PDF Procedures Manual for the Minnesota Assessments 2018-19

Procedures Manual for the

Minnesota Assessments 2018?19

Published October 2018

October 2018

1

2018?19 Procedures Manual

Statewide Assessment Websites

WEBSITE NAME Minnesota

Department of Education

Data Submissions Page of the MDE Website

PearsonAccess Next

WIDA

WIDA AMS

WEBSITE URL

DESCRIPTION

education.

The MDE website includes information for parents, educators, and District Assessment Coordinators, including testing calendars, user guides for MDE systems, test specifications, and technical reports.

education.MDE/dse/ datasub

These MDE systems are used by District Assessment Coordinators and other district staff. Access must be granted for each site separately.

Secure Reports: Secured section of the MDE website for obtaining student, school, and district test data.

Test WES: MDE system for a variety of activities before statewide testing begins and after it ends, including working with precode files, providing information for Pretest Editing, performing essential edits for Posttest Editing, and submitting Test Security Notifications.

GRR System: MDE system for requesting reimbursement for students participating in college entrance exams.

minnesota.

PearsonAccess Next is used for the administration of MCA and MTAS. It allows users to sign in to create and manage users, set up test sessions for testing, and access results. Districts are also able to access user guides, trainings, and student resources without securely signing in.

wida.wisc.edu

The WIDA website is used to access test administration, technology and reporting resources and training courses for the ACCESS and Alternate ACCESS for ELLs; some resources require logging in to access.

wida-ams.us

The WIDA Assessment Management System (WIDA AMS) is used for managing student data and test sessions, ordering paper and accommodated test materials, and accessing score reports for ACCESS and Alternate ACCESS.

October 2018

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2018?19 Procedures Manual

MDE Contacts

1500 Highway 36 West, Roseville, MN 55113-4266 Email: mde.testing@state.mn.us, FAX: (651) 582-8874 ASSESSMENT ADMINISTRATION ? District Contact: Sequoia Block, (651) 582-8674, mde.testing@state.mn.us ? Pearson: MCA and MTAS o 888-817-8659; submit a Pearson help desk request ? WIDA and DRC: English Language Proficiency Accountability Assessments o WIDA: 866-276-7735; help@wida.us o Data Recognition Corporation (DRC): 855-787-9615; WIDA@ STUDENTS WITH DISABILITIES ? Students with IEPs (Policy): Eric Kloos, Special Education, (651) 582-8268, eric.kloos@state.mn.us ? Students with 504 Plans: Carolyn Ellstra, Office of Compliance and Assistance, (651) 582-8689, carolyn.ellstra@state.mn.us ? English Learners with Disabilities: Elizabeth Watkins, Special Education, (651) 582-8678, elizabeth.watkins@state.mn.us ? Accommodations: See District Contact above under Assessment Administration. ENGLISH LEARNER (EL) EDUCATION PROGRAM ? EL Programs: (651) 582-8579, mde.el@state.mn.us ? Linguistic Supports: See District Contact above under Assessment Administration. ACCOUNTABILITY SYSTEM ? Michael Diedrich, Office of Equity and Opportunity, (651) 582-8332, mde.essa@state.mn.us NATIONAL ASSESSMENT OF EDUCATIONAL PROGRESS (NAEP) ? Jenny Cain, NAEP Coordinator, (651) 582-8218, jennifer.cain@state.mn.us MINNESOTA AUTOMATED REPORTING STUDENT SYSTEM (MARSS) ? Marilynn Loehr, MARSS, (651) 582-8456, marss@state.mn.us

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2018?19 Procedures Manual

Important Dates for 2018?19

Important Dates for 2018?19 Standards-Based Accountability Assessments1

Event

Post district testing calendar to website Student enrollment data sent in precode files Complete Pretest Editing in Test WES Pretest Editing deadline for initial test materials shipment Student eligibility data sent in precode files Begin creating reporting groups for MCA and MTAS 2019 in PearsonAccess Next Begin set up for online testing and data entry in PearsonAccess Next Receive MCA paper accommodated and MTAS test materials Order additional MCA paper accommodated and MTAS test materials in PearsonAccess Next2 Enter LCI data in PearsonAccess Next3

TESTING DATES (including make-ups)4

Ship secure accommodated and MTAS test materials to Pearson by Posttest Editing in Test WES Last day to update MARSS data for Posttest Editing5

Dates for Reading and Math MCA

Dates for Reading, Math, Science MTAS

Dates for Science MCA

Before the first day of school

Oct. 15

Dec. 10?May 2

Dec. 10?May 9

Jan. 18

Jan. 18?May 2

Jan. 18?May 9

Jan. 28

Feb. 18

N/A

Feb. 18

Feb. 19?20 or Feb. 26?27

Feb. 19?May 1

Feb. 19?May 8

N/A

Feb. 25?May 3

Online testing and data entry: March 4?May 3

N/A

Online testing and data entry: March 4?May 10

May 13

May 20?June 7

June 6

1 Dates for the administration and reporting of statewide assessments are provided by the MDE Statewide Testing Division. Dates related to accountability results and appeals are provided by the MDE Office of Equity and Opportunity. 2 Additional test materials can be ordered until noon on the last day of the additional orders window so that test materials will arrive in time for test administration. 3 Data entry opens ONLY to allow for earlier Learner Characteristics Inventory (LCI) data entry. No MTAS tests may be administered prior to the MTAS testing window. 4 Preliminary test results are available in On-Demand Reports in PearsonAccess Next after online testing and data entry for MCA and MTAS.. 5 This date may be earlier if you use a student information service provider; check with your provider for dates.

October 2018

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2018?19 Procedures Manual ? Important Dates

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