Operating Instructions, Straight Talk System, L-1062

Contents

Introduction ................................................................2

Features .................................................................... 3

SeCttoinngveUnptioYnosu..r...M...o...d..u...l.e.........................................................................................

3

4

Precautions .........................................

Changing the Initialization Settings .....

Setting the Clock (TimeIDate) .............

Author Directory - Entering Author IDS .................... 8

Author Directory - Displaying or

Erasing Author IDS .............................................. 10

DiWctoartkioTny.p..e...s...a..n...d....P..r..i.o..r.i.t.y....................................................................................

11 12

Dictation Features .................................................... 12

Preparing the Module for Dictation .......................... 12

How to Begin or End a Letter .................................... 12

How to Access the Module ............

Dictating a Letter .. .....................

Cancelling VOX Record......................

Correcting an Author ID or Work Type

How to InsertDictation.............................................. 15 How to Cut or Delete Dictation ................................ 15

SInttaHetourwcsotImondC..ia.c.na..c.t.oe..rl.s.a..a.C.n.o.d.m..D.m..i.sa..pn..ld.a...y...s........................................................17

Item Status Display .................................................. 18

TrEanxasmcrpipletiso:nSu..m....m...a...r.y...a..n...d...I.t.e...m....S...t.a..t..u..s...D...i.s..p..l.a...y..s..

...... 20

22

Transcription Overview - Set-up to Erase ................22

Assigning Letters by Group ...................................... 22

Assigning a Letter by Group and Item ...................... 23

Local - Transcribing Procedures .............................. 24

Rewind and Fast Forward .................................... 24

(Letter Border]- Movingto a Letter Boundary ......25

[Resume] - Locating Farthest Advance .............. 25

Signing off a Letter .............................................. 25

Simultaneous Dictateand Transcribe ..................25

Summary - Module's Transcribe

Buttons and Controls............................................ 29 ....................

Index

A AccessoriedOptions 31 Assigning a Letter by Gro2up and Item 3 Assigning Letters by Group 22 Author IDS. Displayingor Erasing 10 Author IDS. Entering 8 Autobackspace 24. 29

C Cancel. Dictation 16 Clock 7 Connectors 31 Conventions 3 Correcting an Author ID or Work Type Entry 14 Cut or Delete. Dictation 15

D Dictation. How to End a Letter or 1Session 3 Dictation. How to w i n or End a Lett1er 2 Dictation Features 12 Dictation. Preparing the Module for 12

E End Zone and Operator Indicators 17 Erasing Letters 26

. Examples: Summary and Item Status Displays 20

F Farthest Advance. Locating Transcribe 25 Fast Forward.transcribe 24 Features 3

0 Guest ID 12. 13 I In U s e Indicators 17

Initialization Settings 5 Insert. Dictation 15 Intercom 16

Item Status Display 18

L Listing of Tones 30

[Letter Border]. Moving to aletter Boundary 25 M Module. How to Access the 13

P PlaylSign Oft 24. 25. 29

Precautions 4 R Related Literati*-e 29

Remote Transaiption 27

Rerecord 28 [Resumej. Locating Farthest Advance 25 [Review]. Rewind and Fast Forward. Transcribe 24

S Set-up to Erase. Transcription Overview 22 Setting Up Your Module 4 Signing off a Letter. Transcribe 25 Simultaneous Dictate and Transcribe 25 Specifications 31

Speed Control 24. 29 Status Indicators and Displays 17

Summary. ...Transcribe/DictateControls 29

Summary Status Display 17

T Tone Control 24. 29 Tone Telephone Transcription 27 Transcribing Procedures. Local 24

V Volume Control 24. 29 VOX 7. 14

w Work Types and Priority 11

The Straight Talkm Digital Voice Delivery System

Summary Status Display

Item Status Display

End Zone/ 4 Operator

Indicators

'In Use Indicators

`Foot Control

1

Local Transcribe Keypad

IIntroduction

TM

The StraightTalk.'digitalvoice delivery system is a compact unit that digitally records dictation on a hard disk drive. Two authors and one transcriptionist can access the unit simultaneously. In addition, a transcriptionist can access and transcribe letters that are actively being dictated.

Since the system uses a hard disk drive, there is no delay between the dictate and transcribe process, and there is no loss of dictation during a power failure. The transcriptionistdoes not have to wait for dictation to finish, or for a cassetteto fill, before beginning transcription. All dictation is instantly accessible. Most important, letters can also be accessed randomly without the delays caused by tape repositioning.

Users can access the module through either a direct-connectterminal (proprietaryin-house wiring) or through a tone telephone (telephone system). Both types of connectionsare available for each of the module's three ports (two dictate and one transcribe). The telephone company lines plug directly into the module, no special interface is needed.

TM

You can link several Straight Talk modules in series (4ma.). You can also link them with Model 3920MVP@microcassettedictation/transcription systems. A four-modulesystem can

handle up to 8 authors and 4 transcribers simulta-

neously.

TM

When you use the Straight Talk system with a Model 3920 system, you can rerecord your dictation to cassettes. You can rerecord either one or all jobs. If you use an eight-channelintercom terminal with your system, then dictators can use a dictate station or a tone telephone to call the system supervisor.

Each module has two digital displays and a series of status indicators. It is through the displays that you actually track and assign dictated letters for transcription. You use the author's initials and ID number to identifying dictation. (Each module can identify 99 dictators.) A special Guest ID is also available for non registered users. Individual letters are distinguishedby work type (10 work types), length and completion date/time.

There are six different configurations for the StraightTalkTMsystem. These configurations provide three basic alternatives: serial recording, redundant recording and variable recording times. A system with a single hard disk drive, or redundant drives, can record 125letters. Non redundant, two-drive systems can record 250 letters. The redundant configuration protects your dictation in the event of a failure. It uses a second disk drive to back up all recordings.

The following is a list of the possible module configuations:

Model 7120/7124hard disk 80 min. serial 160 min. serial

80 min. redundant

Model 714017144 hard disk: 160 min. serial 320 min. serial

160 min. redundant

The module accepts dictation from standard dictate terminals,CONNEXIONSQ telephones or DICTELQ remote dictate terminals. For transcription, the module uses standard transcribe terminals, TELSCRIBEQ remote transcribe terminals or CONNEXIONSB telephones.

2

Features

DIC TATlON . Author privacy and Secrecy . End zone warning . Saves farthest advance location . Intercom - via dictate station or tone

telephone

. Author ID and Work Type designated

letters

. Serial or Redundant recording . Powerful editing features TRANSCRIPTION

. Local and Remote transcription

. Two Digital displays - for

detailed letter and assignment information

. Review and Fast forward controls

. Letter Border control - locates beginning

and end of letter instantly

. Resume control - locates point of farthest

advance instantly

. Distortion-free,playback speed control . Autobackspace control . Volume and tone control SYSTEM . Digital recording - no cassettes needed

. Simultaneous dictation and transcription of

same letter

. Preview/Assignjobs for transcription . Ability to select operating parameters . Set timeanddate . Rerecordto Model 3920 cassettes . Erase single letter or all signed off backlog . Ability to assign author IDSto dictators

. Power failure data protection - You will not

lose your dictation during a power failure.

Power On/Off

Your system must be plugged into a grounded, 3-

wire, 120V AC outlet. The system is powered up

when it is installed and remains on unless it is

unplugged or experiences a power failure.

Installation

A qualified Dictaphoneservicerepresentativewill

install your system.

Conventions

This manual uses a number of conventions that you should be aware of. Each operating procedure can have any combination of the following three elements: a summary, a step-by-step procedure and/or a listing of related facts (More Information). The summary simply lists all of the keys, buttons and commands you must use to execute a function. All of the summariesare enclosed in a box. A step-by-stepprocedure, provided for every operation, gives a detailed explanation of a function. Finally, the listing of related facts, "More Information," lists additional information that you may need to know.

Tones mentioned in the text are generally followed by a number and letter in parenthesis. A tone chart (see the appendix) identifies all of the tones generated by the module.

Also, the operating instructions use bold highlighting to emphasize any key, button, or switch you must use when performing a function. In addition, brackets are used to indicate buttons

(e.g., press [*I, and enter the work type, etc.).

The following is a list of some of the standard terminology used throughout the text:

Module - the Straight TalkTMdictation/transcription module

Supervisor - person in charge of operating the

module Direct Connect - in-house equipment that is

wired directly to the module during installation Remote terminal - direct connect terminal

Telephone Connect - equipment that connects

via telephone company or telephone system wiring

Signed o f - dictation that is completely tran-

scribed.

Letter - name given to all forms of dictation

(i.e., note, memo, job, brief, etc.).

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