PARTS & ACCESSORIES DEPARTMENT



[pic]

Office Manager Job Description

The main function of the Office Manager is to ensure proper accounting policies and procedures are followed at all times and to guide and assist office staff with cross-training and to assist the company accountant. This individual must be extremely detail oriented because breakdowns in this department can result in a failure to be paid by finance companies, or inadvertent violations of law.

Following are specific duties of the Office Manager:

• Monitor and maintain accuracy and flow of paperwork daily.

• Assist other employees in the general office.

• Report any discrepancies or inaccuracies directly to the General Manager.

• Be actively involved in the cross-training of office employees as directed by the General Manager.

• Compute accounting breakdown on deals.

• Keep copy of deal recap for future check of F&I financing to ensure proper figures were used.

• Compute salesman’s commission from deal breakdowns

• Compute and run payroll for salesmen.

• Match purchase orders with vendor invoices when needed.

• Match statements to invoices monthly when needed.

• Run payable checks monthly on computer for vendors when needed.

• Add up and send one deposit daily to the bank.

• Post all invoices, receipts, factory accounts payable, deals, new vehicles in computer daily.

• Insure all contracts are sent to finance companies promptly.

• Write checks when necessary.

• Cheerfully greet any customers needing assistance.

• Other duties as assigned by the General Manager which are deemed necessary.

• Review and reconcile all factory statements monthly.

• Keep current on all procedures for payroll concerning new employees or terminated employment.

• Review all customer rebates for accuracy when deals are turned in.

• Input deliveries, rebates, vehicle orders, preferences into DCS computer daily.

• Prepare jackets for units upon receipt at the dealership.

• Review all deal jackets for accuracy.

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download