Desk Audit - Delaware Department of Education



Delaware Department of Education (DDOE) Federal Compliance Monitoring Status Compliant

Title I, Part A Parental Notifications Non-Compliant

LEA:

LEA Contact:

DDOE Reviewer:

Date of Review:

Program Reviewed: Title I, Part A

Monitoring Cycle: School Year 2018-2019

Period of funds under review: Fiscal Year 2017-2018 funds may be reviewed unless expenditures have not occurred, in which case monitoring may include previous years funding.

Review Type:

On-site Review

Desk Audit Review

Legislation/Regulation Authority:

All school districts receiving Title I funds are required under Sections 8304, 1111, 1112, & 1116 of the Elementary and Secondary Education Act (ESEA), as amended by the Every Student Succeeds Act (ESSA) to notify parents of key Title I requirements. ESSA requires that the SEA monitor LEA compliance with parental notification requirements.

Focus of Monitoring:

Ensure that LEAs have completed required Title I parental notifications.

| | | |Comments/Corrective Action Required/|Corrective Action |

|Required Federal Compliance Items |Acceptable Evidence |Compliance |DDOE Action Taken |Due Date |

| | |Yes |No |N/A | | |

|LEAs have presented annual report cards on the website of the LEA. |LEA website link to report card/school profile | | | | | |

|§1111(h)(2)(B)(iii))(I) |information | | | | | |

|LEAs has notified parents of the written/formal SEA-developed procedures to submit and |Written/formal SEA-developed procedure document| | | | | |

|resolve complaints alleging violations of the law in the administration of the program. |for parents | | | | | |

|§8304(a)(3)(C) | | | | | | |

|LEAs provide parents with individualized student interpretive reports regarding level of|Individualized student interpretive reports; | | | | | |

|achievement on state academic assessments that are: |Reports transcribed in multiple languages | | | | | |

|Provided in a reasonable timeframe | | | | | | |

|Transparent | | | | | | |

|In a language parents can understand | | | | | | |

|§1111(b)(2)(B)(x) | | | | | | |

|§1112(e)(1)(B)(i) | | | | | | |

|LEA has distributed the school, parent, and family engagement policy in an |Notice to parents including policy; Notice to | | | | | |

|understandable and uniform format to the extent practical, in a language parents can |parents of where policy can be found (e.g. | | | | | |

|understand. |mailing invoice, copy of returned mailing) | | | | | |

|§1116(b)(1) | | | | | | |

|LEA has notified the parents of high school students of the LEA’s request to DOE for |Notification document to parents; DOE approval | | | | | |

|approval to administer a locally-selected assessment, where applicable. |request; | | | | | |

|§1111(b)(2)(H)(vi) |Peer review documentation | | | | | |

|LEA has notified parents of their right to request information regarding the |Notifications to parents documenting parental | | | | | |

|professional qualifications of the student’s classroom teachers. Whether the student’s |rights; | | | | | |

|teacher: |Proof of dissemination (e.g. mailing invoice, | | | | | |

|has met State qualification and licensing criteria for the grade levels and subject |copy of returned mailing) | | | | | |

|areas in which the teacher provides instruction ; | | | | | | |

|is teaching under emergency or other provisional status through which State | | | | | | |

|qualification or licensing criteria have been; | | | | | | |

|is teaching in the field of discipline of the certification of the teacher; | | | | | | |

|Whether the child is provided services by a paraprofessional and, if so, their | | | | | | |

|qualifications. | | | | | | |

|§1112(e)(1)(A) | | | | | | |

|Parents have been provided timely notice that the student has been assigned, or has been|Notice to parents outlining teacher | | | | | |

|taught for 4 or more consecutive weeks by, a teacher who does not meet applicable State |qualifications; Timestamped materials inclusive| | | | | |

|certification or licensure requirements at the grade level and subject area in which the|of the notification; Mechanism to track student| | | | | |

|teacher has been assigned, where applicable. |assignment with teachers not meeting | | | | | |

|§1112(e)(1)(B)(ii) |requirements | | | | | |

|Parents have the right to request information regarding any State or local educational |Notice to parents explaining their rights to | | | | | |

|agency policy regarding student participation in any assessments mandated by section |request assessment and assessment participation| | | | | |

|ESSA and by the State or local educational agency, which shall include a policy, |information; Notice of right to opt children | | | | | |

|procedure, or parental right to opt the child out of such assessment, where applicable |out of the assessment; Proof of dissemination | | | | | |

|§1112(e)(2)(A) |(e.g. mailing invoice, copy of returned | | | | | |

| |mailing) | | | | | |

|LEAs have posted information on each assessment required by the State and LEA including:|LEA online/periodical postings of assessment | | | | | |

| |information | | | | | |

|The subject matter assessed; | | | | | | |

|The purpose for which the assessment is designed and used; | | | | | | |

|The source of the requirement for the assessment; and | | | | | | |

|Where such information is available | | | | | | |

|The amount of time students will spend taking the assessment, and the schedule for the | | | | | | |

|assessment; and | | | | | | |

|Time and format for disseminating results. | | | | | | |

|§1112(e)(2)(B) | | | | | | |

|LEAs using funds under this part, or Title III, have provided a language instruction |EL identification letter; Parent meeting log or| | | | | |

|educational program as determined under title III shall, not later than 30 days after |evidence of mailing (e.g. mailing invoice, copy| | | | | |

|the beginning of the school year, inform parents of an English learner identified for |of returned mailing) | | | | | |

|participation or participating in such a program of: | | | | | | |

|Reason for identification; | | | | | | |

|Level of EL proficiency; | | | | | | |

|Instructional methods; | | | | | | |

|How the program will meet the child’s needs, and specifically help them learn English | | | | | | |

|and meet achievement standards; | | | | | | |

|Exit requirements; | | | | | | |

|If SWD, how LIEP supports IEP; | | | | | | |

|Parental rights; | | | | | | |

|Right to removal; | | | | | | |

|Other options; | | | | | | |

|Assistance understanding available options. | | | | | | |

|§1112(e)(3)(A) | | | | | | |

|LEA has informed parents of ELL students identified during the school year within the |Notification letter to parents; Letters with | | | | | |

|first 2 weeks of the child being placed in a language instruction educational program. |the date of identification included (e.g. | | | | | |

|§1112(e)(3)(B) |mailing invoice, copy of returned mailing) | | | | | |

1. LEA has ensured that Title I schools have invited parents to an annual meeting to inform them about the school’s participation in Title I, Part A programs and have explained the requirements and their right to be involved. LEAS ensured schools offer a flexible number of meetings, and facilitate attendance. The LEA ensures this engagement is organized and ongoing.

§1116(c)(1) |Notices from each Title I school to parents inviting them to a Title I meeting to discuss the Title I program and their right to be involved (e.g. invitation, newsletter, etc.) at the beginning of the school year;

Dates and locations of meetings held at each Title I school. | | | | | | |The school has provided parents of participating children with timely information about programs, a description of curriculum, and opportunities to formulate suggestions.

§1116(c)(4) |Copy of notices to parents including copy of program information, description of curriculum, and opportunities to formulate suggestions (e.g. mailing invoice, copy of returned mailing) | | | | | | |

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