Team Leader Daily Agenda - United States Environmental ...



Team Leader Daily AgendaDay 1MorningArrange the room (get someone to help)Get the supplies, easel and easel pad Set up one easel and easel padSet up the laptop, projector and speakersSet out the folders, training manuals, and nametagsAfternoonGreet everyone when they arriveStart promptly at 1:30 p.m. Welcome everyone and introduce yourselfGo through logistics (parking, building access, cell phones, restrooms, meals, etc.)Go through agenda (warn team of potential late nights on Tuesday, Wednesday, and Thursday) Go through ground rulesHave everyone introduce themselvesWho are you?Where do you work?What are your goals this week?What you like to do when you are not at work?On the easel pad, write “Goals of Team Members” and capture the team member goalsPost “Goals of Team Members” on the wallIntroduction from senior managerIntroduce consultant and/or trainer (begin training)Review the goals and objectivesDiscuss pre-event data collectedLet team know they can leave folder in the roomRemind team of start time tomorrowEveningDisconnect laptop and projector (store in safe location overnight)Tape roll paper on opposite walls (get 1–2 people to help)Spray paper with adhesive glueSetup two easels and easel padWrite on easel pad and post on the wall “Parking Lot/Bike Rack” and “Homework”Lay out scissors, color pad, and markers for flow mappingTidy up the room (unplug the coffee pot, pick up bottles and cups)Day 2MorningStart on timeAsk if anyone have question about yesterday’s training Start training on flow mappingAsk for volunteer for each flow mapping taskReview the goals and objectivesStart mapping current state (Identify functions, steps, handoffs)Visit process site for walk through of process.Identify value-added activities and delays on mapEstimate lead time (best case, worst case, and average) based on data collectedAfternoonCount the number of steps, delays, value-add Calculate lead time (best case, worst case, and average)Make arrangements for dinner by 3 p.m. if it will be neededAttend 4 p.m. daily report out to management Remind team of start time tomorrowEveningSetup three easels and easel padTidy up the room (unplug the coffee pot, pick up bottles and cups, markers and note pads)Day 3MorningStart on timeCommunication staff takes team picturesAsk if anyone have questions or comments about the current processGive the team 20 minutes to write down what they think the ideal state should be individuallyCapture the team members ideas on easel padBreak up team into groups (5–6 people per group)Give each group some of the ideas and ask them to apply it to de-selection matrixAsk group to write down on easel pads seven ways of implementing the ideas in the High Impact and Low Difficulty quadrantHave each group report to the teamAfternoonStart to map the ideal/future processCapture Parking Lot/Bike Rack and Homework items on easel padIdentify value-added activities and delays on new process mapEstimate lead time (best case, worst case, and average) based on data collectedCount the number of steps, delays, value add Calculate lead time (best case, worst case, and average)Make arrangements for dinner by 3 p.m. if it is neededAttend 4 p.m. daily report out to managementRemind team of start time tomorrowEveningSetup three easels and easel padTidy up the room (unplug the coffee pot, pick up bottles and cups, markers and note pads)Day 4MorningSet up laptop and projectorAsk if anyone has concerns or comments about the new process mapReview the goals and objectivesReview the parking lot and homework itemsAsk team to volunteer to work on homework itemsCollect the completed homework items from each groupAfternoonAssign/volunteer team members to homework items that are incompleteReview “Goals of Team Members” Prepare report-out presentationInform team about flow of report-out presentation (where to stand, introduce next speaker, what to expect, who will answer questions from audience)Assign/volunteer team members to different slides in the presentationVote on team nameSend team name to communication staffPrepare report-out summaryMake 50 copies of report-out summaryAttend 4 p.m. daily report out to managementRemind team of start time tomorrowEveningDisconnect laptop and projector (store in safe location overnight)Tidy up the room (unplug the coffee pot, pick up bottles and cups, markers and note pads)Day 5MorningSet up laptop, projector and speakerShow “Staff Motivation” videoDistribute evaluation form to team membersCollect filled out evaluationsSet up laptop and projector in the auditorium Practice report-out presentationCollect team participation certificate from communication staffDistribute report-out summary to audienceReport-out presentationReturn supplies to team leaderPut the room back in order (get 1–2 people to help)AfternoonGive completed evaluations to team leaderPlace all files for project on computer server ................
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