THE NEW YORK CITY DEPARTMENT OF EDUCATION



|[pic] | |After School Professional Development Program |After School Professional Development Program | |

| | |65 Court Street, Room 224, Brooklyn, NY 11201 |65 Court Street, Room 224, Brooklyn, NY 11201 | |

| | |Zoe Souliotis-Foley, Director |Maryann Dickar, Director aspdp@schools. | |

| | |aspdp@schools. | | |

Program Policy Memorandum

To: “P” In-Service Course Participants

From: Zoe Souliotis-Foley, Director

Subject: After School Professional Development Program Policy

As a participant, when I register for a “P” In-Service course I agree to the following policies:

“P” In-Service courses offer pedagogues’ high-quality, convenient, low-cost alternatives to college courses that may be applied to salary differential requirements and to the NYS 175 hour professional development requirement to maintain Professional Certification. Courses are designed to impact student achievement through the professional development of teachers.

Course requirements:

Participants are advised to carefully read course descriptions to avoid any duplication. Credit can only be granted for courses that were not previously taken for “P” In-Service credit, undergraduate, and/or graduate studies.

Participants may not register for a course after the start date of the course.

When registering for more than one course, carefully check all dates as you will not receive credit for any course that meets at the same time as another course.

It is the responsibility of all participants to verify that they have the hardware and software required for all online courses prior to registering for courses.

All participants are required to satisfactorily complete every assignment and activity in the course in order to receive a passing grade.  In addition, all “P” In-Service courses require the completion of a mid-term, and a final (which can be in the form of an exam, project, journal, paper) and have satisfactory attendance.

All participants are required to maintain academic integrity including, but not limited to, plagiarism.

Please note that any online courses taken for P credit may not be accessed during your regular school day working hours.

Registration

Participants may enroll in four (4) courses per semester (12 credits).

Participants who expect to be reimbursed for course registration through a particular program or district must pay the registration fee in full and then request reimbursement through the appropriate program after providing proof (course certificate/transcript) of satisfactory course completion.

Attendance and lateness:

Participants who take courses based on an agreement that they sign with the DOE Legal Department may not accrue any absences. If you have an extraordinary reason for an absence you must contact the Director of ASPDP immediately at aspdp@shools. or call 718-935-5753.

Participants are expected to attend all classes regularly and punctually and remain until the end of each session. A participant may never miss the first session of a course.

Lateness is defined as arriving 15 minutes after the official starting time or leaving 15 minutes before the official ending time of the session.

Participants will be permitted a total of 6 hours of absence and/or lateness for reasons including but not limited to the following:

Line-of-Duty injury Death in the family Jury Duty

Licensure Examinations Parent/Teacher Conferences Illness

Personal reasons

Participants who accumulate more than 6 hours of absence and/or lateness will not receive credit for the course.

Participants are advised to carefully check the dates and times courses meet, as an overlapping of courses will not be accepted as an excused absence.

Inclement Weather or other Emergency Cancellations:

For information on inclement weather and emergency announcements, check our website, call the New York City 311 Information Line, and/or go to the New York City Department of Education website home page at for course cancellations announced by the Chancellor.

A course session is cancelled during inclement weather only if:

Your school/district/CFN office receives notification that after school activities have been suspended as per a Central Department of Education directive.

An individual school/district office independently cancels its own after school activities.

In the event of either occurrence a participant will not be marked absent for a course cancellation announced by the Department of Education.

Participants, in consultation with their instructor, are responsible for making up the time and content missed from the cancelled session. All full day courses must be made up by attending an additional session.

This may be done by adding time to future sessions; scheduling an additional session during a week that a course is scheduled to meet; adding a session at the end of the term, as long as it does not carry over into the next semester; and if all else fails, assigning a substantial make-up project, pre-approved by ASPDP, that addresses the appropriate content for the cancelled session.

If courses are officially cancelled, participants will not be marked absent; however, participants who are not present for the make-up session will be marked absent. This is not an “excused” absence.

Course Fees and Details:

DOE course fees are to be paid by credit card at the time of registration.

Educational Partners (Agency/College/University/Cultural Institution) course fees are to be paid by credit card at the time of registration except for courses with special circumstances as determined by ASPDP. Please check the specific requirements and course details when registering.

ASPDP cannot accept delayed payment for registration through QUIPP, purchase orders, funded programs, etc.

Most “P” In-Service courses taught by NYC DOE instructors require a course fee of $225 due at the time of enrollment.

Courses offered by Educational Partners have a non-refundable ASPDP course fee of $125 and may charge a separate registration fee that varies from course to course.

Materials Fees:

DOE Instructors may collect up to $50.00 in “P” In-Service courses for materials.

Refunds:

All participants are advised to pay particular attention to the course registration information prior to enrolling in a “P” In-Service course, as a course refund may not apply. Change in course location is not a reason for a refund.

For courses offered by DOE Instructors a full refund minus a $50 processing fee will be issued upon written requests if received four (4) weeks prior to the start of the course.

If a participant enrolls in a “P” In-Service course after the four week grace period and withdraws with fewer than four weeks to the start date, no refund will be provided.

Participants are advised to check the specific refund information and requirements when registering with an Educational Partner. The ASPDP course fee of $125 is non-refundable.

All refund requests must be made in writing by e-mailing ASPDP at aspdp@schools. and the Educational Partner where applicable. Participants are also responsible for e-mailing the instructor when withdrawing from a course.

In no event will a refund be issued if a participant withdraws from a course after the start of the course.

Certificates:

We will no longer print certificates except for courses taken prior to Summer 2008.

Transcripts

Participants who pass a course with satisfactory attendance will see a grade of “pass” on the website.

After ASPDP verifies and validates that the participant has satisfactory attendance and a passing grade the participant will see “Yes” “No” or “Pending” under the column “Validate for Credit” and will be able to print their own transcript.

The Office of Salary Status has access to the transcripts on our website.

Participants are responsible for verifying and updating their personal profile to insure accuracy of their records.

Duplicate Certificates:

Duplicate certificates will only be issued for courses previously passed and not listed on the transcript. To obtain a duplicate certificate please send a $5.00 money order and written request to the ASPDP office. Please provide the course title, code, your full name, file number, mailing address and contact number in the event you need to be contacted. Your request should be mailed to:

After School Professional Development Program

65 Court Street, Room 224

Brooklyn, NY 11201

There will be no exceptions to this program policy.

By registering/enrolling in any “P” In-Service course you consent to the terms outlined in this program policy.

For more information email: aspdp@schools. or phone 718-935-5753/2716.

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