Chesapeake bay foundation Request for Proposal for video ...



left56700chesapeake bay foundation Request for Proposal for video and AUDIO-CONFERENCING servicesAbout Chesapeake Bay FoundationFounded in 1967, the Chesapeake Bay Foundation (CBF) is the largest independent conservation organization dedicated solely to saving the Bay. Serving as a watchdog, we fight for effective, science-based solutions to the pollution degrading the Chesapeake Bay and its rivers and streams. With offices in Maryland, Virginia, Pennsylvania and the District of Columbia and 15 field centers, CBF leads the way in restoring the Bay and its rivers and streams.Purpose of this RFPWith this RFP we request information regarding your company and your products or services. The same information will be gathered from different companies and will be used to evaluate the suppliers that will be contacted for the follow up in the sourcing process.Business ObjectivesUpgrade video and audio-conferencing capabilities for 6 small meeting rooms and 2 larger conference rooms at the Chesapeake Bay Foundation headquarters office.Provide video conferencing hardware for desktop and laptop options and camera sharing compatible with various video conferencing platforms.Simplify the use of audio/video systems in the conference rooms.Scope of WorkThe Chesapeake Bay Foundation is seeking services to provide the design, configuration, installation and training for video conferencing solutions for the small and medium conference rooms included on the room list at the end of this document.Default teleconferencing audio for all rooms will be via the IP Phone system. Rooms may require video cameras, large monitors or projectors, computer integration, microphones, speakers and other audio processing equipment.The attached table contains details and needs of each conference room area.Technical Detail FocusDetails for improvements and quotes should be separate for each room.TimelineThe following is the intended schedule is assigned to this project:June 19, 2019 – RFP Issue DateJuly 26, 2019 – Responses DueWe request that your proposal be delivered electronically to Kimrey Argabright at kargabright@ on or before 5:00pm on 7/26/2019.You will be notified once a decision for award of bid is made.The award of this RFP is subject to budget availability for the proposed services.Chesapeake Bay Foundation Contact for QuestionsFor any questions concerning this RFP please contact:Kimrey ArgabrightEmail: kargabright@Phone: 443-482-2024Diverse Business ParticipationCBF actively encourages proposals from Small, Women and Minority Owned (SWAM) Businesses. Please note if you are a Small, Women or Minority Owned Business and if you are certified by the State/Commonwealth/DC.General Company InformationQuestionAnswerCompany nameCompany addressCompany web pageMain products/servicesMain market/customersStructure of mother corporation, joint ventures, subsidiaries, partnerships or other relevant relationsNumber of years on the marketCompany location(s)EmployeesDesignSupportMarketing and salesQuality departmentContact person and responsible for answering this RFPTelephoneEmailConditions listed in the RFP and can’t be metReference customers using comparable products or services (including contact information)Support Policies (24x7) (12x5)Pricing structure (How is price calculated for your product)Service Level Agreement SummaryRFP QuestionsPlease provide a list of equipment vendors you are certified to implement and sellPlease list any relevant software vendor certificationsPlease elaborate on your support service offeringsPlease list the states where you have a presence and can support customersPlease provide budgetary pricing for improvement of the medium conference rooms and small meeting rooms at the Annapolis site. Include estimates for equipment, implementation labor and training. Include additional costs for any monitoring or maintenance services offered separately.CertificationsA successful applicant may need to provide proof of insurance based on the services or product provided. The undersigned certifies that the information submitted above is true and accurate. The undersigned certifies that the person, firm, association, copartnership or corporation herein named, has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in the preparation and submission of a proposal to the Chesapeake Bay Foundation for consideration in the award of a contract.The undersigned further certifies that the firm, association, or corporation or any person in a controlling capacity associated therewith or any position involving the administration of federal funds; is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; has not been suspended, debarred voluntarily excluded, or determined ineligible by any federal agency within the past three years; does not have a proposed debarment pending; and has not been indicted, convicted, or had a civil judgment rendered against said person, firm, association, or corporation by a court of competent jurisdiction on any manner involving fraud or official misconduct within the last three years.I further acknowledge that by signing this page of the proposal, I am deemed to have agreed to the provisions of the affidavit.____________________________________________________________________________________(Name of Firm)________(Authorized Signature)(Title)____________________________________________________________________________________(Please print Name)(Date)Conference/Meeting Room NeedsRoomSpecsOptional itemsBuffleheadCamera, soundbar, laptop remote presentations option, 2 tabletop microphones, wall mount switch for laptop/desktopLarger 75" commercial monitor Horseshoe55" monitor, camera and soundbar, HDMI laptop hookup?Terrapin55" monitor, camera and soundbar, HDMI laptop hookup?MerganserHigh Lumen projector, Camera mounted below screen, 2 table microphones, connect ceiling speakers into the system?Rockfish55" commercial monitor, camera and soundbar, HDMI laptop hookup?Barnacle55" commercial monitor, camera and soundbar, HDMI laptop hookup?Blue Crab55" commercial monitor, camera and soundbar, HDMI laptop hookup?Blue Fish55" commercial monitor, camera and soundbar, HDMI laptop hookup? ................
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