SAPMM- S/4 HANA Business Partners - SAP SOLUTIONS

[Pages:30]SAPMM- S/4 HANA Business Partners

1. Vendor account group 2. Maintain Field Status Group 3. Define Number Ranges for Vendor Account Group 4. Assigning Number Ranges to Vendor Account Groups 5. Configuration in a Business Partner 6. Defining and Assigning Number Ranges 7. Defining Business Partner Role Categories 8. Customer/Vendor Integration 9. Defining the Business Partner Role for Vendor to Business Partner 10. Business Partner Types 11. Partner Functions 12. Vendor Subrange Functionality 13. Reconciliation Account 14. Payment Terms 15. Incoterms 16. Business Partner Relationships

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Business Partners

In SAP S/4HANA, the business partner has become the leading object and the single point of entry to maintain supplier (formerly known as vendor) and customer master data. This approach makes master data maintenance easier and achieves harmonization among the various business functions of a company. Compared to SAP ERP transactions, maintaining supplier and customer master data through the business partner offers the following advantages:

? A legal entity is represented with one business partner. ? A business partner allows the maintenance of multiple addresses for various uses. ? In SAP ERP, one supplier or customer could only be associated to one vendor account group. With business partners, multiple roles can be

associated to the same business partner. ? Maximal data sharing and reuse of data leads to an easier and simplified data consolidation. ? The general data of a business partner is available for different business partner roles, while specific data is stored for each role. ? Multiple relationships to the same business partner can be maintained. ? Time dependency at different sub entities (i.e., roles, address, relationship, bank data) can be maintained. ? A business partner can be a person or a group of persons or an organization having some interest in the company's business. You can

create a business partner in different business partner roles.

Example - you can interact with business partner number 10000 as a customer in a customer role and as a vendor in a vendor role. In this way, a business partner can play multiple roles.

CVI is SAP's way of converting business partner data into customer and vendor master data, and vice versa. The conversion itself is done automatically as soon as you save a new or amended BP ? the relevant data is written out to the customer and vendor master data tables

Customer/vendor integration (CVI) for business partners is a mandatory prerequisite in SAP S/4HANA.

Vendor account group vendor account group to creating and assigning a number range to this new vendor account group are covered In SAP implementation, commonly, separate vendor account groups are created for foreign/import vendors, local vendors, and service vendors. A vendor account group is a way of grouping vendors with the same number range and the same attributes entered. The account group is defined to allow certain fields to be seen and maintained on the vendor master. A one-time vendor - one-time vendor record A one-time vendor record can be created in the same way as any normal vendor by using Transaction BP. The difference is that a one-time vendor uses a special account group. One-time vendor records don't usually contain any significant data or any bank and financial information. Many companies have policies in place to ensure that vendor master records aren't created for one-time or limited-use vendors.

To create a new vendor account group, follow the menu path SPRO - Financial Accounting- (New) - Accounts Receivable and Accounts Payable - Vendor Accounts - Master Data -Preparations for Creating Vendor Master Data - Define Account Groups with Screen Layout (Vendors). create a new vendor account group, Group HVPV, and then double-click on the Details icon.

To maintain the Field status of any field General Data Company Code Data Purchasing Data

Fields Control of Vendor Account Group

Maintain Field Status Group

It allows you to make certain fields required (Req. Entry), optional (Opt. entry), display only (Display), or suppressed (Suppress). This configuration is specific to the account group that is entered when a vendor master record is created.

Define Number Ranges for Vendor Account Group - When defining vendor number ranges, remember that vendor numbers, like material numbers, can be externally or internally assigned. Many SAP customers create different number ranges for each account group. Careful consideration is required when defining number ranges to prevent number ranges from overlapping.

follow the menu path SPRO-Financial Accounting (New) - Vendor Accounts - Master Data - Preparations for Creating Vendor Master Data - Create Number Ranges for Vendor Accounts.

T ? Code XKN1

you should enter a unique identifier for the range, defined by a two-character field,

Assigning Number Ranges to Vendor Account Groups

SPRO-Financial Accounting (New) - Vendor Accounts - Master Data - Preparations for Creating Vendor Master Data - Assign Number Ranges to Vendor Account Groups.

Configuration in a Business Partner Defining and Assigning Number Ranges

SPRO-Cross-Application Components -SAP Business Partner - Business Partner - Basic Settings - Define Number Ranges

SPRO -Cross-Application Components - SAP Business Partner Business Partner - Basic Settings - Define Groupings and Assign Number Ranges.

Defining Business Partner Role Categories

by copying from the standard available business partner category FLVN01.

Menu path Cross-Application Components - SAP Business Partner - Business Partner Basic Settings - Define BP Roles

the new BP Role Cat. as ZHVPRC

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