Handy Sanitary



Handy Sanitary DistrictRegular Meeting of the BoardApril 17, 2018MinutesBoard Attendees: Chairperson Debbi Yarbrough, Secretary Richard Smith, Norman Hunt, Charles HobsonStaff Attendees: General Manager Darrell Hinnant, Office/Finance Manager Lisa Hedrick, Clerk Angela Jennings, Attorney Frank WellsGuest Attendees: No guests were in attendance.Chairperson Debbi Yarbrough called the meeting to order and asked for a moment of silence.Adoption of the Agenda: The Board reviewed the Agenda and Norman Hunt made a motion to adopt the Agenda, seconded by Richard Smith, passed by the Board 4-0.Approval of Minutes: The Board reviewed the Minutes for March 20, 2018, and Richard Smith made a motion to approve the Minutes as written, seconded by Norman, passed by the Board 4-0. Ordinances-First ReadingThe Board reviewed the first proposed Ordinance, Ordinance for Water/Sewer Services: Collection Practices and the memo presented by Darrell Hinnant titled “Communications Regarding New Ordinances”. Darrell discussed that the proposed Ordinance will allow customers who owe greater than $348 on the flat sewer charge to be sent to collections. He also discussed that before the customers were sent to collections, they’d be contacted and offered a payment plan. He informed the Board that if customers owed greater than $696, their first initial payment to the District would be $696, with payments of $116 being made every month thereafter. He discussed that any hardship situations would be handled on a case-by-case basis. The Board reviewed the second proposed Ordinance, Ordinance for Water/Sewer Services: Compliance with Ordinance Required Before Connection. Darrell discussed that this Ordinance would affect new service requests, reactivation of Vacant accounts, and reconnections. Darrell informed the Board that in the last five months, 32 customers on the disconnect list would’ve been covered by the proposed Ordinance. He discussed that 19 of the 32 were already connected to the sewer system, and 13 needed to be connected that had paid sewer tap fees. Darrell informed the Board that customers will be required to purchase a sewer tap if one has not been purchased for the property. He discussed that the Ordinance allows him to “make deals” with customers. He informed the Board that the Ordinances would be posted on our website, put in the local newspapers, and posted on our facebook page in order to reach as many customers as possible. He also discussed that a note would be put on the May 1st bill directing customers to the District’s website for information.Business AgendaDemographics: Darrell Hinnant discussed that he knew of a half dozen connections that are in process. He discussed that the issue was plumbers and electricians can pick and choose jobs, and that they may not always work on our project. He informed the Board that the District was still in good shape to have 700 connections by the end of the year.Financials: Lisa Hedrick discussed that the District was 9 months into the Fiscal Year and should be at 75%. She informed the Board that Revenues were at 75.08%. She discussed that on the Expenses side, Water Purchases Department was at 59.68%, the Water Department Expenses were at 68.97%, Sewer Department Expenses were at 57.93%, and the Admin Department Expenses were at 54.67%. She discussed that on the Revenue side, what shows is what is billed, not what is collected Lisa informed the Board that the BLSP payment would be mailed next week. She also informed the Board that she would begin running end of the year reports for next year’s Budget. She discussed that she had received a credit on this month’s water bill from the Town of Denton for the rate change. Lisa also discussed the sewer project cash account balance. Darrell informed the Board that the District still owes Charlie McGougan approximately $11,000.00 and an outstanding bill from Herrin Industrial from closing the lagoons. He discussed the possibility of borrowing money from the SRF if the District needed to.Water Loss: Angela Jennings discussed that the current Water Loss Report showed the District had purchased 15,297,100 gallons of water from the Town of Denton and had sold 9,704,850 gallons, for a water loss of 37% or 5,592,250 gallons. She discussed that leak usage amounted to 338,000 gallons or 6% of the loss and flushing usage amounted to 496,160 gallons or 9% of the loss. She discussed that the adjusted water loss was 31% or 4,758,090 gallons. She informed the Board that the monetary value of the 37% water loss was $8,132.25. Darrell informed the Board that the meter data from the master meter at Tank & Tummy would be available next week. He also discussed the need to further segment the system.Badin Shores Resort Lagoon Closure: Darrell Hinnant informed the Board that the work is done and that Charlie McGougan is preparing the closure certification. He discussed that DENR will have to inspect before closing the permit. He discussed that then the District should get the remaining $50,000 from the CWMTF grant. Miscellaneous: Darrell Hinnant discussed that Dennis Herrin would be out of Badin Shores by May 10th with an operational system. Darrell informed the Board that the Board could increase its compensation during the annual Budget but that it wouldn’t go into effect until after the next election in November. He discussed that there was already an increase of $50 per month in the 2018-2019 Fiscal Year Budget. He informed the Board that he and Lisa had surveyed several sources regarding their Board’s compensation. Lisa informed the Board that the last Board raise was in 2008-2009.Darrell informed the Board that he isn’t sure where the project with Camp Walter Johnson stands.Darrell informed the Board that he’d had the field guys install LED lights in the Board room and various offices, which will save money on electricity. Public Comment: No one signed up to address the Board.Charles Hobson made a motion to amend the Agenda to add a Closed Session, seconded by Richard Smith, passed by the Board 4-0.Richard Smith made a motion to enter into Closed Session pursuant to NCGS 143-318.11(a)(3) to consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged, seconded by Norman Hunt, passed by the Board 4-0. Richard Smith made a motion to move back into Open Session, seconded by Charles Hobson, passed by the Board 4-0. No action taken. Richard Smith made a motion to Adjourn, seconded by Norman Hunt, passed by the Board 4-0. ................
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