Golden Valley County, North Dakota
BOARD OF COUNTY COMMISSIONERS
MINUTES OF PROCEEDINGS
JANUARY 16, 2014 9:00 A.M.
Chairman John Thompson called the meeting to order. Commissioners Harley Steffen and Dave Quale were present along with States Attorney Charles J. Peterson.
Commissioner Steffen made a motion to approve the December minutes and Commissioner Quale seconded the motion. Motion carried.
After reviewing the monthly bills, the board decided to continue to wait with the payment to Hulsing until they meet with Hulsing to discuss some unfinished work. All other bills were approved for payment.
Commissioner Quale made a motion to appoint John Thompson as Chairman of the Board and Commissioner Steffen seconded the motion. Motion carried.
Commissioner Quale made a motion to appoint Harley Steffen as Vice Chairman of the Board and Commissioner Thompson seconded the motion. Motion carried.
Commissioner Quale made a motion to reappoint Judy Ridenhower and Mary Anne Schillo to another term on the County Library Board and Commissioner Steffen seconded the motion. Motion carried.
Commissioner Quale made a motion to reappoint Bill Tidball to another term on the GV County Airport Board and Commissioner Steffen seconded. Motion carried.
The following resolutions were adopted by the board:
RESOLUTION 2014-1
APPOINTMENT OF OFFICERS, CLERKS, CUSTODIAN & ROAD FOREMAN
STATES ATTORNEY CHARLES J. PETERSON
TAX & ZONING DIRECTOR HENRY GERVING
CUSTODIAN ALAN MILLER
ROAD FOREMAN PETER T. WIRTZFELD
VETERANS SERVICE OFFICER HENRY GERVING
CORONER JOHN FOSTER
CAFETERIA PLAN ADMIN. TAMRA SPERRY
SAFETY RISK MANAGER GENE SKOGLUND
ENGINEER SELECTED PER PROJECT
DES DIRECTOR BRENDA FRIEZE
ALL ELECTED OFFICIALS SHALL APPOINT THEIR DEPUTIES AND/OR CLERKS AND ARE SUBJECT TO LIMITATIONS OF THE FISCAL BUDGET APPROVED AND ADOPTED BY THE BOARD OF COUNTY COMMISSIONERS.
COMM. John Thompson MOVED TO ADOPT RESOLUTION 2014-1;
COMM. Harley Steffen SECONDED THE MOTION. MOTION CARRIED.
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RESOLUTION 2014-2
PUBLIC NOTICE OF REGULARLY SCHEDULED MEETING DATES TO BE HELD IN THE COMMISSIONERS ROOM OF THE GOLDEN VALLEY COUNTY COURTHOUSE AT BEACH, ND, AND THE HOUR OF BEGINNING OF MEETINGS
WHEREAS, UNDER PROVISIONS OF CHAPTER 11-11-05 N.D.C.C., THE BOARD OF COUNTY COMMISSIONERS SHALL DETERMINE THE DATES FOR REGULAR COMMISSIONERS MEETINGS FOR THE YEAR 2014,
AND WHEREAS, THE BOARD OF COUNTY COMMISSIONERS SHALL OBSERVE DAYLIGHT SAVINGS TIME DURING THOSE MONTHS DAYLIGHT SAVINGS TIME IS OBSERVED AND MOUNTAIN STANDARD TIME DURING THOSE MONTHS MOUNTAIN STANDARD TIME IS USED,
NOW THEREFORE, BE IT RESOLVED THAT THE BOARD OF COUNTY COMMISSIONERS MEETINGS SHALL BEGIN AT 9:00 A.M. ON THE FOLLOWING DATES AND MAY BE ADJOURNED FROM TIME TO TIME IF NECESSARY:
JANUARY 7 JULY 1
FEBRUARY 4 AUGUST 5
MARCH 4 SEPTEMBER 4
APRIL 1 OCTOBER 7
MAY 6 NOVEMBER 6
JUNE 3 DECEMBER 2
IN THE EVENT OF A SPECIAL SESSION CALLED EITHER BY THE COUNTY AUDITOR OR THE CHAIRMAN OF THE BOARD OF COUNTY COMMISSIONERS, THE PERSON CALLING THE MEETING SHALL NOTIFY THE NEWS MEDIA ACCORDING TO THE PROVISION OF CHAPTER 11-11-05 OF THE N.D.C.C.
COMM. Dave Quale MOVED TO ADOPT RESOLUTION 2014-2;
COMM. Harley Steffen SECONDED THE MOTION. MOTION CARRIED.
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RESOLUTION 2014-3
ESTABLISHMENT OF DAYS THE COURTHOUSE IS CLOSED DUE TO HOLIDAYS
WHEREAS, UNDER PROVISIONS OF CHAPTER 1-03-01 OF THE N.D.C.C. AND BY ACTIONS OF THE BOARD OF COUNTY COMMISSIONERS TO DECLARE DAYS THE COURTHOUSE WILL BE CLOSED,
NOW THEREFORE, BE IT RESOLVED THAT THE COURTHOUSE WILL BE CLOSED IN OBSERVANCE OF THE FOLLOWING:
JULY 4 – INDEPENDENCE DAY
JANUARY 20- M.LUTHER KING DAY SEPTEMBER 1 - LABOR DAY
FEBRUARY 17 – PRESIDENT’S DAY NOVEMBER 11- VETERANS DAY
APRIL 18 - GOOD FRIDAY NOVEMBER 27 & 28- THANKSGIVING
MAY 26 - MEMORIAL DAY DECEMBER 24 pm & 25- CHRISTMAS
COURTHOUSE CLOSING WILL ALSO BE OBSERVED UPON ACTION OF THE PRESIDENT OF THE U.S.A. AND THE GOVERNOR OF THE STATE OF ND.
COMM. John Thompson MOVED TO ADOPT RESOLUTION 2014-3;
COMM. Harley Steffen SECONDED THE MOTION. MOTION CARRIED.
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RESOLUTION 2014-4
BUSINESS HOURS OF COURTHOUSE OFFICES
WHEREAS, THE BOARD OF COUNTY COMMISSIONERS WILL DETERMINE THE HOURS THE COURTHOUSE OFFICES WILL BE OPEN,
NOW THEREFORE, BE IT RESOLVED THAT THE COURTHOUSE OFFICES WILL BE OPEN MONDAY THROUGH FRIDAY, 8:00 A.M. TO 12:00 P.M. AND 1:00 P.M. TO 4:00 P.M., WITH THE EXCEPTIONS OF HOLIDAYS.
COMM. Dave Quale MOVED TO ADOPT RESOLUTION 2014-4;
COMM. Harley Steffen SECONDED THE MOTION. MOTION CARRIED.
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RESOLUTION 2014-5
REIMBURSEMENT FOR MILEAGE, MEALS AND LODGING
WHEREAS, COUNTY EMPLOYEES MAY INCUR EXPENSES FOR MILEAGE, MEALS AND LODGING IN THE PERFORMANCE OF CARRYING OUT THE DUTIES REQUIRED BY THE COUNTY,
AND WHEREAS, IF COUNTY EMPLOYEES OBTAIN PRIOR APPROVAL FROM THE BOARD OF COUNTY COMMISSIONERS TO INCUR SUCH EXPENSE, THE COUNTY AUDITOR, UPON BEING PRESENTED WITH DOCUMENTED EVIDENCE AND IS SATISFIED WITH AUDIT OF EXPENSES, MAY APPROVE PAYMENT BETWEEN REGULARLY SCHEDULED COMMISSIONERS MEETINGS,
NOW THEREFORE, BE IT RESOLVED THAT THE COUNTY ALLOW REIMBURSEMENT FOR EXPENSES INCURRED ACCORDING TO CHAPTER 11-10-15, 11-15-12 AND 54-06-09 OF N.D.C.C. AS FOLLOWS:
PERSONAL VEHICLE, MILEAGE STATE RATE
1ST QTR., 6:00 A.M. - 12:00 NOON 7.00
2ND QTR., 12;00 NOON - 6:00 P.M. 10.50
3rd QTR., 6:00 P.M. - MIDNIGHT 17.50
4TH QTR., 12:00 MIDNIGHT - 6:00 A.M. 74.70
(OR ACTUAL LODGING NOT TO EXCEED $74.70
PLUS ANY APPLICABLE TAXES)
COMM. John Thompson MOVED TO ADOPT RESOLUTION 2014-5;
COMM. Harley Steffen SECONDED THE MOTION. MOTION CARRIED.
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RESOLUTION 2014-6
EXPEDITION OF BUSINESS
WHEREAS, IT APPEARS THE BUSINESS OF THE COUNTY WILL BE EXPEDITED BY AUTHORIZING THE COUNTY TREASURER, UPON AUDIT OF THE COUNTY AUDITOR, TO PAY CERTAIN MISCELLANEOUS ITEMS, SUCH AS POSTAGE, FREIGHT, UTILITIES, (GAS, ELECTRICITY, WATER & TELEPHONE), BLUE CROSS BLUE SHIELD EMPLOYEE PREMIUMS, REFUND ORDERS, REGULAR EMPLOYEE PAYROLL AND APPORTIONMENTS.
NOW THEREFORE, BE IT RESOLVED THAT THE COUNTY TREASURER BE ALLOWED TO PAY SUCH CLAIMS.
COMM. Dave Quale MOVED TO ADOPT RESOLUTION 2014-6;
COMM. John Thompson SECONDED THE MOTION. MOTION CARRIED.
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RESOLUTION 2014-7
LISTING OF DEPOSITORY BANKS
WHEREAS, IT IS NECESSARY FOR THE COUNTY TREASURER TO DEPOSIT MONIES FROM TIME TO TIME,
AND WHEREAS, IT IS NECESSARY FOR THE COUNTY TREASURER TO DRAW UPON THE DEPOSITS,
NOW THEREFORE, BE IT RESOLVED THAT THE FOLLOWING BANKS BE NAMED FOR DEPOSITORY FUNDS;
FIRST STATE BANK OF GOLVA, GOLVA & CUSTODIAL FUNDS,
BEACH,ND CERTIFICATES OF DEPOSIT,
CHECKING ACCT. OF REFUND
ORDERS, CHECKING ACCT.
FOR COUNTY BUSINESS
BANK OF THE WEST, BEACH,ND DEPOSITORY FOR WITHHOLD-
ING FUNDS, CERTIFICATES
OF DEPOSITS, CHECKING
ACCT. FOR COUNTY BUSINESS
WESTERN COOP CREDIT UNION, BEACH SAVINGS ACCOUNT
STOCKMAN’S BANK, WIBAUX, MT CERTIFICATES OF DEPOSIT
Choice Financial, Grand Forks, ND Money Market(certificate of deposit)
COMM. Harley Steffen MOVED TO ADOPT RESOLUTION 2014-7;
COMM. Dave Quale SECONDED THE MOTION. MOTION CARRIED.
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RESOLUTION 2014-8
PLEDGE OF SECURITIES
WHEREAS, IT IS NECESSARY TO HAVE PLEDGE OF SECURITIES,
NOW THEREFORE, BE IT RESOLVED THE FOLLOWING PLEDGES BE ACCEPTED AT 110%:
BANK OF THE WEST, BEACH,ND $3,058,057.59
FIRST STATE BANK OF GOLVA, GOLVA & $6,866,088.25
BEACH, ND
COMM. Harley Steffen MOVED TO ADOPT RESOLUTION 2014-8;
COMM. John Thompson SECONDED THE MOTION. MOTION CARRIED.
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RESOLUTION 2014-9
COUNTY TREASURER TO INVEST AND REINVEST FUNDS
WHEREAS, COUNTY FUNDS MAY BE INVESTED IN CERTIFICATES OF DEPOSIT OR US TREASURY NOTES TO DRAW INTEREST,
AND WHEREAS, THESE FUNDS MATURE FROM TIME TO TIME,
NOW THEREFORE, BE IT RESOLVED THAT THE COUNTY TREASURER BE AUTHORIZED TO INVEST FUNDS AND REINVEST UPON MATURITY OF CERTIFICATES OF DEPOSIT. ALL CD'S THAT ARE REDEEMED OR REINVESTED SHALL REQUIRE THE SIGNATURE OF BOTH THE COUNTY TREASURER AND COUNTY AUDITOR.
COMM. Harley Steffen MOVED TO ADOPT RESOLUTION 2014-9;
COMM. John Thompson SECONDED THE MOTION. MOTION CARRIED.
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RESOLUTION 2014-10
POSTING AND PUBLISHING LEGAL NOTICES
WHEREAS, IT IS NECESSARY TO PUBLISH LEGAL NOTICES IN THE OFFICIAL COUNTY NEWSPAPER,
AND WHEREAS, THE PUBLIC HAS EXPRESSED THE "GOLDEN VALLEY NEWS" BE THE OFFICIAL PAPER,
AND WHEREAS, FROM TIME TO TIME LEGAL NOTICES ARE TO BE POSTED IN THE COURTHOUSE,
NOW THEREFORE, BE IT RESOLVED THAT THE "GOLDEN VALLEY NEWS" BE DECLARED THE OFFICIAL COUNTY NEWSPAPER FOR THE YEAR 2014 AND BE IT FURTHER RESOLVED THAT THE BULLETIN BOARD IN THE LOBBY OF THE COURTHOUSE BE DECLARED THE LOCATION FOR POSTING LEGAL NOTICES.
COMM. Dave Quale MOVED TO ADOPT RESOLUTION 2014-10;
COMM. Harley Steffen SECONDED THE MOTION. MOTION CARRIED.
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RESOLUTION 2014-11
SALARIES OF ELECTED AND APPOINTED OFFICIALS
WHEREAS, THE BOARD OF COUNTY COMMISSIONERS SHALL SET FORTH SALARIES OF COUNTY OFFICIALS AND EMPLOYEES,
AND WHEREAS, THE BOARD OF COUNTY COMMISSIONERS HAVE ADOPTED A BUDGET FOR THE YEAR 2014,
NOW THEREFORE, BE IT RESOLVED THAT THE FOLLOWING MAXIMUM SALARIES BE SET EITHER ON AN ANNUAL OR AN HOURLY BASIS:
AUDITOR $40,000.00
TREASURER 48,788.00
DEPUTY AUD./TREAS. 15.00/HOUR
COUNTY RECORDER 41,405.00
MAGISTRATE 1,200.00
DEPUTY RECORDER 15.00/HOUR
TAX DIRECTOR 37,985.00
STATE'S ATTY. (INCLUDES CITY PROSEC. CONT.) 38,400.00
COUNTY AGENT (CO. SHARE 50%) 21,073.50
CO. AGENT SECRETARY 14.52/HOUR
HOME ECONOMIST (CO. SHARE) 2,500.00
D.E.S. COORDINATOR 14,408.00
SHERIFF 58,739.00
DEPUTY SHERIFF 51,988.44
DEPUTY SHERIFFS (3) 39,501.00
PART TIME DEPUTIES 13.50/HOUR
OFFICE DEPUTY 17.00/HOUR
CUSTODIAN 24.00/HOUR
ROAD FOREMAN 56,300.48
ROAD CREW (1) 22.85/HOUR
ROAD CREW (2) 20.86/HOUR
ROAD CREW (2) 19.64/HOUR
WEED CONTROL OFFICER 44,740.00
COMMISSIONERS (3) 14,400.00
SOCIAL SERVICE DIRECTOR (CO. SHARE 60%) 38,574.36
SOCIAL WORKER I (CO. SHARE 60%) 26,409.60
ELIGIBILITY SPEC. (CO. SHARE 60%) 28,389.60
ADM. SECRETARY I (CO. SHARE 60%) 21,636.00
HOMEMAKER 16.35/HOUR
HOMEMAKER 11.50/HOUR
CSSB MEMBERS 45.00/MEETING
RISK MANAGER 1,200.00
CAFETERIA PLAN ADMINISTRATOR 1,200.00
COUNTY CORONER 3,000.00
VETERAN’S SERVICE OFFICER 7,200.00
911 COORDINATOR 2,400.00
ZONING DIRECTOR 2,400.00
ZONING BOARD MEMBERS & SEC. 45.00/MEETING
COMM. Dave Quale MOVED TO ADOPT RESOLUTION 2014-11;
COMM. Harley Steffen SECONDED THE MOTION. MOTION CARRIED.
The board agreed to have payroll on the Friday before payday for the Months of January and February due to the Holidays falling in those months.
County Auditor, Tamra Sperry, requested to hold the annual township meeting in conjunction with the February 4 Board meeting and the Board agreed to the date.
Jim Olson met with the Board and States Attorney Charles J. Peterson about questions on the land he purchased at the land auction in October.
Al Muckle with the Ambulance Board met with the Commissioners to discuss the different grants they applied for and what was awarded. He informed the Board of the projects they would like to get started on. After discussing, the Board decided to wait with any decision to help fund the Ambulance after Al collects more information and a better cost estimate to present at the February meeting.
Road Foreman Pete Wirtzfeld and Jeremy Wood with Northern Plains Engineering updated the board on the Bell Lake Project.
Tim Kelly with KLJ presented to the Board with an Environmental decision document to proceed with the Bullion Butte Bridge Project. The board agreed to sign the document.
Road Foreman, Pete Wirtzfeld, Tim Kelly with KLJ and the Board met with Meridith Popiel, Bill and Joanne Lowman, Rod Brown, and Jeff Schieffer to discuss the necessary right of way to make the needed improvements to Westerheim Road and any questions and concerns they have about the second phase of the project.
Chairman Thompson declared the meeting adjourned at 4:30 p.m.
__________________________ ____________________________________
Tamra Sperry, Auditor John Thompson, Chairman, County Commissioners
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STATE OF NORTH DAKOTA )
)SS
COUNTY OF GOLDEN VALLEY)
BOARD OF COUNTY COMMISSIONERS
MINUTES OF PROCEEDINGS
FEBRUARY 4, 2014 9:00 A.M.
Chairman John Thompson called the meeting to order. Commissioners Harley Steffen and Dave Quale were present along with States Attorney, Chuck Peterson, also Shirley Meyer, the Western Service Representative with Heidi Heitkamp and Gene Hamilton.
Commissioner Steffen made a motion to approve the January minutes and Commissioner Quale seconded the motion. Motion carried.
The following Treasurers bi-annual report was presented to the Board:
GOLDEN VALLEY COUNTY TREASURER
Beach, North Dakota
Ledger balance for period 7-1-13 through 12-31-13
BALANCE 7-1-12 $8,362,884.41
JULY COLL. $ 396,439.66 JULY PYMT. $ 577,504.50
AUGUST COLL. $ 561,690.17 AUGUST PYMT. $ 701,589.68
SEPT. COLL. $ 290,353.64 SEPT. PYMT. $ 627,348.51
OCT. COLL. $ 485,879.53 OCT. PYMT. $ 489,969.22
NOV. COLL. $ 282,844.72 NOV. PYMT. $ 312,848.53
DEC. COLL. $1,473,343.33 DEC. PYMT. $1,071,158.42
BALANCE 12-31-2013 $8,073,016.60
TOTAL $11,853,435.46 $11,853,435.46
BALANCE 12-31-13 $8,073,016.60 BANK DEPOSITS $1,466,293.77
WESTERN COOP.CU SA $ 225,167.81
LIBR. CD & SAVINGS $ 57,620.68
CERT. OF DEPOSIT $5,570,623.24
CASH ITEMS $ 80.00
CHECKS & DRAFTS $ 747,097.19
CASH ON HAND $ 6,133.91
TOTAL $8,073,016.60 $8,073,016.60
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GOLDEN VALLEY CO. TREASURER
Shirley Meyer, Heidi Heitkamp’s Western Service Representative, presented the board with information on the 2014 Farm Bill. Pete Wirtzfeld, Road Foreman, joined the meeting to discuss with Shirley some issues regarding the forest service.
Al Muckle met with the board with a follow up from January’s meeting requesting funds for the new ambulance they would like to order. The board decided Golden Valley County would help fund the new ambulance. Commissioner Quale made a motion to commit $50,000 towards the new ambulance and Commissioner Steffen seconded. Motion carried.
Aj Wellevand from Ulteig Engineering met with the board to answer questions the board may have about Ulteig Engineering from the meeting in November with her. She presented the board with handouts about the company showing the several options available. The board asked several questions about Ulteig’s process during a project.
Sheriff, Scott Steele met with the board to inform them they are currently being rewarded the 2nd round of the Law Enforcement Oil Impact Grant. He also made the board aware that the license renewal is coming up and the increase in cost for the renewal and corrections. Use of the space in the basement of the courthouse was also discussed.
Tax & Zoning Director Henry Gerving met with the Board to discuss the recommendations the Zoning Board sent to the Commissioners for their approval. Commissioner Quale made a motion to approve the recommendation from the Zoning Board to approve NORDAK’s request for a conditional use permit to place two RVFs on a construction site on Lots 1 and 2, Block 2, Original Townsite of Sentinel Butte on condition of there being a set length of time for a reasonable construction period which is one year from the date of application to be resolved by October 2014 and Commissioner Steffen seconded. Motion carried. Gerving also presented the board with the Vanguard studies report. He also mentioned to the board that Vanguard will be holding public hearings for the reassessed values that may need to be addressed after the increase notice goes out to the owners.
At 1:00 P.M. the Board adjourned as the Board of County Commissioners and met as the County/Township Board with 10 township members. Road Foreman, Pete Wirtzfeld discussed custom rates, the culvert policy, new signage mandated by 2015, crushing, royalties, mowing, snow removal and other services. Pete also mentioned the projects that are currently in the works. Discussion was then held by the group regarding mowing, spraying, surfacing and other issues with the townships. Tax Director discussed the schedule of township equalization meetings and stated that the values are set and there will be a public hearing with Vanguard for any questions or concerns on the values. County Auditor, Tamra Sperry, handed out the 2013 packets to the townships to be filled out at their annual meeting.
The County/Township meeting was declared adjourned at 1:50 P.M.
Clerk of Court, Patty Thompson, met with the board to discuss hiring an additional employee in her office.
Road Foreman, Pete Wirtzfeld, met with the board to discuss various road projects. After reviewing a certification from the ND Department of Transportation stating that Golden Valley County is properly maintaining the projects that had federal aid for construction, the Board and Pete agreed to sign the certification. Tim Kelly with KLJ was present to discuss the current road projects in the works. After discussing Right Of Ways, Commissioner Quale made a motion to adopt the minimum payment policy set by the North Dakota DOT’s Right of Way Acquisition Procedures for Local Public Agency
Federal Aid Projects and Commissioner Steffen seconded. Motion carried.
Chairman Thompson declared the meeting adjourned at 4:30 p.m.
__________________________ ____________________________________
Tamra Sperry, Auditor John Thompson, Chairman, County Commissioners
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STATE OF NORTH DAKOTA )
)SS
COUNTY OF GOLDEN VALLEY)
BOARD OF COUNTY COMMISSIONERS
MINUTES OF PROCEEDINGS
MARCH 4, 2014 9:00 A.M.
Chairman John Thompson called the meeting to order. Commissioners Harley Steffen and Dave Quale were present along with States Attorney Chuck Peterson.
Commissioner Steffen made a motion to approve the February minutes and Commissioner Quale seconded the motion. Motion carried.
After reviewing the monthly bills, the board decided to wait with the payment to Hulsing until they consult with Hulsing to discuss some unfinished work. All other bills were approved for payment.
Commissioner Steffen made a motion to re-enter into another funding agreement between the County and State for the 2015-2017 biennium to receive reimbursement for providing clerk services and Commissioner Quale seconded the motion. Motion carried.
Commissioner Quale made a motion to amend the Sheriff’s Department budget by $36,000 due to a clerical error and Commissioner Steffen seconded the motion. Motion carried.
Commissioner Steffen mad a motion to appoint Bud Ordahl to the SW Water Board to replace Darrel Oech and Commissioner Quale seconded. Motion carried.
Deb Walworth joined the meeting to inform the Board there is several vacancies on the Prairie West Board. She mentioned the possibility of one of the County Commissioners to join or if they know of anyone that may be interested.
Deputy Clerk of Court/Recorder, Rachel Keohane met with the Board to discuss what part time benefits are available to her when she goes to part time.
At 10:30 A.M. the Board met as the County Park Board along with Park Board members Kim Nunberg and Crystal Nesvig. Janie Rathbun requested the annual $5000.00 for the swimming pool. Mike Braden requested $1000.00 for the baseball program. Kim Nunberg requested $1000.00 for expenses and advertising for the Spirit of the West weekend. John Kouba requested $1000.00 for repairs and maintenance at the Fair Grounds. Bernie Schillo requested anything for expenses at the golf course. After some discussion, Kim Nunberg made a motion to give $5000.00 to the swimming pool, $1000.00 to the Spirit of the West, $1000.00 to the Fair Board, $1000 to the City of Golva Park Board, $1000 to the Sentinel Public Rec, $1000.00 to the Beach Golf Assn. for the golf course, and $1000.00 for the Beach baseball program all from the County Park Fund and Harley Steffen seconded the motion. Motion carried unanimously. Kim Nunberg made a motion to adjourn the meeting and Harley Steffen seconded the motion. Motion carried. The County Park Meeting was declared adjourned at 10:45 A.M.
Road Foreman, Pet Wirtzfeld joined the meeting to discuss some issues with right of ways and easements with the Board and States Attorney, Chuck Peterson.
Tax & Zoning Director Henry Gerving met with the Board to discuss the recommendations the Zoning Board sent to the Commissioners for their approval. Commissioner Steffen made a motion to approve the recommendation from the Zoning Board to deny the request from MDU for a setback variance and recommend MDU and the landowner come to an agreement. The current minimum setback requirement is 150’, and the request is to emplace a power substation at 60’ from the county road and to approve Ray Tescher’s request for a conditional use permit for Section 35-144-104 for an existing gravel pit and a fee waiver, due to the age of the pit, and approval for Home on the Range’s request for a setback variance. The current minimum setback requirement is 150’, and the request is to emplace a training facility at 85’ from the county/township road and Commissioner Quale seconded. Motion carried.
Commissioner Steffen made a motion to amend the Treasurer’s budget by $5000 to update Software Innovations in order for the Treasurer and Tax Director’s program be compatible and Commissioner Quale seconded. Motion carried.
Commissioner Quale made a motion to amend the Tax Director’s by $5000 due to a budget overrun to Vanguard and Commissioner Steffen seconded. Motion carried.
Tax Director Henry Gerving introduced Bob Ahler from Vanguard. Bob discussed with the board the increase in the contract price was due to appraising more parcels than the original bid but the rate per parcel remained the same. He also discussed the Letter of Transmittal.
Weed Board Officer, Jared Burian met with the board and presented the Board with the plans for the weed board building. Pete Wirtzfeld was also present to answer and discuss any concerns or suggestions by the Board. Commissioner Quale made a motion to move forward with the weed board building and send out for bids and Commissioner Steffen seconded. Motion carried.
Tim Kelly with KLJ joined the meeting. Road Foreman, Pete Wirtzfeld and Tim discussed the upcoming road and bridge projects. Pete presented the board with the bridge easements signed and ready for recording. They also discussed the repairs and maintenance needed to be done to the boiler at the County Shop to comply with the State Inspection.
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STATE OF NORTH DAKOTA )
)SS
COUNTY OF GOLDEN VALLEY)
BOARD OF COUNTY COMMISSIONERS
MINUTES OF PROCEEDINGS
APRIL 1, 2014 9:00 A.M.
Chairman John Thompson called the meeting to order. Commissioners Harley Steffen and Dave Quale were present along with States Attorney Chuck Peterson.
Commissioner Quale made a motion to approve the March minutes and Commissioner Steffen seconded the motion. Motion carried.
After reviewing the monthly bills, the board decided to wait with the payments to Hulsing until they consult with Hulsing to discuss some unfinished work, Melbye Law Office and Robert Schmeling. All other bills were approved for payment.
Commissioner Quale made a motion to sign a letter of support for the Central Rural Fire District applying for a grant for a new fire truck retro-active to John E. Thompson signing it on March 10, 2014 and Commissioner Steffen seconded. Motion carried.
After reviewing the Construction Maintenance Agreement with States Attorney, Chuck Peterson and Road Foreman, Pete Wirtzfeld for the Streitz Bridge Project the board signed the agreement.
Various election related issues were brought before the Board. The Auditor requested that the County once again forfeit the charge to both schools and the 3 cities, for their elections that are held in conjunction with the County at the Primary Election, since it is all tax dollars used for the elections. Commission Steffen made a motion to forfeit the charges to the schools and cities for their election held in conjunction with the Primary Election and Commissioner Thompson seconded the motion. Motion carried. Commissioner Quale made a motion to appoint Raynette Szudera as the Inspector on the election Board for the 2014 and 2015 elections and Commissioner Steffen seconded the motion. Motion carried. Commissioner Quale made a motion to set the precinct hours at 8:00 A.M. to 7:00 P.M. on election day and set the election workers wage at $12.00 per hour and meals with no reimbursement for mileage and Commissioner Thompson seconded. Motion carried.
The Auditor presented the Board with the revised version of the Golden Valley County Employee Manual. After discussing some updates suggested by the State Attorney Office, Commissioner Quale made a motion to accept and adopt the new version of the Employee Manual and Commissioner Steffen seconded. Motion carried.
The Board discussed the County’s American’s with Disabilities Act (ADA) Board. They updated the appointees to Commissioner Quale, States Attorney Charles J. Peterson, and Treasurer Gene Skoglund to the ADA Board.
Curtis Glasoe and Russ Walsh from the US Forest Service and Road Foreman Pete Wirtzfeld met with the Board to go over their annual Schedule A,B & C Road Cooperative Agreements, easements, gravel & scoria pits. Glasoe requested to keep working with the County on servicing some of their roads and compensating the County accordingly. Glasoe also updated the progress on the Bell Lake project. All documentation is complete, we are not just waiting for approval.
County Extension Agent, Ashley Ueckert, informed the board that she will be doing the babysitting clinic again this year. Since Ashley did budget for the class she will pay for the fees and not charge those who attend the classes. Ashely also informed the Board that the roof on her building is all complete.
Paul Lautenschlager, manager of Beach Coop Grain, met with the Board to inform them about the future of the Elevator expanding to a 110 rail car facility. The facility will be located east of town. Lautenschlager just wanted the Board to be aware of the changes and the effects it may or may not have on County Roads.
Sherwin Wanner and Steve Langlie with Houston Engineering, Inc. met with the Board to introduce themselves and the company.
Zoning Director, Henry Gerving brought to the Board the recommendations the Zoning Board approved at the March 31 meeting. Commissioner Quale made a motion to table the request to rezone the area in parcel #1 in county jurisdiction, including approval of the request on the counties interest in the areas in the joint territorial zone Parcels 2,3 and 4 from Agricultural to Industrial pending all ownership issues in parcel # 3 being resolved, until City approval is granted. Motion was seconded by Commissioner Steffen. Motion carried. Commissioner Quale made a motion to approve the following requests by the Zoning Board: John Throckmorton with AT & T request a conditional use permit to emplace a 400’ telecommunications guyed tower located in the NE1/4 SEC 1-142-103.
MDU submitted a new application to request a variance to the set back from a county/township road, which is 150’ to emplace a power substation at 90’ 165th AVE SW AND 55’ FROM 35TH ST SW. This would be an addition to an existing substation that would affect three separate power distribution lines. The location for the substation is in NE1/4 SEC 33-140-105. The substation will affect cities as far as Glendive and Medora. Due to previous issues with this request we contact Terry Smith, via telephone for chance to gain his views on the submitted request, after some discussion he stated he “was not opposed to the current request”.
Ron Davidson request a conditional use permit for an existing Scoria pit located in SE1/4 Sec 29-141-104 PID # 02645500. Gerving recommended this pit be grandfather in and fees be waived. Commissioner Steffen seconded. Motion carried.
Tax Director, informed the Board he will be starting his informal hearings tomorrow evening.
Keith Winter, President of McKenzie County Grazing Association, met with the Board and Road Foreman, Pete Wirtzfeld, to update them on the CE Brooks Roadless Billing/Quiet Title Action lawsuit pertaining to opposition of the Off Road Vehicle Plan, the Road management Plan and the President’s Roadless proposal for the Nation Grasslands located within Golden Valley County and throughout Western North Dakota. Discussion was held for Golden Valley County to get back on the schedule to pay 5% of any legal fees incurred during the lawsuit.
Tim Kelly with KLJ joined the meeting. Tim reviewed the construction and maintenance agreement for Streitz’s Bridge Project and agreed all was ok. He also informed the Board that DOT and FEDS require a formal selection process for a Construction Engineer, he is going to put the notice together and send for approval. Pete and Tim got the Board up to speed on the current projects.
Chairman Thompson declared the meeting adjourned at 4:15 p.m.
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STATE OF NORTH DAKOTA )
)SS
COUNTY OF GOLDEN VALLEY)
BOARD OF COUNTY COMMISSIONERS
MINUTES OF PROCEEDINGS
MAY 6, 2014 9:00 A.M.
Chairman John Thompson called the meeting to order. Commissioners Harley Steffen and Dave Quale were present along with States Attorney Chuck Peterson.
Commissioner Steffen made a motion to approve the April minutes and Commissioner Quale seconded the motion. Motion carried.
Sheriff, Scott Steele, joined the meeting to discuss the bill for the scales that were purchased by the Sheriff’s Office and the future of utilizing the scales.
After reviewing the monthly bills, the board decided continue to wait with the payments to Hulsing until they consult with Hulsing to discuss some unfinished work and Berger Electric. All other bills were approved for payment.
Commissioner Quale made a motion to have the Chairman sign the biennial County Township Road Mileage Certification and Commissioner Steffen seconded the motion. Motion carried.
Commissioner Quale made a motion to approve a Gaming Site Authorization for Home on the Range and Commissioner Thompson seconded the motion. Motion carried.
The Auditor presented the Board with the Funding Agreement for clerk of district court services. Commissioner Quale made a motion for the chairman to sign the agreement and Commissioner Steffen seconded. Motion carried.
The Board and States Attorney reviewed the Quiet Title Lawsuit Bill. After discussion they decided to wait until our States Attorney looks into the lawsuit before agreeing to enter back into the agreement for Golden Valley County’s 5% payment obligations.
The Board reviewed the bill from Roosevelt-Custer Regional Council on the North Dakota Multi-Hazard Mitigation Plan that was adopted in 2013. The Board agreed to pay the bill out of the DES budget.
The Auditor presented the Board with a letter that was created from McKenzie County requesting that the U.S. Forest Service make a determination to disburse the sequestered funds withheld in April 2013 from the counties.
County Auditor, Tamra Sperry, informed the Board she has been here for 6 months and requested a pay raise. Commissioner Steffen made a motion to raise the County Auditor’s annual salary to $45,932 and Commissioner Quale seconded. Motion carried.
Gene Hamilton joined the meeting.
Tax and Zoning Director, Henry Gerving, met with the board to follow up on a request that was tabled at the April 1 meeting. The board decided to wait until the city approved of the rezoning of the area in parcel #1 in county jurisdiction, including approval of the request on the counties interest in the areas in the joint territorial zone Parcels 2,3 and 4 from Agricultural to Industrial pending all ownership issues in parcel # 3 being resolved, until City approval is granted. Commissioner Thompson made a motion to rezone the request from agricultural to industrial since the City did grant approval and Commissioner Steffen seconded. Motion carried.
Gerving also visited with the Board on the upcoming County Equalization meeting to be held on June 3. He brought the Board up to speed on how his equalization meetings went. Gerving also presented the Board with the layout for the upcoming meeting. Commissioner Quale approved Gerving to attend the NCRAAO Conference in Deadwood, SD with the room rate being $129/night vs. the state rate of $74.70/night and Commissioner Steffen seconded. Motion carried.
DES Director, Brenda Frieze and Sheriff, Scott Steele, met with the Board and States Attorney to discuss the current burn ban policy. After some discussion the Board decided to adopt the following resolution. Commissioner Steffen made a motion to adopt Resolution 2014-12 and Commissioner Quale seconded. Motion carried.
RESOLUTION 2014-12
Fire Emergency Order
WHEREAS, the Golden Valley County Board of County Commissioners recognizes that Golden Valley County, North Dakota has potential dry conditions with significant fuel supplies available; and
WHEREAS, Golden Valley County has sustained or been threatened with rural fires in the past and the Golden Valley County Department of Emergency Services has been in consultation with local fire departments; and
WHEREAS, all available resources remain committed to protecting life and property; and
WHEREAS, the impact of fires could threaten the health, well-being, and safety of the citizens of Golden Valley County; and
WHEREAS, the cost of response, inordinate equipment wear and fire damages may be in excess of available County resources; and
WHEREAS, the Board wishes to regulate activities within the County which pose a potential hazard for such loss, should the present weather conditions continue.
NOW, THEREFORE, BE IT RESOLVED THAT GOLDEN VALLEY COUNTY IS DECLARED TO BE UNDER A FIRE EMERGENCY ORDER AND A BURN BAN IS IN FORCE.
1. Golden Valley County follows the North Dakota Rural Fire Danger Guide.
2. This burn ban is automatically in effect for Golden Valley County whenever the North Dakota Range Fire Index is in the Extreme category and/or a Red Flag Warning has been issued for Golden Valley County, North Dakota, however additional restrictions on outdoor activities are enforced when the fire index is high or very high. The daily Rangeland Fire Index can be found at the following web site:
or
des/planning/fire-danger-awareness
Pursuant to N.D.C.C. 37-17.1-10.1, and person who willfully violates the burning ban established by this resolution is guilty of a Class B Misdemeanor, which carries with it a penalty of up to 30 days in jail, a $1000.00 fine, or both. In addition, restitution of fire suppression costs may be sought from the court.
Dated at Beach, ND, this 6th day of May, 2014.
Golden Valley County, North Dakota
BY:______________________________________
John Thompson, Board Chairman
Attest:____________________________________
Tamra Sperry, County Auditor
Discussion was also held with Brenda about the DES trailer. Commissioner Quale made a motion to allow Brenda to check into how we can eliminate the trailer from the Counties inventory and Commissioner Steffen seconded. Motion carried.
AJ Wellevand with Ulteig Engineering gave handouts to the Board on Ulteig’s Environmental services. AJ also discussed the noise projects they have done and are currently working on. She also discussed the process of how projects are done.
Al Muckle with the Ambulance and Ryan Elkin and Will Winters with Spirit Lifeline and Pat Rummel, Emergency Manager with Billing County, met with the board to discuss Golden Valley County’s opportunity to buy a Membership for the County residents. They informed the Board the use of the Spirit Lifeline for the last year was about 10 times in the County. This membership will help with the out of pocket costs after insurance is billed. Pat Rummel discussed how Billings County looked at it as a great asset for their County. The Board was very interested and will look into it and discuss the funding for the membership.
Deb Walworth with Prairie/Vision West met with the Board requesting money for travel expense to attend a Leadership Academy in Arlington, VA and represent Golden Valley County. The Board suggested she pay it out of the Jobs Development Budget. She also presented the Board with the 2014 Regional Plan Book. The Board requested to have a copy at the courthouse.
Dennis and Amanda Bieber along with Tom Marman met with the Board and Road Foreman, Pete Wirtzfeld, to discuss making a section line into their new place usable to get in and out of the property. They agreed that Biebers will prepare the section line and the County will sell them Scoria at cost to put on the section line. Biebers agreed to follow the County’s specs.
Jan Hulsing met with Board to walk through and check over the repairs and unfinished work that was supposed to be done to the elevator addition. She discussed with the Board what needed to be done yet and reassured it will get done as soon as possible. She will get a list to the Auditor of the unfinished work.
The Auditor presented the Board with the one proposal on the construction of the BRO-0017(014) Bridge No. 109-43.0 that was received in the office from KLJ. Commissioner Quale made a motion to accept the proposal from KLJ and Commission Steffen seconded. Motion carried. Road Foreman, Pete Wirtzfeld and Tim Kelly with KLJ met with the Board to discuss the current and future road projects.
Chairman Thompson declared the meeting adjourned at 4:15 pm.
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STATE OF NORTH DAKOTA )
)SS
COUNTY OF GOLDEN VALLEY)
BOARD OF COUNTY COMMISSIONERS
MINUTES OF PROCEEDINGS
JUNE 3, 2014 9:00 A.M.
Chairman John Thompson called the meeting to order. Commissioners Harley Steffen and Dave Quale were present along with States Attorney Chuck Peterson.
Commissioner Quale made a motion to approve the May minutes and Commissioner Steffen seconded the motion. Motion carried.
After reviewing the monthly bills, the board decided to continue to wait with the payment to Hulsing until they finish up with some uncompleted work. All other bills were approved for payment.
Discussion was held regarding the County Canvass Board for the June Primary election. Commissioner Quale made the motion to appoint Rachel Keohane, Angelina Gonzalez, Myrna Farstveet, Kenneth Thompson and Harley Steffen to the Board and Commissioner Steffen seconded. Motion carried.
Commissioner Quale made a motion to amend the General budget by $5000 due to an increase in actual taxable payroll from 2013’s estimate and Commissioner Thompson seconded. Motion carried.
The Board reviewed the letter of confirmation for the 2015 SW District Health Maintenance Program agreement for the amount of $4800. Commissioner Quale made a motion to sign the agreement and Commissioner Steffen seconded. Motion carried.
Commissioner Steffen made a motion to reappoint Kim VanHorn to the County School Reorganization Committee for another 3 year term and Commissioner Quale seconded the motion. Motion carried.
Commissioner Quale made a motion to adopt the following Resolution 2014-13 retro-active to signing on May 21, 2014 and Commissioner Steffen seconded. Motion carried.
Resolution 2014-13
Bid Approval for Project BRO-0017(014)
WHEREAS, the bid in the amount of $439,762.41 from Edward H Schwartz Construction Inc. received in the bid opening of May 09, 2014 for Project BRO-0017(014) was the low bid received.
WHEREAS, this bid is considered reasonable.
NOW THEREFORE, be it resolved by the Board of County Commissioners of GODEN VALLEY County will award to Edward H Schwartz Construction Inc. the contract for Project BRO-0017(014) and hereby authorizes the Chairman of the Board to sign said contract.
It is further understood that the County shall reimburse the North Dakota Department of Transportation for any payments made under this contract, which are not collectible from the Federal Highway Administration.
ATTEST:
________________________ __________________________________________
Tamra Sperry, County Auditor John E. Thompson, Chairman County Comm.
This is to certify that the above resolution was adopted and passed at a meeting of the Board of County Commissioners at Golden Valley County on June 3, 2014
____________________________________
Tamra Sperry, County Auditor
County Auditor, Tamra Sperry, presented the Board with a fire and alarm testing agreement. The Board decided to table the decision to gather more information on it and to visit with the Fire Department.
Commissioner Steffen made a motion to sign the Gaming Site Authorization for the North Dakota Cowboy Hall of Fame, Inc. to be located at Home On The Range and Commissioner Thompson seconded. Motion carried.
States Attorney, Chuck Peterson, presented the Board with information he gathered for the Quiet Title Lawsuit. The Board discussed with Chuck some questions and concerns. After discussion, the Board decided to table the decision of entering back into agreement. The Board will further review the information they received from Chuck.
Ron Davidson met with the Board to discuss the funds that were awarded to Delhi Township on the current road project. He then informed the Board how the money can be disbursed.
Shirley Bentrup and Vicki Steier met with the Board to discuss the Vision West, ND Regional Plan. They discussed the key points and informed the Board of the website to obtain any information they may need. Deb Walworth joined the meeting to inform the Board on the status of the Wellness Center.
Zoning Director, Henry Gerving brought to the Board the recommendations the Zoning Board approved at the May 19th meeting. Commissioner Quale made a motion to approve Tyler Maus’ request for a setback variance. The current minimum setback requirement is 150’, and the request is to emplace a home and garage at 115’ from the section line. He plans to place a new home and garage with 35’ of the NW1/4 of Section 30-137-104 and to approve Noll Construction’s request for a Conditional Use Permit to establish a new scoria pit located in SEC 24-138-104 and Commissioner Steffen seconded. Motion carried.
Gerving also informed the Board that a request on the unfinished business regarding Marman Earth Construction, LLC’s request for a Conditional use Permit for the SE1/4 of Section 26-141-105 for a new scoria pit be withdrawn.
Ryan Elkin with Spirit Life Line and Ambulance members, Alan Muckle, Kelly Mahlum, Roy Klym and Kitty Knapkewicz along with DES director, Brenda Frieze met with the Board to discuss the benefits of joining the agreement with Spirit Life Line and Golden Valley County. Commissioner Steffen made a motion to approve to join in a complete agreement costing $27471.00 annually and Commissioner Thompson seconded. Motion carried.
1:00 P.M. was the advertised time for the unorganized townships within the county and the annual County Equalization Meeting. Tax Director, Henry Gerving reviewed changes with the Board since the 2013 taxes.
The Board met as the Unorganized Township Board. There will be a 12% increase for agricultural property and accepted Vanguard’s re-assessment values for all residential and commercial properties for 2014 in order to be in tolerance with the State values. Commissioner Quale made a motion that a finding be made that all classifications of property have been reviewed and find them proper as assessed or corrected as noted in the minutes and Commissioner Steffen seconded the motion. Motion carried. Commissioner Steffen made a motion that a finding be made that all Exemption Applications and Homestead Credit Applications have been reviewed and find them proper as presented or corrected and Commissioner Quale seconded the motion. Motion carried. Commissioner Thompson made a motion that a finding be made that the overall Assessment Roll for the Unorganized Townships for 2014 has been reviewed and found properly assessed and Commissioner Steffen seconded the motion. Motion carried. Commissioner Quale made a motion that based on the preceding findings, the Board declare the Assessment Roll for 2014 for the Unorganized Townships equalized and Commissioner Thompson seconded the motion. Motion carried. The Board adjourned as the Unorganized Township Board at 1:30 P.M.
The Board met as the County Equalization Board. Various changes to the townships and cities were reviewed by the Board. There will be a 12% increase for agricultural property and the board accepted Vanguard’s re-assessment values for all residential and commercial properties within the county for 2014 in order to be in tolerance with the State values. The floor was then opened for the public hearing; Tim Marman approached the Board and discussed his questions and concerns he has with Vanguard’s appraisal and how it will affect future sales of houses. Maria Marman then approached the Board about her concerns and the wrong address that was on her notice. Gene Hamilton was also present for the discussion.
The Commissioners then reviewed the City of Beach Equalization findings
Commissioner Quale made a motion that a finding be made that all classifications of property in the city of Beach have been reviewed and find them proper as assessed or corrected as noted in the minutes, over riding the City Board of Equalization, finding that the assessment was not proper or corrected as noted in the minutes and Commissioner Steffen seconded the motion, motion carried. Commissioner Steffen made a motion that a finding be made that they reviewed all Exemptions and find them proper as presented or corrected as noted in the minutes and Commissioner Thompson seconded the motion. Motion carried. Commissioner Thompson made a motion that a finding be made that the overall assessment roll for the City of Beach for 2014 has been reviewed and find it proper as assessed or corrected as noted in the minutes, over riding the City Board of Equalization finding that the assessment was not proper as assessed or corrected as noted in the minutes and Commissioner Quale seconded the motion. Motion carried. Commissioner Steffen made a motion based on the preceding findings we declare the Assessment Roll for 2014 for the City of Beach Equalized, over riding the City Board of Equalization finding that the assessment was not proper as assessed or corrected as noted in the minutes and Commissioner Quale seconded. Motion carried. Commissioner Steffen made a motion that a finding be made that all classifications of property have been reviewed and found properly assessed with a 12% increase for agricultural property and accepted Vanguard’s re-assessment values for all residential and commercial properties for 2014 and Commissioner Quale seconded the motion. Motion carried. Commissioner Quale made a motion that a finding be made that the Board reviewed all Exemption Applications, including Veteran’s Exemptions and Homestead Credit Applications and approved an additional Homestead Credit and an additional Farm Home Exemption and found them proper and Commissioner Steffen seconded the motion. Motion carried. Commissioner Quale made a motion that a finding be made that the overall Assessment Roll for Golden Valley County of 2014 has been reviewed and found properly assessed and Commissioner Thompson seconded the motion. Motion carried. Commissioner Steffen made a motion that based on the preceding findings, the Board declare the Assessment Roll for 2014 for Golden Valley County equalized and Commissioner Quale seconded the motion. Motion carried. The Board adjourned as the County Equalization Board at 3:05 P.M.
Tax Director, Henry Gerving then presented the Board with the following changes to Farm Home Exemption for 2015.
Active Farmer Category
A residence situated on a farm and occupied by a farmer is not exempt if the farmer and spouse had non-farm income exceeding $40,000 in each of the three preceding calendar years. This provision does not apply to a retired farmer, beginning farmer, or surviving spouse of a farmer.
Retired Farmer Category
A retired farmer is an individual who quit farming because of illness or age and has not merely changed occupations. The local assessment officials have the responsibility to deter mine whether a farmer retired because of illness or age. Further defined in Golden Valley County; as over the age of 65 unless illness or injury are an issue
Vacant Farm Category
A vacant farm residence or building located on agricultural land is exempt, provided it was exempt as part of a farm plant or as a farm residence when it was last used. A vacant farm residence or building which was taxable because of a non-qualifying use should remain taxable until its active use has changed. Further defined in the Golden Valley County; as not occupied by an inhabitant for more than 4 weeks (28 days) in a calendar
Road Foreman, Pete Wirtzfeld, met with the Board to discuss a bill from Noll Construction for some blading done to the state line road. Commissioner Thompson made a motion to pay ½ of Noll Construction bill totaling $767.50 and Commissioner Steffen seconded. Motion carried. Discussion was held on road spraying. Jeremy Wood was present to discuss the update on the Bell Lake Project. Tim Kelly from KLJ also met with the Board to discuss current road projects. Commissioner Quale made a motion to sign the Construction Engineering Services Agreement for the BRO-0017(014) Streitz Bridge Project and Commissioner Steffen seconded. Motion carried.
Chairman Thompson declared the meeting adjourned at 4:30 P.M.
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STATE OF NORTH DAKOTA )
)SS
COUNTY OF GOLDEN VALLEY)
BOARD OF COUNTY COMMISSIONERS
MINUTES OF PROCEEDINGS
JULY 1, 2014 9:00 A.M.
Chairman John Thompson called the meeting to order. Commissioners Harley Steffen and Dave Quale were present along with States Attorney Chuck Peterson and Gene Hamilton.
Commissioner Quale made a motion to approve the June minutes and Commissioner Steffen seconded the motion. Motion carried.
After reviewing the monthly bills, the board decided to continue to wait with the payment to Hulsing until they finish up with some uncompleted work. All other bills were approved for payment.
Deb Walworth joined the meeting.
The Board discussed the 2014 PILT (Payment in Lieu of Taxes) that came in at $1,703,633.52. Commissioner Quale made a motion to disburse these funds using the same percentages as in the past and give Beach School District 7.5% or $127,772.50, Lone Tree School District 3% or $51,109.01, Sentinel Township 3% or $59,109.01, each of the 6 unorganized townships with Federal Lands $500.00 and the balance of $1,470,643.00 into the Road Reserve Fund and Commissioner Steffen seconded the motion. Motion carried.
Discussion was held on where we stand on the Quiet Title Lawsuit pertaining to section lines. Commissioner Quale made a motion to pay our share of the legal expenses totaling $28,467.97 and Commissioner Steffen seconded. Motion carried.
The County Auditor presented the Board with the 1st quarter profit and loss statement for the Prairie West Development Foundation. Deb Walworth was present to answer questions the Board had. Deb also discussed the 2nd Round of the 2014 CDBG Pre-applications.
County Auditor Tamra informed the Board she will be attending the ND Auditors convention in Minot. The board also approved of Tamra purchasing something from Prairie Fire Pottery to take to the silent auction that will be held to raise money for Slope Counties Commissioner, Scott Ouradnik’s daughter.
Rod Brown and Jay Obrigewitch from the Medora Grazing Association met with the Board to discuss a conservation practice project plan, #291 pipeline. The cost of the project is $24,697.50. Rod and Jay requested if possible Golden Valley County contribute their share approximately $8,337.77 to the project from the Bankhead-Jones payment that they would be receiving on their share of the grazing fees. Commissioner Steffen made a motion to forward our share onto to the Medora Grazing Association for the project and Commissioner Quale seconded. Motion carried.
Zoning and Tax Director, Henry Gerving met with the Board and States Attorney, Chuck Peterson, to discuss the requests he has been getting for map printing. After discussion they agreed he may print the maps at the request and would not be invading on privacy. Henry also brought to the Board for their approval on the 1 recommendation that the Zoning Board approved at the June 30th meeting. Commissioner Steffen mad a motion to approve the recommendation to allow Jack Dykins request for a setback variance of 125 feet to build grain bins upon receipt of documentation showing approval from the NDDOT and Commissioner Quale seconded. Motion carried. Discussion was also held on dust control.
Veteran Service Office, Henry Gerving, discussed with the Board that the VSO van is now approved to go to Fort Meade, Sturgis SD to the VA Hospital. He also mentioned if a Vet is needing a ride to call him and he will try to do his best and accommodate the needs. He also updated the Board on his volunteer drivers.
DES director, Brenda Frieze, met with the Board to discuss security for the Courthouse. She applied for a grant is now completing phase one of the application. Discussion was also held on 911 signs and to meet with Road Foreman, Pete Wirtzfeld, to discuss where signs are still needing to be updated.
Sheriff, Scott Steele, met with the Board to inform them that there was State funding again this year to pay the Lexipol bill for the one year law enforcement policy manual update. He also discussed the Law Enforcement Services Contract Golden Valley County has with the City of Beach for law enforcement for the city.
The bids for the Fema Trailer and cabinets that were advertised were opened by the Board. Commissioner Quale made a motion to accept the bids of $200 for the Fema Trailer and $5 for the cabinets and Commissioner Steffen seconded. Motion carried.
Road Foreman, Pete Wirtzfeld, joined the meeting to discuss the current projects. He informed the Board that one of the next steps on the Bell Lake project is negotiations with contractor. County Auditor, Tamra Sperry, presented the Board and Pete a bill from the NDDOT bill on our share of the safety project on Hwy 85. Commissioner Quale made a motion to pay our share in the amount of $1986.41 and Commissioner Thompson seconded. Motion carried.
2:00 P.M. was the advertised time for opening truck bids. Bids were received from Wallwork Truck Center in Bismarck and Westlie Truck Center of Dickinson and Minot. Commissioner Quale made a motion to table the truck bids until Road Foreman Pete Wirtzfeld has time to look them over and visit with his crew and Commissioner Steffen seconded the motion. Motion carried.
Tim Kelly with KLJ met with the Board to discuss the status of the Westerheim project. They discussed the fencing and cattle guards that will need to be installed for the project.
Chairman Thompson declared the meeting adjourned at 4:30 P.M.
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STATE OF NORTH DAKOTA )
)SS
COUNTY OF GOLDEN VALLEY)
BOARD OF COUNTY COMMISSIONERS
MINUTES OF PROCEEDINGS
AUGUST 5, 2014 9:00 A.M.
Chairman John Thompson called the meeting to order. Commissioners Harley Steffen and Dave Quale were present along with States Attorney Chuck Peterson and Gene Hamilton.
Commissioner Steffen made a motion to approve the July minutes and Commissioner Quale seconded the motion. Motion carried.
After reviewing the monthly bills, the board decided to continue to wait with the payment to Hulsing until they finish up with some uncompleted work. All other bills were approved for payment.
Discussion was held on a previous meeting held in May regarding to Bieber’s request and permission on a road into their place. It was agreed upon that the County will provide the scoria for the ½ mile section line and maintain the road. Anything for the private drive way is Bieber’s responsibility.
The following Treasurers bi-annual report was presented to the Board:
GOLDEN VALLEY COUNTY TREASURER
Beach, North Dakota
Ledger balance for period 1-1-14 through 6-30-14
BALANCE 1-1-2014 $8,073,016.60
JAN. COLL. $2,704,092.16 JAN. PYMT. $2,676,116.38
FEB. COLL. $1,052,972.62 FEB. PYMT. $ 553,303.07
MARCH COLL. $ 428,791.02 MARCH PYMT. $ 837,770.51
APRIL COLL. $ 626,592.91 APRIL PYMT. $ 507,489.89
MAY COLL. $ 223,149.70 MAY PYMT. $ 513,448.65
JUNE COLL. $2,534,109.52 JUNE PYMT. $ 304,224.92
BALANCE 6-30-2014 $10,250,371.11
TOTAL $15,642,724.53 $15,642,724.53
BALANCE 6-30-2014 $10,250,371.11 BANK DEPOSITS $4,082,575.26
WESTERN COOP.CU SA $ 225,223.99
LIBR. CD & SAVINGS $ 57,686.31
CERT. OF DEPOSIT $5,875,333.28
CASH ITEMS $ 80.00
CHECKS & DRAFTS $ 1,467.09
CASH ON HAND $ 8,005.18
TOTAL $10,250,371.11 $10,250,371.11
_______________________________________
GOLDEN VALLEY CO. TREASURER
Sheriff, Scott Steele met with the Board to discuss the vacancy of the office deputy position in the Sheriff’s office. They discussed several options on how to maybe draw qualified applicants. Sheriff Steele also updated the Board on the Law Enforcement Grant.
Al Muckle with the ambulance met with the Board to discuss the Air Ambulance services provided by Sanford Health. He informed the Board they could purchase a plan to cover Golden Valley County Residents for an annual fee of $8151.00. The Board decided to wait with their decision until Al could present to the Board with options of another Air Ambulance service that may be available to the area.
Tax and Zoning Director, Henry Gerving met with the Board to inform them he will be attending the State Board of Equalization Hearing on August 12th. He will have to appear in front of the State Equalization Board to explain the error on Golden Valley County’s 2013-2014 Ratio Adjustment Worksheet is due to a data input error. Henry also updated the Board on the last County Zoning meeting. He explained the public hearing that was to be held on July 28th regarding Kenneth and Rita Dedeker’s request to rezone the SW1/4 of Section 1-140-106 (Parcel #9-0245500) from Agricultural to Industrial was not held as it was not ran for two consecutive publications, so the hearing is re-scheduled during the normal monthly Zoning Board meeting on August 25th. Henry also informed the Board the Veteran Service’s will be taking his old laptop in on trade and updating him with a new one using funds from a grant.
City of Beach Auditor, Kim Nunberg, joined the meeting.
Brenda Dahlstrom with GIS Workshop met with the Board to demonstrate the Planning, Zoning, and Auditor tabs that are available to add to our current package we have with GIS. Brenda informed the Board it would be an additional $3500 to build these programs and $3500 annually after that.
Sherry Adams, Director of the SW District Health Unit and Joyce Thompson, Billing County Representative along with Gene Hamilton, GV County’s representative were present for the annual budget hearing for the SW District Health Unit’s 2014 budget. Sherry updated the Board on the Unit and explained the reasons for the proposed increase to their budget. Commissioner Steffen made a motion to agree to the increase in the 2014 budget and Commissioner Thompson seconded the motion. Motion carried. The Board will meet with the other SW Counties in Dickinson on August 26th for the final budget hearing and approval.
AJ Wellevand and Bob Youness with Ulteig Engineering met with the Board to introduce their Geographic Information Systems they have available. They also discussed the brickwork concerns on the original part of the courthouse, which seems to be a tuck pointing maintenance. Bob did discuss with the Board the issues up in the attic and in the basement. He is going to put together a maintenance plan to present to the Board.
Jeremy Wood with Northern Plains Engineering, Tim Kelly with KLJ and Road Foreman, Pete Wirtzfeld met with the Board to discuss the current road projects. The Bell Lake Road finally got the approval from the Forest Service to go ahead with the project. Discussion was held on completion dates on the projects.
Commissioner Quale made a motion to accept the bid from Westlie Truck Center of Dickinson on a Western Star 49005B with a trade in for the 1998 Ford the County currently owns and Commissioner Steffen seconded. Motion carried.
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STATE OF NORTH DAKOTA )
)SS
COUNTY OF GOLDEN VALLEY)
BOARD OF COUNTY COMMISSIONERS
MINUTES OF PROCEEDINGS
SEPTEMBER 4, 2014 9:00 A.M.
Chairman John Thompson called the meeting to order. Commissioners Harley Steffen and Dave Quale were present along with States Attorney Chuck Peterson.
Commissioner Quale made a motion to approve the August minutes and Commissioner Steffen seconded the motion. Motion carried.
After reviewing the monthly bills, the board decided to continue to wait with the payment to Hulsing until they finish up with some uncompleted work. All other bills were approved for payment.
Commissioner Quale made a motion endorsing the Vision West ND Regional Plan for sustainable development and commissioner Steffen seconded. Motion carried. The 2014 -14 Resolution is as follows:
Resolution 2014-14
Resolution of the Golden Valley County Commission
ENDORSING THE VISION WEST ND REGIONAL PLAN FOR SUSTAINABLE DEVELOPMENT
WHEREAS, the Vision West ND is a well-organized consortium of western North Dakotans – including the 19 oil and gas producing counties, the Three-Affiliated Tribes of the Mandan-Hidatsa-Arikara Nation, economic development regions, universities, and other state organizations;
WHEREAS, the Vision West ND is unique in its citizen-led perspective and priorities;
WHEREAS, Vision West ND is a reflection of the values, culture, and vision of North Dakota;
WHEREAS, western North Dakota is faced with unprecedented challenges and opportunities due to rapid growth of the state’s energy industry;
WHEREAS, Vision West ND identified five primary issues facing western North Dakota – Child Care, Emergency Services, Housing, Transportation and Water – and 12 other additional issues that relate to the long-term quality of life over the next 20 years;
WHEREAS, Vision West ND stands as an example for other communities and regions that face the challenges of rapid growth;
WHEREAS, the Vision West ND presented a Regional Plan for Sustainable Development in April 2014, the culmination of thousands of hours, miles, and voices of Western North Dakota citizens’ vision and plan for their future;
WHEREAS, the Regional Plan for Sustainable Development highlights principle of responsible growth, wise stewardship, and judicious use of resources;
NOW, THEREFORE, BE IT RESOLVED, the Golden Valley County Commission, recognizes the efforts of Vision West ND and endorses the Vision West ND Regional Plan for Sustainable Development as a blueprint for development and as a valuable tool for residents, employees, businesses, and schools.
Adopted this 4th of Sept. of 2014 by the Golden Valley County Commission.
_______________________________________________, Commission Chair
The County Auditor presented the Board with a Certificate of Substantial Completion from Hulsing & Associates Architects on the Courthouse Addition. After reviewing it, the Board decided not to sign it until they meet with Hulsing.
The Board set Thursday, September 18th as the date for the 2015 proposed budgets meeting at 9 am in the Commissioners Room at the Golden Valley County Courthouse.
Commissioner John E. Thompson signed the certificate of levy from the Health District.
State’s Attorney, Chuck Peterson, discussed with the Board on Beth Ebert’s efforts she has been putting forward and proving to be doing a great job for Golden Valley County. He is suggesting that Golden Valley County appoint Beth Ebert to be the States Attorney starting in 2015. Chuck also reviewed his budget with the Board and explained the increases on the proposed budget due to increase in hours and work put forward on the County’s cases.
Zoning Director, Henry Gerving met with the Board to update them on the zoning meeting that was held on August 25th. He informed the Board that they tabled the request from Kenneth and Rita Dedeker’s to rezone the SW1/4 of Section 1-140-106 (Parcel #9-0245500) from agricultural to industrial until Dedeker’s answer some questions the Zoning Board have. Henry Gerving also requested the Board except the recommendation to have Jack Cook representative from Sentinel Butte to replace the vacancy of Rick Olson who resigned. Commissioner Quale made a motion to accept Jack Cook on the County Zoning Board and Commissioner Thompson seconded. Motion carried. Henry then informed the Board the City will help pay for ½ of the Zoning Tab on the GIS Program.
Tax Director, Henry Gerving, presented the Board with the State Assessment on County Airports. He also presented the Board with the property record card for the Airport. They reviewed the card and discussed some changes that need to be corrected. Henry also informed the Board he will be attending the Veteran Service Office conference on October 5-8.
City Auditor, Kim Nunberg, met with the Board requesting the Board put back at least 1 mill on the 2015 budget as the City is in the process of building a new playground on the Northwest side of town. The Board appreciated her request and will make a decision at the next budget meeting.
CPA Jim Wosepka met with the Board to discuss the 2013 audit report. Commissioner Steffen made a motion to approve the 2013 audit and Commissioner Quale seconded the motion. Motion carried.
Road Foreman, Pete Wirtzfeld, met with the Board to go over some line items on his 2015 budget. They also discussed trading in the 93 Trail King belly dump for a 2014 triple axel belly dump. Commissioner Quale made a motion to trade the 93 Trail King for a 2014 triple axel belly dump and Commissioner Steffen seconded. Motion carried.
Holly Praus and Jerry Mayer from the Sunrise Youth met with the Board to thank them for the support in the past and are grateful for the support in the future. Jerry introduced Holly as he is retiring and she will step up and take over as the director.
Road Foreman, Pete Wirtzfeld and Andrew Krebs with KLJ met with the Board to discuss and look at the plans for the Westerheim project and discussed some cattle guards that will need to be reset. Andrew also informed the Board he will be sending a letter to the utility companies with updates on the schedule of the project. Andrew also informed the Board that the Streitz Bridge project should start about September 22nd.
Road Foreman, Pete Wirtzfeld and Jeremy with Northern Plains Engineering discussed with the Board where things are for the Bell Lake Project. They are waiting for Baranko Brothers to adjust the original bid as it is over a year old and for the County to expect around a 30% increase in the original bid. Once Baranko Brothers breaks down the bid to the itemized categories and the Board approves the updated bid, we will then submit to get a pay estimate approved and get back on the active list.
Chairman Thompson declared the meeting adjourned at 4:15 pm.
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STATE OF NORTH DAKOTA )
)SS
COUNTY OF GOLDEN VALLEY)
BOARD OF COUNTY COMMISSIONERS
MINUTES OF PROCEEDINGS
SEPTEMBER 18, 2014 9:00 A.M.
Chairman John Thompson called the meeting to order. Commissioners Harley Steffen and Dave Quale were present.
The purpose of this special meeting was to discuss the proposed budgets and also to meet with Jan and Danielle with Hulsing to discuss the unfinished work on the Courthouse addition.
Jan and Danielle went through the checklists that need to be finished by the contractors. Jan updated the Board on the contractor’s status of finishing up the project. After discussion the Board decided to sign the certificates of substantial completion from Berger Electric and CA Contracting, Inc.
The Board then reviewed the budgets and made suggestions and notes on some. The final Budget hearing will be held on October 7, 2014 during the regular meeting at 10:00 am.
Chairman Thompson declared the meeting adjourned at 1:00 pm.
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STATE OF NORTH DAKOTA )
)SS
COUNTY OF GOLDEN VALLEY)
BOARD OF COUNTY COMMISSIONERS
MINUTES OF PROCEEDINGS
OCTOBER 2, 2014 9:00 A.M.
Chairman John Thompson called the meeting to order. Commissioner Dave Quale, Road Foreman, Pete Wirtzfeld, Jeremy with Northern Plains Engineering, and Joe Kessel with Baranko Brothers were present.
The purpose of this special meeting was to agree on the updated bid from Baranko Brothers on the Bell Lake Project and to set a completion date for the project.
Joe with Baranko Brothers, informed the Board that the new bid comes in at $2.35 million dollars as compared to the original bid a year and a half ago that came in at about $1.7 million. Joe agreed to put together a breakdown of the cost increase. They set the completion date tentatively for November 8, 2015.
Jeremy informed the Board that the Federal Highway and DOT will meet on Monday, October 6th to discuss the updated bid. They will review the breakdown of the line items presented to them on the updated bid for the project.
Commissioner Quale made a motion to accept the updated bid of 2.35 million from the original bid of 1.7 million and Commissioner Thompson seconded. Motion carried.
Road Foreman Wirtzfeld and Commissioner Thompson agreed to attend the meeting on Monday, October 6th.
Chairman Thompson declared the meeting adjourned at 3:45 pm.
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STATE OF NORTH DAKOTA )
)SS
COUNTY OF GOLDEN VALLEY)
BOARD OF COUNTY COMMISSIONERS
MINUTES OF PROCEEDINGS
OCTOBER 7, 2014 9:00 A.M.
Chairman John Thompson called the meeting to order. Commissioners Harley Steffen and Dave Quale were present along with States Attorney Chuck Peterson.
Commissioner Quale made a motion to approve the September minutes and Commissioner Steffen seconded the motion. Motion carried.
After reviewing the monthly bills, the board decided to continue to wait with the payment to Hulsing until they finish up with some uncompleted work. All other bills were approved for payment.
Commissioner Quale made a motion to appoint John Kouba as the County’s representative to the State Fair Association’s Annual Meeting and Commissioner Steffen seconded the motion. Motion carried.
Commissioner Quale made a motion to approve the recommendation from the County Zoning Board to rezone the SW ¼ of Section 1-140-106 (Parcel #9-0245500) from Agricultural to Industrial and Commissioner Steffen seconded. Motion carried.
County Auditor, Tamra Sperry presented the board with and agreement from GIS Workshop for the development of a Planning and Zoning Tab on the County WebGIS Site. Chairman Thompson signed the agreement.
County Auditor, Tamra Sperry discussed with the Board the upcoming NDACo Conference that will start October 12-14. Sperry also presented the Board with a letter from Social Services Director, Maurice Hardy informing the Board that there will be discussion at the NDACo Conference where Commissioners will be allowed to vote on the direction of NDACo lobbying efforts where legislation introduced this session to have the state assume financial responsibility of social services.
10:00 A.M. was the advertised time for the annual budget hearing. Sheriff Steele along with Deb Walworth from Prairie Development were present for the hearing. Discussion was held with Deb Walworth and the Board about the Prairie West Development/Jobs Development budget and financial need from the County. Commission Steffen made a motion to decrease the current 4 mills down to 2 mills for Jobs Development and Commission Quale seconded. Motion carried. Commissioner Quale made a motion to approve the 2015 budgets, as amended by the Board, and Commissioner Steffen seconded the motion. Motion carried.
Risk Manager, Gene Skoglund, met with the Board to discuss the upcoming training on October 29th, which is mandatory for all County Employees. He then informed the Board the County needs to designate a Medical Provider. The Board agreed that Beach Medical Clinic and St. Joseph’s Hospital will be the designated Medical Providers. Skoglund also informed the Board he would like to step down as the Risk Manager and he requested they appoint Angelina Gonzalaz. Commissioner Quale made a motion to approve Skoglund’s request and appoint Angelina Gonzalaz as the Risk Manager effective immediately and Commissioner Steffen seconded. Motion carried.
Tom Wanner with CA Contracting met with the Board to discuss the repairs out on the street. He presented the Board with a letter from Hulsing and the original plans. Tom informed the Board that he had no clue that a City Commissioner recommended that they bring the sewer out to the street to avoid digging so deep. Discussion was then held to who was responsible for the repairs on the street. Tom and the Board then agreed that he will go to the City and visit about repairing the street as he was told the City would repair it. If all is agreeable then Tom will have the City write a letter to the County stating the City will assume responsibility to repair the street.
AJ Delzer and Bob Youness with Ulteig Engineering met with the Board to present them with the findings of structural issues with the courthouse. Bob also discussed with the Board that Ulteig does offer general engineering.
Road Foreman Pete Wirtzfeld and Andrew Krebs were present for the bid opening on Project CNOA-1700(051) PCN 20235, Westerheim Road. Nine bids were presented to the Board, they are as follows: Park Construction Company, Minneapolis, MN-$3,284,428.52, Martin Construction Inc., Dickinson, ND-$3,373,700.00, Meyer Contracting, Inc, Maple Grove, MN-$3,119,969.45, Baranko Brothers, Dickinson, ND-$2,620,000.00, Half Moon Construction & Leasing, Spokane, WA-$3,495,680.00, Wanzek Construction, West Fargo, ND-#2,893,402.00, Knife River-Yellowstone, Billings, MT-$2,812,537.00, Edward H Schwartz Construction, New England, ND-$3,317,195.00 and Meadow Valley Construction, Las Vegas, NV-$4,658,766.00. Commissioner Quale made a motion to tentatively award Baranko Brothers with the bid pending recommendations from KLJ and Commissioner Steffen seconded the motion. Motion carried.
Commissioner Quale made a motion to transfer $150,000 from Road Reserve to County HT for crushing and Commissioner Steffen seconded. Motion carried.
Commissioner Steffen made a motion to amend the Weed Control Budget by $5000 to cover additional cost that may be incurred through 2014 and Commissioner Thompson seconded. Motion carried.
Road Foreman and the Board then discussed current road projects and scoria and gravel inventories the County has.
Clerk of Court/Recorder, Patty Thompson, met with the Board to inform them that Tiffanie Smith is done with her 6 month probation. Commissioner Quale made a motion to increase her salary from $12.00 to $13.25 and Commissioner Steffen seconded. Motion carried.
Chairman Thompson declared the meeting adjourned at 4:00 P.M.
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STATE OF NORTH DAKOTA )
)SS
COUNTY OF GOLDEN VALLEY)
BOARD OF COUNTY COMMISSIONERS
MINUTES OF PROCEEDINGS
NOVEMBER 6, 2014 9:00 A.M.
Chairman John Thompson called the meeting to order. Commissioners Harley Steffen and Dave Quale were present.
Commissioner Quale made a motion to approve the October minutes and Commissioner Steffen seconded the motion. Motion carried.
After reviewing the monthly bills, the board decided to continue to wait with the payment to Hulsing until they finish up with some uncompleted work. All other bills were approved for payment.
Commissioner Quale made a motion accept the Golden Valley County Fair Board’s request to appoint Zane Manhart to the Golden Valley County Fair Board and Commissioner Steffen seconded. Motion carried.
County Auditor, Tamra Sperry, presented to the Board a letter from the City that they will be making the necessary repairs on 2nd Street near the Golden Valley County Courthouse at no cost to the County. The Board then decided to offer to help pay for 50% of the repairs under the condition that the City has the street repaired by July 1, 2015. Tamra will address the City on the decision to help pay for the repairs.
County Auditor, Tamra Sperry, brought up that Christmas is right around the corner. She requested to have Friday the 26th off so the employees can enjoy more time with their families. Commissioner Quale made a motion to allow the employees to work until noon the 24th, all day off on the 25th and 26th and Commissioner Steffen seconded. Motion carried.
Discussion was then held on the December 2nd Commissioner Meeting. The option is open to the former Commissioners to join the meeting to swear the new Commissioners into office.
County Auditor, Tamra Sperry, presented to the Board with the recommendations that were approved by the County Zoning Board. Commissioner Quale made a motion to accept the approval of the request from Verizon Wireless for a Conditional use permit for W1/2, SE ¼ Section 17-140-104 for a 250’ self-supported tower and associated radio shelter and also to accept a request for a setback variance at Buffalo Gap, which would allow Olie to modify the water, electrical, and sewer systems and Commissioner Steffen seconded. Motion carried.
Sperry also, presented to the Board for their approval to accept an abatement of taxes as the individual was not aware of the program. Commissioner Steffen made a motion to accept the abatement of decreasing the total true and full value of the property from $5279.00 to $1229.00 and Commissioner Quale seconded. Motion carried.
County Treasurer, Gene Skoglund, met with the Board to discuss the calculations on the mills and taxes. Skoglund presented the Board with a spreadsheet comparing last years to this years calculations and how it will impact the taxes. Skoglund then informed the Board of certain adjustments that could be made to help decrease the percentage increase of the taxes.
Aj and Bob with Ulteig Engineering met with the Board to further present to them the County Engineer services offered by Ulteig Engineering.
States Attorney, Chuck Peterson, joined the meeting.
Jacob Narloch with Valley Med Flight, Inc. met with the Board to present to them a County plan for the residents of Golden Valley County. Commissioner Quale made a motion to purchase the County plan for $8400 and Commissioner Steffen seconded. Motion carried.
Adam Jones and Tony Merriman with the National Weather Service met with the Board to present them with the certificate of achievement as Golden Valley County with the help of DES/911 coordinator, Brenda Frieze is a Storm Ready County. Adam then presented an award to Joe Kreitinger as the representative of Golva and Jack Cook as the representative of Sentinel Butte with signs to be placed in the cities recognizing the County is Storm Ready.
The County Auditor presented to the Board a letter from the Road Foreman, Pete Wirtzfeld, with the updates of current road projects. He also updated the Board in his letter what his crew has been working on and the status of changing out the last of the signs to be in compliance with the new reflectivity standards.
Commissioner Thompson declared the meeting adjourned at 12:15 pm.
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STATE OF NORTH DAKOTA )
)SS
COUNTY OF GOLDEN VALLEY)
BOARD OF COUNTY COMMISSIONERS
MINUTES OF PROCEEDINGS
DECEMBER 2, 2014 9:00 A.M.
Chairman Harley Steffen called the meeting to order. Commissioners Donald Maus and Troy Tescher along with States Attorney, Chuck Peterson and Assistant States Attorney, Beth Ebert. Gene Hamilton, Dave Quale, Richard Volesky, Vanessa Ueckert and Deb Walworth were also present.
Donald Maus took his oath of office as County Commissioner for Commissioner District No. 3.
Troy Tescher took his oath of office as County Commissioner for Commissioner District No. 1.
Commissioner Tescher made a motion to make Commissioner Steffen chairman of the Board and Commissioner Maus seconded. Motion carried.
Commissioner Maus made a motion to approve the November minutes and Commissioner Tescher seconded the motion. Motion carried.
After reviewing the monthly bills, the board decided to continue to wait with the payment to Hulsing until they finish up with some uncompleted work. All other bills were approved for payment.
County Auditor, Tamra Sperry informed the board she will be out of town for the January 2015 meeting. The board decided to move the meeting to January 13, 2015.
The Board set Monday, December 29th for their late December meeting to approve the final 2014 bills.
Commissioner Steffen made a motion to reappoint Gene Hamilton to another 5 year term as the County’s representative on the SW District Health Unit Board and Commissioner Tescher seconded the motion. Motion carried.
The date set for the final meeting for 2014 SW Association of Counties meeting is December 29th.
States Attorney, Chuck Peterson introduced Assistant State’s Attorney, Beth Ebert. Beth informed the Board of her education, work background and the different kinds of cases she handles for Golden Valley County. Chuck and Beth then discussed with the new Board members any questions and concerns they had. They also went over some legal issues and what the duties as a Commissioner are.
The Board then discussed a snow storm policy for the Golden Valley Courthouse employees. They then agreed to follow the School system, if they are closed the Courthouse is closed. A resolution will be set in place for 2015.
Clerk of Court/Recorder, Patty Thompson met with the Board to amend her 2014 budget. Commissioner Tescher made a motion to amend her budget by $1100 due to unexpected court appointed attorney’s for mental health cases and Commissioner Maus seconded. Motion carried.
DES/911 Coordinator, Brenda Frieze met with the Board to update them on progress of the security cameras for the Courthouse. She also asked the States Attorney to help with writing up the bid for the camera project. Brenda also presented to the new Board the Multi-Hazard Mitigation Plan and the County Emergency Plan.
Zoning/Tax Director, Henry Gerving met with the Board and presented to them the Zoning Flyer ad Zoning Ordinance Book. He explained to the Board about the GIS Workshop tab the County provides and what the different information that can be obtained from the tab.
Veteran Service Officer, Henry Gerving explained to the Board how the van is ran and operated and how it has been a great resource for Golden Valley County. He then answered questions that Board had about the van.
The Auditor then presented to the Board a letter that was received from the ND Department of Trust Lands informing us that Golden Valley County has qualified to receive $1.25 million from the oil and gas impact grant fund. The distribution is being made as per language within Section 9 of House Bill HB 1358.
County Sheriff, Scott Steele met with the Board to possibly get a County credit card so his department does not have to use their own personal cards and ease of paying bills. The Board decided to table the decision of the credit card until we visit with our Auditor, Jim Wosepka. Scott also updated the Board on the grants that are being received to the Sheriff’s department and how the money is being utilized.
Road Foremen, Pete Wirtzfeld met with the Board to discuss various road projects and amending the Special County Road and Highway Tax Budgets. He informed the Board as to why they are over the budget.
Commissioner Steffen made a motion to amend the Special County Road budget by $80,000 due to a trailer purchase, and furnace replacement in the shop and increased rates on liability insurance and Commissioner Tescher seconded. Motion carried.
Commissioner Tescher made a motion to amend the Highway Tax budget by $420,000 due to crushing gravel and scoria from the Byron Richard pit to secure the inventory and Commissioner Maus seconded. Motion carried.
The County Auditor then presented to the Board to obtain signatures on the following: the Federal Aid Program for 2014-2015, a letter to NDDOT for reimbursement, and the annual maintenance certification.
Andrew Krebs with KLJ joined the meeting. Andrew was introduced to the new Board. He also discussed where we are sitting on the Westerheim project and the Streitz Bridge project.
Commissioner Tescher made a motion to renew the pit lease on the Northrop pit and States Attorney, Chuck Peterson will draw up the new lease and Commissioner Maus seconded. Motion carried.
Commissioner Steffen declared the meeting adjourned at 4:15 p.m.
STATE OF NORTH DAKOTA )
)SS
COUNTY OF GOLDEN VALLEY)
BOARD OF COUNTY COMMISSIONERS
MINUTES OF PROCEEDINGS
DECEMBER 29, 2014 9:00 A.M.
Chairman Harley Steffen called the meeting to order. Commissioners Donald Maus and Troy Tescher were present along with Assistant States Attorney, Elizabeth Eberts.
The purpose for this special meeting was to approve the final bills for 2014 and review the 2014 budgets.
Treasurer, Gene Skoglund, presented the Board with previous oil revenues and an estimate for future oil revenues.
The Board decided to wait with the final payments to the contractors and architect on the Elevator addition to the Courthouse until they meet with Jan at the January meeting to go over the certificate of substantial completion and sign if all is in order.
Discussion was held about the three graders and one dozer being financed through John Deere Financial. Commissioner Maus made a motion to pay off the graders and dozer totaling $875,314.76 to save the County interest fees and Commissioner Tescher seconded. Motion carried.
Commissioner Maus made a motion to transfer the $860,000 of excess funds from general to Capital Outlay Reserve and Commissioner Tescher seconded. Motion carried.
Commissioner Maus made a motion to amend the Capital Outlay Reserve budget by $860,000 from the excess funds and to pay the graders and dozer off and Commissioner Tescher seconded. Motion carried.
Commissioner Tescher made a motion to amend the County 911 budget by $1125 due to paying Code Red fees for 2015 in 2014 making the 2014 budget over and Commissioner Maus seconded. Motion carried.
Commissioner Maus made a motion to amend the Utilities budget by $1000 and Commissioner Tescher seconded. Motion carried.
Discussion was then held in regards to the Library’s 2015 budget, Commissioner Maus made a motion to pay the employer share of the health insurance premium for the Library out of General due to the lack of funds available to the Library and Commissioner Tescher seconded. Motion carried.
Commissioner Maus made a motion to amend the Unorganized Township Budget by $35,000 due to house bill 1358 section 7 disbursements to the townships and Commissioner Tescher seconded. Motion carried.
Commissioner Maus made a motion to renew Buffalo Gap Lodge LLC’s liquor and beer license contingent to Olie Golberg paying his beer and liquor license fees and Commissioner Tescher seconded. Motion carried.
Discussion was held about the County applying for a credit card. The Board decided it was necessary and is to be used under the Auditor’s authority and will be held in the Auditor’s office and must be checked out when used. Commissioner Tescher made a motion that the County apply for a credit card and cancel the debit card and Commissioner Maus seconded. Motion carried.
County Auditor, Tamra Sperry, requested to move payroll for January from Monday, January 19 to Friday, January 16 due to Martin Luther King Day and for February from Monday, February 16 to Friday, February 13 due to President’s Day. The Board agreed with the suggestion.
Clerk of Court, Patty Thompson, met with the Board to inform them of a grant that is available for Courtroom improvements such as IVN and installing kevlar on the Judge’s desk in the Courtroom. The Board encouraged her to apply for the grant.
Discussion was held about the $1.25 million from the oil and gas impact grant fund. It was decided that letters will be sent and a notice will be put in the Golden Valley County News requesting those political subdivisions in the County that have been impacted from the oil and gas development submit a written request.
Chairman Steffen declared the meeting adjourned at 11:15 A.M.
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