AGENDA - CalSAWS



AGENDA

Meeting of the California Automated Consortium Eligibility System

Project Steering Committee

Thursday, May 16, 2019

9:00 a.m. – 3:00 p.m.

CalWIN/WCDS Project – Sacramento Conference Rooms A/B

620 Roseville Parkway

Roseville, CA 95747

CONVENE MEETING OF THE PROJECT STEERING COMMITTEE – All scheduled items will be heard in Sacramento Conference Rooms A/B, at the CalWIN/WCDS Project located at 620 Roseville Parkway, Roseville, CA 95747. This meeting shall also be accessible via teleconference. The call-in number is: 1-866-398-9973, enter meeting access code 472762 followed by #.

The following Project Steering Committee Members may attend via teleconference from the following locations:

|Brian Taing |102 S. San Joaquin St., Stockton, CA 95202 |

|Luther Evans, Jr. |12820 Crossroads Pkwy. S., City of Industry, CA 91746 |

|Amy Alvarado |12860 Crossroads Pkwy. S., City of Industry, CA 91746 |

PUBLIC SESSION_________________________________________________________________

Public Comment: Public opportunity to speak on any Item NOT on the Agenda. Note: The public may also speak on any Item ON the Agenda by waiting until that Item is read then requesting recognition from the Chair to speak.

The agenda and supporting documents are available for review during regular business hours at 11290 Pyrites Way, Suite 150, Rancho Cordova, CA 95670. In accordance with the Ralph M. Brown Act, this meeting agenda is posted at least 72 hours prior to the regularly scheduled meeting date in the lobby of the locations noted above. The meeting facility is accessible to persons with disabilities. If an assisted listening device or other service will be needed in order to participate in the public meeting, a request should be made through the Secretary of the Board at least three (3) business days prior to the Board meeting. The Secretary's telephone number is (916) 851-3201. The Secretary’s office is located at 11290 Pyrites Way, Suite 150, Rancho Cordova, CA 95670.

PUBLIC SESSION

9:00 A.M. – Convene Meeting of the PSC Committee

|Agenda Topic |Facilitated By |Est. Time |

|Call Meeting to Order |John Boule |1 min |

|Agenda Review |John Boule |3 min |

|Public opportunity to speak on items not on the Agenda |John Boule |1 min |

|Action Items | | |

|Approve the Minutes of the April 18, 2019 Project Steering Committee Meeting and review of Action Items. |John Boule |10 min |

|Informational Items | | |

|CalSAWS Project |Seth Richman |20 min |

|DD&I Status |Lulu Fou | |

|Deliverable Summary | | |

|CalSAWS Staffing Update |John Boule |10 min |

|CalSAWS Governance Status |June Hutchison |5 min |

|CalSAWS Monthly Status Report Overview (Federal Report) |John Boule |10 min |

|CalSAWS Release Plan Walkthrough |Roger Perez |30 min |

|Cloud Migration Status Update |Laura Chavez |15 min |

| |Scot Bailey | |

|Text Notifications Opt-in Update |Scot Bailey |10 min |

| |John Dray | |

| |Gilbert Ramos | |

|Status of Procurements |Thomas Hartman |10 min |

|OCAT | | |

|QA | | |

|Portal/Mobile | | |

|CalWIN Training, Change Management & Implementation Support | | |

|Communication |June Hutchison |20 min |

|Committee transition process |RMs | |

|Stakeholder Engagement Framework and CalSAWS |June Hutchison |20 min |

|Overview of CalSAWS Initial M&O and Cloud Amendment Going Through Review and Approval |John Boule |15 min |

| |Laura Chavez | |

| |Holly Murphy | |

|LUNCH | |60 min |

|Nature of PSC & Transition Process Discussion |John Boule |10 min |

|Transition Process | | |

|Brown Act Training | | |

|Review Charter | | |

|Functional Design Sessions Update |June Hutchison |15 min |

| |Jo Anne Osborn | |

| |Karen Rapponotti | |

|M&O Application & Policy Update |Michele Peterson |15 min |

|State Update (OSI, CDSS, & DHCS) |Kristine Dudley |20 min |

|WIC Clarification of 90-day timeframe |Rocky Givon | |

| |Todd Bland | |

| |State Representatives | |

|Review Upcoming CalACES Board Activities |John Boule |10 min |

|May 23, 2019 JPA Board Meeting | | |

|June 28, 2019 Joint Meeting of the JPA Member Representatives, JPA Board, and Project Steering Committee | | |

|Regional Updates/Sharing |PSC Members |30 min |

|Adjourn Meeting |John Boule |5 min |

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