NOTICE TO ALL DEFENSE COMMISSARY AGENCY (DeCA) …



[pic] The Department of Defense (DoD) has issued an interim rule amending the Defense Federal Acquisition Regulation Supplement (DFARS) to implement Section 1008 of the National Defense Authorization Act for Fiscal Year 2001 (Public Law 106-398). Section 108 requires contractors to electronically submit all requests for payment under DoD contracts. This rule also requires DeCA to electronically process requests for payments and any supporting documentation. DFARS Clause 252.232-7003 entitled Electronic Submission of Payment Requests (MAR 2003) can be viewed in its entirety by using the following link:



The Defense Commissary Agency (DeCA) is working towards compliance with the paperless contracting initiative. Contractors are encouraged to register immediately. The Defense Finance and Accounting Service (DFAS) has initiated several initiatives including Electronic Document Access (EDA) and Wide Area Workflow—Receipt and Acceptance (WAWF-RA) to assist government agencies, including DeCA, to achieve its paperless contracting goals.

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DeCA Notice to Vendors

Regarding New Electronic Submission of Payment Requests

PLEASE ALLOW APPROXIMATELY 2 WEEKS FOR REGISTRATION PROCESS

STEP ACTION NEEDED COMPLETED

1. Complete DeCA Vendor Maintenance Form ___________

2. Update or register with Central Contractor Registry (CCR) . ___________

3. Establish an Electronic Business (EB) Point of Contact (POC) in CCR. ___________

4. Complete EDA registration on-line . ___________

5. Establish a Group Administrator (GAM) for WAWF-RA. ___________

6. Establish organization e-mail address for WAWF-RA. ___________

7. Complete WAWF-RA registration on-line . ___________

8. Periodically check registration status of CCR, EDA and WAWF-RA. ___________

9. Log-on to EDA and WAWF-RA to ensure both accounts were activated. ___________

10. Fax completed DeCA Vendor Maintenance Form to (804) 734-8209 upon

completion of the above steps. ___________

WAWF-RA is an automated system that will:

✓ allow vendors to electronically submit invoices and receiving reports

✓ allow Government to inspect, accept, receive and pay electronically

✓ eliminate the time associated with mailing and processing documents

✓ enable documentation to arrive securely and on-time at the DFAS payment office

EDA will act as a virtual file cabinet for the storage and retrieval of contract documents used by multiple DoD activities. EDA will:

✓ replace paper process by providing single, read-only, “electronic file cabinet”

✓ allow any authorized user, within DoD and the vendor community, to access the “electronic file cabinet”

✓ allow any authorized vendor(s) restricted access to view only contract documents that match their validated DUNS or CAGE codes

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