Absentee Form - browardschools



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Staff Handbook

2015-2016

SUNRISE MIDDLE SCHOOL

ACCIDENT REPORT

Accident reports are located in the Front Office and must be completed when a student has suffered from an injury experienced on campus or at a school sponsored function off campus. The clerical staff will assist you in completing the form. For insurance purposes, when a student is injured, an Accident Report must be completed. Please note that the parents of the student(s) involved must be contacted by phone. Please submit all Accident/Incident Reports to Ms. Medrano.

ACTIVITIES / FALCONS 411 CALENDAR

The school's monthly calendar includes all school events for the entire year. Sponsors of clubs, coaches, and teachers must submit an Activity Request Form to Mrs. Gonzalez for approval. Forms should be submitted at least two weeks prior to the approved event. All school activity requests must be submitted on the appropriate form. School Activity Request forms are located in the teachers’ planning area. All plays and/or student performances must have an attached synopsis in order to be approved. The Principal will make the final approval of all school related activities prior to having that activity placed on the master (411) calendar. There may be an additional details form required as well. See School Forms Section on Sunrise CAB Conference.

(Please note – an Activity Request Form must also be submitted for any class activities involving food. There should be no outside food in the classrooms, cafeteria, or common areas without administrative approval, without exception.)

POSTERS/FLYERS

Any staff member interested in hanging up a sign, poster or flyer at a location in the school, must first submit such to an Administrator for approval. Prior to hanging the item, an administrator’s signature should be made on such. Once an administrator has signed the item, copies may be made. If a staff member hangs an item, it is their responsibility to remove such when the date or time period expires within a timely manner.

Teachers will be called over the intercom when it is time to proceed to the assembly ASSEMBLY PROCEDURES

All teachers are to follow the assembly procedures outlined below so that consistency is maintained:

➢ During an assembly, all students should refrain from any loud outbursts such as whistling, yelling and /or feet stomping.

➢ Teachers will be called over the intercom when it is time to proceed to the assembly.

➢ Students should line up outside their classroom. When all students are quiet and ready, the teacher should lead them to the assembly area. Teachers should walk at the midway alongside of the line rather than at the rear/front.

➢ Classes should still be in line when they reach the assembly area and should enter and be directed by the teacher to an assigned area. Students must sit with their team, filling in all spaces on a bench.

➢ Teachers should sit with their classes and supervise behavior. No teacher should leave the class unattended to go to the teacher planning area, back of assembly area, etc.

➢ If any problem develops with a student’s behavior, he/she should be escorted to the team’s previously arranged location for time out.

➢ One person will be responsible for dismissing students from the assembly. He/she will direct each class when to exit and in which direction; the teacher’s responsibility is to ensure that students leave in an orderly fashion.

ASSESSMENTS

The department chair will organize the assessment calendar. Administering assessments is not an option. Additionally, it is the expectation that all scores will be entered on the database by the assigned date(s). Assessments are to be reviewed by the team of teachers who are then to utilize this information to individualize instruction and to coordinate interdisciplinary units. Instructional focus calendars will be adjusted in accordance with school data.

ATTENDANCE PROCEDURES - STUDENT

Teachers are required by Florida State Law and School Board Policy to keep accurate attendance records. Accuracy is not only essential, but also mandatory. Calls are made to parents of absentees; attendance records are used in court cases; and attendance records are vital in keeping accurate grades. First period teachers will take official attendance for the day by 9:25 AM. If a correction needs to be made on your attendance, simply CAB your grade level attendance clerk with the student's name, I.D. number, and your name. Our school’s attendance clerk for this year will be Ms. Francois is located at the guidance desk. Any student arriving tardy, after 9:25 AM, will report to Guidance. The student will sign in and report to the appropriate classroom. Exceptions: In the event of a field trip, the teacher must take attendance before departure and leave his/her attendance records with their grade level attendance clerk. If applicable, indicate absentees on a field trip roster and leave it with the attendance clerk.

If you suspect a student is skipping your class, please contact your grade level attendance clerk or guidance immediately.

ATTENDANCE REMINDERS

➢ Teachers are not to delay or interrupt instruction to take attendance.

➢ Attendance must be taken by 9:25 AM

ATTENDANCE CODES

Audit requirements for attendance records mandate all staff members to use the same coding key for marking attendance.

Pinnacle Attendance Codes:

P = Present

U = Absent

T = Tardy

TU= Tardy Unexcused

Each student must receive a code in Pinnacle!

The attendance clerk will change codes if student’s absence is excused or that student is in internal suspension, suspended or on a field trip. Updates take place automatically within 24 hours.

First Day Attendance Procedures/Using the “E1” Code: It is the equivalent of

marking a student “present”. Its use is mandatory, at all grade levels, only at the

start of the school year or when a student enters the school for the first time.

For example: At the start of the new school year Elementary and Secondary

teachers must mark all students present with “E1”. Also, when a student is new

to the school in the middle of a term, he/she must be marked “E1” by all

teachers, regardless of the grade level.

Using “Unexcused Absent” Code: This is very important. It is mandatory that

all teachers mark absent students as “unexcused absent” (“AU”) for every day

they are absent up until they show up in class, when they will be marked “E1”.

This attendance code is exported and posted to TERMS daily.

ATTENDANCE - TEACHER

Students learn best when there is consistency in the classroom. Emergency situations do occur that require a teacher to be absent. Otherwise, the expectation is that teachers are present on a consistent basis. Please monitor your sick/personal time closely to avoid PLV (Absence Without Leave) as this could lead to possible progressive discipline. Upon your return to work, teachers must see the Office Manager (Mrs. Bele) immediately to sign your certificate of absence. This is an important way to verify sick time and to prevent errors that may impact staff paychecks.

An employee shall have the right to use sick leave in one-half day or full-day units, for the purpose of medical or dental appointments.

CAFETERIA PROCEDURES

Each team of teachers is assigned a specific lunchtime that cannot be changed by a teacher. Teachers are to leave their classroom two minutes prior to the beginning of their scheduled lunchtime. Teachers are expected to escort students in a straight line to the cafeteria as well as to the table designated for their students. It is the expectation that teachers will promptly pick up their students so that the next group of students can enter the cafeteria. When students are not picked up according to the time frame provided, lunches are backed up and cause a disruption to the schedule.

CLASSROOM EXPECTATIONS

➢ Standards of conduct and classroom rules must be clearly established by a team of teachers and posted in each classroom. The enforcement of the rules should be done fairly, firmly, and consistently.

➢ Know your students. Teachers should review cumulative records and student data to identify information about the student that might lead to a better understanding of his/her abilities.

➢ All faculty and staff members should have their emotions under control at all times. Shouting at students is a poor disciplinary technique and is unacceptable at Sunrise Middle School.

➢ Communicate regularly with parents to prevent and discuss student concerns.

➢ Good classroom management is dependent upon good planning. Varied instructional strategies will also deter misbehavior and off-task behavior.

CLINIC PROCEDURES

The school clinic is located in the front office and provides services for the injured or seriously ill; it cannot serve as a refuge for students with headaches, over-exertion, or other such maladies. Students injured at school, or who show symptoms of being seriously ill, should notify any adult on campus who will then follow clinic procedures. Other students remain in class until parents pick them up. Students must have a pass in order to enter the clinic.

➢ Teacher uses the classroom telephone and calls extension #2000 to report the illness. If it is not an emergency illness (bleeding, feverish, or throwing up), the student will remain in class until the parent arrives.

➢ If symptoms indicate an emergency, request security to pick up the student.

➢ Students will not be admitted to the clinic between classes, unless it is an emergency situation (bleeding, feverish, or throwing up).

➢ Anyone who is aware that an accident involving a student or staff member has occurred must notify an administrator immediately by intercom, by phone, or in person.

➢ The witnessing teacher is responsible for the supervision of an injured student until the student is released to an administrator. A teacher who witnesses an action resulting in an injury must complete an Accident Report in the front office by the end of the day and submit the form to Ms. Medrano and/or your grade level administrator. Please note that the parents of the students(s) involved must be contacted by school staff via telephone in order for the Accident Report to be entered.

COMMUNICATING ACROSS BROWARD (CAB)

Broward County’s internal communication system, Communicating Across Broward (CAB), is subject to scrutiny and is a public document. Please be mindful of this when you communicate through CAB. CAB is a good communication tool to be used within the public school system as well as with parents. CAB allows teachers to send an email to any address by entering the address in the “To” section of the new message and pressing Enter. SUNSHINE LAW AND PUBLIC RECORDS CAUTION: Most E-mail communications made or received by District staff are considered public records that must be retained and, upon request, made available to the public and media. All staff members are required to check their CAB accounts a minimum of two times per day, upon arriving at school and prior to leaving, so that they remain informed.

DEPARTMENT CHAIRPERSON JOB DESCRIPTION

The department chairperson shall assist administration in planning the curriculum, act as coordinator of the department and advise administration on matters of personnel within the department.

DEPARTMENT CHAIR PERFORMANCE RESPONSIBILITIES

➢ Monitor his/her department through informal observations in order to determine problems and needs, and implement curriculum improvements.

➢ Serve as curriculum communication liaison with all county levels; feeder school department representatives, area curriculum analysts, county

curriculum planners and participate in formulating policy and procedures relating to curriculum.

➢ Attend area curriculum meetings.

➢ Hold regular department meetings and submit copies of meeting agendas and minutes to their department’s designated assistant principal.

➢ Review plan books and assist teachers in improving plans.

➢ Provide in-service activities as needed or continuous professional improvement to teachers.

➢ Assist new teachers in such matters as grading policy, interim progress reports and attendance procedures.

➢ Assist teachers in plans for substitute teachers.

➢ Process all order forms for their department for materials and supplies and shall disseminate these items upon delivery to their teachers.

➢ Examine and introduce instructional and professional materials to teachers.

➢ Maintain an inventory of all textbooks in their department.

➢ Facilitate data entry of school-wide assessments

➢ Facilitate data collection and monitoring

➢ Other responsibilities as outlined by staff responsibility chart.

DEPARTURE PROCEDURES FOR FACULTY AND STAFF

From time to time it is necessary for a staff member to leave the campus during the school day. We expect these incidents to be kept to a minimum and that they occur only for emergencies or when attending a required meeting elsewhere.

Teachers are paid for 7.5 hours a day and will be docked time for hours not worked/missed. The following procedures must be followed for staff departing work early:

➢ Obtain approval from your grade level administrator prior to leaving campus.

➢ Sign out on your card at your time of departure located in Mrs. Bele’s Office.

➢ You must have your grade level administrator’s signature on your card prior to leaving campus. If your grade level administrator is not available, please have another administrator sign off on your card.

➢ Sign back in when you return to campus. If you are leaving for the remainder of the day, please indicate when signing out.

➢ Teachers are responsible to find their own coverage when leaving campus early or coming in late.

➢ Please be mindful of our work hours when scheduling appointments.

➢ Any departure over thirty minutes will be docked.

➢ Cards will be monitored by administration.

➢ An employee shall have the right to use sick leave in one-half day or full-day units, for the purpose of medical or dental appointments.

DETENTIONS

Teacher detentions can be held before school, after school, or during lunch. Written parent permission is required for all school detentions as well as parent contact via phone. If you are unable to make contact with the parent via phone, you are not to hold back that student for afterschool detention. Please contact your grade level administrator if you need detention forms. Teachers must remain with their students during detentions and after school until the child is picked up. Teachers must wait 10 minutes for a student to arrive for a detention before the teacher leaves

the supervised area. If you have to cancel teacher detention, please make sure that your students have been notified prior to the end of the school day so that students can prepare for transportation going home. The student must have access to his / her lunch prior to the start of any detention.

Administrative detentions are held after school on specific days from 3:35 - 5:00 PM and can only be assigned by an administrator. Parent signatures are required prior to students serving these detentions, as well.

DISCIPLINE RESPONSIBILITIES

➢ School policies and rules should be uniformly enforced. This enforcement should be done fairly, firmly and consistently.

➢ Standards of conduct should be clearly established in every classroom as well as throughout the building. Let the class know what is expected.

➢ Absolutely NO GUM CHEWING. Teachers should not allow gum chewing in classrooms as it is a violation of school rules.

➢ Teachers will be at their doors, actively supervising incoming students in the halls outside their classrooms during all class changes. Once the bell rings, close your doors and begin instruction.

➢ Teachers will be considerate of other classes and monitor the activity level in their classrooms.

➢ Good discipline is synonymous with good planning.

DISMISSAL

The bell does not dismiss students; the teacher dismisses her / his class. The teacher will stand at the door and systematically call rows, groups, etc. for dismissal. Dismissal should be a consistent process through out the school day. Students should exit a room in an orderly fashion without running, pushing, shoving, or yelling. Each class period must clean up the floor and surrounding area prior to dismissal. At the end of each day, teachers will escort their students out to the bus area. Teachers on last period planning are expected to assist with dismissal procedures by being vocal and visible in the hallways. Dismissal posts will be distributed for all staff. Please be in your assigned position everyday.

DRESS CODE - TEACHERS

Although Broward County does not specifically require a dress code for teachers, Sunrise Middle School’s Administrators expect that teachers dress professionally on a daily basis. It is important that teachers lead by example. Please keep in mind at all times that we are coming to a place of business and should be dressed as such. It is important that as the adults we serve as positive role models for the children.

DUTY POSTS

Various staff is assigned to duty posts. Staff must report for coverage daily. Please be mindful of the following obligations:

➢ Staff reports to duty post on the assigned days promptly from 8:45 AM to 9:15 AM.

➢ Staff are to communicate with the administrator in charge of supervision if he/she will not be able to attend supervision on a given day or period.

➢ Staff is to make themselves visible by circulating among students.

➢ Staff refrains from personal conversations so that our attention is always focused on the student.

EARLY RELEASE

Early Release days are scheduled throughout the year for teacher productivity or for professional training opportunities. Instructional staff members are to participate in all trainings. Absence from the training without prior permission from administration is unacceptable. Attendance will be taken during the first ten minutes of the training. Only those participating in the entire training will be credited with in-service points.

EMERGENCY CODE MATRIX

An emergency is an unstable or crucial situation that requires immediate action to prevent or minimize a highly undesirable outcome. Critical incidents are events or incidents that will most likely require the initiation of a school wide “code alert”. The following emergency coding system provides a standardized method to alert staff and students to an emergency. By standardizing the emergency responses, all staff members regardless of their assignment and duties will have a common base of knowledge during an incident.

| | |

| |Threat/Incident inside the facility, when the best course of action is to keep everyone in place but requires the School|

| |SAFE Team to react: |

| |Gang confrontation/disruptions |

| |Homicide |

| |Kidnapping |

| |Mass Casualties |

| |Riot |

| |Trespassing (Large Groups) |

| |When directed by Principal |

| | |

| |Threat/Incident outside the facility when the best course of action is to keep everyone in place to include the School |

| |SAFE Team: |

| |Drive-By-Shooter |

| |Outside Disruption |

| |Terrorist threat that does not warrant Code RED |

| | |

| | |

| |Threat/Incident within the facility when the best course of action is to implement the school Shelter-In-Place: |

| |Accidental chemical or toxin release |

| |Chemical, Biological, Radiological, Nuclear and High Yield Explosive |

| | |

| | |

| |Evacuate Facility: |

| |Gas Leak |

| |Bomb Threat |

| |Chemical Spill |

| | |

| | |

| |All Clear: |

| |Teachers and students are to return to classrooms and resume normal activities. |

| | |

| |Medical Emergency: |

| |First responding administrator will be in charge of medical emergency and determine if a call needs to be placed to EMS,|

| |Fire Department or Police Department. |

| | |

| | |

| | |

| |Fight: |

| |Teachers are to call the front office immediately and calmly report the location of the fight. |

| |Teachers are to secure the safety of students. |

| |Teachers are to attempt to desist the fight by giving strong verbal commands. |

EMERGENCY EVACUATION PLAN

There is an emergency evacuation route posted in every room. It is the teachers' responsibility to be familiar with the evacuation plan and to familiarize the students with the plan. The plan should be left in a visible location so substitute teachers can access such with ease.

Fire Drills:

In keeping with the laws of Florida and for the safety of the pupils in our school, we are obligated to conduct ten fire drills each year.

The following steps are to be followed:

1. When the fire alarm sounds, immediately begin to evacuate the building and report to the designated evacuation area, as highlighted in the evacuation map posted in the classroom.

2. Classes should be instructed to leave their areas quickly, silently and orderly. Classes must leave their areas in an organized line and teachers are responsible for such.

3. Teachers need to take their roll books with them.

4. Each teacher should check their areas carefully to ensure that all students are evacuated.

5. All doors must be closed but not locked.

6. The doors should be closed as the last student leaves an area.

7. Students should be taken to a safe distance from the building

and lined up in an orderly manner. At this point, the class roll/attendance should be called.

8. Driveways should be kept clear so that emergency vehicles can enter.

9. Do not re-enter the building until an “All clear” is given. (Multiple, successive ringing of the bell.)

Tornado Drills:

Tornado drills are to be conducted at least twice a year. The following procedures are to be followed:

1. All students and staff are to report to their assigned areas when prompted to do so by an announcement over the intercom system.

2. All portable classroom teachers escort their classes in a quiet and orderly manner to their designated area. Please remember to bring your class rolls with you when evacuating. Portable teachers are required to take roll once they have arrived at their designated area, and then, once again, upon returning to class.

3. All P.E. classes stay in or report to the gymnasium.

4. All other classes remain where they are and follow safety procedures.

5. When everyone is in their assigned area, a second announcement will be made over the intercom system, prompting teachers to give the following command: “Everybody down! Crouch on elbows and knees, with your hands over the back of your head.”

6. It is crucial that this command be instantly understood and obeyed. You may want to inform your students that most tornado deaths are caused by head injuries.

7. The drill will be terminated by three short bell sounds, followed by an “All clear” announcement over the intercom system.

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NOTE:

Teachers on planning are to report immediately to the general production room in the front office upon hearing that we are under a tornado warning.

Staff members and students are not to use cell phones during the tornado warning.

➢ Students will be allowed to call a parent using a cell phone or the classroom phone during the first 15 minutes following the “All clear” on actual emergencies only and with administrative notification.

Teachers will identify bus riders and release those students when prompted to do so.

➢ Teachers will receive a bus log sheet to record bus locations / positions.

➢ Bus locations / positions will be announced over the intercom system and placed on CAB, if power has not been lost.

➢ If electrical power is lost, bus log sheets will be filled out in Central Office and delivered to each classroom.

➢ If no electrical power is lost, lights are to remain on at all times.

FACILITIES

The classroom appearance is another reflection of a teacher’s classroom management effectiveness and commitment to quality. To maintain a clean facility, food is not allowed in classrooms. Food for celebrations or class activities will not be permitted without a Project Approval form, submitted to Mrs. Gonzalez at least two weeks prior to the event. Additionally, teachers should organize their rooms prior to leaving for the day. Students should place textbooks in the designated area and the floors should be cleared of any paper or pencils. Submit any facility concerns by using the Facility Request Form on the Sunrise CAB Conference. These will be sent directly to our head Facility Serviceperson. Please make sure to share any facility concerns with your grade level administrator as well.

FACULTY MEETINGS

Faculty meetings are held periodically in the Media Center or Room 302. All meetings will begin promptly at 8:20 AM. Teachers are expected to be on time for all meetings unless they have prior approval from administration. Please be mindful that arriving late for this meeting is a distraction for others and disrespectful to the facilitator. Teachers are expected to conduct themselves in a professional manner at all meetings at all times. All teachers prior to the start of any meeting require sign in. Attendance at faculty meetings is critical to keep staff informed of school wide information and events. All faculty meetings will be posted on the POP Matrix, which will be provided on a monthly basis. Teachers are expected to review the POP Calendar, located on Sunrise CAB Conference for all faculty-meeting dates, times and locations. This document is posted monthly, and updates may be sent out, so it is the teachers’ responsibility to review Sunrise CAB Conference for this.

FEDERAL DRUG-FREE SCHOOL ACT

THE FEDERAL DRUG-FREE SCHOOLS AND COMMUNITIES ACT (PL 101-226) REQUIRES THE SCHOOL BOARD TO NOTIFY ALL EMPLOYEES ABOUT THE FOLLOWING FACTS:

1. School Board Standards of Conduct for its employees prohibit the unlawful possession, use, manufacture, or distribution of illicit drugs and alcohol on school premises or as part of any of its activities.

2. Any employee who violates the Standards of Conduct listed in #1 above will be subject to immediate disciplinary action up to and including termination of employment and referral for prosecution. Disciplinary action may include the completion of an appropriate rehabilitation program.

3. Information about drugs and alcohol counseling rehabilitation are available through the School Board’s Employee Assistance Program (797-4535).

4. Board employees must notify their supervisor of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction.

5. All of the above provisions are also required pursuant to School Board Policy #2400 (Drug-Free Workplace).

FIELD TRIPS

Any field trip experience must coincide with the instructional focus. Field trips are to be planned and pre-approved by the grade-level administrator and the principal when an out of school experience enriches the content of the instructional lesson being addressed by the team of teachers. Dates must first be cleared with Mrs. Gonzalez before the field trip idea is brought to administration for approval. Chaperones for field trips are to be teachers on the team of students taking the trip. Field Trip forms are now located on a Filemaker Database, which will be placed on Sunrise CAB Conference. Do not begin planning a field trip unless your grade level administrator has given the approval to go forward. Please hand in your completed Field Trip Packet to Ms. Kenon forty five (45) days prior to the actual trip. Field trips dated for May 1, 2016 and beyond will not be approved by administration for the 2015-16 school year.

GRADE CHANGE PROCESS

Grade changes can be made by completing a Grade Change Form and upon approval by the Grade Level Administrator. When an “I” has been given on a report card, the teacher has one nine – week period to enter a grade. If a grade has not been provided during this nine-week period, the grade becomes an “F” on the next report card. Forms are located in the DPC office.

HALL TRAFFIC

Running in the hall is not to be tolerated and should be corrected by all staff members. When change of classes is taking place, teachers should supervise the traffic in the immediate area of their classroom. Students should always walk on the right and teachers should monitor this procedure. Teachers are expected to be proactive during hallway supervision.

INSTRUCTIONAL FOCUS CALENDARS

Department chairs will provide teachers with an Instructional Focus Calendar at the beginning of the school year. Following the calendar is not an option, as your department’s mini-assessments are based on this calendar. During department meetings, teachers will model effective strategies to reinforce standards as indicated on the Instructional Focus Calendars, and the calendars will be amended during department meetings as well.

INTERIM REPORTS

Teachers must complete Interim Reports on Pinnacle for all students every four weeks. Interims are to be completed outside of a teacher’s instructional responsibilities. Class time should not be utilized for completing Interims. Faculty members are required to enter a letter grade on interims, ranging from A+ through F. Faculty members are to provide a comment/explanation for students who have earned a grade lower than a C. Teachers are to notify parents no later than two weeks prior to the closing of grades for each quarter if the grade has dropped two or more letter grades. Due dates and times for interim report grades will be sent out via Sunrise CAB Conference.

LAPTOP COMPUTERS

You are responsible for securing your laptop computers and corresponding equipment (i.e. cords, connectors, etc). It is not to be left at school overnight in open view, such as on desktops or on the floor area. Your laptop must be locked in a safe and secure place when left at school overnight. Classrooms must be locked if your laptop is inside and you are not. Please note that laptops are to be used for SBBC business only.

LESSON PLANS

Each teacher must have written lesson plans coinciding with the Instructional Focus Calendar. Plans are to be prepared and available one week in advance every day of the year. Lesson Plans should “mirror” your board configuration. A hard copy of your current lesson plans should be on your desk and available for administration. Emergency lesson plans must be prepared for a week and provided to your grade level administrator. If teachers use up their five-day emergency sub plans, they will be required to replenish them with an additional five days of plans. Emergency sub plans are located in the front office closet adjacent to the front desk. Videos are unacceptable as lesson plans for a substitute. When shown with the regular classroom teacher, videos must be pre- approved by the grade-level administrator and must relate to the lesson being taught. Videos must be approved one week in advance. (See School Forms).

LESSON PLAN FORMAT

OBJECTIVES:

What should the students learn or be able to do?

Instructional Focus should be included in this section.

WARM UP/ DO NOW:

A three to five minute activity for students to work on upon entering your class.

MATERIALS:

What will the students use for this lesson?

Textbooks, workbooks, software, magazines, journals, novels, computers,

Worksheets, surveys, web site, etc.

PROCEDURES:

What will the teacher do in order to conduct the lesson? (TTW…) The teacher will…

ACTIVITIES/DAILY AGENDA:

What will the students do to complete the lesson? (TSW…) The student will…

EVALUATION:

What will be used to check a student’s understanding of the lesson presented?

Test, quiz, discussion, teacher observation, written assignment, oral presentation, performance, group activity, project, portfolio, demonstration, computer generated printout, etc.

HOME LEARNING/HOMEWORK:

What reinforcement (practice activity or reading) will be conducted in accord with the current lesson, or in preparation for tomorrow’s lesson?

ELL/ESE STRATEGIES:

Use ELL Instructional Strategies Matrix and ESE Accommodations list for accommodations (Methodologies; Visuals: Graphic Organizers, Audio Visuals; Cooperative Learning Activities; Modified Class Work; Alternative Assessments)

Reading Strategies:

All classes must list the reading instructional focus for that week/month.

MEDIA CENTER

The Sunrise Middle School Media Center provides an environment that is safe and conducive to learning ensuring students equitable access to books, information, and to information technology.

The Media Specialist collaborates with teachers to provide instruction, learning strategies and practice in using the essential learning skills needed in the 21st century.

Students, teachers and staff are welcome to the media center. The media center can host several classes at a time.

There may be additional classes occurring in the Media Center at various times during the day. A schedule, as well as procedures will be released by the Media Center for available dates and times for both whole class and individual student visits.

Student Work: Students using Media Center computers should save their work to a disk or jump drive to ensure document saving.

Printing: Limited printing is available in the Media Center. We encourage teachers and students to print only what are needed. Teachers and students must bring their own paper to print on in the Media Center.

Teacher Production Room: The production area is located in the back room of the Media Center and is only accessible to faculty and staff. Lamination, poster makers, paper cutters and professional materials are available for adult use. Students are not permitted to use the production room at any time.

MEDICATION

Authorized personnel will administer medication only. School personnel shall not administer medication to any student without the specific authorization of the Broward County Health Department (School Board Policy 6305). If such authorization is granted, a written request must be signed by a physician with the student's name and required dosage. The medication will be kept in a locked storage cabinet located in the Grade Level Office. NO STUDENT MAY HAVE PRESCRIBED/OVER THE COUNTER MEDICATION IN HIS OR HER POSSESSION DURING THE SCHOOL DAY OR AT ANY SCHOOL SPONSORED FUNCTION. Teachers are not allowed to give permission for students to take medication of any kind at school or at any school function.

PARENT CONFERENCES

Parent conferences may be held at 8:25 AM and at 8:45 AM on Mondays and Wednesdays. Teachers can also conduct parent conferences during the last thirty minutes of their planning. Teachers meet with parents as a whole team, not individually. Guidance counselors should be invited to parent conferences so that counseling options may be provided.

CONFERENCING EXPECTATIONS

TEACHERS WILL:

Complete the Parent Conference Form prior to the conference day.

Meet the parent in the Guidance Office.

Begin the conference with a positive comment

Speak one at a time following the process.

Share the planner with the parent.

Arrive promptly and sit through the entire conference.

Be prepared with grade printouts and samples of recent student work.

Involve the student in the conference (as needed).

End with a positive comment

TEACHERS WILL NOT:

Disagree with a colleague in front of the parent.

Overwhelm the parent with areas of concern.

Talk about other students or characterize the class as a whole.

Share grades of other students.

Exclude the child if he or she wishes to attend.

PARENT CONFERENCES PROCEDURES

➢ Parent schedules conference with Guidance.

➢ Secretaries will CAB teachers, guidance counselor, and administrator.

➢ Parent signs in at guidance desk and is escorted to the scheduled conference area.

➢ Teachers sit in a circular formation with at least two empty seats available for the parent and the student.

➢ All teachers follow this format allowing a parent to ask questions/comments as needed.

➢ A parent cannot videotape/record a conference without consent from the teacher(s).

➢ A teacher begins by thanking the parent for coming and stating student’s strengths/concerns.

➢ Another teacher shares the proposed action plan determined by the team prior to the conference. This has already been planned and discussed; therefore, the teacher simply states the interventions.

➢ Another teacher asks the student to propose an intervention that he/she feels is necessary for him/her to be successful.

➢ Teachers ask parent for an intervention to add to the plan that incorporates expectations at home, i.e., reading for 20 minutes every night, setting up a study area for the child, etc.

➢ Form is then signed. Each teacher thanks parent and conference is completed. The signed form is then turned into your assigned secretary.

➢ Teachers do not leave until the conference is over, unless they have a morning post.

PROPERTY PASSES

All technology equipment or Sunrise Middle property are to be checked out for personal use. This must be accessed with a property pass approved by the principal. While any equipment is in your possession, you are personally responsible. Do not leave technology equipment in any area where it could be lost or stolen.

RAINY DAY PROCEDURES

Students are not to be dismissed during a thunderstorm to or from a portable. Teachers will be apprised via the public address system as to when it is safe to release children. When the weather poses a threat to students prior to the morning bell, students will be allowed to enter the building, and teachers will be apprised of supervisory arrangements. During these uncontrollable situations, teachers’ cooperation is crucial to the orderly operation of the school. When the weather conditions interfere with the lunch schedules, adjustments will be made and flexibility will be necessary.

REFERRAL PROCEDURES

Broward County Public Schools has the Electronic Discipline Referral and Discipline Management System (DMS). DMS is located within Virtual Counselor. The system will allow teachers to create and submit referrals electronically. Once the teacher creates the referral electronically, the referral will be generated and sent to the administrators for review. Administrators have the option of accepting the referral as written, return it to the teacher for more information or return the referral to the teacher with no action.

There are two types of student referrals: disciplinary and guidance. The grade-level guidance counselor handles the first referral unless it involves a physical altercation or other level 2 offenses. Level 2 offenses should be referred to the grade level administrator after the witnessing teacher has made verbal parental contact along with implementing teacher interventions.

If a student demonstrates a referable offense directly observed by the teacher:

➢ Security/Support Staff will escort student with student work to another classroom on the team for time out, not to the administrator.

➢ After class, before/after school, or during planning, teacher calls parent, informs parent of misbehavior, and creates the referral on (DMS) within Virtual Counselor. Instruction is not stopped to make a parent phone call or to create a referral.

➢ Do not call parents with students in class. This is a violation of confidentiality and can be quite humiliating to the student.

➢ Students should be referred to the grade-level guidance counselor for minor offenses such as tardies, profanity toward another student, peer issues.

➢ Students who pose a threat, use profanity toward an adult or are involved in a fight, must be escorted immediately by security to the grade-level administrator.

➢ Referrals will be returned to the teacher if:

Generic language is used, such as: profanity, disrespectful, and defiance.

Parents have not been notified of this specific misbehavior.

Teacher did not witness misbehavior.

Interventions have not been documented.

RESTROOM USE

Teachers are to monitor the use of restroom privileges. Students are to write the time and date of their restroom privilege in their planner, on the designated planner page noted as Hall Pass. The teacher is to sign the planner. Students are not allowed out of the classroom at any time without their planners. Prohibited restroom times are during the first and last ten minutes of each class. Student passes must be written in their agendas for this purpose.

SCHOOL ADVISORY COUNCIL

Sunrise Middle School’s Improvement Team was formed in response to a bill passed in 1991 by the Florida legislature. The School Advisory Council (SAC) is composed of parents, teachers, administrators, and community members. The team developed Sunrise’s School Improvement Plan (SIP). The School Advisory Council will continue to monitor the implementation of the School Improvement Plan. SAC meeting dates for 2015-16 will be posted on Falcons 411.

SCHOOL RESOURCE OFFICER

The School Resource Officer (SRO), provided by the city police department, encourages safety programs within the school and promotes positive relations between students and the police department. The SRO is not to be called to classrooms for classroom management issues. When the SRO is needed, the administrator will contact him/her. Any minor misbehavior issues are to be addressed by the team or should be directed to guidance for counseling. Severe misbehavior should be referred to the grade – level administrator. In matters where a teacher feels as though immediate attention is needed, he/she should contact the front office for an administrator.

SCHOOL VISITORS

According to State Statute, all visitors must sign in at the visitors’ desk located in the guidance office and be screened by the STAR System to receive a visitor’s badge. Visitors should not be in the school building or on the school grounds, for any reason, without signing in at the visitors’ desk. All school personnel should politely direct any unfamiliar people in the halls of the school or on the school grounds without a visitor’s badge to the visitors’ desk. Those who have not checked in at the visitors’ desk should be escorted there. Students from other schools should not be in the school building for any reason at any time without signing in at the visitors’ desk. Former students are not allowed to visit teachers during instructional time.

SMOKE FREE ENVIRONMENT

Smoke-Free Environment (Reference Policy #1120)

After June 30, 1991, all school board owned/leased buildings became smoke-free environments. A smoke-free environment mandates that an individual may not smoke in a public place or at a public meeting, except in a designated smoking area. Policy #1120 states that no person may smoke in a school board owned/leased building or school board owned/leased vehicle.

The benefits of a smoke-free environment include:

• Increased morale and decreased annoyance caused by tobacco smoke in the environment

• reduced risk of illness to persons with chronic heart and/or lung disease

• improved safety in the workplace due to a decrease in smoking-related accidents.

STAFF DEVELOPMENT

The School Board of Broward County has made staff development within the school day mandatory in middle schools. From 8:20 AM – 9:10 AM, all teachers are to participate in professional growth opportunities. Everyone is expected to sign in, be seated, and prepared to participate by 8:20 AM. Attendance will be collected at 8:20 AM. In-service points will only be awarded to those in attendance for the entire workshop and that complete the follow-up work and the online appraisal.

STUDENT PLANNERS

The use of homework planners by every teacher is mandatory. It is expected that each teacher will provide two minutes of time for students to enter necessary information into the planner regarding classwork, assignments, and team announcements. It is also the expectation that a policy on each team is implemented for checking planners.

STUDENT TARDINESS

The classroom teacher must set the expectation that instruction begins and that tardiness will not be tolerated in his/her classroom.

➢ No student should be sent out to get a pass when late. Mark the student unexcused and follow the team’s discipline plan.

➢ Keep record of student's tardiness (excused and unexcused).

➢ Contact parent if tardiness is unexcused.

➢ Team consequences are expected to be issued due to unexcused tardies.

➢ After five unexcused tardies, affected teachers must notify the guidance counselor with a copy of the email sent to the grade – level administrator. The guidance counselor will notify the Social Worker of excessive unexcused tardies and the truancy policy will be enforced.

SUBSTITUTES

The Substitute Management System (754) 321-0050 is an automated voice response system that allows teachers to report, review, or cancel an absence using a touch-tone telephone. The Sub Central Help Line can be reached at (754) 321-2340. The system calls substitutes from our priority list first. A priority list is a listing of preferred substitutes appearing in the order you want them called. An absence has successfully been reported when a job number has been issued to the teacher. The system uses the job number to coordinate all the tasks required to fill and record the data for that absence. The Substitute Management System is available 24 hours a day to receive your calls. All absences must be called in to sub finder no later than 6:00 AM on the day of your absence. The Substitute Management System will call substitutes weekdays from 5:00 AM until 11:30AM and from 5:00 PM until 10:30 PM on weekends and holidays. Please remember to always check off “No Sub Required” if there is no substitute teacher needed for your absence. Teachers may also go online to secure a substitute using the Smart Find Express System by logging on to . Teams are expected to assist one another during times of emergencies in regards to substitute shortages. All teacher absences must be reported to the Substitute Management System. All other staff absences must be reported through the principal’s office. If you are going to be absent due to an unforeseen emergency, please contact Mrs. Bele immediately at (754) 322-4720 and/or (954) 600-3813.

SUB-FINDER: REASONS FOR ABSENCE

➢ Personal Illness/Sick Leave

➢ Military Reason

➢ Personal Reason

➢ Family Illness

➢ Jury Duty/Official Duty

➢ Vacant Position (only to be used if reporting a vacancy)

➢ Bereavement

➢ Interim Substitute (Only to be used by interim substitutes)

➢ Code 10 Leave/Unpaid Leave

➢ Family Leave

➢ Medical Leave

➢ Board Approved Leave (Personal or Maternity)

➢ Workers Compensation

➢ Vacation Time (Clerical Use Only)

➢ Year Round School Off Track or Summer School

➢ TDA – Staff Development

➢ TDA – Release Time – Duties with students

➢ TDA – Department Chair Release Time or other school duties away from students

➢ TDA – Union requests for duties away from classroom

➢ TDA – District requests for duties away from classroom

SUB-SEARCH INFORMATION

➢ All instructional employees must be registered in Sub Search - even if your absence will not require a substitute. (This includes guidance counselors and ESE Specialist.)

➢ Review the Sub Search Employee's Quick Reference Guide.

Make sure you select the correct Reason For Absence.

➢ All employees need to review their correct name, school location, and subject taught registered in Sub Search.

➢ After entering a job into Sub Search, review before obtaining

the job number to make sure you entered all information correctly.

➢ After obtaining a substitute for a job, enter the information into Sub Search immediately. Substitutes have been instructed to accept any jobs the system calls them for. If your job is not already recorded, the sub may accept another job for that same date.

➢ IMPORTANT CHANGE: A teacher is only allowed to specify/request a particular substitute teacher five (5) days prior to the start date of an absence. Sub Search will disregard all specified/requested sub options and contract the general pool for assignments reported less than five (5) days from the start date.

➢ All TDAs must be entered into Sub Search even if you do not need a substitute.

➢ All TDAs must be reported into Sub Search at least seven (7) days prior to the date of the TDA.

COLLABORATIVE PROBLEM SOLVING TEAM/RTI

The Collaborative Problem Solving Team (CPST) is a collaborative problem solving team of educators who discuss student needs, behavior and academic intervention strategies, and appropriate placement options. CPST/RTI meeting dates are posted on Falcons 411. See your guidance counselor for complete packet and procedures.

TEAMING

It is the mindset at Sunrise Middle that teams will be composed of teachers who collaborate to meet the needs of all students. Teachers are to meet and collaborate to establish effective parent communication, plan interdisciplinary units, and individualize instruction based on student data, and initiate team programs to meet the needs of all students.

TEAM /EXPECTATIONS:

➢ Plan for integrated instruction.

➢ Establish team rules, procedures, and standards.

➢ Share information on student progress and student concerns with support staff members.

➢ Teach using varied instructional strategies.

➢ Hold weekly team meetings focusing on student needs and curriculum integration.

➢ Maintain a high level of morale among teammates.

➢ Explore, share, and facilitate discussions of innovative teaching and teaming practices.

TECHNOLOGY EQUIPMENT

Any service concerns need to be communicated with the Tech Specialist via CAB. These concerns are handled on a first come first serve basis. Refer to School Board Policy #5306 for technology use for team web and personal web sites.

TECHNOLOGY UPDATES

Refer to the Sunrise Middle Conference on CAB by clicking on the technology icon for essential information regarding Sunrise Middle School technology use and updates. This conference section should be checked frequently for training information and the latest technical support available at Sunrise Middle School.

TELEPHONE USE

Administration strongly discourages you from having your students answer your classroom telephone. It typically leads to further delays in instruction. Students are not allowed to utilize cell phones during school hours. When a student has an emergency situation, which will require telephone privileges, the teacher may allow the student to use the classroom phone after class – never during instruction. Telephones are available to all teachers and staff in both teacher planning and classrooms. Please use your classroom telephone when contacting the office; use the intercom only when the telephone is inoperable. Off campus calls should be made during your planning period and before and after student contact hours. Non-emergency incoming calls will not be transferred during class time. Please check your mailbox twice a day for messages. The Front Office telephone will be available to students from 3:30 PM until 4:00 PM. Teachers are not permitted to contact parents while other students are in the room. Parent calls should be made before/after school and/or during teacher planning times.

TEMPORARY DUTY AUTHORIZATION

(TDA)

Whenever a teacher needs to be out of the classroom or off campus on school business, a TDA form must be filled out completely and submitted to the grade level assistant principal for approval. Please attach all pertinent documentation to your approved TDA paperwork. If another department is paying any expenses (i.e. substitute, registration fee, etc.) this information needs to be attached to the form. All TDA requests must be turned in at least ten (10) working days in advance. After the TDA is approved, the teacher will receive a signed copy in his/her mailbox. At this time, the teacher needs to call Sub-Finder. Remember: All TDAs need to be in Sub-Finder at least SEVEN DAYS IN ADVANCE. The teacher also needs to report the TDA into Sub-Finder even if a substitute is not required. Anyone who has been granted a TDA must call sub finder the morning of the TDA to verify that the job has been picked up. In the case when Sub Finder is not working, notify Mrs. Bele immediately. If the job has not been picked up, the teacher must report to school until a sub has taken the job. Calling for a sub in advance can assist in securing coverage. TDA’s can be cancelled at the principal’s discretion. TDA forms are located in Mrs. Bele's office and on the Forms section on Sunrise CAB Conference.

TEXTBOOKS

➢ Teachers will receive books for their classes from their respective department chair. ONLY DEPARTMENT CHAIRS MAY GET BOOKS FROM THE TEXTBOOK ROOMS.

➢ When new textbooks are received, use these same boxes to collect the books to be returned.

➢ Department chairs will stamp their new additional books on the inside of the hard cover and assign book numbers.

➢ When students move from one class to another the numbered textbooks always remain with the teacher. Workbooks move with the student.

➢ Teachers will use textbook cards to keep track of student books (Part of year-end checkout). Also, teachers are required to record the student number on each card.

➢ Each quarter, teachers will check textbooks. Textbook number on the book must match the textbook card. For students who have lost book or have a wrong number book, teachers must phone home, send the textbook letter home, write a guidance referral, and withhold student from team / athletic functions.

➢ It is the student's responsibility to pay for textbooks that are lost or damaged. Full price will be charged for new books lost or damaged beyond use. Textbook coordinator will provide the prices. Fines for damages to older books will be determined. Fine must be paid before a new book is issued.

➢ If books are outdated, or teachers choose not to use certain books, department chairs request to have these books removed from the school.

➢ All teacher editions, answer keys, and supplemental materials should be obtained from the department chair at the beginning of the school year. These items will be kept in a safe area in your classroom.

➢ At the end of the school year teachers will provide their department chair with a complete inventory of their textbooks as part of the year-end checkout procedures. The department chairs provide a copy of each teacher's inventory to the textbook coordinator. Disposable books for the ESE Department must also be part of this inventory. Number of books that are consumed must be listed on our annual SBBC inventory.

VIDEO POLICY

SCHOOL BOARD POLICY 6100

DEVELOPING - REVIEWI NG CURRICULUM MATERIALS

CURRICULUM MATERIALS IN ALL MEDIA DEVELOPED WITHIN OR PURCHASED BY THE BROWARD COUNTY PUBLIC SCHOOL SYSTEM OR BORROWED FROM SOURCES OUTSIDE THE BROWARD COUNTY SCHOOL SYSTEM TO IMPLEMENT BOARD-APPROVED COURSES OF STUDY MUST BE EXAMINED AND REVIEWED BY THE ADMINISTRATOR IN CHARGE OF THE SCHOOL SETTING.

AUTHORITY: F.S. 230.22 (1) (2)

POLICY ADOPTED: 2/12/70

1. In order to give guidance for both the development and use of materials to implement Board-approved courses of study, the procedures listed below shall be followed.

2. The curriculum materials shall

a. be consistent with School Board of Broward County policies.

b. support and be consistent with the educational goals of Broward County schools and the objectives of specific courses.

c. be positive in approach.

d. have literary, aesthetic or social value.

e. impart social values consistent with core values as identified by a community wide task force established by the School Board.

f . be free of bias.

g. help students gain awareness and understanding of the many contributions

made to our society by minority and ethnic groups and women.

h. be appropriate in content and in references.

I. be accurate in content.

j. be relevant to curriculum continuum.

k. be timely.

l. exhibit quality in language and format.

VIDEO REQUESTS

Audio visual equipment is a tool for instructional delivery and should be utilized as such. Videos are not to be shown for rewards or for substitute lesson plans. All videos should correlate with the instructional focus calendar and must be pre-approved by the grade-level administrator. By district policy, before showing a full-length feature film, teachers must notify parents and provide the opportunity for an alternative assignment. Additionally, when a video is shown, video guides or video discussion circles must be utilized. This guide and the lesson plan follow up for the video is to be submitted with the video approval form to the grade-level administrator. Proper planning would suggest that this form be turned in for approval at least one week prior to the requested date of viewing. Please refer to the School Forms section for your Video Request Form.

VIDEO GUIDE SUGGESTIONS

➢ Venn diagram comparing two events from movie or one from movie and one current day, two characters, or two issues presented in the film.

➢ Herringbone with two details under each topic.

➢ Ten questions with answers provided relating to the movie.

VIRTUAL COUNSELOR

Teachers are encouraged to access Virtual Counselor frequently. Passwords are assigned when you first log in to create your account. It is the expectation that all staff members are comfortable with Virtual Counselor and that student data is regularly retrieved and analyzed through the use of Virtual Counselor.

XEROX MACHINE

Teachers are assigned a Xerox machine number with a designated number of copies each month. Each teacher is responsible for making his/her own copies. Once you have exhausted your allotment of copies, you will have to wait until the next month to have your number replenished. Teachers will have to bring their own paper as distributed by the department chairs to the copy machine. There is only one copy machine for teacher usage, which is located in the Main Office’s production room. Please take care when using the copy machine as repairs cause down time for the entire staff. Class sets of copies are encouraged whenever possible. Copies should be for academic items only.

EXTRACURRICULAR ACTIVITIES AND RESPONSIBILITIES:

ATHLETICS / COACHING RESPONSIBILITIES

Sports Requirements

All students must maintain a 2.0 grade point average (GPA) and no more than one unsatisfactory for conduct.

Students must also have the Parental Permission/Insurance Form completed with a copy of insurance to be able to try out for a sport.  Broward County School Insurance may be purchased for $10 for sixth graders or $12 for seventh and eighth graders. Sports teams are open to ALL students.

➢ Coaches will make certain that they have collected an Interscholastic Sports Eligibility Form, with proof of insurance attached, from each student trying out before allowing students to try-out for extracurricular activities.

➢ Coaches must have a copy of the completed Interscholastic Eligibility Forms, insurance information and student emergency information sheet at

all times, in cases of emergencies.

➢ A copy of the Interscholastic Eligibility Forms and the insurance information must be provided to the Athletics Director and the Front Office.

➢ Coaches will make certain that student-athletes have earned a G.P.A. of 2.0

or better, passed five of six classes and received no more than one

Unsatisfactory for conduct on their last report card before allowing students

to join their team(s) and finalizing their roster(s).

➢ Coaches will make certain that students do not have any outstanding school obligations before allowing students to join their team(s) and finalizing their roster(s).

➢ Students cannot incur any school/financial obligations if they wish to continue participating in extracurricular activities.

➢ Coaches will submit a type-written roster, including students’ first and last names, dates of birth, gender and grade levels, to the Athletics Director

prior to the first team practices or game. The Athletics Director will submit a

copy of the roster to all administrators and the Front Office prior to the first

team practices or game.

➢ Coaches will submit a type-written schedule for try-outs, practices and

games, including times, dates and locations to the Athletics Director, no less

than two weeks prior to the events. The Athletics Director will submit a

copy of the schedule to all administrators and the Front Office no less than

two weeks prior to the event.

➢ Coaches will inform parents, in writing, of the dates and times of practices and games. A printed schedule must be sent home to the guardian(s) / parent(s) two weeks prior to the first competition/event.

➢ Coaches will inform parents, in writing, that all student-athletes are to be picked up at the established times or the student-athlete will be subject to suspension/expulsion from the team.

➢ Coaches cannot require that students pay or spend money to participate.

➢ Coaches will submit a list of supplies needed to the Athletics Director.

➢ Public announcements must be submitted to Mrs. Gonzalez for approval

using the appropriate Announcement Request Form, (see School Forms folder on Sunrise CAB Conference).

➢ Coaches will only cancel practices due to extreme emergencies or weather circumstances with the Athletics Director’s approval. It is the athlete’s responsibility to make prior emergency arrangements with guardian(s)/parent(s).

➢ Coaches will call 911 immediately and notify the parents, an administrator and the Athletics Director if an injury occurs.

➢ Coaches are to fill out an injury report and turn it in to the Front Office immediately following all injuries, regardless of the severity.

➢ Coaches will display sportsmanlike conduct at all times and expect the same from their student-athletes.

➢ Coaches are to notify the Athletics Director when a concern arises.

➢ Coaches will supervise student-athletes at all times, including the locker room.

➢ Coaches will ensure that male and female student-athletes sit separately on the bus, with the females sitting at the front of the bus at all times.

➢ Coaches will remain with players after every event until all players have been picked up by the permitted parent/guardian.

➢ Coaches will collect uniforms upon the conclusion of the last game or event. Players will not go home with the uniforms after the last game. Coaches are accountable for all uniforms.

➢ Coaches will be responsible for the collection of all equipment and uniforms and will report all obligations to the Athletics Director as they incur.

➢ Team managers will be chosen at the discretion of the coach and must complete an Interscholastic Eligibility Form and provide proof of insurance and emergency contact information. Moreover, team managers must adhere to the same criteria/rules used for student-athletes. Team managers must be of the same gender as the team for safety reasons.

➢ Coaches must attend the Annual Athletics Banquet.

CLUB SPONSOR RESPONSIBILITIES

At Sunrise Middle School, we believe that our students are to be exposed to as many positive experiences as possible in order to enrich their lives and provide a well-rounded education.  In addition to offering many opportunities in team sports, we offer a wide range of extracurricular activities. Club sponsors will make certain that they have collected permission forms from each student before allowing students to participate in extracurricular activities.

➢ Club sponsors must have a copy of the completed permission forms and any medical and emergency contact information at all times, in case of emergencies.

➢ A copy of the completed permission forms and any medical and emergency contact information must be provided to the Front Office and Bookkeeper.

➢ Club sponsors will make certain that students do not have any outstanding school obligations before allowing students to join their club(s).

➢ Students cannot incur any obligations if they wish to continue participating in extracurricular activities.

➢ Club sponsors will submit a completed, typewritten roster, including students’ first and last names, gender, dates of birth and grade levels, to all administrators and the Front Office. Club sponsors will submit all dates and times of events and meetings to Mrs. Gonzalez for approval and posting onto Falcons 411.

➢ Club sponsors will inform parents, in writing, of dates and times of events.

➢ Club sponsors cannot require that students pay or spend money to participate.

➢ Club meetings should be cancelled the day of the event in the case of extreme emergencies.

➢ Public announcements must be submitted to Mrs. Gonzalez for approval using the appropriate Announcement Request Form (see School Forms section). Club sponsors will remain with the club participants after meetings and or club sponsored events until all students have been picked up by their parents.

➢ Club sponsors will call 911 immediately and notify the parents and an administrator if an injury occurs.

➢ Club sponsors are to fill out an injury report and turn it in to the front office immediately following all injuries, regardless of the severity.

➢ Club sponsors will display exemplary conduct at all times and expect the same from their club members.

➢ Club sponsors will address all concerns with Mrs. Gonzalez.

➢ Club sponsors will supervise members at all times.

➢ Club sponsors will ensure that males and females sit separately on the bus.

➢ Club sponsors will follow procedures for obtaining principal approval for an event.

➢ Club sponsors will obtain school board required chaperones for any event.

➢ Club sponsors will attend all sponsored events and banquets.

➢ Male club sponsors must have an adult female with them when in the presence, alone, with a female student and vice – versa.

➢ Club sponsors will hold a minimum of one meeting per month and submit a typewritten agenda and minutes of the meeting via CAB to Mrs. Gonzalez following every meeting.

➢ Club sponsors will have written parent permission for club members to remain after school to work on club activities.

➢ Club sponsors will not provide personal transportation for student members at any time.

➢ Club sponsors must attend a mandatory “Sponsor/Fundraising” meeting each year during preplanning week.

BOOKKEEPING POLICIES / COLLECTION OF MONIES

Collection of Monies: SBBC Policy #6301

All monies collected or disbursed by school personnel or by the students in connection with a school activity must be recorded in the school's internal accounts and shall be administered & accounted for in accordance with SBBC Policy #6301. Please see Mrs. Kenon for any questions.

CLUB/CLASS/ATHLETICS ACCOUNTS

Club/Athletic sponsors and treasurers are responsible for signing all purchase

orders, organization minutes, check requests, and financial reports.

Expenditures from club accounts must be verifiable in club minutes from a

meeting scheduled prior to incurring the expense. Sponsors should oversee

treasurers and ensure the accuracy of their records. Sponsors are also responsible for making sure that transfers to other clubs are completed.

FINANCIAL RECORD KEEPING: COLLECTING MONEY/CLUB ACCOUNTS

The school’s accounts are subject to audits. To ensure accuracy, use the following guides. One of two tools is to be used for collecting money:

1) Report of Monies Envelope. 2) Receipt Book (BC 40P Book). An explanation of each follows. Report of Monies Collection Envelope: collection under $15.00 per individual; money collected is placed inside the envelope; pertinent information is recorded on the lines provided outside the envelope. Receipt Book: $15.01 and up per individual; upon receiving money the transaction should be recorded in the receipt book. Student gets the detached receipt, and the carbon receipt remains in the book as a record. If an error is made you may void the receipt, but you must have all three copies in the book when turning in monies collected. If a void is made, notify the bookkeeper A.S.A.P. See the bookkeeper to obtain and sign for one of the above. Please see Mrs. Kenon for any questions.

RULES

Regardless of the tool used for collection, all monies and tools must be returned to the bookkeeper at the end of each day that collection takes place. No money should be kept in the possession of the activity sponsor. When money is

submitted, both the person making the deposit and the bookkeeper will count the money and verify the accuracy of the deposit. Cash and checks must be in agreement with and in the same form as documented in the Report of Monies Collected Envelope, or the Receipt Book. For this reason, no money collected may be directly used to pay expenses. Also, at no time are teachers or staff members permitted to deposit school money in a personal account and then write a check to the school for a sum amount. Further, funds received by the bookkeeper may not be used to make change or cash checks.

FIELD TRIP COLLECTION POLICY

1. All monies collected must be recorded on one of the following SBBC forms:

a. SBBC Monies Collection Envelope* (under $15)

b. BC-40P SBBC Receipt Book ($15 or more per student)

2. Employee's personal check may not be substituted for cash collected.

3. Receipts in the BC-40P SBBC receipt book must be completed at the

time of payment. Do not pre-write any receipts. Issue receipts for

full payment ONLY, unless all students are making partial payments.

If an error is made you may void the receipt, but you MUST have all

three copies in the book when turning in monies collected. Notify the

bookkeeper as soon as possible if a void is made.

4. Field trip money must be completely collected at least 30 days prior

to the field trip.

5. Requests for checks needed for field trips must be turned into the

bookkeeper 7 days prior to the date needed.

6. Give all receipts/invoices to the bookkeeper for any checks issued to you,

within 24 hours of payment.

7. Notify the bookkeeper within 24 hours after the field trip, of those students who will need a refund. At that time you will get the Field Trip Refund forms*.

FINANCIAL RECORD KEEPING: EXPENDITURES

For the purpose of keeping accurate records, it is necessary that when individuals or clubs make purchases, they strictly adhere to the following guidelines.

PURCHASE ORDERS

Before any purchase is made, Purchase Orders (PO’s) must be filled out, signed by the principal, and returned to the individual making a purchase. See the bookkeeper if you require PO information.

REIMBURSEMENT OR DIRECT PAYMENTS TO VENDORS

Should a teacher need to put money up front for a school-related purchase, that teacher must complete an Expense Form (obtained from the bookkeeper) in order to get reimbursed. Section I is to be filled out in its entirety, and the receipt(s) of the items(s) must be attached to the form. Employees may not be reimbursed for requests that do not have receipts attached to them. If direct payment to a vendor is necessary, then an Expense Form must still be completed, however, it is Section II that is to be completed. Vendor must provide W-9 form. See bookkeeper for forms.

FUNDRAISERS INVOLVING ITEMS TO BE SOLD

All fundraisers require a Project Approval Form and the principal’s approval two weeks prior to the desired starting date. No fundraiser may be scheduled without this approval. Fundraisers may not be scheduled after the month of March of any school year. Approval for future fundraisers will be contingent upon proper procedures being followed during previous fundraisers. See Bookkeeper for this form.

FUNDRAISERS INVOLVING TICKET SALES TO AN EVENT

When funds are raised via ticket sales to performances or dances, those tickets must be numbered. Inventoried tickets may be obtained from the bookkeeper’s office and it is preferable that these tickets be used. Any tickets that are not sold are to be returned to the bookkeeper. A Ticket Report must be filed immediately following the event. Please see the bookkeeper for further information regarding ticket sales, prior to beginning those sales. See Bookkeeper for this form.

FUNDRAISING CONSIDERATIONS

No student should be issued more merchandise to sell until all money has been turned in for merchandise already sold. Students with outstanding obligations from previous fundraisers will not be allowed to participate in current fundraisers.

FUNDRAISING ESSENTIALS

➢ Checks will not be written without proper documentation of incurred expense.

➢ Tax ID not reimbursable. The only exception to this rule is club purchases, and a tax identification number must then be used. Questions regarding taxes are to be directed to the bookkeeper.

➢ When a club is involved, club sponsors are to sign all check requests before they can be processed.

➢ There is a three-day turn around on check requisitions.

➢ Accuracy is of utmost importance when dealing with financial reports and money.

➢ Money is to be turned in daily and before 2:00 PM.

➢ No money is to be collected on Friday or the last day of the week.

FUNDRAISING REPORTS

Every fundraiser for which merchandise is purchased for resale requires a financial report. They are to be completed and returned to the bookkeeper no later than ten (10) days following the last day of the fundraiser; further, they require the signatures of both the club sponsor and the club treasurer. Please verify with the bookkeeper the amount of money received during the fundraiser.

FUNDRAISING REPORT OF MONIES OWED

Students who have lost or damaged school items, such as textbooks, equipment, uniforms, and musical instruments, a form must be completed. The white copy goes to the Textbook Coordinator if the item is a textbook and to the bookkeeper for all other school items. The yellow copy goes to the student. The student is NOT to be given a replacement item, until the original one has been paid for. Use one form per item. These forms are located in the teachers’ planning area and with the textbook coordinator. Students are to be held from athletic and extracurricular events when a lost/damaged textbook has not bee replaced.

SUNRISE MIDDLE SCHOOL

SCHOOL FORMS

The following important forms can be located in the School Forms folder located on Sunrise CAB Conference:

✓ Sunrise Activity/Project Approval Form – All school/campus related activities must be submitted two weeks prior to scheduled date in order to be placed on the master calendar. Please submit this form to Mrs. Gonzalez.

✓ TDA

✓ Media Request – Must be filled out and signed in order to have your class access the Media Center.

✓ Attendance Discrepancy Form – Must be filled out and handed in to your grade level attendance clerk.

✓ Morning/Afternoon Announcement Form – Must be filled off and signed by Mrs. Gonzalez in order to have announcements read at the beginning and end of each day.

✓ Video Approval Form – Must be filled out and signed by your grade level administrator prior to showing movies in your class.

✓ Important Forms Check off Sheet – To be used in conjunction with important student forms found in their first day folders.

✓ Sunrise Initial Field Trip Request Form – Please review the dates with Mrs. Gonzalez, then have this formed signed off by your grade level administrator.

✓ Sunrise Middle Transportation Concern Form – This form must be filled out by the student and handed in to their grade level administrator in regards to any concerns with transportation.

The following important forms can be located in the Guidance folder located on Sunrise CAB Conference:

✓ Student Request – Have your students fill out this form in order to schedule a visit to see their grade level guidance counselor.

✓ Child Abuse Form – Staff members must fill out this form if they are to report child abuse and/or neglect. Please get this form to your grade level guidance counselor.

✓ Threat Report Form – School staff is to fill out this form when reporting a possible threat. Please forward this form to your grade level administrator as soon as the form is completed.

✓ Threat Report Script – This script goes over a student reporting a possible school related threat.

✓ Response to Intervention Request Form – These forms allows teachers to organize their Tier One interventions.

✓ Guidance Handbook – An overview of all guidance services and responsibilities,

The following forms can be located in the Bookkeeper folder located on Sunrise CAB Conference:

✓ Organization Minutes Form – All school-based organizations/clubs must have this form filled out to Ms. Kenon in order to access funds.

✓ Reimbursement Payment Form – This form must be filled out in order to have a school staff member reimbursed and/or pay a vendor.

✓ Call Log – This form must be filled out if you are making a long distance call from school. This form needs to be in to Ms. Kenon by the 5th of each and every month.

✓ Order Form (xls & pdf) – The order form xls allows you to fill out on the computer. The order form puff must be printed out and handwritten;

✓ Please do not write in script!

✓ Field Trip Packet – Must be completed and handed in to Ms. Kenon once your grade level administrator has approved your field trip request.

The following forms can be located in the Bullying folder located on Sunrise Conference:

✓ Bullying Anonymous Form

✓ Bullying Complaint Form

✓ Bullying Witness Form

Please encourage your students to get those forms filled out to their grade level administrator. All confidentiality requests will be honored.

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Red (Lockdown)

Yellow

(No Movement)

Brown

Black

Green

Blue

“Code 36”

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