AGRA



Synopsis of the Request for ProposalSolicitation Reference No.RFP-0166-COMMS-2020Title of SolicitationProvision of Videography & Post-production, Photography, Motion Graphics, & Animation Services on a Framework AgreementIssuing Office & AddressAlliance for a Green Revolution in Africa (AGRA)Website: Point of contact for clarifications, questions and ammendmentsAGRA General Procurement,Procurement@ Email Address for submission of Proposals/ Quotes AGRA General Procurement,Procurement@ Solicitation Issue Date4th July, 2020 East African Time.Deadline for submission questions and clarifications10th Augut, 2020 5:00PM, East African Time.Deadline for Answering questions and clarifications13th Augut, 2020 5:00PM, East African Time.Deadline for Submission of Proposals17th Augut, 2020 5:00PM, East African Time.Please include the subject line “RFP-0166-COMMS-2020” of the emailAnticipated Award TypeCONSULTANCY AGREEMENT Evaluation CriteriaBidder Must provide the below listed information:Mandatory Eligibility Requirement: Must be a registered firm Provide a Certificate of Incorporation/Registration Provide Valid TAX Compliance certificates Provide CVs of Key Personnel List of past clients, descripting of similar work carried out, value of contract, include email and telephone contacts of the clientsThree reference letters of similar work carried outAudited financial statements for the last three years (2017, 2018 & 2019)List of company equipment related to videography, photography, post production / video editing.Evaluation Criteria summary: Company profile and Organizational capacity - 20% Brief description of the consultant’s understanding of the assignment ……20%Experience in carrying out similar assignments – 30% Key personnel -30% NB. Weightage Technical Proposal will be weighted out of 80% Financial Proposal will be weighted out of 20% Minimum technical score: Only technical proposals with a score of 75% and above shall qualify for opening of the financial proposalsBackgroundEstablished in 2006, AGRA is an African-led, Africa-based and farmer-centered institution working to put smallholder farmers at the center of the continent’s growing economy by transforming their farming from a solitary struggle to survive to a business that thrives.Working in collaboration with our partners—including African governments, researchers, development partners, the private sector and civil society— AGRA’s work primarily focuses on smallholder farmers - men and women who typically cultivate staple crops on two hectares or less.In the current strategy, AGRA is supporting 11 African countries and 30 million smallholder farm households to increase their incomes and improve their food security. Under this strategy, AGRA will deliver through an approach that simultaneously catalyses change at farmer level, strengthens input and output market systems and puts government at the centre to enable and champion private-sector-led agricultural growth at national level.ObjectiveThe specific objectives of this assignment will be to enhance AGRA’s public positioning and influence through high quality photos and videos of our work, which will be posted on social media, digital platforms, publication and media.Scope of WorkThe consultancy will include but not be limited to the following tasks: Provide Photography and Video Coverage for AGRA events: One-day event - Resources: 1 Video camera, 1 still photographer One-day event – Resources: 2 or more video cameras, 2 or more still photographers One-day event – Resources: 2 or more video cameras, 2 or more still photographers, live video editing One-day event – Resources: Any of the three categories above with live streaming. Workshops and conferences (2- 6 days) – Resources: 2 or more video cameras, 2 or more still photographers Workshops and conferences (2- 6 days) – Resources: 2 or more video cameras, 2 or more still photographers, Live video editing Workshops and conferences (2- 6 days) – Resources: 2 or more video cameras, 2 or more still photographers, Live video editing, live streaming. Develop AGRA documentaries as needed from storyboard to final product. 3-5-minute products using file material 3-5-minute products using file material and additional b-rolls 3-5-minute products using fresh footage. 5-9-minute products using file material 5-9-minute products using file material and additional b-rolls 5-9-minute products using fresh footage 10-15 - minute products using file material 10-15-minute products using file material and additional b-rolls 10-15-minute products using fresh footage. *Including voice over and stock music Develop short videos from storyboard to final product. 0-30 sec products using file material 0-30 sec products using file material and additional b-rolls 0-30 sec products using fresh footage. 30sec to 1.5-minute products using file material 30 sec to 1.5-minute products using file material and additional b-rolls 30 sec to 1.5-minute products using fresh footage. *Including voice over and stock music Develop Animations, info graphics and motion graphics to communicate AGRA’s work from storyboard to final product and / or for integration into AGRA TV commercials and documentaries. 0-30 sec products. 30 sec -1-minute products. 1 – 2-minute products. 2 – 5-minute products. 5 – 8-minute products. *Including voice over and stock music 3 Competence and Expertise RequirementsThe firm should have been in operation for the last five (5) years, proven experience in offering similar services regionally and internationally is essential. Core staff with minimum of five years of videography industry experience and experience with similar clients.Significant experience with development work projects (at least 3 Similar products done) The firm should provide a strong, creative portfolio showing a diverse range of skills related to videography and photography.Creative thinking, flexible work attitude, proactive and open communicationAvailability and willingness to travel at short notice to any country within AfricaCapacity to write in English and translate videos into French and Portuguese The firm should provide at least three references of past clients Key Deliverables/Expected OutputsThe consultancy will be expected to deliver, the following outputs: Professionally done photography and video coverage of AGRA’s events World-class production of AGRA documentaries in terms of storyline, quality of work and organization. Informative and impactful short AGRA infomercials Informative and impactful AGRA Animations and InfographicsProvide an indexed digital back up of all AGRA’s photos and video products Duration:This assignment will be required to take a period of One Year (1), renewable twice subject to perfomance and availability of budget. Reporting arrangementsThe consultant shall report to the Head of Communication through the Visual Communications Specialist who will assign all activities under the contract and approve all deliverables and invoices.Evaluation Criteria Technical proposals will be evaluated against the following criteria:Company profile and Organizational capacity ………………………………………………………….. 20%Client portfolio and company accreditations Brief description of the consultant’s understanding of the assignment ……………….…….20%Experience in carrying out similar assignments ……………………………………………………..…..30%Detailed reference list indicating the scope and magnitude of similar assignments in the last 3 to 5 years. Each reference to clearly indicate client, contact person – their designation, email address and mobile phone, summary of assignment, cost and when it was carried out.Key personnel …………………………………………………………………………………………………………..…30% Provide CV’s of at least three (3) key personnel that demonstrate expertise and knowledge in photography and videography. NB: Only technical proposals with a score of 75% and above shall qualify for opening of the financial proposalsOverall, the technical proposal shall be scored out of 80% while the financial proposal shall be scored out of 20%Application Submission RequirementsThe proposal should include:Technical ProposalDetailed Curriculum Vitae of the key personnelDetailed reference list indicating the scope and magnitude of similar assignments carried outDemonstrate possession of qualification and experience required Provide methodology, work plan and understanding of the assignment Financial ProposalThe consultant shall provide the financial proposal as per the template provided under annex 1. The consultant may also propose additional pricing options or modalities for consideration.Price must be quoted in US Dollars (USD)Prices should be inclusive of all applicable taxes.If the financial proposal is silent on taxes, AGRA shall assume that these are inclusive; Reimbursable costs if applicable shall be quoted separately. The financial proposal shall be submitted separately from the technical proposal and should be password protected. Only the candidates meeting the minimum technical score (75% and above) shall be requested for the password to their financial proposalGuidelines for Preparations and Submission of ProposalsThe proposals SHALL be submitted to procurement@ by deadline indicated in the synopsisThe proposal and ALL Attachments submitted via email SHALL NOT exceed 10MBVALIDITY of the proposal shall be for a period of 90 days from the date of bid closure.Financial proposal shall be sent as a separate attachment and MUST be password protected.Disclaimer AGRA reserves the right to determine the structure of the process, number of short-listed participants, the right to withdraw from the proposal process, the right to change this timetable at any time without notice and reserves the right to withdraw this tender at any time, without prior notice and without liability to compensate and/or reimburse any party.Annex 1: Table 1 – Unit rate No. Description Unit of Measure Indicative quantitiesHourly RateTotalProvide Photography and Video Coverage for AGRA events/workshops/conferences: One Videographer with one video cameraHour200One still photographer with one DSLR camera and kit (lenses + speedlight)Hour200Live video streaming (setup equipment and actual broadcasting) to AGRA’s channelsHour200Video editing/Post-production of AGRA footage (events/workshops/conferences)Hour200Table 2 – Deliverable based pricingNo. Description Unit of MeasureIndicative quantities Unit rateTotalDevelop AGRA documentaries as needed from storyboard to final product. 3-5-minute products using file material Each153-5-minute products using file material and additional b-rolls Each153-5-minute products using fresh footage. Each155-9-minute products using file material Each55-9-minute products using file material and additional b-rolls Each55-9-minute products using fresh footage Each510-15 - minute products using file material Each210-15-minute products using file material and additional b-rolls Each210-15-minute products using fresh footage. Each2*Including voice over and stock musicDevelop short videos from storyboard to final product. 0-30 sec products using file material Each100-30 sec products using file material and additional b-rolls Each100-30 sec products using fresh footage. Each1030sec to 1.5-minute products using file material Each1030 sec to 1.5-minute products using file material and additional b-rolls Each1030 sec to 1.5-minute products using fresh footage. Each10*Including voice over and stock musicDevelop Animations, info graphics and motion graphics to communicate AGRA’s work from storyboard to final product and / or for integration into AGRA TV commercials and documentaries. 0-30 sec products. Each530 sec -1-minute products. Each51 – 2-minute products. Each52 – 5-minute products. Each55 – 8-minute products. Each5*Including voice over and stock music 3 ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download