A D M I N I S T R A T O R



Step 1: Go the Kisan Dost login screen. Enter the username and password to login.Step 2: At the left side of the screen below you will find “Tractor Ordering” module as highlighted.Step 3: Once you click on “Tractor Ordering” you will have 2 drop downs “Create Order” and “Order Status”Step 4: To order a tractor click on “Create Order”. This is the first screen for order creation. Order Date: System generated and cannot be modified by the user.Order Number: Auto generated series specific with dealer code.Shipping Location: If multiple delivery locations are there dealer needs to choose where the delivery needs to happen.Product Catalog: This will give you option to choose from Green, Yellow & Red Cataog.Division: This is specifically for Yuvraj & Non-Yuvraj models.Available Credit Limit and last update date: This shows the dealers available credit as per the time stamp. This will not be real time data.If credit limit shows “-ve“ it means the dealer has already exceeded the credit limit and vice versa.Once the above data has been filled you need to click on “Retrieve Data”.When you scroll towards the right you will see Material code: This is the SAP part number for that model.Catalog SLA: This is the service period for order approval to billing. During this time the order cannot be cancelled.Order Qty: This is the field where dealer will enter the desired order qty for a particular SKU.Payment Date: This is a mandatory field which is the dealers commitment for collection against the order placed. The commitment date can be different for different row items(Models). The outer limit is service levels + 30 days.The dealer can view his forecast and cumulated orders placed against each model. This is purely for reference and check of alignment of orders to forecast.As shown below the dealer has placed order for TR595BPLCOF3AD which has a service level of 9 days and for qty 1 number with a collection commitment date 20th Feb 2014.He has also placed order for TR605RVCPSU3AI which has a service level of 1 day and for qty 1 number with a collection commitment date 28th Feb 2014.Total qty against this order number sums to 2. Now he has to finalise the order by clicking on “Create Order “. The screen below shows the order the dealer has created. Even in this juncture he has an option to modify.If he wants to modify he needs to click on “modify order” as shown above and the he will go back to the screen where he had already created the order. He can add additional model code or delete model code for which he has already placed order or modify qty of order placed for model code. After modification and clicking on create order the dealer will get the revised window for the orders placed by him. Even at this juncture he has the option of modifying his order like explained above.Once he is convinced with his order placement and after confirmations from the decision making authorities at the dealership he will click on “Accept Order”. After he clicks on Accept Order he will get a window which shows the message “Thank You for the Order TOGSNP122702014013012. We are processing the same.”Only after receipt of this message will the order be confirmed in the portal.Now after order creation the dealer check the status of the order placed by clicking on “Tractor Ordering” and the drop down “Order Status”.After clicking on order status the dealer will get to see the order placed by him with the following details.Order No. : For the order created.Catalog: From which the dealer has placed orders.Order Date: The date on which the dealer created the order along with the time.Order Qty: The total number of units (tractors) for which the dealer has placed order.Accepted Qty: This is a function which will get populated only after action from CM from area office.Cancelled Qty: This is a function which will get populated only after action from CM from area office.Order Status: This will keep getting updated based on verifications & order processing.Sales Order: Once the order has been approved by CM the Sales Order will be generated and the order status will change to “Sales Order Generated”.Order Status Date: Now the dealer can view filtered data based on “From Date” & “To Date” window. He can also filter based on Status and then the dealer has to click on “Submit” after which the filtered data will be displayed.For e.g. after using filter for “Pending for Process” the screen below will be dispayed. ................
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