Pre Arrival Checklist - Moran Shipping Agencies



FROM: ExxonMobil Docks Baytown, TX

Fax No.: 281-834-3539

Phone No. 281-834-4452

TO: Master/Owners of ____________________________________________________

In Care of Agents ____________________________________________________

Gentlemen:

In order for this terminal to efficiently attend a vessel during cargo operations the following information must be submitted 72 hours prior to arrival at Galveston Sea Buoy. Should the ETA change by plus or minus six or more hours, please communicate this to our terminal, by 0900 hours each day.

Quote:

Require list of persons/companies which will be boarding or working on your vessel while in at ExxonMobil Baytown Complex. Persons not on the list will be denied access to the vessel.

Due to recent incidents resulting from unsafe vessel mooring practices, and to prevent serious injury to ExxonMobil dock personnel, it is critical that mooring winches are not operated before ExxonMobil Dock personnel signal that they are safely clear!

Critical Guidance: During docking and sailing operations, your ship's crew must CEASE OPERATION OF ALL WINCH EQUIPMENT while ExxonMobil Dock personnel are handling, or preparing to handle, your ship's mooring lines. Winches MUST NOT BE OPERATED at any time ExxonMobil Dock personnel have their hands on or near your ship's lines, such as during removal of cables or messenger lines. Winch operation MUST NOT RESUME until your ship's crew receives the go-ahead signal from ExxonMobil Dock personnel. Please ensure that your ship's crew in charge of any mooring operation at each winch have direct communication with ExxonMobil Dock personnel and have received positive indication that tightening the vessel's lines can be done safely. Any violation of this procedure is considered an unsafe act and will not be tolerated.

** Occasionally a Chaplain from the Houston Seaman's Center may wish to board the ship. Does the ship give permission for the Chaplain to board the ship at Baytown? Circle one: YES NO

Ships: (only)

1. ETA at Galveston Sea Buoy at 72, 48, and 24 hours out.

2. Intermediate load/discharge facilities in the Houston, Galveston area prior to arrival at ExxonMobil Baytown Complex.

3. Maximum draft at any stage while at Baytown.

NOTE: Actual depth of water at Baytown is dependent on weather. You may look for advice on present tidal conditions from the pilot and/or agent.

4. L.O.A. (feet)

5. Extreme Breadth (feet).

6. DBT Hull type (i.e., D= Double Bottom, H= Double Hull, S= Double Sides, N=Single Skin.)

7. D.W.T.

8. Displacement in L/T estimated on arrival/departure.

9. Ballast arrangements: S.B.T. or C.B.T.

10. If pumping ballast/slops advance notification is required. Prior to arrival complete Advance Notification Form (Attachment A) and fax to 281-843-3539.

11. Quantity and composition of Ballast & Slops to be discharged ashore.

a) Please note discharge of ballast at our facility presently limited to 10,000 barrels and subject to availability. Pumping of C.B.T. ballast overboard is prohibited.

b) Used engine oil and hydraulic fluids (e.g., crankcase oil, gearbox oil) that is to be pumped ashore is required to be kept separate from other slops (tank washings, ballast). A sample MUST be submitted to the ExxonMobil Docks for testing minimum of 24 business-day hours prior to the arrival of the ship in order to perform pre-transfer testing. A charge of $800 will be assessed to cover the cost of sample processing in addition to $1.00 per barrel standard fee for slop. Certain materials in engine room slops are prohibited from refinery processes - there will be NO EXCEPTIONS for engine room slops discharge without testing. If engine room slops are transferred to tank washings or ballast, tank washings or ballast must be tested.

c) The vessel or vessel agent must arrange to have all slop, tank washings, or ballast for discharge gauged before and after transfer. ANY AND ALL FOREIGN MATERIAL MUST HAVE A CUSTOMS ENTRY PERMIT, REGARDLESS OF VOLUME.

d) Ballast from cargo tanks must never be pumped overboard into the Houston Ship Channel. Only clean ballast from segregated ballast tanks may be pumped overboard.

12. Time necessary for ballasting after completion of cargo transfer.

13. Identification of cargo by shipping name and quantity in U.S. barrels.

14. Cargo tanks must meet ExxonMobil loading standards.

15. Cargo transfer sequence if multiple cargoes are involved. Please advise:

a) Cargoes which may be handled simultaneously,

b) Maximum flow rate in barrels/hr.

16. Number, type, and size of mooring lines. Please note minimum requirements for mooring lines:

a) 12 wire ropes, or 14 synthetic ropes, or 14 wire ropes with synthetic ends,

b) Wires with synthetic tails shall be considered as synthetic lines, unless the steel portion of the line is

placed on the bollard or quick-release hooks.

c) In the interest of safety and pollution control, it is vital that all moorings be maintained in tight

conditions at all times. FAILURE TO COMPLY WITH MINIMUM REQUIREMENTS WILL

RESULT IN THE TERMINATION OF CARGO TRANSFER UNTIL COMPLIANCE IS OBTAINED.

d) Mooring requirements for Dock 1 - Berth 1 and 2 will consist of:

1) 3 forward-breast lines,

2) 3 after-breast lines,

3) 2 1-1/8 inch diameter wires or three synthetic forward-spring lines,

4) 2 1-1/8 inch diameter wires or three synthetic after-spring lines,

5) For the breast line and spring lines, two of the lines must be secured to the vessel in similar

fashion. (i.e. 2 lines secured on bits or 2 lines secured on winches)

6) 2 bowlines,

7) 2 stern lines,

e) Mooring requirements for 2 Dock, 3 Berth will consist of:

1) 3 bow lines,

2) 3 stern lines,

3) 2 1-1/8 inch diameter wires or three synthetic forward-spring lines,

4) 2 1-1/8 inch diameter wires or three synthetic after-spring lines

f) Mooring requirements for 5 Dock, 5 and 6 Berth for vessels with beam greater than 120 ft: 2

additional forward spring lines for a minimum of 4 forward spring lines will be required. Final

Mooring for 5 Dock will consist of a total of 18 mooring lines:

1) 4 after stern-breast lines,

2) 4 after spring lines,

3) 4 forward spring lines

4) 6 total forward head-breast lines

To avoid mixed mooring, all mooring lines in the same service should be of the same construction. If

the ship cannot deploy 18 lines of the same construction then the following guidelines apply:

g) Whenever possible all lines in a particular service should be of the same construction, BS and stretch

characteristics.

h) When it is not possible, at a minimum any two lines leading to the same shore hook must be of the

same construction.

i) Under normal circumstances, no more than 2 mooring lines should be attached to a single shore hook.

j) Automatic winches should be in manual operation while in port.

17. Advise of repairs/maintenance operations planned during cargo operation at Baytown. Advise of any current mechanical issues, which will affect the cargo transfer or the sailing of the vessel once completed with cargo transfer.

18. Manifold criteria:

a) Manifold construction material. Please note cast iron construction or aluminum construction will not be allowed,

b) Number of connections,

c) Height above deck,

d) Confirm vessel manifold height above waterline will not exceed follow during discharge operations:

Berth #3 or #4 60 ft.

Berth #5 or #6 75 ft.

d) Height above top rim of drip pan,

e) Space between flanges,

f) Distance flange to ship's rail,

g) Size of presentation flanges,

h) Crude manifolds for hose connection must be adjacent (side by side),

i) Crude ships at Dock 5 should utilize the ship's aftermost cargo manifolds.

19. Crude oil wash plans while at Baytown. We ask that your vessel's COW activities be guided as required by

MARPOL 73/78 Annex (1) and 33 CFR 157 part 157. (Partial extract of regulation noted below):

MARPOL 73/78 Annex 1 Regulation:

"For sludge control, at least 25 percent of the cargo tanks are crude oil washed before each ballast voyage and each cargo tank is crude oil washed at least once every fourth time crude oil is discharged from the tank, but no tank need be crude oil washed more than once each 120 day period."

20. The minimum guidelines for mooring/unmooring are:

a) Docking/Undocking without tugs is prohibited,

b) For docking: Two tug minimum for SHIPS up to 80,000 D.W.T., a three tug minimum for SHIPS over 80,000 D.W.T. (Two tug minimum for all ocean-going barges.)

c) For undocking: One tug minimum for vessels less than 70,000 D.W.T. at berths 1, 2, and 6. For vessels in excess of 15,000 D.W.T. at berths 3, 4, 5 a minimum of two tugs.

21. If vessel is equipped with an inert gas system, it must be in operation upon arrival, regardless of cargo type. If vessel is not properly inerted on arrival (oxygen content 8% or below on crude vessels, 5.7% or below on vapor recovery products), vessel will be sent out of ExxonMobil Baytown Complex to inert at your cost. ExxonMobil will not provide nitrogen hose for inerting to any 3rd party vessels.

22. Valve criteria: Butterfly valves or any other type of quick shut off valve are not permitted on the loading system. If this type valve is the only means for stopping cargo flow the time used to close the valve must be at lease one minute duration. Under no circumstances should a valve be closed against pressure without notifying the dock operator.

23. Is U.S. Customs required?

24. Entry into vessel tanks at terminal is NOT allowed.

25. While at Baytown, all deck scuppers and drains must be effectively plugged. Accumulated water on deck should be drained periodically and plugs replaced immediately.

26. Terminal requires that the ship provide a suitable gangway and safety net. Ships docking at 2 and 5 over 30,000 DWT must run gangway parallel to the ship. Any exceptions must be reviewed with Dock Coordinator 72 hours prior to arrival.

27. A Pollution Safety Advisor (P.S.A.) and an assistant is assigned to every sea going vessel calling at ExxonMobil. This individual will board on arrival and introduce you to the P.S.A. functions.

28. Below is a list of current mooring charges. Mooring, shuttle bus, and Port Fee charges are mandatory. The other charges are assessed by use.

a) Mooring USD 1,200.00

b) Shuttle bus service USD 225.00

c) Shifting USD 1,200.00

d) Water Connection USD 300.00

e) Wharfage Ships USD 1,000.00 / hour

f) Wharfage Barges USD 300.00 / hour

g) Ballast / Slop Discharge USD 1.00 / bbl

h) Engine room slop testing USD 800.00

i) Enhanced Dock Security Fee USD 350.00

j) TVEL with approval USD 4.5 hours wharfage minimum plus delays.

k) Bunker/Lube Barge Delivery USD 200.00

Vessel Agents will be billed for these fees. ExxonMobil Refining & Supply Company will hold the agents responsible for timely payment of these fees and will take appropriate action against the agent and the vessel for late or non-payment.

29. Please be advised vessel cargo tanks must be gas free to load static accumulators. (See ISGOTT for definition of a static accumulator) An explosion meter will be used to check the tanks prior to loading. If a LEL of twenty percent or more is found in the vapor space of the cargo tanks, the vessel will be sent out of port to clean and gas free tanks at vessel's cost.

30. Tank venting must be completed 30 minutes prior to picking up tug boats. No gas freeing and/or cleaning of tanks is permitted at the ExxonMobil Baytown Complex or while harbor tugs are alongside the vessel.

31. Should your operation be terminated for non-compliance with these conditions, a wharfage fee of USD 1,000/hr will be assessed immediately. ExxonMobil Docks will not be held responsible for any delays or demurrage that may result from the vessel not being ready to transfer cargo upon arrival at ExxonMobil Docks.

32. Any activities anticipated by you, which are not directly related to cargo transfer, must be submitted to ExxonMobil for approval prior to vessel arrival. Stores and bunkers are permitted on a case-by-case basis

- please reference page 1-11 in the Baytown Port Manual for details.

33. Regulated garbage will be handled in accordance with 7 CFR 330.400 and 9 CFR 94.5. This will be done with a barge alongside before or after cargo transfer at the wharfage rate stated above.

34. No paint may be applied at this terminal to any vessel with anything other than household small aerosol cans. This applies to Ships and Barges and Tug/Tow Boats.

35. All vessels must be equipped with calibrated and certified vapor locks to facilitate closed gauging and sampling irrespective of the product handled. All vessels loading at Baytown must be able to closed load as defined by ISGOTT Chapter 7.6.3. Closed loading means loading with closed ullage, sounding, and sighting ports. The gas displaced by the incoming cargo must be vented to atmosphere via the vent mast riser(s) or through high velocity valves, either of which will ensure that the gases are taken clear of the cargo deck.

Ships and Barges Vapor Recovery Requirements

36. Vessels loading the following products:

Motor Gasolines, ACN (Atmos. Crude Naphtha), MTBE (Metyl-Tert-Butyl-Ether), HCN (Heavy Cat Naphtha), AXU Raffinate, Toluene, Benzene, Heartcut & Concentrate Benzene, Raw & Finished Steam Cracked Naphtha,

MUST fax the following information prior to arrival to Fax # 281-834-3539.

a) Copy of current "Vapor Tightness Certificate".

b) Copy of current "First Attempt Repair Log".

c) Vessel Registry / flag.

d) Legal Owners name.

e) Condition of each tank prior to loading.

f) Prior cargo of each tank that will be loaded.

g) Pressure drop charts or tables for tanks to be loaded.

h) If multiple cargoes will be loaded can tanks be segregated? Yes or No.

i) Vessel inerted? Yes or No. If inerted, O₂ level in tanks must be below 5.7%.

j) Vessel pressure relief valve setting.

k) Maximum loading rate for the vessel.

l) Our vapor flange size at Dock 2 is a 10" and Dock 4 is 8".

m) Our liquid flange size at Dock 2 is a 6-8-10 or 12" and Dock 4 is 6".

n) Copy of current "Certification of Inspection" for barges and U.S. ships with list of vapor control cargoes or CHRS codes listed.

o) Copy of current "Letter of Compliance" for foreign ships.

p) Copy of the layout for the cargoes to be loaded along with the details of vapor segregation for vapor controlled products.

Ship Security Requirements

In addition to the following conditions, the agent is asked to inform the ExxonMobil Baytown Facility if the INS requires that the vessel agent provide armed security guards to insure that only authorized crew are allowed to leave the vessel. This information should be communicated to the ExxonMobil Baytown Facility as far in advance as possible.

PERSONNEL WISHING TO DISEMBARK A VESSEL, JOIN OR VISIT A VESSEL:

All unescorted personnel disembarking, joining or visiting a vessel must have a TWIC. Under the new "Crew Shore Leave Security Agreement" (MARSEC 1 only) the Vessel Security Officer (VSO) or his/her Officer Deginee may accompany up to five non-US ships crew from the vessel gangway to the Security van pick up area (if disembarking a vessel) or from the Security van drop-off area back to the vessel (if retuning to a vessel). The "Crew Shore Leave Agreement" form must be signed by the VSO or his/her Officer Deignees. The Dock PIC must also sign the agreement as required by USCG. The completed agreement shall be carried to the van site for visual confirmation of compliance. Mandatory conditions of this agreement must be strictly complied with.

Upon arrival, the vessel is responsible for faxing the Dock Coordinator the following information:

• Name of everyone joining or leaving the vessel, and if they have a TWIC card.

Crew Shore Leave Security Agreement (MARSEC 1 only)

(To be signed by the Vessel Security Officer and Officer Designees on arrival to the Baytown Marine Terminal)

With the understanding that it is necessary for ship's crew to be able to take shore leave, the United States Coast Guard has permitted a special local option in US Federal Law, for which ExxonMobil Baytown is responsible to execute, that allows non-US ship's crew the ability to transit the Baytown terminal under very specific conditions. These mandatory conditions are as follows:

Departure From Ship:

1. While transiting to or from a ship through the Baytown Marine Terminal to the van/tram pickup area that is closest to the ship's berth, ship's crew MUST BE ACCOMPANIED by the ship's ISPS Vessel Security Officer ("Accompanying Officer") or his/her "Officer Designee". THIS IS A GOVERNMENT REQUIREMENT WITH NO EXCEPTIONS.

2. No more that 5 crew may depart (or rejoin) a ship at any one time. The Accompanying Officer or Officer Designee may accompany no more than, 5 crew at any time. The Dock PIC must be notified before departing the vessel.

3. Ship's crew must call ExxonMobil Security from the telephone that is provided at the designated van pickup area to request tram service (the telephone is pre-programmed with the correct phone number). After walking from the ship to the pickup area, the Accompanying Officer or Officer Designee MUST remain with the ship's crew until the arrival of the van.

4. Once the van arrives and all ship's crew are safely aboard and the van departs, the Accompanying Officer or Officer Designee may return to the ship. The Refinery Security Officer(s) operating the van are designated to provide escort of the sailors to the South Gate exit. Call South Gate for van (281-834-4002)

Arrival/Return to Ship:

1. Upon arrival to the South Gate, returning ship's crew must check-in with Security to inform them that they request the van/tram to transport them back to their ship. All crew will be checked against the Vessel Gate List before departure, and no more than 5 ship's crew will be allowed aboard the van for transport back to their ship.

2. The South Gate Security Officer will contact the ship via the ship's domestic mobile telephone number (provided by the Shipping Agent on the Vessel Gate List) to request accompaniment by the ship's Accompanying Officer or Officer Designee.

3. Once contacted, the ship's Accompanying Officer or Officer Designee will have a minimum of 10 minutes until the arrival of the van for sailor drop-off.

4. The Accompanying Officer or Officer Designee MUST be present at the van-stop to accompany the crew back to the ship. Crew MUST NOT DEPART THE VAN unless the Accompanying Officer of Officer Designee is present.

IMPORTANT: Only those Accompanying Officers who have signed below may provide accompaniment for ship's crew transiting the terminal. Any failure of ship's crew or officers to follow the above described process may be reported to the United States Coast Guard as a violation of U.S. Federal Law and, with the understanding that crew behavior inside the terminal is the ship's responsibility, the ability of ship's crew to depart your ship may be revoked. This alternate plan will not be permitted during conditions of MARSEC 2 or MARSEC 3.

Vessel Name: ____________________________________________________ Berth number: __________________________

Date(s) of Vessel Call to ExxonMobil/Baytown: _______________________ Ship’s phone #: __________________________

ISPS Vessel Security Officer (VSO): print name __________________________________________________

Check Rating: (Captain (Chief Engineer (Chief Mate (First Asst Eng.

(Second Mate (Second Asst Eng. (Third Mate (Third Asst. Eng.

VSO Signature: __________________________________ Dock PIC Signature: ________________________________

1) ISPS Vessel Security Officer Designee: print name ____________________________________________________

Check Rating: (Captain (Chief Engineer (Chief Mate (First Asst Eng.

(Second Mate (Second Asst Eng. (Third Mate (Third Asst. Eng.

Signature: _____________________________________ Dock PIC Signature: ________________________________

2) ISPS Vessel Security Officer Designee: print name ____________________________________________________

Check Rating: (Captain (Chief Engineer (Chief Mate (First Asst Eng.

(Second Mate (Second Asst Eng. (Third Mate (Third Asst. Eng.

Signature: _____________________________________ Dock PIC Signature: ________________________________

3) ISPS Vessel Security Officer Designee: print name ____________________________________________________

Check Rating: (Captain (Chief Engineer (Chief Mate (First Asst Eng.

(Second Mate (Second Asst Eng. (Third Mate (Third Asst. Eng.

Signature: _____________________________________ Dock PIC Signature: ____________________________

Please Fax Completed Form to South Gate Security 281-834-3995

37. Ships calling at the ExxonMobil Baytown Facility are expected to adhere to the following conditions:

a) For Crew change, Crew going ashore to visit and return, and Crew to go ashore for medical treatment,

access is allowed IF:

1) Crew list with name, nationality, position on the ship, last 3 ports of call and identification number is

faxed on company letterhead to Dock Coordinator (Fax # 281-834-3539) for each ship visit, 24 hours

prior to arrival,

2) Crew will be required to have Photo ID to gain re-entry,

3) Packages will be searched on return,

4) No Alcohol or weapons allowed,

5) No vehicle access to the facility is allowed.

b) For Ship Agent for customs work, Ship Agent for owner, Ship Expeditor for cargo turnaround, Port

Captains, and Immunizations by outside Medical Personnel, access is allowed IF:

1) The Inside Coordinator approves entry,

2) Names & photo IDs of agents or other approved visitors per this list must be faxed to Dock Coordinator

prior to arrival on company letterhead, for each ship visit, 24 hours prior to arrival.

3) No vehicle access to the facility is allowed.

c) Representatives of the Seafarers' Center are allowed into the facility only after the ship has given

permission for their entry. Pick up of vessel personnel by the Seafarers' Center is available by calling

281-470-8332. (NOTE: The Seafarers Center is a service paid for by the vessels as part of the Port of

Houston charges assessed upon entry to the Houston Ship Channel.)

d) Oil Loss Personnel are allowed access IF:

1) Names & photo IDs of Oil Loss Personnel are faxed to Dock Coordinator prior to arrival on company

letterhead, for each ship visit, 24 hours prior to arrival,

2) Oil Loss Representative may not drive a vehicle in and must ride with Outside Inspector,

3) Oil Loss Personnel must have approved entry by the Inside Coordinator.

e) Pollution Safety Advisors (PSAs) must present a SeaRiver Contractor badge. PSAs are allowed to drive

their vehicle into the facility.

f) Ship repair personnel are allowed access and may drive a vehicle in IF:

1) Approval from the Inside Coordinator is obtained,

2) The repair is required by the USCG (hand carried parts only),

3) Names & photo IDs of Repair Personnel are faxed to Dock Coordinator prior to arrival on company

letterhead, for each ship visit.

g) Other visitors or vendors to Ships are prohibited.

Crude Ship Pre-Arrival

In an effort to expedite turnaround of vessels discharging crude oil and maximize dock utilization, ExxonMobil is requesting that Crude ships meet the following conditions on arrival:

38. Vessel flanges will be off the discharge headers and ready for the connection crew by the time the gangway is down.

39. The Chief Mate or other Qualified Individual will be available to complete the Pre-Transfer Conference with the Dock PIC as soon as Customs/Immigration has cleared the ship.

40. Crude vessels will be allowed to COW no more than 25% of their tanks at the ExxonMobil Baytown Docks unless contractual agreements provide differently. Terminal Policy is minimum tanks as required per MARPOL, See step #18.

41. Crude vessels will be expected to maintain 100 psig rail pressure during discharge with a maximum of 125 psig and a maximum of 50,000 barrels an hour. Ships that do not maintain the proper rail pressure will be issued a letter of protest.

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