102 MANPOWER / PERSONNEL MANAGEMENT …



102 MANPOWER / PERSONNEL MANAGEMENT FUNDAMENTALS

References:

[a] OPNAVINST 1000.16J, Manual of Navy Total Force Manpower Policies and

Procedures

[b] OPNAVINST 4790.2H, Naval Aviation Maintenance Program (NAMP), Vol. I

[c] NAVPERS 15909G, Enlisted Transfer Manual

[d] Enlisted Distribution and Verification Report Users Manual (EDVRMAN)

[e] BUPERSINST 5450.49B, Mission and Functions of Navy Manpower Analysis

Center (NAVMAC)

[f] BUPERSINST 5450.34C, Mission and Functions of the Enlisted Personnel

Management Center (EPMAC)

[g] NAVPERS 18068F, Enlisted Manpower & Personnel Classifications and

Occupational Standards, Vol. II

[h] SECNAVINST 5010.1B, Efficiency Review Process for Total Force Manpower

Requirements Determination

[i] CINCLANT/CINCPACFLTINST 1306.14, Predeployment Personnel Manning

Assistance Report (PERSMAR)

[j] JASS Users Manual,

[k] Local Directives and Standard Operating Procedures

[l]

.1 Identify and discuss the sections of the EDVR. [ref. d, ch. 2]

a. EDVR sections 1 through 3 contain information that has been extracted from the account because it requires special attention or action by the activity. To assist activities in managing enlisted personnel, these sections also identify future personnel events. Additionally, EDVR section 3 contains an alphabetic listing of all enlisted members assigned to activity.

b. EDVR section 4 contains the total personnel account of the activity, including those members reflected in section 1 through 3.

c. EDVR section 5 contains the Personnel Status Summary.

d. EDVR section 6 contains Distribution Navy Enlisted Classification Code (DNEC) Management.

e. EDVR section 7 contains NEC Billet and Personnel Inventory.

f. EDVR section 8 contains a list of individuals who are qualified in Navy Enlisted Classification Codes (NECs).

g. EDVR sections 9 and 10 contain the Diary Message Summary and Duty Preference Listing, respectively.

h. EDVR section 11 contains individual security data, citizenship code, involuntary extension months, Pay Entry Base Date (PEBD), Time in Rate (TIR), Advancement Effective Date, and FORMAN Status and Action Date.

i. EDVR section 12 contains a listing of both officer and enlisted personnel in an embarked or Temporary Additional Duty (TAD) status to augment normal manning. This listing also includes commands that are embarked onboard another command.

j. Exception. The EDVR for activity accounts with a MCA code of "X" (Others, Patients and Students) will not contain information in EDVR sections 1, 2 and 5 through 8. This type of account will only contain information in EDVR sections 3, 4, 9, 10, 11 and 12.

.2 Identify all the parts (columns) of the EDVR and discuss the following: [ref. d, ch. 2]

a. BA: Billets Authorized

b. NMP: Navy Manning Plan. The fair share of available personnel inventory in that particular Rate / Rating / NEC. A two-position code that identifies the rules that are applied to the calculation of NMP for each rating at the activity. A first position of "9" indicates the NMP for the rating was calculated on a fair share basis. A first position of "2" indicates that the NMP was directed to equal billets authorized, pay grade for pay grade. The second position indicates a rating's authorized manning priority as defined by OPNAVINST 1000.16 series. "0" means no priority. "1" or "2" means CNO priority l or 2 manning has been authorized by the CNO. "3" means that CNO priority 3 manning has been authorized by the Manning Control Authority (MCA).

c. PRD: Projected Rotation Date. The YR-MO which indicates the date member will complete current or prospective tour of duty. Member's PRD is recorded in the MAPMIS by the Assignment Control Authority at the time assignment to an activity is made.

d. EAOS

e. EREN: Expiration of Reserve Enlistment. The YR-MO-DA that a member's reserve enlistment will expire.

f. DATE RECD: Date Received

g. ADSD: Active Duty Service Date. This is the YR-MO-DA from which total active military service may be computed

h. SDCD

i. SHDCD: Shore Duty Commencement Date. This is the YR-MO that an individual commenced present continuous tour of shore duty.

j. DNEC1/DNEC2: Distribution Navy Enlisted Classification Codes. DNEC-1 & Two four-position codes that identify the NEC skills in which a member DISTR is charged to an activity's account. If no DNECs are assigned, DNEC1 will be "0000". DNEC2 may be blank. Planning NECs contained in Part II, Volume II, manual of Navy Enlisted Manpower and Personnel Classifications and Occupational Standards may be used as DNECs even though they are not authorized for award to a member as PNEC or SNEC.

k. NEC1/NEC2

.3 Discuss purpose and components of the AMD. [ref. a, ch. 10]

* The Activity Manpower Document (AMD), formally called the OPNAV 1000/2, lists in one document all the Requirements and Authorizations in a specific Activity. It also identifies how the Requirements are to be funded. On the AMD each billet is identified by a Billet Sequence Code (BSC). The two lines associated by the billet are: First line, the Requirement: All requirement information is listed including Billet Title, NEC (Navy Enlisted Classification), and Billet Rate. Second Line, the Authorization. Identifies the Funding Type as AD (Active Duty), RA (Reserve Authorization), TD (Training Active Reserve) or blank (billets to be funded after M+1 up to M+12.

.4 Identify and discuss the manpower requirement information contained

in the AMD. [ref. a, ch. 10]

* Review an actual AMD.

.5 Identify and discuss the manpower authorization information contained in the AMD. [ref. a, ch. 10]

* Review an actual AMD.

.6 Explain the purpose of an NEC. [ref. g, ch. 1]

* Navy Enlisted Classification Code

.7 Discuss the purpose of an EMIR. [ref. c, ch. 23]

* Review a sample EMIR below

* Enlisted Manning Inquiry Report: When specific manning issues by Rate, Rating or NEC occur that affect an upcoming operational commitment an EMIR should be generated. Usually this is done by the Ships Manpower Coordinator (usually the Administration Officer) in a message format provided in the OPNAV 1000.16 (series) Instruction.

.8 Identify the roles of the following:

a. BUPERS [ref. l]

b. EPMAC [ref. f, encl. 1]

The EDVR is available to each activity by downloading it electronically from the EPMAC Bulletin Board System (BBS). Afloat units who have a requirement for distribution via the Streamlined Automated Logistics Tool Set (SALTS) must submit a request to EPMAC (Code 33).

c. NAVMAC [ref. e, encl. 1] shall:

a. Develop and maintain the Navy’s manpower requirements determination processes.

b. Provide technical consulting service in all facets of manpower management.

c. Serve as the Navy’s expert on manpower requirements and as a reviewing agent for impacts on manpower authorizations.

d. Operate the Navy School of Manpower Management.

e. Perform manpower analyses and studies.

f. As TFMMS functional manager, propose and implement policies and procedures for the organization and administration of TFMMS.

g. Approve AMD Change Requests and maintain accuracy of manpower data in TFMMS.

h. In support of the Medical Program Advisor in CNO (N093), ensure changes to manpower authorizations with a medical designator or rating have a BUMED endorsement.

i. Obtain community manager endorsement on manpower authorization increases, deletions, or conversions to other designators or ratings.

j. Maintain and provide to manpower claimants standardized functions and associated WIS.

d. TYCOM [ref. b, ch. 4]

e. Type Wing [ref. b, ch. 5]

.9 Discuss the purpose of the PERSMAR. [ref. i]

* Personnel Situation and Manpower Reports.

Scheduled manning reports to EPMAC via the TYCOM stating the situation of the ships manning at given periods prior to deployments. These are Initial, 12 and 6 month Pre-deployment. For Aircraft Intermediate Maintenance Department a 14 month Pre-deployment look for Core and Sea Operational Detachment is computed due to the planned change of Carrier Air wing assignments and POE modifications in the last 14 months.

.10 Discuss the procedures for an NEC change request. [ref. g, app. B]

* Complete NEC Discrepancy Report

.11 Discuss the purpose of the SEAOPDET. [ref. b, ch. 3]

* SEA OPERATIONAL DETACHMENT (SEAOPDET): A sea duty component assigned to shore IMAs used to augment the aircraft carrier’s IMA in support of carrier air wing embarkations. Personnel and MALs Personnel assigned to another MALS in support of a deployed squadron designated as CDIs at their parent command may be designated as CDIs by the deployed command without re-qualification testing provided they are recommended by the cognizant Division Officer and the QA Officer of their deployed unit.

.12 Discuss the information available from JASS. [ref. j, ch. 1]

* At 9 months prior to PRD, members will begin negotiating with detailers and applying for jobs via the Jobs Advertising Selection System.

.13 Discuss the following TAD requirements: [ref. k]

a. Internal to the command

b. External to the command

.14 Discuss the following classification of school quotas: [ref. c, ch. 7; ref. k]

a. En route: Like XO order, before checking in, he will en route all required school.

b. Returnable: With command fund, will go to school as TAD and come back

c. Non-returnable: PCS.

.15 Discuss the procedures for requesting an order modification. [ref. k]

* Contact detailer and let him do it.

.16 Discuss GENDET personnel. [ref. c, ch. 7]

* General Detail

a. Personnel Support Detachment Naval Training Center Great Lakes IL will be the designated authority to adjust MCS GENDET Seaman (SN) and Fireman (FN) EAOSs to reflect 15 total months of active duty service following completion of Apprenticeship Training.

b. PERSUPP DET Naval Air Station Pensacola FL will be the designated authority to adjust NCS GENDET Airman (SN) and Fireman (FN) EAOSs to reflect 15 total months of active duty service following completion of Apprenticeship Training

.17 Define the following terms and explain their purpose: [ref. a]

a. ROC/POE [ch. 2]: Required Operational Capability

b. FMD [app. B]: Fleet MD

NAVMAC no longer produces SMDs/FMDs based on a fixed review cycle. NAVMAC publishes the SMD/FMD development status report semiannually. Fleet Commanders in Chief (FLTCINCS), type commanders (TYCOMS), and appropriate warfare sponsors receive this report for information and long-term planning. Draft SMDs/FMDs will only be produced for new construction, conversions, significant configuration changes, or major ROC/POE revisions. They will also be produced for major claimant-approved activities not covered under an ER process nor having a baseline FMD. A prerequisite to SMD/FMD production is a current (less than 2 years old) and valid ROC/POE document.

c. SMD [app. B]: Ship MD

d. SQMD [app. B]: Squadron MD

* NAVMAC no longer produces new SQMDS based on a 3-year review cycle. A more logical approach has been adopted which requires manpower reviews based on changes to factors impacting manpower. These factors include changes in the assigned aircraft, flight hour utilization rates, fleet replacement squadron (FRS) student throughput, FRS curriculum, corrective maintenance model, and major changes in mission and force structure, fleet issues, and the establishment of a data baseline. Changes resultant from revised or new staffing standards is made to all squadrons simultaneously upon approval.

e. PSMD [ch. 2]: Preliminary Ship Manpower Document

f. PSQMD [ch. 2]: Preliminary Squadron Manpower Document.

PSQMDS shall be produced by the Naval Air Systems Command (NAVAIRSYSCOM) /NAVMAC using approved SQMD methods and NMRS (when appropriate)

g. SEAOPDET Manpower Document [ch. 2]

SEAOPDET manpower documents are in direct support of an aircraft carrier’s AIMD when the air wing is onboard. These requirements are based on the ship’s test bench/ground support equipment (GSE) gear configuration and the aircraft attached to a specific CVW. They are attached to the appropriate shore station AIMD to support aircraft workload during the turnaround cycle. These requirements will be calculated for each battle group and entered into TFMMS no later than 12 months prior to deployment as a draft SEAOPDET. TFMMS will be updated accordingly after the reclamation cycle is completed.

.18 Define the following terms and explain their purpose:

a. TFMMS [ref. a, ch. 9]: Total Force Manpower Management System.

The single authoritative data base for total force manpower requirement and active duty MPN/RPN manpower authorization and end strength

b. ER [ref. h]: Efficiency Review

c. SMR [ref. a, app. B]: Statement of Manpower Requirement

** Additional information.

MANPOWER STATEMENTS

The two statements that begin the Manpower process:

Required Operational Commitment (ROC) – The Mission Statement of the activity.

Projected Operating Environment (POE) – The Environment that describes how the activity is to operate.

SHIPS MANPOWER DOCUMENT (SMD)

From the ROC & POE, the Naval Manpower Analysis Center (NAVMAC) builds the Ships Manpower Document (SMD). The SMD shows all requirements necessary to perform all tasks described by the POE in a wartime scenario. This is commonly called M+1. (Which are manpower requirements needed a month after mobilization date). The SMD is the Requirement.

BILLET BUYS

Funding is approved through the OPNAV at 90% of M+1 during peacetime operation. The TYCOM and the activity to agree on funding billets review the SMD. This is called a "Billet Buy" Each approved billet is entered into the Activity Manpower Document by BUPERS. Enlisted Personnel Management Center (EPMAC) and the detailers to fill requirements in the manning document use these approved billets. The "Billet Buy" represents the Authorizations.

NEC MANAGEMENT

The AMD is used by the Assistant Maintenance Officer, Division Officers and Divisional LCPOs to determine Departmental/Division manning needs.

The Enlisted Distribution Verification Report (EDVR), produced monthly, is used in concert with the AMD by the activity to identify the Enlisted Personnel for funded billets.

Usually Personnel are distributed into NEC Billets (DNECs). These are listed in the personnel assignment orders. Matching the DNEC on the assignment orders with AMD billets indicates the positions to be filled by that person.

Some personnel are distributed to 0000 (quad zero) billets. These billets are assigned to do rating requirements not associated with an NEC. Some Billets are assigned as APO or PO requirements in the AMD. These are billets that only require a specific RATE as a fill for the authorization. APO (any Aviation Petty Officer) or PO (any Petty Officer).

COB – Current On Board. In the EDVR, section 4, after the specific rating there is a count of that rating by rate in individual row currently on board. Projected On Board by Month (POB1, POB2, POB3, etc) takes in consideration the arrival and departure of gains and losses indicated by the PG and PL columns.

Personnel Situation and Manpower Reports (PERSMAR) – Scheduled manning reports to EPMAC via the TYCOM stating the situation of the ships manning at given periods prior to deployments. These are Initial, 12 and 6 month Predeployment. For Aircraft Intermediate Maintenance Department a 14 month Predeployment look for Core and Sea Operational Detachment is computed due to the planned change of Carrier Airwing assignments and POE modifications in the last 14 months.

TIMELY SUBMISSION OF THESE REPORTS IS ESSENTIAL FOR PROPER MANNING.

Detailers – Last in the chain of Manpower/Manning process for assignment of personnel to individual activities. They are tasked to assign personnel to billets given priority of the activity to deployment. Available requirements are listed as billets to be filled due to Prescribed Sea/Shore Tours (PST) of an individual rate/rating. Individuals contact their Detailers to "request" or select orders to desired activities.

Questions and Answers

Q. What document is used to identify requirements and authorizations to an activity?

A. The AMD (Activity Manpower Document)

Q. What is a POE and when is it updated.

A. The Projected Operating Environment is updated 14 months prior to a deployment for AIMD and SEAOPDET documents.

Q. What is the EDVR?

A. Enlisted Distribution Verification Report. Identifies the faces to the places

Q. To what command is the EMIR directed?

A. EPMAC via the TYCOM

Q. What is the difference between BA and NMP?

A. BA is a billet authorized by Congress when NMP is a fair share by Inventory of Personnel, by Rate, Rating or NEC.

 

Actions Required

Monthly

Match EDVR to AMD

Verify the Enlisted Distribution Verification Report (EDVR) against the Activity Manpower Document for your Division.

1. Place personnel on a list next to the assigned billet using the NEC which they are Distributed.

2. Check to see you have at least 80% of your division is manned in general and all your critical NECs are 100% manned.

a. Generate an Enlisted Manning Inquiry Report (EMIR) memorandum if your concerns are about specific NEC deficiencies or your manning is below 80%.

b. Submit the EMIR memo to the Personnel Officer for message transmittal. (The Personnel Officer is the ships Manpower Officer and is required to send these messages).

Biannually

PERSMAR Validation

The Personnel Situation and Manning Report (PERSMAR) is a biannual report completed by the Personnel Officer (Ships Manpower Manager)

1. Requests and information is disseminated by the Manpower Manager to complete the required message.

2. PERSMAR is separated into timed reports:

a. Initial

b. 12 Month Pre-deployment

c. 6 Month Pre-deployment

1. These reports request information such as NEC Deficiencies, PRD/EAOS verification, berthing availability, and intentions of personnel to reenlist or extend.

2. Aircraft Intermediate Maintenance Departments have a separate input 14 Months prior to any major deployment.

Sample EMIR

FM COMNAVPERSCOM MILLINGTON TN//PERS4013// TO RHOVHJE/STRKFITRON ????

INFO RUCBCLF/COMUSFLTFORCOM NORFOLK VA//N142/N143// RHHMHAA/COMPACFLT PEARL HARBOR HI//N13// RUCOSSA/COMNAVAIRFOR SAN DIEGO CA//N13/N13C/N130/N132// RUCOSSA/COMNAVAIRFOR SAN DIEGO CA//N13/N13C/N130/N132// RUCOSSA/COMNAVAIRFOR SAN DIEGO CA//N13/N13C/N130/N132// RUCOSSA/COMNAVAIRFOR SAN DIEGO CA//N13/N13C/N130/N132// RHMFIUU/COMNAVPERSCOM MILLINGTON TN//PERS40/PERS404/PERS4013 RHMFIUU/COMNAVPERSCOM MILLINGTON TN//PERS40/PERS404/PERS4013 RHMFIUU/COMSTRKFIGHTWINGPAC LEMOORE CA//N12/N12A/N13// BT UNCLAS MSGID/GENADMIN/COMNAVPERSCOM MILLINGTON TN// SUBJ/ENLISTED MANNING INQUIRY REPORT RESPONSE ICO VFA??????//

REF/A/MSGID:RMG/VFA-??????/YMD:20070328// POC/??????/AOC/PERS-4013/-/TEL:???-???-????//

GENTEXT/REMARKS/1. WE HAVE REVIEWED YOUR MANNING ISSUES IDENTIFIED IN REF A. THE ACTIVE READINESS INFORMATION SYSTEM (ARIS) REFLECTS THE FOLLOWING (SK) MANNING PROFILE FOR YOUR COMMAND.

BA NMP COB P1 P2 P3 P4 P5 P6 P7 P8 P9

P-9 P-9 047 057 067 077 087 097 107 117 127 018

SK1 1 1 1 1 0 0 0 0 0 0 0 0?

SK2 3 3 3 3 2 2 2 1 1 1 1 1

SK3 2 2 1 1 1 1 1 1 1 1 1 1

SKSN 5 5 7 7 7 7 6 6 6 6 6 6

E3-6TOT 11 11 12 11 10 10 9 8 8 8 8 8

2. THE ENLISTED PERSONNEL REQUISITION SYSTEM (EPRES) REFLECTS THE FOLLOWING (SK) REQUISITIONS:

RATE/NEC REQ TAKE-UP MONTH EST FILL DATE NOTES

SK1/0000 244 JUN 07 UNKNOWN NOTE 1

SK2/0000 321 AUG 07 UNKNOWN NOTE 1

SK2/0000 267 SEP 07 UNKNOWN NOTE 2

NOTE 1: GRAY ZONE (UNAVAILABLE) IN CMS-ID.

NOTE 2: CURRENTLY ADVERTISED IN THE RED ZONE IN CMS-ID.

3. ORIG AND TYCOM HAVE THOROUGHLY REVIEWED THE LOCAL AREA FOR EXCESS PERSONNEL WITHOUT SUCCESS. CVW-? HAS 15 QUALIFIED 9590 PERSONNEL, RECOMMEND UTILIZING ONE OF THE EXCESS 9590 PERSONNEL WITHIN THE CAG FOR ASSISTANCE UNTIL A RELIEF CAN BE IDENTIFIED.

4. YOUR PLACEMENT COORDINATOR, AOC(AW) ???????, PROVIDES A SINGLE POINT OF CONTACT IN ADDRESSING MANNING AND NEC ISSUES. WE ENCOURAGE COMMUNICATION BY ANY CONVENIENT METHOD: PHONE, EMAIL OR MESSAGE. WE INVITE YOU TO OUR WEB SITE:

HTTP:/WWW.NPC.NAVY.MIL/ENLISTED/PRSB/. REQ USE "COMNAVPERSCOM MILLINGTON TN/4013/" AS PLA WHEN REFERENCING THIS MESSAGE OR ADDRESSING ANY FUTURE MANNING ISSUES TO PERS-4013.// BT

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