Computerized Patient Record System (CPRS) Setup Guide
Computerized Patient Record System (CPRS) Setup Guide
June 2021
Department of Veterans Affairs Health Data Systems Computerized Patient Record System Product Line
Revision History
Date
Patch Page
Change
Project Manager
6/17/2021 OR*3*0*547 30 Added row to GUI Parameters SHRPE Menu Options for OTH: GUI Add/Edit Local Message for OTH Button.
Technical Writer
SHRPE
Added Subsection for GUI 37-38 Add/Edit Local Message for
OTH Button
10/16/2019 OR*3.0*397 All Added Revision dated 3/25/2019 (see below).
REDACTED REDACTED
Checked for 508 Compliance.
Removed extra space between some pages.
Removed extra Table of Contents from Pharmacy Packages section (G).
07/31/2019 OR*3.0*510 88 Added two NOTE:
REDACTED REDACTED
3/25/2019 OR*3.0*397 21 Added ORSUPPLY Key
REDACTED REDACTED
08/20/2018 XU*8.0*679 28 Added note regarding Electronic REDACTED REDACTED Signature Block restrictions.
03/30/2011 OR*3.0*272 5, 77, Changed references from 79, Duplicate Drug Class to 81, Duplicate Drug Therapy. 82, 93,
01/25/2007 OR*3.0*245 123 ? Added information about the 125 new option, ORCM QUICK ORDERS BY USER
11/27/06 OR*3.0*242 182 Added information about the new way to edit items for the Nature of Order file.
12/30/04
36 Added new information about document templates.
REDACTED REDACTED REDACTED REDACTED REDACTED REDACTED REDACTED REDACTED
Computerized Patient Record System (CPRS)
ii
Setup Guide
June 2021
Date 10/14/98 10/15/98 10/20/98 10/22/98 11/4/98 11/20/98 11/30/98
12/7/98 12/18/98
12/18/98
1/15/99 3/22/99 5/25/99 5/25/99
Patch
Page
Change
138 Added information about ORMTIME
14 Added explanation of global journaling
ii Added this revision history page
100 Added description for Enter/Edit Actions
110 Added description for new option, List Primary Order Menus
193 Added printing from GUI to troubleshooting tips
142 Added more detailed description for Inconsistency Checker option (ORE LAB ORDERS CHECK 100=>69)
33 Added new parameters in Miscellaneous Parameters
197 Added troubleshooting info re Vitals corrections, Radiology errors, and Patient Confidentiality issues
32, Added information about 151 creating Add Orders menu and
making it available through the GUI; also how to add items to the Write Orders list
157 Added hardware recommendations
32, Corrected info about adding 109 order menus for the GUI
23 Corrected info about electronic signature
17 Corrected info about XQALERT FORWARD
Project Manager
Technical Writer
Computerized Patient Record System (CPRS)
iii
Setup Guide
June 2021
Date 5/26/99 6/21/99 7/8/99 3/7/2000 6/28/2000
6/29/2000
8/21/2000
Patch Page
Change
19 Added description of new option: Auto-DC Parameters
36 Added description of Document Templates
174 Changed DGPM Movement Event order example.
4, 5, Changed references to drug61- drug interaction to Critical Drug 62, Interaction and added 64, information about a new order 66, check: Significant drug 67, interaction 78
24 Added note that release of outpatient meds must be through signature of authorized provider.
50-61 Updated Flagged Orderable Items material and examples to reflect the current state of notifications.
Project Manager
Technical Writer
Computerized Patient Record System (CPRS)
iv
Setup Guide
June 2021
Table of Contents
I. Introduction ...................................................................................................1
Purpose of CPRS Setup Guide ......................................................................................... 1
Overview of CPRS ............................................................................................................... 2
Differences between OE/RR 2.5 and CPRS ................................................................... 5
II. Preparation & Implementation Checklist..................................................8
CPRS Competency Assessment......................................................................................14
III. CPRS Setup Instructions ..........................................................................18
A. OE/RR-CPRS Clean-up ................................................................................................19
B. CPRS Configuration (Clinical Coordinator) ........................................................21 1. Auto-DC Parameters ......................................................................................................... 22 2. Key Assignment and Electronic Signature Set-up ............................................................ 23 Check for Multiple Keys ........................................................................................................ 25 Electronic Signature ............................................................................................................... 25 3. Edit DC Reasons ............................................................................................................... 29 4. GUI Setup ......................................................................................................................... 30 GUI Parameters Menu Options .............................................................................................. 32 GUI Cover Sheet Display Parameters Menu .......................................................................... 32 GUI Health Summary Types .................................................................................................. 35 GUI Tool Menu Items ............................................................................................................ 36 Adding an Add Orders Menu to the GUI ............................................................................... 37 GUI Add/Edit Local Message for OTH Button ..................................................................... 39 Add Local Message for OTH Button ..................................................................................... 39 Edit/Remove Local Message.................................................................................................. 40 Document Templates ............................................................................................................. 40 Template Editor...................................................................................................................... 41 Personal and Shared Templates.............................................................................................. 42 Types of Templates ................................................................................................................ 45 Folders.................................................................................................................................... 46 Reminder Dialog .................................................................................................................... 46 Arranging Templates for Ease of Use .................................................................................... 46 Adding a Template to a Note ................................................................................................. 46 Searching for Templates......................................................................................................... 48 Previewing a Template........................................................................................................... 48 Deleting Document Templates ............................................................................................... 48
Creating Personal Document Templates.....................................................................49 Personal Template .................................................................................................................. 49 Group Template ..................................................................................................................... 49 Associating a Template with a Document Title, Consult, or Procedure................................. 51 Importing a Document Template ........................................................................................... 52 Exporting a Document Template ........................................................................................... 52 Dialog Template..................................................................................................................... 53 Reminder Dialog .................................................................................................................... 54 Folder ..................................................................................................................................... 55 View Template Notes............................................................................................................. 55
Computerized Patient Record System (CPRS)
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Setup Guide
June 2021
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