REVISED EFFECTIVE OCTOBER 17, 2019 - Virginia

GENERAL PROCEDURES AND

INFORMATION FOR LICENSURE

REVISED EFFECTIVE OCTOBER 17, 2019

DEPARTMENT OF SOCIAL SERVICES COMMONWEALTH OF VIRGINIA

GENERAL PROCEDURES AND INFORMATION FOR LICENSURE

Adopted by the State Board of Social Services October 20, 1983

Effective December 1984

Updated October 1987

Amended March 16, 1989 Effective July 1, 1989

Adopted by the Child Day-Care Council March 9, 1989

Effective July 1, 1989

Amended by the State Board of Social Services January 15, 1992

and by the Child Day-Care Council on January 9, 1992

Effective July 1, 1992

Amended by the State Board of Social Services August 18, 1994

and by the Child Day-Care Council on August 11, 1994

Effective January 1, 1995

Amended by the State Board of Social Services June 16, 2004

Effective November 1, 2004

Amended by the State Board of Social Services August 17, 2005

Effective December 28, 2005

Amended by the State Board of Social Services November 1, 2006

Effective December 28, 2006

Amended by the State Board of Social Services December 15, 2010

Effective February 16, 2011

Amended by the State Board of Social Services May 17, 2013

Effective July 17, 2013

Amended by the State Board of Social Services August 16, 2017

Effective October 19, 2017

Amended by the State Board of Social Services August 21, 2019

Effective October 17, 2019

VIRGINIA DEPARTMENT OF SOCIAL SERVICES Division of Licensing Programs 801 East Main Street Richmond, Virginia 23219

VIRGINIA DEPARTMENT OF SOCIAL SERVICES GENERAL PROCEDURES AND INFORMATION FOR LICENSURE

22 VAC 40-80-10 et seq.

TABLE OF CONTENTS

Page

PART I.

INTRODUCTION

22 VAC 40-80-10 Definitions......................................................................................................1 22 VAC 40-80-20 Preplanning ....................................................................................................3

PART II. 22 VAC 40-80-30 22 VAC 40-80-40 22 VAC 40-80-50

LICENSING REGULATIONS. Responsibility of the department ...................................................................4 Adoption of regulations .................................................................................4 Regulation development/revision process......................................................5

PART III. 22 VAC 40-80-60 22 VAC 40-80-70 22 VAC 40-80-80 22 VAC 40-80-90 22 VAC 40-80-100 22 VAC 40-80-110 22 VAC 40-80-120

THE LICENSE. General ............................................................................................................... 5 Nontransferability of license ..........................................................................6 Conditional license.........................................................................................6 Regular license ...............................................................................................6 Duration of license .........................................................................................6 Provisional license .........................................................................................7 Terms of the license .......................................................................................7

PART IV. 22 VAC 40-80-130 22 VAC 40-80-140 22 VAC 40-80-150 22 VAC 40-80-160 22 VAC 40-80-170 22 VAC 40-80-180 22 VAC 40-80-190 22 VAC 40-80-200 22 VAC 40-80-210

THE LICENSING PROCESS Provider support services ...............................................................................8 The initial application.....................................................................................9 Approval of buildings and functional design features....................................9 The investigation............................................................................................10 Notice to the applicant of issuance or denial of a license ..............................11 Determination of continued compliance ........................................................12 Modification ................................................................................................... 12 Early compliance............................................................................................13 Renewal process.............................................................................................13

PART V. 22 VAC 40-80-220 22 VAC 40-80-230 22 VAC 40-80-240

ALLOWABLE VARIANCES [Repealed] ......................................................................................................14 Conditions for initiating a request..................................................................14 Process ...........................................................................................................14

PART VI. 22 VAC 40-80-250 22 VAC 40-80-260 22 VAC 40-80-270 22 VAC 40-80-280

PROBLEM SOLVING CONFERENCES Initiating a request for a problem solving conference....................................16 First step review .............................................................................................16 Second step review.........................................................................................16 Enforcement of disputed regulation ...............................................................17

PART VII. 22 VAC 40-80-290 22 VAC 40-80-300 22 VAC 40-80-310 22 VAC 40-80-320

COMPLAINT INVESTIGATION. Receipt of complaints.....................................................................................17 Investigation of complaints ............................................................................17 Notification of findings ..................................................................................18 Licensee's responsibility................................................................................18

PART VIII. 22 VAC 40-80-330 22 VAC 40-80-340 22 VAC 40-80-345 22 VAC 40-80-350 22 VAC 40-80-360 22 VAC 40-80-370 22 VAC 40-80-375 22 VAC 40-80-380

SANCTIONS. Violation of standards or statutes...................................................................18 Administrative sanctions ................................................................................18 Summary suspension procedures ...................................................................20 [Repealed] ......................................................................................................21 [Repealed] ......................................................................................................21 Appeal process ...............................................................................................21 Failure to pay civil penalty.............................................................................23 [Repealed] ......................................................................................................23

PART IX. 22 VAC 40-80-390 22 VAC 40-80-400 22 VAC 40-80-410 22 VAC 40-80-420 22 VAC 40-80-430 22 VAC 40-80-440 22 VAC 40-80-450 22 VAC 40-80-460 22 VAC 40-80-470 22 VAC 40-80-480 22 VAC 40-80-490 22 VAC 40-80-500 22 VAC 40-80-510 22 VAC 40-80-520

HEARING PROCEDURES Scope .............................................................................................................. 23 Statutory basis for appeal process ..................................................................23 Duties of the hearing coordinator...................................................................24 Informal conference .......................................................................................24 Consent agreements .......................................................................................25 Acknowledgment of request for administrative hearing ................................26 Continuances ..................................................................................................26 Recesses and postponements .........................................................................26 Prehearing conferences ..................................................................................27 Conduct of hearing.........................................................................................27 Rules of evidence ...........................................................................................28 The record at hearing .....................................................................................28 Recommendations of the hearing officer .......................................................28 Case decision..................................................................................................29

NOTE: Fee Requirements for Processing Applications (22 VAC 40-160) that is referenced in standard 22 VAC 40-80-140 is attached at the back of this regulation.

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