Proposal Cover Sheet



REQUEST FOR BID PROPOSALS

Notice is hereby given that the Platte County Senior Citizens Service Fund, hereinafter referred to as PCSCSF, 11724 NW Plaza Circle, Suite 600, Kansas City, MO 64153 will receive bid proposals at the above address, through April 23, 2021 for the provision of the following services in Platte County Missouri:

In Home Services (Respite, Personal Care, & Homemaker)

Personal Safety Monitoring Device

Specification packets for the provision of each service may be obtained at the PCSCSF office on or after April 5, 2021 between the hours of 8:00 am and 4:30 pm, Monday through Friday. Proposals should be prepared in accordance with the instructions contained in the specifications packet, with detailed information as requested. Proposals are due no later than April 23, 2021 at 4:30 pm at the above address. If a proposal is mailed, the responder should request a delivery receipt from the transporting entity to verify delivery. Proposals received after the stated deadline will be returned unopened to the respondent. Questions relating to the bid proposal and evaluation can be answered by contacting PCSCSF’s staff at 816-270-2800. Respondents shall be notified of awarded contracts by mail. PCSCSF reserves the right to reject any and all bid proposals. PCSCSF hereby notifies all respondents that it affirmatively ensures that any and all bidders will not be discriminated against on the grounds of race, color, nationality, origin, disability, or gender in consideration of an awarded contract.

Platte County Senior Citizens Service Fund

Celia Casolari

Senior Case Manager

REQUEST FOR PROPOSAL

In Home Services – Homemaker, Personal Care, Respite Care

Closing Date: April 23, 2021

Time: 4:30 PM

Contact: Celia Casolari, Senior Case Manager

Platte County Senior Fund

Platte County Resource Center

11724 NW Plaza Circle, Suite 600

Kansas City, Missouri 64153

816.270.2800

E-Mail: ccasolari@

Dear Perspective Bidder:

Platte County Senior Fund (PCSF) is seeking proposals from qualified bidders to provide homemaker, personal care, and respite care services for residents of Platte County, Missouri who are age 60 and older. The details are contained in the enclosed Request for Proposal. We hope you find the information sufficient to evaluate, prepare, and submit a proposal in accordance with the proposal specifications.

Individuals or parties interested in submitting a proposal are required to have the staffing available to provide homemaker, personal care, and respite care services for residents of Platte County, Missouri who are age 60 and older.

Person(s) submitting a proposal need to read and follow all instructions and specifications contained herein. Any questions should be submitted via e-mail to the above address. All questions and inquiries and PCSF’s answers will be given to all firms that have expressed an interest in the RFP. Please do not contact the PCSF staff concerning this RFP except by this method. Failure to follow this procedure may result in disqualification.

The proposal must be signed by a representative authorized to legally bind the bidder and returned in its entirety, with all required attachments, prior to the closing date and time in order for the proposal to be considered valid. Proposals are to be returned to the address above before 4:30 pm on April 23, 2021.

PART 1 – INTRODUCTION / PROJECT REQUIREMENTS

1. Introduction

The purpose of this Request for Proposals (“RFP”) is to obtain proposals for homemaker, personal care and respite care services for residents of Platte County, Missouri who are age 60 and older.

1. It is the intent of PCSF to negotiate a contract with one or more respondents whose proposal is deemed most advantageous to the PCSF, in accordance with all provisions, instructions and requirements set forth in this document.

2. Notwithstanding any detail presented in the RFP, it shall be the responsibility of the successful respondent(s) to fulfill all requirements stated herein, in full compliance with all laws, rules, regulations and standards in regard to the required services. Any additional costs or expenses that are ordinary and incidental to the services for which a proposal is requested or Respondent’s business (such as postage, mileage, tools and incidental materials) may not be charged separately. Such ordinary and incidental costs and expenses will be included in Respondent’s proposed fees.

3. The PCSF retains the right to reject any or all proposals and to negotiate a final contract with the vendor(s) whose proposal is (are) deemed most acceptable and advantageous to the PCSF.

4. PCSF staff may open any bid received prior to the closing date for purposes of preparing a compilation/comparison of the various proposals for submission to the PCSF board of directors.

5. The PCSF board of directors may accept more than one proposal and may utilize the services of one or all of the successful respondents during the terms of the respective contracts.

PART 2 – INSTRUCTIONS FOR SUBMITTING A PROPOSAL

1. Submitting a Proposal

1. One original of the proposal, properly endorsed by a representative authorized to legally bind Respondent, must be returned in its entirety with all required attachments, prior to the closing time and date which appears on the front page of the RFP.

2. Respondent shall prepare and submit the following:

1. All information and documentation set forth in Part 4, hereof.

3. Inquiries

1. Respondents are expressly instructed that the named contact is the only authorized source of information for this solicitation.

4. Respondent Responsibility

1. It is the responsibility of Respondent to carefully examine the RFP document and submit requests for clarification of terms, conditions and requirements stated herein to the stated contact.

2. Answers to inquiries, which result in altering the specifications or requirements of the RFP, shall be provided to all potential respondents within three business days of the inquiry.

3. Failure of Respondents to request clarification of terms, conditions, specifications and requirements herein will not waive the responsibility of Respondent to provide goods and/or services in accordance with the intent of the RFP, and Respondent shall not be given additional compensation for discrepancies which could have been determined by examining the RFP and submitting inquiries.

4. Endorsement of the proposal will be considered to denote thorough comprehension of the intent and scope of the solicitation.

5. Exceptions and Deviations

1. Respondents shall clearly list in detail all exceptions taken to any of the given specifications and /or provisions contained in this RFP. Failure to list any such deviations shall denote that Respondent has taken no exception and shall furnish services in full compliance with the RFP.

6. Review and Evaluation

1. All submitted Proposals will be reviewed for completeness and those deemed to be incomplete or non-responsive will be rejected from further consideration. The PCSF reserves the right to waive any minor irregularities. Proposals remaining under consideration will be further reviewed and evaluated on the basis of Respondent’s qualifications, ability and expertise and other factors deemed relevant to performance of the project.

2. Prior to selection and award of a contract, one or more Respondents may be asked to be interviewed by the Board of Directors of PCSF.

PART 3 – CONTRACTUAL REQUIREMENTS

1. Award shall be made by written notification from PCSF.

2. Respondent agrees to comply with all applicable standards and principles, as well as all federal, state and local requirements, laws, rules and ordinances governing the particular services required for the performance of the contract.

3. Respondent proposes and agrees to accept, as full compensation for furnished services, the price submitted in response to the RFP. All related costs associated with providing the services specified shall be considered by both PCSF and Respondent to be included within this quoted prices. The PCSF shall not pay, nor be liable for, any additional cost including, but not limited to taxes, insurance, interest, penalties, termination payments, attorney fees, liquidation damages, or any other costs or expenses not included in the price submitted in response to this RFP.

4. Respondent shall invoice PCSF monthly for the services that are the subject of this RFP. Respondent agrees that in order for an invoice to be paid prior to the end of the month in which it is submitted, it must be received by PCSF prior to the 5th day of that month.

5. Respondent agrees that no modification of any provision contained in the contract shall be made, or construed to be made, unless such modification is mutually agreed to by both parties and incorporated in a written amendment to the contract approved by the PCSF Board.

PART 4 – PROPOSAL CONTENTS

Proposal Cover Sheet

Date: April 23, 2021

To: Celia Casolari, Senior Case Manager

Platte County Senior Fund (PCSF)

11724 NW Plaza Circle, Suite 600

Kansas City, MO 64153

Service: Homemaker, Personal Care, and Respite Care

A. The undersigned, in compliance with your request for Indefinite Delivery/Indefinite Quantity (IDIQ) Contract Proposal, having examined the proposal instructions and specifications, hereby proposes to perform the service in accordance with the PCSF requirements, specifications and standards at the price stated in the attached proposal.

B. The undersigned further agrees as follows:

1. Upon receiving official PCSF notification of approval shall by June 1, 2021 begin work and carry on regularly and expeditiously thereafter (unless PCSF specifically directs otherwise) with such force as to insure the full completion within the time specified in a provider agreement guaranteeing the faithful performance of the services.

2. That PCSF has the right to reject any and all proposals.

|Signature of Authorized Individual | |Date |

| | | |

|Name and Title | |Telephone Number |

| | | |

|Agency/Company | |Fax Number |

| | | |

|Address | |City, State, Zip Code |

| | | |

|Contact Person | |Telephone Number |

| | | |

|Email | | |

You Must Provide the Following Information in Your IDIQ Proposal

All requested IDIQ proposal documentation must be submitted with your IDIQ proposal. PCSF will not accept “on file (with PCSF)” or “same as last year” as documentation.

❑ Signed and dated Proposal Cover Sheet attached to the front of your IDIQ documentation.

❑ The designated person on your staff who would supervise all personal care attendants and/or certified nurse’s aids performing respite and personal care duties.

❑ The geographic areas of Platte County that you will provide service (use the enclosed map to indicate).

❑ Verification of identification to be shown to PCSF clients by your employees, staff, and agents (please check identification that applies to you).

Nametag (must enclose a sample copy)

Uniform

Other: __________________________

❑ Verification of general and professional liability insurance coverage for all employees, staff and agents in the amount of not less than $1,000,000.00 per occurrence and not less than $2,000,000.00 annual aggregate limit (enclose a copy of the policy certificate of insurance). If proposal is accepted, PCSF must be named as an “additional insured” as their interest may appear in regards to general liability.

❑ Verification of Worker’s Compensation insurance for all employees, staff, and agents (enclose a copy of the policy certificate of insurance).

❑ Designated Billing Contact:

Phone number: Ext.

Email: ___________________________________

❑ Designated Staffing Contact:

Phone number: Ext.

Email: ___________________________________

❑ Verification that all employees, staff, and agents are bonded (enclose a copy of the policy face sheet).

❑ Performance records and/or references (if not a current PCSF provider).

PCSF requires that contracted providers have the following applicable information in their files. PCSF has the right, upon reasonable prior notice, to request copies of the following verification:

❑ Verification that your agency performs criminal background checks.

❑ Licenses, certifications, and registrations (check which applies):

Verification that your agency has on file current licenses, certifications, or registrations for all employees, staff, and agents to perform the services assigned to them by your agency.

Your agency is not required by law to maintain current licenses, certifications, or registrations for all employees, staff, and agents.

❑ Health certifications (check which applies):

Verification that your agency has on file current health certifications, from a physician, for all employees, staff, and agents employed by your agency.

Your agency is not required by law to maintain current licenses, certifications, or registrations for all employees, staff, and agents.

❑ Immigration Law (check which applies):

You are the sole employee of your agency and you are not required to enroll in a work authorization program (If you check this box, skip the following affidavit).

Your agency has more than one employee and is enrolled in the E-Verify work authorization program (If you check this box, the following Employer/Contractor Citizenship/Immigration affidavit must be filled out).

Incomplete proposals will be rejected.

Invoice Requirements and Billing Expectations

• Respondent must be able to provide split billing between the client and PCSF.

• For billing purposes, a week is defined as Sunday through Saturday.

• Invoices must include:

➢ Name of client

➢ Invoice Number

➢ Date and Hours of service

➢ Service Type

➢ Hourly rate and total

• Respondent shall invoice PCSF monthly for the services that are the subject of the RFP. Respondent agrees that in order for an invoice to be paid prior to the end of the month in which it is submitted, it must be received by PCSF by the 5th day of that month.

Service Plan and Charges

All hourly rates include mileage, as no additional sums shall be paid by PCSF for mileage costs provided to any areas not included in the mileage reimbursement section below.

❑ Agree to the service plan and charges set forth by PCSF:

$23.00 per hour for Homemaker

$23.00 per hour for Personal Care

$23.00 per hour for Respite Care

Mileage Reimbursement

PCSF will reimburse Provider in the amount of $6.00 for any payment made by Provider to any employee of Provider which employee must travel a distance of ten (10) miles or more from Provider’s office or employee’s home, whichever is less, to Recipient’s home upon submission of proof of payment of the same by Provider to any such employee. Such payment is a reimbursable amount that will be paid by PCSF and not be charged to the Recipient. Such payment shall apply only for Recipients residing in the following cities, towns or villages:

Camden Point, Dearborn, Edgerton, Iatan, New Market, Rushville and Weston

Please provide additional comments on a separate page.

Platte County Map

Please mark on the map areas your company can serve.

EMPLOYER/CONTRACTOR CITIZENSHIP/IMMIGRATION AFFIDAVIT

STATE OF__________________)

)

COUNTY OF_______________ ) ss.

I, _________________________________ , being of lawful age and having first been

duly sworn do hereby state as follows:

1. I am the ___________________________ of ________________________________

(Title) (Business Name)

_________________________________, I am authorized to sign this affidavit on its behalf

and I am personally knowledgeable of the matters and facts set forth in this affidavit.

2. _______________________________________________ is enrolled and participates

(Business Name)

in one of the electronic verification of work authorization programs operated by the

United States Department of Homeland Security or an equivalent federal work

authorization program operated by the United States Department of Homeland Security

to verify information of newly hired employees, pursuant to the Immigration Reform and

Control Act of 1986 (IRCA), D.L. 99-603. Attached to this affidavit is documentation of

enrollment and participation.

3. ______________________________________________ uses the federal work

(Business Name)

authorization program with respect to all employees working in connection with the

goods or services it provides to the Platte County Senior Citizens Service Fund.

4. ______________________________________________ does not knowingly employ

(Business Name)

any person who is an unauthorized alien in connection with the goods or services it

provides to the Platte County Senior Citizens Service Fund.

____________________________________

(Person Signing Affidavit)

Subscribed and sworn to before me, a notary public, this ________ day of ___________

___________________, __________________________.

_____________________________________

Notary Public

My Commission Expires: ________________________

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