DEFENSE LOGISTICS MANAGEMENT SYSTEM VOLUME 2 SUPPLY STANDARDS ...
DLM 4000.25, Volume 2
DEFENSE LOGISTICS MANAGEMENT STANDARDS
VOLUME 2 SUPPLY STANDARDS
AND PROCEDURES
June 13, 2012
DEPUTY ASSISTANT SECRETARY OF DEFENSE (SUPPLY CHAIN INTEGRATION)
DLM 4000.25, Volume 2, January 22, 2024 Change 17
TABLE OF CONTENTS
VOLUME 2: SUPPLY STANDARDS AND PROCEDURES
PAGE
FOREWORD ................................................................................................................F-1
TABLE OF CONTENTS.............................................................................TOC-1
CHAPTER 1 INTRODUCTION C1.1 GENERAL ............................................................................................ C1-1 C1.2 POLICY ................................................................................................ C1-1 C1.3 APPLICABILITY ................................................................................... C1-1 C1.4 SUPPLY PROCESS REVIEW COMMITTEE ....................................... C1-1 C1.5 SUPPLY DISCREPANCY REPORTING PRC ..................................... C1-2 C1.6 JOINT PHYSICAL INVENTORY WORKING GROUP.......................... C1-2 C1.7 NONCOMPLIANCE.............................................................................. C1-2 C1.8 TRANSACTION REVERSAL ............................................................... C1-2 C1.9 TRANSACTION REJECTION .............................................................. C1-3 C1.10 MILITARY STANDARD REQUISITIONING AND ISSUE PROCEDURES .................................................................................... C1-3 C1.11 MILITARY STANDARD TRANSACTION REPORTING AND ACCOUNTABILITY PROCEDURES .................................................... C1-4
CHAPTER 2 SPECIAL PROGRAM REQUIREMENTS AND DEMAND DATA EXCHANGE PROJECTED SUPPLY PLAN
C2.1 GENERAL ............................................................................................ C2-1
C2.2 SPECIAL PROGRAM REQUIREMENTS ............................................. C2-2
C2.3 DEMAND DATA EXCHANGE PROJECTED SUPPLY PLAN .............. C2-7
CHAPTER 3 WAR MATERIEL REQUIREMENTS AND SIMULATED MOBILIZATION EXERCISES
C3.1 C3.2 C3.3
GENERAL ............................................................................................ C3-1 WAR MATERIEL REQUIREMENTS .................................................... C3-2 SIMULATED MOBILIZATION EXERCISES ......................................... C3-2
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TABLE OF CONTENTS
DLM 4000.25, Volume 2, January 22, 2024 Change 17
CHAPTER 4 REQUISITIONING
C4.1 C4.2 C4.3 C4.4 C4.5 C4.6
C4.7 C4.8 C4.9 C4.10
GENERAL ............................................................................................ C4-1 PREPARATION OF REQUISITIONS ................................................... C4-2 RETRANSMITTED REQUISITIONS .................................................. C4-22 REQUISITION CANCELLATIONS ..................................................... C4-22 REQUISITION MODIFICATIONS....................................................... C4-23 REQUISITION INQUIRIES/REQUESTS FOR SUPPLY ASSISTANCE .................................................................................... C4-25 REQUISITION PROCESSING AND RELATED ACTIONS ................ C4-27 ARMY EXCHANGE REPARABLE PRICING PROCESS ................... C4-58 NAVY EXCHANGE REPARABLE PRICING PROCESS.................... C4-58 DEFENSE AUTOMATIC ADDRESSING SYSTEM EDIT OF INCOMING REQUISITIONS .............................................................. C4-59
CHAPTER 5 STATUS REPORTING
C5.1 SUPPLY AND SHIPMENT STATUS ? GENERAL ............................... C5-1
CHAPTER 6 PHYSICAL INVENTORY CONTROL
C6.1 GENERAL ............................................................................................ C6-1
C6.2 POLICY ................................................................................................ C6-4
C6.3 PHYSICAL INVENTORY PROCEDURES ......................................... C6-17
C6.4
RESEARCH OF POTENTIAL OR ACTUAL INVENTORY ADJUSTMENTS (PHYSICAL INVENTORY) ? DOCUMENT IDENTIFIER CODE D8A/D9A ............................................................ C6-22
C6.5 REVERSAL OF INVENTORY ADJUSTMENTS (PHYSICAL INVENTORY) ? DOCUMENT IDENTIFIERCODE D8A/D9A ............. C6-25
C6.6
RESEARCH OF POTENTIAL OR ACTUAL INVENTORY ADJUSTMENTS (ACCOUNTING ERRORS) ? DOCUMENT IDENTIFIER CODE D8B/D9B ............................................................ C6-26
C6.7 REVERSAL OF INVENTORY ADJUSTMENT (ACCOUNTING ERRORS) TRANSACTIONS ................................... C6-28
C6.8 RECORD RECONCILIATION PROGRAM ......................................... C6-28
C6.9 RETENTION OF ACCOUNTABLE DOCUMENTATION .................... C6-35
C6.10 QUALITY CONTROL ......................................................................... C6-35
C6.11 PHYSICAL INVENTORY CONTROL PROGRAM PERFORMANCE ASSESSMENT................................................................................... C6-37
C6.12 STORAGE ITEM DATA CORRECTION/CHANGENOTIFICATION ... C6-46
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DLM 4000.25, Volume 2, January 22, 2024 Change 17
C6.13 CAPITAL EQUIPMENT ...................................................................... C6-47
CHAPTER 7 INVENTORY ADJUSTMENTS
C7.1 C7.2 C7.3 C7.4 C7.5 C7.6
C7.7
GENERAL ............................................................................................ C7-1
CHANGES IN SUPPLY CONDITION OF MATERIEL .......................... C7-6
OWNERSHIP GAINS AND LOSSES ................................................. C7-12
PURPOSE TRANSFERS ................................................................... C7-14
PHYSICAL INVENTORY GAINS AND LOSSES................................ C7-14
REIDENTIFICATION OF STOCK, STOCK NUMBER CHANGES AND UNIT OF ISSUES CHANGES.................................................... C7-14
CONDITION CHANGES FOR ITEMS BEING REPORTED/ TURNED IN TO DLA DISPOSITION SERVICES............................... C7-14
CHAPTER 8 MATERIEL OBLIGATION VALIDATION
C8.1 SUPPORT OF UNITED STATES FORCES ......................................... C8-1
C8.2 GRANT AID.......................................................................................... C8-8
CHAPTER 9 LOGISTICS REASSIGNMENT
C9.1 C9.2 C9.3 C9.4 C9.5 C9.6 C9.7 C9.8
C9.9
GENERAL ............................................................................................ C9-1 POLICY ................................................................................................ C9-2 REQUIREMENTS ................................................................................ C9-2 PRE-EFFECTIVE TRANSFER DATE ACTIONS ................................. C9-3 EFFECTIVE TRANSFER DATE PERIOD ACTIONS ........................... C9-5 POST-EFFECTIVE TRANSFER DATE ACTIONS ............................... C9-6 RECEIPT PROCESSING AFTER EFFECTIVE TRANSFER DATE..... C9-8 INQUIRY FOR LOGISTICS REASSIGNMENT ASSET DATA AND RESPONSE............................................................................... C9-10 LOGISTICS REASSIGNMENT DUE-IN VALIDATION ....................... C9-10
CHAPTER 10 MATERIEL RECEIPT ACKNOWLEDGMENT
C10.1 PURPOSE.......................................................................................... C10-1
C10.2 APPLICABILITY ................................................................................. C10-2
C10.3 EXCLUSIONS .................................................................................... C10-2
C10.4 COMMUNICATIONS .......................................................................... C10-4
C10.5 RESPONSIBILITIES .......................................................................... C10-4
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TABLE OF CONTENTS
DLM 4000.25, Volume 2, January 22, 2024 Change 17
C10.6 PREPARING AND SENDING MATERIEL RECEIPT ACKNOWLEDGEMENT ..................................................................... C10-6
C10.7 FOLLOWUP FOR DELINQUENT MATERIEL RECEIPT ACKNOWLEDGMENT ..................................................................... C10-10
C10.8 CORRECTING OR CANCELING MATERIEL RECEIPT ACKNOWLEDGEMENT ................................................................... C10-13
C10.9 QUALITY CONTROL ....................................................................... C10-14
C10.10 MANAGEMENT EVALUATION ........................................................ C10-14
CHAPTER 11 MATERIEL RETURNS, REDISTRIBUTION OF ASSETS, DIRECTED DISCREPANT/DEFICIENT MATERIEL RETURNS AND RETROGRADE RETURNS
C11.1 GENERAL .......................................................................................... C11-1
C11.2 APPLICABILITY AND SCOPE ........................................................... C11-6
C11.3 EXCLUSIONS .................................................................................... C11-7
C11.4 REPORTING CRITERIA FOR CUSTOMER ASSET REPORTS ....... C11-8
C11.5 PREPARATION OF CUSTOMER ASSET REPORTS ....................... C11-8
C11.6 CANCELLATION OF CUSTOMER ASSET REPORTS ..................... C11-9
C11.7 PROCESSING REPLIES TO CUSTOMER ASSET REPORTS ....... C11-10
C11.8 FOLLOW-UPS ON REPORTED ASSETS ....................................... C11-11
C11.9 AUTOMATIC RETURNS .................................................................. C11-12
C11.10 DEFENSE AUTOMATIC ADDRESSING SYSTEM .......................... C11-15
C11.11 INVENTORY CONTROL POINT/INTEGRATED MATERIEL MANAGER PROCESSING OF CUSTOMER ASSET REPORTS .... C11-17
C11.12 INVENTORY CONTROL POINT/INTEGRATED MATERIEL MANAGER MATERIEL RECEIPT STATUS..................................... C11-19
C11.13 PREPARATION AND PROCESSING OF SHIPMENT STATUS...... C11-20
C11.14 PROCESSING FOLLOW-UPS FROM REPORTING ACTIVITIES... C11-21
C11.15 CANCELLATION OF CUSTOMER ASSET REPORTS ................... C11-22
C11.16 INVENTORY CONTROL POINT/INTEGRATED MATERIEL MANAGER PROCESSING OF DLMS 180M CUSTOMER ASSET REPORTS, CANCELLATIONS, AND FOLLOW-UPS WHEN THE SUPPLY SOURCE HAS CHANGED................................................ C11-23
C11.17 INVENTORY CONTROL POINT/INTEGRATED MATERIEL MANAGER LATERAL REDISTRIBUTION OF RETAIL ASSETS... C11-23
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TABLE OF CONTENTS
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