Survey (CVS)There has also been substantial progress towards the planning of the 2019 Crime Victimization Survey in Saint Lucia for the reporting quarter. The Letter of Agreement (LOA) between UNDP and CSO was finalised and signed during the launch of the CVS held on April 9. The launch marked the commencement of the first CVS Workshop facilitated by UNODC and held with key stakeholders on April 9 – 12, 2019. The first meeting of the CVS Steering Committee was held on May 8 and CVS Questionnaire Workshop was held on June 11 – 14. 2.3 Stakeholder Participation and Involvement CariSECURE National Task Force (NTF)CariSECURE continued to look to the stewardship of the national level stakeholders within the CariSECURE National Task Force (NTF) to ensure that the project continues to deliver and better leverage its scope to address stakeholders’ needs. During the reporting period, NTF meetings were held in Guyana, St. Kitts and Nevis and Suriname. CariSECURE will provide technical assistance to the taskforce membership to fast track the complexity of change checklist and develop quality assurance and quality improvement protocols for the PRIMS implementations. With the launch of the pilot demonstration country level implementation is entering a new phase, more focused on knowledge, attitude, practices and behaviours (KAPBs). This phase of implementation specifically increases the project’s risk and requires enhanced stakeholder collaboration and critical systems and performance monitoring. These will be complemented by increasing awareness on the systems among, internal police management, front-end systems users and the public accessing services. YES Partners The Community Youth family and Resilience Programme (CYFR) was engaged during the reporting quarter as it relates to planning of the Crime Victimization Survey in St Lucia. Given the importance of national data on crime etc. staff from the program were invited to participate in the CVS launch and training work shop planned for QTR 3. This will ensure that a critical stakeholder in community crime prevention activities are involved in the survey design and planning at the national level. External Stakeholders CariSECURE continues to keep abreast of the emerging needs and priorities at the national level, to enhance sustainability. The regional and national staff continued to be actively engaged with national and regional coordinating mechanisms that addresses Citizen Security Issues. CariSECURE participated in UNDP RBLAC Regional SDG 16+ Technical Workshop co-hosted by UNDP, the Government of Panama and the Global Alliance on Reporting Progress on Peaceful, Just and Inclusive Societies. The Deputy Resident Representative UNDP Barbados and OECS delivered a feature presentation on the CariSECURE Project at a Special Meeting of the Committee of Hemispheric Security (CHS), convened to address the Special Security Concerns of the Small Island and Low-Lying Coastal Developing States of the Caribbean, at the OAS Headquarters in Washington D.C. The Deputy Team lead also participated in 9th meeting of the Technical Working Group on Crime Prevention by focusing on At-Risk Youth and Vulnerable in the Dominican Republic. Site Visits were conducted to USAID funded projects in the DR (e.g. Community Justice Houses)2.4 Sustainability MechanismsTo ensure sustainability of project deliverables CariSECURE continued to work with partners such as RSS and CARICOM IMPACS to build their capacity to provide long-term system maintenance and quality assurance for the CariSECURE systems and tools. During the reporting period the project team had several new substantive engagements with other strategic partners. These include:CARICOM IMPACS: The project team held several discussions with representatives of the CARICOM IMPACS about sheltering the USAID funded CariSECURE application and databases. This arrangement will see all critical crime data being securely stored regionally and will significantly reduce regional security and maintenance cost for beneficiary countries. The initial investment will see CariSECURE investing in hardware to support the expansion of existing capacity within CARICOM IMPACS It will also involve the agencies’ participation in the systems development process to better understand the technical specifications and to enhance its ability to provide long term maintenance, modification and upgrade systems support as may be dictated by beneficiaries’ countries. These discussions are at the initial stages and updates will be provide on key commitment and/ or agreements between the two agencies. InterAmerican Development Bank (IDB): The project team held several discussions with representatives of the InterAmerican Development Bank (IDB) in Guyana on possible synergies between the USAID funded CariSECURE project, and IDB-funded Citizen Security Strengthening Program (CSSP) and Support for Criminal Justice System Program (SCJS). This collaboration will see the agencies taking a more integrated approach to the development of comprehensive information systems across justice sector agencies within Guyana. The ensuing discussions have led to a concrete partnership with IDB towards the development of a Prisons Information System. The systems source codes, training material and other critical documentation will be shared and adopted for other CariSECURE beneficiary countries. A MoU will be developed between USAID and Government of Guyana (IDB funding recipients) to manage the systems development and ensure compliance with the CariSECURE regional technical requirements. These are all expected to be completed in the new quarter when the contract is expected to be awarded. ACRO Criminal Records Office: The project lead engaged with ACRO to support work initiated by CariSECURE in identified project countries. ACRO is a UK based national police unit?founded in 2006. The agency is a global leader in the field of criminal records and biometric information and provides a range of services that deliver operational benefits to law enforcement and public protection teams to meet information access and management needs of the public. Discussions continued with ACRO in the reporting quarter. 2.5 Implementation Challenges and Actions being taken to address Challenges Delays in receipt of ICT hardware: Server, desktops and equipment were received by the project, but deployment was delayed due to an issue with the switches and routers. The latter items will require an addition (3) three months to configure, package and meet international regulation for use in the Caribbean. As such, deployment of all items, system configuration, installation and launch have been rescheduled to later in Q4. Implementation in Dominica: Through support from RSS and USAID CariSECURE continued to reach out to stakeholders in Dominica with no success. CariSECURE remains committed to further engagement, knowing essentially there are limited opportunities for strategic investment given the limited time remaining for project implementation. Shortage of Human Resources: There have been continued delays in recruitment of the Business Process Expert, and National Officers (Guyana and St-Kitts and Nevis). This has negatively affected the team’s ability to streamline delivery and implementation both nationally and regionally.3.0 Human Resources, Administration and Other Operational Issues Mr. Edwin St Catherine, Project Coordinator for the Saint Lucia, CVS and Ms Shekita Walcott, Project Associate joined the CariSECURE Team within the reporting. Mr St Catherine commenced duties on May 13, 2019 while Ms. Walcott commence on June 17th, 2019. Mr. St Catherine, has extensive experience with CSO Saint Lucia, will be based in Saint Lucia to coordinate the daily activities relating to the planning, implementing, and monitoring of the Saint Lucia Crime Victimization Survey, according to international standards and best practices. Specifically, he is expected to adapt the Crime Victimization Survey to Saint Lucia; liaise with and provide progress updates to stakeholders and the steering committee and provide technical guidance on sampling methodology and sample selection for CVS. Ms. Walcott will be responsible for providing support for programme and logistical arrangements under the project to ensure that project objectives and deliverables are met. She will also assist and where necessary, coordinate, the orderly day-to-day operations of the project in line with UNDP established procedures and within established budgets, including implementation of the project with the Regional Project Coordination Unit, national counterparts and authorities, donors, financial and budgetary management, information sharing and monitoring.4.0 Status of Key Procurement Activities Y3-Q3Within the context of accelerating, project delivery during the reporting period the CariSECURE management team has sought to reprioritize key procurement for the remaining implementation period for the project. The table below outlined planned procurement for the next quarter until project close out. The current schedule will see funding on activities peak within the next quarter with significant reductions as we head toward project close out in July-September 2020. ?Procurement Projections Description of ActivityIMPLEMENTATION PERIOD 20192020July-SeptOct-DecJan-MarApr-JunJul-SeptTotal Value CVS Training Training and institutional strengthening for adaptation of CVS tools in project countries. Barbados and St Lucia ($40,000) JulyPROJECT CLOSE OUT/EVALUATION?40,000SwitchesProcurement of ICT hardware and software for supporting the CariSECURE information system platforms. ($160,000)July?160,000PRIMS ApplicationIT consultancy for development of full Police Records Management Information System (PRMIS) with additional modules beyond the crime incident report. ($500,000)July?500,000IT Architecture Specialist (IC)IT consultancy support in the form of technical oversight in the development of all CariSECURE developed Information Systems and Platform. ($50,000)Sept?50,000PCMS ApplicationIT consultancy support for development of The Prosecution Case Management System (PCMS) ($150,000)Sept?150,000Connectivity Application IT consultancy support for development of linking application to allow access to data across an integrated Crime Information Management Systems (CIMS) ($150,000)Sept?150,00Application/System CustomizationIT consultancy support for allowing national customization and adaptation of the standardized CariSECURE Regional Information platforms ($ 300,000)Jan300,000Sheltering of Data and applications at IMPACSIT consultancy and hardware procurement to facilitate remote “sheltering” of the national CMIS databases and applications developed by CariSECURE ($150,000)Nov?150,000Crime Analysis CourseDevelopment of a Caribbean Specific training manuals and tools for support building institutional and human resource capacity in Citizens Security Information Systems ($150,000)July150,000Crime Analysis Expert (IC)Crime Analysis Training and Mentoring support to countries. This will involve the implementation of 42- week training curriculum comprised of a regional workshop, virtual tutorial and mentoring sessions with country work team. ($100,000)July100,000Citizen Security Expert (IC)The consultant will in close collaboration with the team will work collaboratively with government officials, civil society and other local and regional actors to design a model Citizen Security Policy and for Priority Countries (and support governments in drafting a National Citizen Security White Paper (Policy and Plan).($150,000)July?150,000Institutional Assessment (IC)The consultant will conduct a follow-up comparative national institutional and capacity assessment across Barbados, Guyana, Saint Kitts and Nevis, and Saint Lucia to assess the impact of CariSECURE activities since the baseline was completed in 2017 ($50,000)July50,000Communication Expert (IC)The consultant will work in close collaboration with CariSECURE regional team, in country staff, government officials, international and local media, subject matter experts, ensuring a comprehensive project communication strategy is developed and implemented($50,000)July50,000Production of Promotional Video The consultancy is to develop two (2) promotional short video clips that will visualise the major outputs and impacts of CariSECURE in the beneficiary countries. The video will target a broad audience to showcase the varied regional interventions.($50,000)July50,000Close Out Evaluation Assessment (IC)The consultancy is to conduct a closeout evaluation on the major outputs and impacts of CariSECURE in beneficiary countries.($150,000)???May?150,000Total Value of Procurement through September 2020 1,550,000 150,000 300,000 150,0000 2,150,0005.0 Lessons Learnt Despite the importance of using the national stakeholders’ forums such as the National Task force, ICCS Technical Working Group and Crime Analysis Task force as mechanisms for enhancing coordination and ownership of the project activities, due consideration should be given to the fact that staff on these committees have other official responsibilities and varying capacities and competencies. The project has been very responsive to providing additional incentives for engaging and sustaining the work of these critical committees. There is however a greater need at the national level for continually enhancing technical capacity for improved skills in leadership, management and strategic coordination for ensuring greater technical soundness through interagency collaborations and partnerships. CariSECURE as a project is collaborating with at least (5) five agencies locally across (8) eight different operating environments. The project management team is extremely committed to continuous assessment and enhancement of local capabilities especially if the project systems are to be sustained over time in the respective jurisdictions. 6.0 Missions and MeetingsDate Details on Meetings/Workshops/Trainings April 2-3, 2019CariSECURE participated UNDP SDG 16+ Regional Technical Workshop which was co-hosted by the Government of Panama and the Global Alliance on Reporting Progress on Peaceful, Just and Inclusive Societies. Participants included representatives of governments; UNDP, and other UN entities as relevant; civil society; academia; and/or private sector as the main actors involved in the implementation, monitoring and reporting achievement of the 2030 Agenda. A presentation was made on the CariSECURE project and its contribution to SDG 16 progress as well as the identified challenges and the role of diverse actors (UNDP, governments, civil society, private sector) in its achievement. Discussions and consultation from the session will distill unique country experiences to be included in the HLPF report for Latin America and the Caribbean.April 25, 2019 The Deputy Resident Representative of Barbados and OECS delivered a Feature Presentation on the CariSECURE Project at a Special Meeting of the Committee on Hemispheric Security (CHS) convened to address the Special Security Concerns of the Small Island and Low-Lying Coastal Developing States of the Caribbean, at the OAS Headquarters in Washington D.C. This meeting is hosted annually and enables discussions on security issues of importance to the member states of the Caribbean Community (CARICOM). The presentation outlined CARISECURE program implementation to date, challenges and opportunities for increased collaboration with regional stakeholders for increased demand and use of crime data. June 11-13, 2019.CariSECURE participated in 9th meeting of the Technical Working Group on Crime Prevention by focusing on At-Risk Youth and Vulnerable in the Dominican Republic. This meeting is convened by USAID together with the Caricom Secretariat and the Government of the Dominican Republic. The theme of this year’s meeting is “Youth, Women and Vulnerable Populations Driving Peace and Justice”. Site visits were conducted to other USAID funded projects in the DR (e.g. Community Justice Houses)7.0 Planned Activities for Next Quarter Including events The following key activities will be undertaken during YR3 - Quarter 4 July -September 2019 Project implementation period:PLANNED ACTIVITIES FOR QTR3 APRIL-JUNE 2019Type: New/ConJASCOMMENTS/REMARKSOutput 1: Standardized and disaggregated crime data reporting within and among national authorities to foster the reliance on valid, reliable and comparable data on citizen security1.1Technical Missions to Support The development of Draft Correspondence Tables (CT) CXXXThis will continue until; the draft TOEs are completed for all project countries. 1.2Piloting of Police Incident Form extracted from the Citizen Security Data Collection Form and Data Coding Structure through the provision of IT hardware and softwareCXXXThis is expected to be rolled out completely in Q3 once critical hardware is received. 1.3Concurrent development, deployment, and ongoing support of a full software application to the Police alongside the PilotNXXX1.4Development, deployment, and ongoing support of a software application and provision of hardware to the Prisons to foster reporting of the Caribbean Composite Citizen Security Indicators Framework (CCSIF)NXXX1.5Development, deployment and ongoing support and provision of hardware to the ODPP (Guyana, SKN, SLU) to foster reporting of the Caribbean Composite Citizen Security IndicatorsNXXX1.6Development of Connectivity Application between institution Specific Applications in Priority Countries for reporting citizen security indicators NXXX1.7National Heads of Agency Meetings on Data Governance Protocols and Citizens Security Indicator SharingNXXX1.8Quarterly meetings with Police Commissioners, Prison Superintendents across CXXX1.9Missions to countries and Training of Citizen Security practitioners (Police, DPP, Courts, Probation, and Prisons) in the Caribbean Citizen Security Toolkit CXXX10.0Training of National and Regional partners on automated components of the Caribbean Citizen Security Toolkit.CXXXOutput 2: Utilization of evidence-based analysis of crime data to inform citizen security strategies, programs and policies2.1Development of Training of Trainers Programme for Master Trainers on Crime Analysis.CXXX2.3Training Course on Citizen Security Information Management NXXXOutput 3: Improved decision-making on youth crime and violence based on available evidence at national levels3.1Development of a Model National Citizen Security Policy and ongoing support to countries N3.2Technical assistance to develop strategies or initiatives using evidence from CCSIF N3.3Gender-Based Violence Survey (Guyana only)CXXX3.4Victimization Survey in St. Lucia CXXX8.0 Financial Management Obligations and Current and Projected Expenditures?PROJECTED EXPENDITURE BY QTRIMPLEMENTATION PERIOD TOTAL 20192020July-SeptOct-DecJan-MarApr-JunJul-SeptTotal Value of Planned Procurement$1,550,000$150,000$300,000$150,000$2,150,000Total Estimated Salary Cost$160,000$160,000$160,000$160,000$160,000$800,000Total Estimated Regional Travel $45,000$40,000$50,000$25,000$40,000$200,000Program Management and Other Direct Cost $65,000$65,000$65,000$65,000$65,000$325,000Meeting and Workshops $60,000$60,000$60,000$35,000$80,000$295,000Other Miscellaneous Expenditures $60,000$75,000$130,000$60,000200,000$525,000Total Projected Expenditures $1,940,000$550,000$765,000$495,000$545,000$4,295,000Estimated Pipeline @June 30, 2019$1,552,525????$1,552,525Total Gap in Funding Resources ?????$2,742,4759.0 Annex B: CariSECURE RISK MANAGEMENT LOG #DescriptionOpenImpactLike-hood RatingRiskRatingProximityResponseContextual Risks1New stakeholder working on an IMS applicationQ2/Y2High4/54/56 months1) Setting up a Coordination meeting2) New task to National Officer3) Develop a Matrix2ElectionQ4/Y2High5/54/56 months1) Develop a MatrixProgrammatic Risks3Funding:Cut in USAID fundingQ2/Y2High3/55/56 months1) Communication with donors 2) New budget proposal3) UNDP TRAC 2 fund4Procurement: Lack of expertise for IC positionsQ4/Y1High3/55/51 month1) Access to Roster2) Internal and external networks5Human Resources:Low Retention rate because of uncertaintyQ2/Y2High4/55/53 months1) Weekly Team Meeting2) Share preoccupation with Donor and SM3) Team activitiesInstitutional Risks6No-buy in from the governmentQ3/Y1Med3/54/56 months1) Increase contacts with Senior Government Actors7Lack of Internal Leadership in implementing changesQ2/Y3High4/54/5Immediate1) Quarterly meetings with Police Commissioners, Prison2) Meeting with Senior Governmental ActorsEnvironmental Risks8Weather (hurricane, storm, etc)Q1/Y1High4/54/5Every yearHurricane Season1) Weather MonitoringTechnological Risks9Lack of IT expertise in the countryQ3/Y3Med4/54/5Immediate1) Launch an IT structure/network assessment2) System Administrator2) Involve IT staff in the software design process10.0 Annex C: CariSECURE Endorsement Log Caribbean Citizen Security Toolkit and Related Instruments of AdoptionCountryDate of First endorsement/signatureCaribbean Composite Citizen Security Indicator Framework (CCSIF)Citizen Security Data Collection FormCitizen Security Data Coding StructureCitizen Security Data Sharing AgreementNational Task Force Terms of Reference Method of endorsement/signaturecommentsThe Caribbean Citizen Guidance NotesAntigua & BarbudaOctober 31, 2017June 26, 2018June 26, 2018June 26, 2018June 26, 2018October 31, 2017Cabinet Decision and LaunchBarbadosFebruary 21, 2018Feb. 21, 2018Feb. 21, 2018Feb. 21,2018Feb. 21, 2018XX 2017Cabinet Decision and LaunchInformed of Cabinet Approval on April 9, 2018DominicaAugust 22, 2018Minister’s signatureGrenadaJune 19, 2018June 19, 2018June 19, 2018June 19, 2018June 19, 2018June 19, 2018Cabinet Conclusion and LaunchInitial Cabinet Conclusion made in DECEMBER 2017 BUT had to be resubmitted in 2018. GuyanaNovember 29, 2017March 13, 2018March 13, 2018Mar 13, 2018March 2018November 29, 2017Ministers’ signatures Cabinet Decision CP (2018) 3:2:ESt. Kitts and NevisJuly 19, 2018July19, 2018July 19, 2018July 19,2018July 19, 2018July 19, 2018Cabinet decision and Prime Minister signatureSt. LuciaOctober 3, 2017May 30, 2018May 30, 2018May 30, 2018 May 30, 2018October 3, 2017Cabinet Decision and LaunchCabinet Conclusion No. 749 of 2017; and Cabinet Conclusion 308 of 2018SVGMarch 26, 2018March 26, 2018March 26, 2018Mar. 26 2018Mar. 26, 2018Mar. 26, 2018Launch OnlySurinameFebruary 12, 2018Feb. 12, 2018Feb. 12, 2018Feb. 122018Feb.12, 2018Feb. 12, 2018Launch OnlyTrinidad and Tobago ................
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