COLESHILL MANOR DEVELOPMENT
Sunday 21st August 2011
Cabinet Meeting commencing 10.30 am
AGENDA :
Call to order.
Apologies.
Minutes of Previous Meeting.
Matters Arising.
Reports.
Notified Any Other Business.
Reports :
Section 1. District Governor Neil Chisholm Attached
District Secretary Mike Cooke Attached
District Treasurer Brian Burgess Attached
Sergeant at Arms Ron Cross Attached
Section 2. Region 1 Chairman Gregg Hessian No Report
Zone A Chairman Robert Owen Attached
Zone B Chairman Praful Modi Attached
Zone C Chairman Terry Smith No Report
Region 2 Chairman Christine Moss Attached
Zone D Chairman Ray Stephens Attached
Zone E Chairman Christine Moss Attached
Zone F Chairman Terry White Attached
Region 3 Chairman Chris Haynes Attached
Zone G Chairman Davinder Mankoo Attached
Zone H Chairman Phil Corbin No Report
Zone I Chairman Martin Hill Attached
Section 3. Membership Chairman Heather Lee Attached
Extension Officer Doug Cross No Report
Retention Officer Andy Pemberton Attached
Registrar Ann Pemberton Attached
Membership Region 1 Dave Roberts Attached
Membership Region 1a Peter Wells Attached
Membership Region 2 Heather Jeavons No Report
Membership Region 3 Bill Ranutta Nil Report
Section 4. GLT Leadership Officer Pauline Fanti Attached
Training Officer Phil White Attached
Leadership Officer Heather Jeavons No report
Section 5. Finance & Admin Chairman Paul Anstice Attached
CNRO Officer Wim Hoogerwerf Attached
Convention Host Chairman Joshna Ramji No Report
Events / Lion Tamer John Barnes Attached
Health & Safety Officer Phil Jones Nil Report
Insurance Officer Suresh Gohil Attached
Section 6. Long Range Planning Simon Moss Attached
Section 7. PR Chairman / Webmaster Simon Moss Attached
Deputy Webmaster /
Midland News Officer Joy Haffner Attached
Public Relations Officer Ken Barker Attached
District Almoner Mavis Cooke Attached
Section 8. Youth Chairman Harry Fry Attached
Competitions Officer Terrie Knibb Attached Life Skills Officer Linda Cross Attached Football Officer Carl Kings Attached Leo Co-ordinator Randhir Sahota No Report Special Olympics Officer Greg Hessian No Report
Vulnerable Persons Officer Eric Hughes Attached Young Ambassador Officer George Billingham Attached Youth Exchange Officer Jackie Williams Attached
Section 9. Health & Environment
Committee Chairman Roger Handcock Attached
Speech & Hearing Officer Roger Handcock Attached
Diabetes Officer Rajnikant Hindocha Attached
Environment Officer Bob Dutton Attached
Learning Difficulties Officer Wim Hoogerwerf Attached MIAB / Medic Alert Officer Chris Haynes Attached Sight Awareness Officer Ian Haffner Attached Section 10. International Relations
Chairman / Europa Forum Femi Onabolu Attached LCIF Officer Richard Wilson Attached North Sea Lions Officer John Barnes Attached Water Projects / Street
Children Officer Pauline Hoogerwerf Attached Cultural Officer To be appointed Attached Section 11. I P District Governor Martin Bye Attached 1st Vice District Governor Paul Anstice Attached 2nd Vice District Governor Simon Moss Attached
Notified Any Other Business
Date and Time of Next Cabinet Meeting.
SECTION 1 : DISTRICT GOVERNOR & OFFICERS.
NAME : Neil Chisholm. OFFICE : District Governor
August 2011 Cabinet Report.
ACTIONS TAKEN SINCE LAST MEETING:
It has finally happened I am now the District Governor. It has been a long road but the last six months have been hectic. It started with the final training session for 1st VDG in January followed three weeks later by sitting in on the Council of Governors meeting.
I was then presented with six assignments to be completed before District Governor training school in Seattle. Of course there was our own Convention and then the Multiple District Convention in Belfast. I also sat in on another Council of Governors meeting. During this time I was trying to form my cabinet.
I was told that you will always remember the welcome that you receive as an incoming District Governor at the Multiple District Convention. I thought after all this time my piece of music to come in to should be “Don’t stop me now” by Queen.
I was not disappointed by the reception.
On behalf of the District Governor who was at another Charter Night I attended Birmingham Chinatown Charter Night in May and inducted two new members. It is however the only time that I have played Bingo at a Charter Night !
I have been to the Zone and Region Chairman’s’ training day and both the training evenings for Incoming Presidents. Then it was Multiple District Officers training day followed the next day by the Multiple District Youth symposium.
I have also attended two Zone meetings in the hunt for Zone Chairman.
There was a membership meeting and a meeting with the Vice District Governors before flying to Seattle.
District Governors Elect training school was held in the hotel which we were all staying. It was interesting meeting with fellow Governors from all over the world, but the training was not that challenging
It was disappointing that we did not see all of the International Parade through Seattle as we were waiting our turn near to the end.
The International Convention was well staged managed
After a short holiday in Canada we arrived back at Birmingham Airport on the same day as the International Students on the Youth Exchange were coming in.
I thought that the Lions were there to greet me ! How wrong can you be ?
District Changeover Sunday lunch followed with the new Cabinet being badged up.
I have met with my Environmental Officer to discuss the International Presidents desire to have a major Service project to plant over a 1 million trees. I believe we can achieve over a thousand in the District.
The new District Governors met last weekend at the Council of Governors. I then went to Worcester Race Course to see how the world record attempt to produce the longest line of bras was progressing. There were over 40 Lions from all over the District helping on the day, but despite everybody’s best effort the attempt was abandoned due to a problem with logistics.
I have started my Club visits and the requests to attend Charter nights are flooding in.
OBJECTIVES
I want to put a SMILE on all Lions’ faces as WE SERVE.
SMILE WE SERVE
NAME : Mike Cooke OFFICE : District Secretary
Cabinet Report August 2011
DECISIONS REQUIRED : Nil
ACTIONS SINCE LAST REPORT :
Letters of appointment sent to all incoming Cabinet Officers.
Attended District Changeover.
Sent details of Cabinet report format to all Cabinet Officers, some of whom managed to ignore.
Sent reminders to all Cabinet Officers reminding them to submit Reports.
Assembled and format edited where necessary all Cabinet reports for circulation.
Attended Long Range Planning Committee meeting and Finance & Administration Committee meeting, prepared and circulated minutes of both.
OBJECTIVES ;
To support the District Governor and Cabinet Officers offering help or advice when requested.
Circulate information to Cabinet Officers and Clubs as and when required.
Top of Form
NAME: Brian Burgess OFFICE: District Treasurer
Cabinet Report August 2011
DECISIONS REQUIRED:
1. Approve revised Charity payments financing arrangements including updated bank and Trustee signatories.
2. Youth trust projects financing £ 596.
3. North Sea foreign draft costs £55.
4. Convention additional costs funding
5. Convention LCIF donation to PID £ 100.
6. Rules of audit update re qualifying travel.
7. Outstanding club accounts re 2009-2010.
OBJECTIVES:
1) Continue to Bank Admin and Charity funds received and pay expenses in accordance with Rules of Audit.
2) Continue to give advice as required to Cabinet Officers and Club Treasurers.
3) Attend F & A Committee meetings and Cabinet - contribute as needed.
| |Lions Clubs International District 105 M. |A |Appendix | | | |
| |First draft | | | | | | | |
| |Administration Account for the year ending 30 th June 2011. | |
| |Report on Income & Expenditure to 30 th June 2011 | |
|2010-2011 | | | | | | | | |
|budget | | |actual | | | | | | |
|£ | | |£ | | | | | | |
| | |Income | | | | | | | |
|9625 | |Dues 1100 @ |9284 |actual no of members |1061 | | | |
| | |£8.75 | | | | | | |
|190 | |Cabinet Fines |200 |membership 30 june 2011 |1038 | | | |
| | |& coffee | | | | | | |
|10 | |Club Fines |0 | | | | | | |
|350 | |Interest |0 | | | | | | |
|250 | |MBNA Royalties|196 | | | | | | |
| | | | | | | | | | |
|£10,425 | |Total Income |£9,680 | | | | | | |
| | | | | | | | | | |
| | |Expenditure |receipts |net | | | | |
|3150 | |Officers |2163 |390 |1773 | | | | |
| | |Expenses | | | | | | | |
|2500 | |Convention |2823 | |2823 | | | | |
| | |2011 | | | | | | | |
| | |Convention |100 | |100 | | | | |
| | |2011 PID LCIF | | | | | | | |
|500 | |DG’s Allowance|500 | |500 | | | | |
|450 | |NSL Allowance |450 | |450 | | | | |
|50 | |Incoming |1139 |1124 |15 | | | | |
| | |Officers/Hando| | | | | | | |
| | |ver | | | | | | | |
|250 | |Forum 2010 |1113 |810 |303 | | | | |
|450 | |Room |396 | |396 | | | | |
| | |Hire/coffee | | | | | | | |
|150 | |Printing/Stati|176 | |176 | | | | |
| | |onery | | | | | | | |
| | |Internet |136 | |136 | | | | |
|100 | |Regalia |121 | |121 | | | | |
|2500 | |Membership |1035 | |1035 | | | | |
| | |exp re clubs |charge to membership account re Oakbrook grant | | |
| | |under 15 | | | |
|325 | |Audit |0 | |0 |to be agreed | | |
| | |Competitions |50 | |50 |youth trust | | | |
| | |forestry prize| | | | | | | |
| | | | | | | | | | |
|£10,425 | |Total |£10,203 |£2,324 |£7,879 | | | | |
| | |Expenditure | | | | | | | |
| | | | | | | | | | |
| | |Membership Account | | | | | | |
|Planned expenditure over a two year period. | | | | | | |
|£ | | |£ | | | | | | |
|5045 | |Income |5045 | | | | | | |
| | | funded from Grant Moneys |confirmed at December 2010 Cabinet | | |
| | |from Oakbrook. | | | |
| | |Expenditure | | | | | | |
|3150 | |Clubs below 15 | | | | | | |
| | |new members |515 | | | | | | |
| | |joining fees | | | | | | | |
| | |Stationery " |2009 | | | | | | |
| | |Yellow cards "| | | | | | | |
| | |Training courses | | | | | | |
|450 | |Guiding lion courses | | | | | | |
|450 | |Ideal club courses | | | | | | |
|200 | |Young lions |100 | | | | | | |
| | |leadership | | | | | | | |
|600 | |Branches in Regions | | | | | | |
|1000 | |Advertising |200 | | | | | | |
|50 | |MT at MDHQ | | | | | | |
| £ 5,900 | | Membership |2,824 | | | | | | |
| | |total | | | | | | | |
| | |expenditure | | | | | | | |
| | | Balance c.fwd|2221 | | | | | | |
| | |to 2011-2012 | | | | | | | |
| | | Overall |10702 | | | | | | |
| | |expenditure | | | | | | | |
| | |in year | | | | | | | |
| | | | | | | | | | |
| | | | | | | | | | |
| | | | | | | | | | |
| | | | | | | | | | |
| | | | | | | | | | |
| | | | | | | | | | |
| | | | | | | | | | |
Charity Account draft outturn 2010-2011.Schedule C attached
Detail comments as follows.
The accounts have been reformatted showing two sections.
District 105 M funds and other appeals post boxed onward.
In both sections the number of Clubs making donations is also shown.
General fund, the £500 donation to the Hinckley Games has been returned as the Games were cancelled.
No interest has accrued in the year.
District approved a donation of £2500 to the Niger water wells refurbishment project.
105M youth camp a donation re sweatshirts of £529 approved.
Partners Projects the Hospice at home donations have been made and Music & the deaf funds are held pending an agreed presentation date.
Youth Trust
Cabinet approved a report covering funding of projects for youth, advising how MD as opposed to District M projects are to be funded in future subject to a resolution at 105M Convention in 2012. ? author Youth Committee. And newsletter.
In the interim costs for Young Ambassador £166, Music competition£260, Peace poster £50 photographic competition £50, Youth football medals £70, need to be funded.
A total of £ 596. also a similar figure for the current year 2011-2012.
Drug awareness Cabinet approved funding to small Clubs of the cost of the Tacade projects £255 being spent in the year and the balance of £874 is committed to the continuance of this programme.
North Sea Payments of £ 4276 on projects in year exceeded donations £ 3100. The shortfall being finance from balances in hand. Costs for foreign drafts were £54.52 to be financed
2 Other Appeals
Details of appeals of approx £ 35000 are shown on the attached appendix C which are “post boxed “forward as appropriate.
3. Specialist officer reports on District projects to be added.
All items have not been covered; however I am prepared to respond to questions on any matter as needed.
4. District Administration Account
Administration account draft outturn 2010-2011. Appendix A attached
Excluding adjustment to balances for year ended 30 th June 2010.
5. Annual administration account report.
A balanced budget of £10425 was approved by Convention.
.District Cabinet in December 2010 approved an amendment to the budget following receipt of grant monies from Oakbrook to finance membership activity.
A separate membership account has been established with a two year budget of £5045.
The main purpose of the “membership” account is to fund help to Clubs with membership of 15 and below.
Detail comments on the Administration account are as follows.
Membership is about 40 below the forecast level of 1100.
With the smaller Cabinet the “fines “levied is well below expectation from previous years.
There has been no need to levy Club fines due to late payment of dues.
Following the “credit crunch” bank rate has dropped significantly and so no interest has accrued on present accounts.
M.B.N.A royalties are awaited, but the advice from MD is that royalties are expected to be below previous levels.
All the above detail comments mean that receipts are about£1000 below budget.
Payments
With the creation of the membership account, in the current year overall payments are approximately £ 2500 down.
In fact returning to balances some £1800.
Detail comments on payments are as follows.
Officer’s expenses are once again down against budget, maybe the smaller Cabinet having an impact.
Convention costs are shown as £323 overspends; a decision is yet to be made on how this is to be funded. I have not received at this stage the final comments of the events officer following his detail examination of the accounts .However in principle my advice is that District should fund the shortfall. At the last Cabinet meeting members asked for details from other Districts Convention. Several Districts have responded confirming their numbers were also down and so have MD.
The donation to LCIF on behalf of PID attending Convention funding needs resolving
Membership reduced costs, that’s for the membership team, reflects the creation of the new account as a result of Oakbrook grant.
The Competitions forestry prize £50 funding needs to be agreed.
The balance on administration account last year was £9193.
Membership Account
The membership accounts payments are shown against the membership planned spend.
Leaving about £ 2200 for financing spend on small clubs in 2011-2012.
Assuming no further grant monies are forthcoming decision will need to be made on funding future spend on membership following the budget setting exercise to be considered at the next Cabinet meeting.
When considering the 2011-2012 budgets the replacement of the “District Projector “ was considered but excluded. The Projector has indeed broken down and quotes are currently being sought for a replacement
6. Budget for 2011-2012 agreed at Convention at £9575 with level of dues unchanged from last year.
7. MD Treasurer’s meeting. Rules of audit updated.
8. Club accounts for 2009-2010.
10. Club returns still outstanding...
9 . Account signatories and trustee details have been updated.
| | | | | | | | | |
| | |CLAIMABLE EXPENSES 2011/12 |
| | | | | | | | | |
|RULES OF AUDIT | | | | | | |
| | | | | | | | | |
|1. |Expenses. Claims for expenses by a District Officer must be in writing and |
| |supported by receipts or statements. | | | | |
| | | | | | | | | |
|2. |Overnight Stays. In the normal course of events, there should be no cause for an |
| |Officer to have an overnight stay. Should there be a case, approval should be sought from the District Governor prior |
| |to the event |
| | | | | | |
| | | | | | | | | |
|3. |Room Hire. Where possible the use of 'FREE' venues should be encouraged. Specialist officers and | |
| |Committee Chairpersons should include room hire in their expenses. Approval should be sought from the | |
| |District Governor, prior to the event. | |
| | |
| | |
| | | | | | | | |
| | | | | | | | | |
|4. |Postage. This is an expense that can be avoided/reduced by incorporating your |
| |letter into the District Mailing sent out every month, via the District Secretary, this should be done | |
| |whenever possible, where this is not possible postage will be re-imbursed as in 1. Non Club postage will| |
| |be re-imbursed as in 1. | |
| | |
| | | | |
| | | | | | | | | |
|5. |Telephone calls. These are a necessary expense on all Officers and are difficult to substantiate. A reasonable amount |
| |can be claimed. |
| | | | | |
| | | | | | | | | |
|6. |Photocopying. Where possible the use of 'FREE' copying should be encouraged, |
| |but, where necessary, up to 5.0p per copy can be claimed. | | |
| | | | | | | | | |
|7. |Travel. | | | | | | | |
| | | | | | | | | |
| |(a) |Car:- |Mileage at 22p per mile. | | | |
| | | |(subject to review by Finance & Administration Committee) |
| | | | | | | | | |
| |(b) |Taxi:- |As for car above. | | | | |
| | | | | | | | | |
| |(c ) |Rail:- |Second Class return. | | | | |
| | | | | | | | | |
| |(d) |Air:- |Only by special approval from the District Governor. | |
| | | |(For EXTRAORDINARY expenses) | | |
| | | | | | | | | |
|8. |Special Items. Items peculiar to a Specialist Officer should be included in the Officers expenses | |
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Top of Form
Lions Clubs International (LCI) District 105M Charity Trust
First draft.
Annual Report for the year ended 30th June 2011
Lions Clubs International District 105M Trust is registered with the Charity Commissioners No. 514602 and is constituted by Deed of Trust.
The Charity is administered by a committee of ex-officio Trustees.
During the year the membership of constituent trustees was reviewed and amended to reflect changes in lion’s organisation and to provide greater transparency.
Trustees are
Immediate Past District Governor Femi Onabolu
District Governor – Martin Bye
1 st Vice Governor Neil Chisholm
District Secretary - Michael Cooke
District Treasurer - Brian Burgess
These Trustees are eligible by their office within the District Cabinet.
The object of the Trust is to receive funds on behalf of charitable projects and charitable trusts operated by District 105M of L.C.I. and other external registered charities and charitable trusts from Clubs within 105M District and to disburse the funds received to the relevant parties in a manner which will ensure proper recognition for the Clubs. All administrative expenses are met from members’ subscriptions.
Gross receipts of £68,718 and donations of £55,629 were made in the year.
Projects within Lions Clubs International District 105 M.
Projects within the L.C.I 105 M Trusts are supported by Clubs within District 105M. No Club is obliged to contribute to any of the projects and so no guaranteed income can be assumed for any project.
The Partners Project is unique for each year.”Hospice at home “raised£10361 proceeds being donated to eight hospices. The project for 2010-2011 “music& the Deaf raised £ 6165 by year end
District M Youth Activities.
Clubs contributed £1145 towards youth activities during the year.
The District “Young Ambassador Award” costs were £246.
Funds held for the District Youth Camp for the Physically Disabled are as yet not committed to a specific programme .The district hosted the MD disabled youth centre and sponsored the tee shirts £ 529.
The District Leo fund is the amount transferred to the District when The Leo District of 105M was suspended due to lack of membership.
The District supports the MD, music competition each year, the winner of the District competition progressing to the Multiple District competition, the winner at Multiple District competes at Europa Forum. In the year costs of this competition were £260 including prizes.
The Drug Awareness funds are held in order to support Clubs who provide “Tacade “ Drug Awareness materials to schools in excess of their local available resources.
£255 was contributed towards materials to help several smaller clubs.
Several years ago significant flooding took place in part of the area covered by District 105M.
A balance of £ 1000 is held to meet a similar re-occurrence together with£4450 to support any future emergency.
The North Sea Lions project (NSL) balances are held against future projects. The Lions of District 105M pledge a fixed sum per Club in Euros and any excess collected from Clubs is held over pending any shortfall in future years. Donations in year were £3780 and £3906 contributed toward the Himalayan eye hospital together with £378 for a survey on the current effectiveness of the Niger Water wells
. The Alcester Lions Club closed in 2001/02 and, as is normal practice, the balance on their Charity Account was remitted to the District (£3300.42) and will be used to complete local projects.
Roy White trophy fund balance £938 annually presented to………………………..for, costs for engraving were £ 110.
The General Fund was established from interest on the balances held in the bank.
This source of funding has ceased since the national “credit crunch“.the Hinckley handicapped games was cancelled so the £500 grant was returned to the fund.
The current balance is £3271 In order that a speedy start can be made to refurbishing the Water wells of Niger £2500 has been allocated in 2011-2012.
In addition minor awards have been funded from the fund £50 for the District Peace Poster winner, £50 for an Environmental Project. A donation of £100 was also made to LCIF on behalf of the International guest to the Convention.
Appeals from Lions Clubs International and Multiple District 105
Appeals from Lions Clubs International and Multiple District 105 are collected on behalf of individual clubs and periodically remitted.
LCIF is the international foundation set up by Lions Clubs International. As well as appeals for general funds, specific funds are sought to support specific disasters. During the year undesignated donations were £3750, and£26674 donated for specific disasters.
Gift for Living donations were £950, the MD launched the St Dunstans appeal for disabled soldiers raising £4500.
The Sight First 11 programme balance of collections was £750 Eye Camps,£3622 raised and £1900 toward the eye health programme, and Wateraid, £100.
The MD has several Trusts which Lions support, LIBRA (blood research) £900 raised, Medic Alert £925 and Youth programme where clubs are encouraged to donate £60 per club raising £2390. TACADE is a partnership with Lions to put teaching materials in Schools and £400 was raised during the year.
Lions continue to be sponsors of the Special Olympics £2200 was donated to this cause;
During the year £600 was received for Street Children and sent to the Consortium of Street Children. The Consortium for Street Children is an umbrella Charity supporting a number of different Street Children projects. UNICEF raises funds for “a school in a box” and £630 raised
.
Funds raised for specific projects that are not remitted during the year are remitted in the first quarter of the following year
The Trust has no specific policy regarding reserves.
PDG Lion Martin Bye – District Governor 2010-2011
Chairman of the Trustees
February 2011.
Lions Clubs International (LCI) District 105M Trust
Update re 2009-2010
Annual Report for the year ended 30th June 2010
Lions Clubs International District 105M Trust is registered with the Charity Commissioners No. 514602 and is constituted by Deed of Trust.
Please find enclosed annual accounts and schedule of new trustees
The Charity is administered by a committee of ex-officio Trustees comprising:
District Governor – Martin Bye
District Secretary - Michael Cooke
District Treasurer - Brian Burgess
1 st Vice District Governor- Neil Chisholm
IPDG – Femi Emmanuel Onabolu...
NAME: PDG Lion Ron Cross OFFICE: Sergeant at Arms
Cabinet Meeting August 2011
DECISIONS REQUIRED: None
ACTIONS SINCE LAST REPORT:
Helped District Governor Lion Neil to conduct District Changeover.
OBJECTIVES:
To make the administration of all District Events as efficient as possible with dignity tinged with a sense of humour. To remind all District Officers that hold “finals” events, that I am available to Chair their event if they want time on the day to concentrate on the details of the candidates. Examples are “Young Ambassadors” and “Music Comp”.
I have one objective that is verging on fantasy. I still live in hope that all DOs who intend to attend Cabinet will email or ring me so that I can get the number of required coffees correct.
SECTION 2 : REGION & ZONE CHAIRMEN
NAME: Rob Owen OFFICE: Zone “A” Chair
Cabinet Reportt August 2011
DECISIONS REQUIRED: Acceptance of this report.
JUSTIFICATION FOR DECISION :
Information to update District as to activities undertaken in Zone “A”.
ACTIONS SINCE LAST REPORT:
Presidents introductory meeting & lunch hosted @ my house was well received and actions by Clubs agreed. This Zone as last year will not be holding any formal Zone meetings, rather every meeting will be a social event. Guest speakers have been invited from District. Lion Simon Moss (District 5 year plan) will attend 1st Zone Meeting and Lion Pauline Hoogerwerf (Water Projects) will attend the 2nd meeting. Information will be circulated between clubs by email.
Zone diary has been resurrected, although this cannot be kept up to date unless every club keeps me informed of their events.
Provisional dates for Zone Social Meetings have been arranged as follows:
1 - Thursday 18th August - Walsall
2 - Thursday 29th September – Kingswinford & Stourbridge
3 - Thursday 10th November – Bilston & Willenhall – Provisional date for the Zone competition
4 - Thursday 29th March – Dudley
5 - Late April 2012 – Wolverhampton - TBC
I am also providing email reports to clubs within 7 days of each Cabinet meeting.
OBJECTIVES:
To represent Zone A in all matters @ District level, and provide support to the clubs when requested.
Provisional visits to each club are as follows:-
Aldridge 1st September 1st March
Bilston & Willenhall 6th October 15th March
Dudley 22nd September 23rd February
Kingswinford & Stoubridge 26th September 27th February
Walsall 25th August 9th February
Wolverhampton 8th September 26th January
Or 8th March
Zone Chairmen - Additional Information
|Club |Members |Members |Members |Membership Actions |
|Name |June |Current |Potential |Done and to do |
|Aldridge & District |14 |14 |0 |Owing to increasing numbers of current members suffering health |
| | | | |problems and taking extended vacations, our effective membership |
| | | | |is low. We have undertaken membership drives and advertising |
| | | | |over recent months with no positive effect. |
|Bilston & Willenhall |9 |9 |0 |A membership drive was planned for Early May, the local scout |
| | | | |group were ready to give us a hand when dates were confirmed, a |
| | | | |venue was selected and a few dates pencilled in, however our |
| | | | |membership officer failed to arrange a date for a leaflet drop – |
| | | | |or select an area to cover..therefore it appears this is back to |
| | | | |the club for us to sort out & this will be arranged in the near |
| | | | |future. |
|Dudley |8 |8 |1 |This is an on going matter for the club. |
|Kingswinford & Stourbridge |24 |24 |1 |We have one candidate for induction as a lion at the next Club |
| | | | |meeting |
|Walsall |13 |13 |0 |Our last membership push for which we produced a very high |
| | | | |quality postcard had the misfortune of then having the Royal |
| | | | |Wedding Bank Holiday announced as the day following the planned |
| | | | |event 28th April 2011. We did not have a single visitor on the |
| | | | |evening. We had distributed over 4000 invitations. We were very |
| | | | |much more successful the previous November and plan to try again |
| | | | |this year. Our 2011 Plant Project order form had an opt-out of |
| | | | |marketing information and we are keeping our ‘opted in customers’|
| | | | |up to date with all our events. |
|Wolverhampton |9 |9 |0 |The club will need to continue to find new members in order to |
| | | | |rebuild the club and move the club forward; this will be assessed|
| | | | |and looked at in the coming months |
|Club Name |Aldridge & District |
|Community Services |Aldridge Fayre – great success |
| |Schools achievements awards |
|Fundraising Activities |Great PR from Fayre |
| |Lions logos on new “Welcome to Aldridge” road signs at three entrances to the village. |
|Fellowship Activities | |
|Other Comments | |
|Club Name |Bilston & Willenhall |
|Community Services |Helped the local scout group with a donation. |
| |We help PDG John Poole with the scope transport as & when needed. |
| |Message in a bottle, quantity sent to East Park Medical Practice |
|Fundraising Activities |Recently held weekend collection at Boundary Mill |
| |Wolvestock last weekend, always fantastically busy at our Tea & Cake stall, We also had huge success with |
| |our tombola. |
|Fellowship Activities |Social Activities – had fish & chip supper for changeover at our club, went really well & looking to do |
| |this every quarter. |
| |Will be attending several charter evenings, within the zone & further afield! |
|Other Comments | |
|Club Name |Dudley |
|Community Services |We are continuing to sponsor a youth football team |
|Fundraising Activities |Our Charter at the Black Country Museum |
| |A stall at the Netherton Arts Centre Easter Fair |
| |2 Easter Egg raffles |
| |Attnended Burntwood Charter |
| |Attended community day at Old Park Special School to hand out message in a bottle |
| |Food tasting |
| |Attended Kidderminster charter |
| |Attended K & S charter |
| |Attended district convention |
| |Member and non-members marshalled at the Beacon walk on the 19th June |
| |Attended a CVS social media surgery |
| |Members attended the leaving party for Lions Alan and Joyce Matthews |
| |Attended Dudley Under 14’s Social evening |
| |Organised a table top sale |
| |Attended Halesowen Victorian street fair |
| |Attended Castle Bromwich Charter |
| |Attended Aldridge fair |
| |Attended Sandwell charter |
| |Members helped at the Wolverhampton Bike Ride day at the Aldersley Stadium |
| |Attended Upper Gornal funday |
|Fellowship Activities | |
|Other Comments | |
|Club Name |Kingswinford & Stourbridge |
|Community Services |Annual Senior Citizens Charity concert held at Brierley Hill Civic hall |
| |Garden bench donated to Mary Stevens hospice in memory of Lion Bill Masters |
| |Lion Linda Cross addressed the Club on TACADE |
| |A further collection of used spectacles sent to Chichester lions Club |
| |Easter baskets provided to Mary Stevens hospice for their fund raising |
|Fundraising Activities |Easter basket raffle held in Stourbridge town centre |
| |Attended Ridgewood School fete making and selling burgers, and poffertjes (Dutch Pancakes) |
| |Joined with Burntwood and Walsall Lions Clubs for bedding plant sales in our area |
| |Friends of St John's fete at Hagley making and selling burgers, and poffertjes |
| |Making candy floss for Hobb Green school fete |
| |Assistance to the Tom Gardner appeal through our web site. |
| |Hot and cold drinks at Mary Stevens Hospice midnight walk |
| |Making candy floss for Amblecote Primary School fete |
| |Stourbridge carnival making and selling poffertjes plus hot and cold drinks |
| |Commenced selling our Rugby World cup penalty shoot out tickets |
|Fellowship Activities |Attended Burntwood Lions charter |
| |Attended Kidderminster Lions Charter |
| |Own Charter held at Hagley Golf & Country Club |
| |Visit to Knowle and Dorridge lions Club |
| |Visit to Acorns Hospice |
| |Visit to Castle Bromwich and District Lions Club |
| |Own changeover night with fish and chip supper, putting, shuffle board and table skittles games |
| |Assistance offered with meet and greet Lions youth exchange |
|Other Comments | |
|Club Name |Walsall |
|Community Services |We have assisted Burntwood Lions (physically) in providing residents of a Nursing Home with a patio garden/pergola/fencing/ |
| |water feature- opening 25th August 2011. Details to be supplied to Lions magazine as an inter-district project. |
|Fundraising Activities |Burntwood Lions, Walsall and Kingswinford & Stourbridge Lions Clubs gathered on the 21st May 2011 to collate, pack and |
| |distribute nearly £17000 worth of plant orders with Walsall producing a net profit for fund raising of £1561.72. The event was |
| |reported in the local press. |
| |We attended Aldridge Summer Fayre on Saturday 18th June 11 and raised £173.80 from book and bric-a-brac sales. The event was |
| |reported in the local press. |
|Fellowship Activities |11th June 2011- Castle Bromwich Lions Charter (3 members) |
| |1st July 2011- Attended Zone meeting. |
| |9th July 2011- 100% attendance for our Changeover social event. |
|Other Comments | |
|Club Name |Wolverhampton |
|Community Services |The club continues to supply and promote the message in a bottle scheme and have had new requests to supply them to individuals |
| |and to new outlets, The club continues to support Scope and the Scope Monday Club, however this needs to be reviewed in the |
| |coming months, the club is collecting unwanted eye glasses and sending them for recycling through Lions. |
|Fundraising Activities |The club held its annual bike ride event but unfortunately the turn out was poor; the club would like to thank both Dudley Lions|
| |Club and Lions Jenny & Peter Wells for their support on the day. |
| |The club also took part in the Wolverhampton steam & Vintage Show and the City Show by having a stall at both of these events |
|Fellowship Activities |Club members attended Dudley Lions Charter Night & Sandwell Lions Charter Night |
| |The club will be holding a social on the seven valley railway |
|Other Comments |The club will hold its 38th Charter Night on Saturday 17th September 2011 |
NAME : Praful Modi OFFICE : Chairman Zone B
Cabinet Report August 2011
DECISIONS REQUIRED : None
ACTIONS SINCE LAST MEETING :
1. Meeting held with Club Presidents 14th July at Ramada Hotel
2. Agree dates for Zone Meetings
a. Thursday 11th August 2011 hosted by Sandwell LC.
b. Thursday 17th November 2011.
c. Thursday 26th January 2012.
d. Thursday 17th May 2012.
3. 2nd VDG Lion Simon Moss and Region Chairman Lion Greg Hession have been invited to the first Zone Meeting to discuss District Long Range Plan, District Skittles Match, possible Zone Project and Zone Social.
4. Membership Numbers :
a. Birmingham Edgbaston 6
b. Birmingham Handsworth 25
c. Birmingham Handsworth Ladies 14
d. Birmingham Moseley / Kings Heath 19
e. Birmingham Chinatown 13
f. Sandwell 19
5.
a. Birmingham / Moseley and Sandwell LC’s are planning membership drives. Moseley / Kings Heath LC keen to explore members from local ethnic groups.
b. Birmingham Chinatown LC are supporting a large School Project in China.
OBJECTIVES :
Encourage all Zone Clubs to support Lions programmes, Tree Planting proposals and the District Governors Partners Project.
To visit all lions Clubs in zone B.
NAME: Christine Moss OFFICE: Region Chairman (2)
Cabinet Report August 2011
DECISIONS REQUIRED: None
ACTIONS SINCE LAST REPORT:
30th June – Attended Zone D - Incoming Presidents Meeting
24th July - Attended District Change Over
Both Zone D and Zone F Chairs have started to organised Zone meetings and Club visits with some having already taken place. Zone F have even arranged their Zone skittles match.
Unfortunately I am acting as Zone Chair for Zone E as no one else has stepped forward to take on the role as yet.
OBJECTIVES:
To support my Zone Chairs in their endeavours
To attend at least two Zone Meetings for each Zone
To attend as many club events as possible within the Region
To attend club meetings for those clubs whose events I have been unable to attend
NAME: Lion Christine Moss and Lion Ray Stephens OFFICE: Zone Chairman (D)
Cabinet Report August 2011
DECISIONS REQUIRED: None
ACTIONS SINCE LAST REPORT:
6th – 8th May – Attended Multiple District Convention – Belfast
11th May – Club Visit – Marston Green
13th May – Attended Droitwich Charter
22nd May – Attended Cabinet
24th May – Attended Zone F Zone meeting
26th May – Attended Castle Bromwich Lions Fun Quiz
2nd June – Attended Zone E Zone meeting
7th June – Held 4th and final Zone Meeting
11th June – Attended Castle Bromwich Charter (Lions Christine Moss & Ray Stephens)
30th June – Held Club Presidents meeting (Lion Ray Stephens)
OBJECTIVES:
|To assist all clubs with their efforts to increase their membership |
|To have a successful Zone Project |
|To ensure my club visits are informative |
|To ensure all Cabinet reports are produced on time |
Zone Chairmen - Additional Information
|Club |Members |Members |Members |Membership Actions |
| |June |Current |Potential |Done and to do |
|Balsall Common | 34 | 34 | 0 |One new member badged at Handover. Will be having a card drop |
| | | | |on the 18th September. |
|Birmingham Exhibition | 16 | 16 | 0 |Due to membership ageing are reviewing & looking at ways of |
| | | | |trying to attract new members |
|Castle Bromwich | 24 | 24 | 0 |They have lost one member but have gained a new member. They |
| | | | |will be having a Card Drop on the 4th September followed by |
| | | | |Drinks & Nibbles on the 15th. |
|Marston Green | 18 | 17 | 0 |They are having a card drop on the 24th/25th September for |
| | | | |membership drive on the 5th October. Membership leaflets now |
| | | | |include details of supporters club. Have added 2 new members to|
| | | | |their supporters club |
|Sutton Coldfield & | 7 | 7 | 0 |Their 7 members attended the clubs 1st Charter. I shall be |
|Erdington | | | |attending their meetings together with Doug Cross with a view |
| | | | |to helping them progress. |
|Club |Community Service Activities |Fund raising |Fellowship |Other comments |
| | |activities |activities | |
|Balsall Common |The club continue to hold Bingo|The club held a 60/80’s Night |The club held a very successful|This being my own club I am |
| |& Disco evenings on alternate |which raised £423. They also had a|St. George’s Night Dinner |personally very happy with the |
| |weeks. Are conducting reviews |“Party in the Park” which was a |excellently cooked by Lions Ann|direction the club are heading. |
| |on how to increase the |success but failed to make a |& Andy Pemberton. |New 40/50 year old members would |
| |attendance. They also continue |profit, mainly due to bad weather.|A walk followed by a meal was |be nice, but due to the current |
| |to deliver the local “Bugle” |They are to hold the same event |also arranged. Both events were|work ethos may be difficult to |
| |magazine to every house in |next year, this year having been a|well attended. |achieve. |
| |Balsall Common and district. |learning curve. They also run a | | |
| | |very successful “100 Club” | | |
|Birmingham Exhibition |Continue to support Brookside |Have arranged at least one |The club have held regular |I received a copy of the minutes |
| |Sheltered Housing’s project |collection a month until December |meetings at the Arden Hotel |from the clubs last meeting which|
| |funding for refreshments for |at the International Station, NEC |each month as well as Social |indicated they had concerns about|
| |children visiting the community|& Melbicks Garden Centre. Hoping |evenings on the 1st Tuesday of |the direction the club should be |
| | |to increase their involvement with|each month at various venues. |taking. I suggested to their |
| | |NEC via negotiations by Doug Cross| |incoming president that they go |
| | |on their behalf. Will be making a | |through the My Ideal Club |
| | |donation to the Heart Appeal at | |process. Lion Simon Moss has |
| | |the Children’s Hospital when the | |already sent them some details |
| | |total of their collections is | |and has offered to facilitate the|
| | |calculated. | |process. He has also discussed |
| | | | |this with Lion Andy Pemberton. |
|Castle Bromwich |They continue to provide a Taxi|Supported the Zone Project. Have |Have had some busy social |The club have made donations to |
| |service twice a month for Age |done a Table Top, and Quiz night. |evenings having Silly Quizzes |St. Dunstan’s, North Sea Lions, |
| |Concern. Help to prepare food |They made and served food at the |and playing Crazy Golf. Had a |Tacade, Libra and Sight First. |
| |for Conductive Education on |Conductive Education Centre and |walk ending with a meal. |They will be having their very |
| |their 2 open days. Marshalled |were given some of the profits. |Attended other clubs quizzes |popular Ferret Racing evening to |
| |at Water Orton Carnival. | |and attending several Club |include a meal at Grounds Farm on|
| |Provided 2 high chairs for Tiny| |Charters. |the 8th October. |
| |Tim’s Children’s Centre. | | | |
| |Provided a day out for children| | | |
| |from Chernobyl followed by | | | |
| |Skittles and providing clothing| | | |
| |for their siblings. | | | |
|Marston Green |Citizen of the Year: Mrs Conway|Assisted raising £2,115 at |Plan for Charter produced. |5th Supporters Newsletter |
| |& family attended the |Bracey’s Nurseries. | |written. |
| |presentation evening where a |Donations made: | |In discussions with Council |
| |cheque for £100 was given to |Ctc Nepal - £100 | |regarding Lions Notice Board. |
| |Macmillan Cancer Support. |Waterwells - £100 | | |
| |Spectacles: Collected 190 from |Dance School - £100. | | |
| |Specsavers. |St. Basil’s - £2000 | | |
| | | | | |
| |Young at Heart: | | | |
| |A very successful | | | |
| |Evening with the club receiving| | | |
| |many compliments. | | | |
| |Young Carers visit to Wickstead| | | |
| |Park: | | | |
| |Cheque for £200 presented. | | | |
| |Zone Project: | | | |
| |Monies have been paid to | | | |
| |Solihull Young Carers. | | | |
|Sutton Coldfield & |No report received |Not able to comment. |The club are holding their 1st |A cheque was passed to Sutton |
|Erdington | | |Charter Lunch on the 10th July |Coldfield and Erdington at the |
| | | |at Grounds Farm. |Zone meeting, the cheque is part |
| | | | |of the District Governors |
| | | | |partners appeal Hospice at Home |
| | | | |and they are arranging to pass |
| | | | |the cheque onto the local hospice|
| | | | |– St Giles. |
Zone Meeting Dates and Venues
1st Meeting – 24th August 2011 – Marston Green
2ndMeeting – 6th December 2011 – Birmingham Exhib: to be confirmed by President.
3rd Meeting – 16 February 2012 – Castle Bromwich
4th Meeting – 28th May 2012 – Balsall Common
COMMENTS:
I would like to congratulate Lion Christine Moss for her successful year in office and for the help and advice she has offered me at the start of my year.
I would also like to offer my thanks to Lions Phil White, Andy Pemberton and Brian Hornsby for their help and encouragement for what to me seems a daunting task as Zone Chairman which I shall do to the best of my ability.
NAME: Christine Moss OFFICE: Zone “E” Chairman
Cabinet Meeting August 2011
DECISIONS REQUIRED: None
ACTIONS SINCE LAST REPORT:
Although I have tried to get the Presidents together for an Introduction meeting unfortunately I have been unable to find a date as yet where more that one or two Presidents or Club representatives have been able to attend.
I have phoned all the Presidents to arrange Club visits, but at the moment I have only managed to secure two definite visits with one potential, although I have still to actually speak to five of the Presidents.
OBJECTIVES:
To assist all clubs with their efforts to increase their membership
To have a successful Zone Project
To ensure my club visits are informative
To ensure all Cabinet reports are produced on time
NAME: Terry White OFFICE: Zone “F” Chairman
Cabinet Report August 2011
DECISIONS REQUIRED: None
ACTIONS SINCE LAST REPORT:
Incoming Presidents meeting was attended by all Clubs except Redditch, whose president elect withdrew late due to family illness. Lion Bill Southworth has subsequently taken over the role for this year.
• Dates and venues have been set for the first 2 Zone Meetings.
• Our on line Zone Calendar has been kept with all Clubs having access to input their events and Charters and all Zone / District events will be shown.
• Zone Chairman Club visit dates set for all Clubs, before end October.
• The Zone Project of a girls touch Rugby tournament started successfully last year is expected to be repeated, and financial commitments have been made by all Zone Clubs.
OBJECTIVES:
• To listen to the Clubs and understand and action any needs for support and assistance that I may be able to bring to them or facilitate for them
• To listen to the Clubs and encourage and motivate members who do not habitually go outside their own Club to participate in wider Lions activities
• To secure completion of the in-progress Zone Project and encourage its establishment as an annual event
• To explore the appetite within the Clubs for a second Zone Project, possibly an income-generator to help offset the costs of running the currently-planned project
• To nurture the good fellowship that already exists in the Zone through social events; and have fun!
Zone F - Additional Information – July 2010
|Club |Members |Members |Members |Membership Actions |
| |May |Current |Potential |Done and to do |
|Bromsgrove |17 |17 |0 |Club has an objective to increase membership but no active plan|
| | | | |yet. |
|Droitwich |18 |18 |1 |1 prospective transfer from Walsall, planning membership night.|
|Kidderminster & District |13 + 2 Tenbury |11 + 2 Tenbury |2 |2 resigned. Club has voted to invite 2 prospectives to join. |
| |branch |Branch | |Club has stated objective to increase membership but no plans |
| | | | |yet. Currently undergoing “My Ideal Club” process. |
|Malvern Hills |27 |24 |3 |1 new member but 4 lost, sadly one active and long serving |
| | | | |member died in May. Membership drive under consideration for |
| | | | |the Autumn. |
|Redditch |20 |19 | |Lost 1 member through the insurance issue previously |
| | | | |documented. |
|Worcester |24+1 associate |23+1 associate |3 |3 prospective members from the volunteer day in June where |
| | | | |Worcester Lions had a stand. Change is minus 2, plus 1. |
Bromsgrove Fundraising / Service / Donations
Continued maintenance of Princess of Wales Hospital garden, sponsored 2 students for trips abroad. Fundraising at Catshill Funday, Bromsgrove Carnival, Elizabethan Fair, British Legion 90th Celebration. Donations of £150 for carpet for needy lady on Charford, £150 for Ballet shoes for gifted girl from poor family. Planned events include Belbroughton Scarecrow Weekend, Fund-raising Raffle
Bromsgrove Fellowship Activities
Zone Lunch, Charters at Redditch, Castle Bromwich, Sandwell,& Malvern Hills, usual meetings, with Handover taking the form of a meal at Little Heath Nurseries Restaurant. Planned events include Trip on The Severn Valley Railway, Party Night.
Droitwich Fundraising / Service / Donations
Attended Hanbury village fete with stall at Hanbury Hall Saturday 18 June 2011
Monthly booksales
Attended Spa Housing Association Neighbours Day with stall Thursday 2 June 2011
Held Race night at Droitwich British Legion in aid of Kingfields Day Centre welfare fund and other lions charities on Friday 27 May 2011
Helped at Snoezelen in Worcester, cutting hedges and lawns, weeding and general tidying the gardens in readiness for their open day.
The club are sponsoring a band for the music in the park on Sunday 14 August.
Club resourced and paid for a fridge freezer for a couple where invalid husband’s wife suffered a stroke. Other donations include:-
£250 North Sea Lions
£1000 Acorns Hospice
£300 Myriad
£300 Noahs Ark
£500 Kingfield Day Centre
£250 Music in the Park, Droitwich
£250 St Dunstans
£325 St. Peters church roof fund, Droitwich
£300 Snoezelen
Future events include Balloon Race on Droitwich Salt day 10 September 2011
Droitwich Fellowship Activities
4 attended Malvern Charter
Droitwich Other Comments
No attendance at Forum, District or MD conventions is planned.
The club in recent years has become more recognised through its activities and improved publicity within Droitwich and surrounding area. The club wish to build on this to further the clubs standing in the community.
Kidderminster Fundraising / Service / Donations
May Raft Race was major success, around £2.5k raised for the Club plus much more for sponsored charities. Assisted at Kidderminster and Bewdley carnivals. Casino raised £200. Broadwaters Fair stall raised nearly £100 in one wet afternoon! Various “Stall” type events planned for the summer.
Kidderminster Fellowship Activities
Excellent socials with visits to Hartlebury Castle, outdoor concert and outdoor Shakespeare - we are being “cultured!”. Supported Redditch and Malvern charters.
Kidderminster Other Comments
Some good PR cover in local press following Raft Race, Broadwaters, and the Carnivals. Full page article in “Kidderminster Now” supplement published by the Kidderminster Shuttle. Web site being refreshed.
Malvern Fundraising / Service / Donations
The Club raised £1900 from an Easter Egg raffle, £690 from can shakes, and £350 from a casino evening.
The annual sponsored walk was held in May in aid of Diabetes UK and approximately £4000 raised.
Coverage has been obtained in the Malvern Gazette of Club events.
A children's party was held by the Club for the visiting children from Chernobyl and their host families and an afternoon of activities was organised for the children.
Assistance was given to the public by working with Event Mobility at the Spring Show and the Three Counties Show. Assistance was given to Canine Partners and their disabled owners with their public event in Worcester City Centre (as cleared with Worcester Lions).
The Malvern Gazette scheme was run with the aim of making donations to small community groups. 13 local community groups received donations averaging £200 each from this.
A Heart Defibrillator was purchased by the Club and presented to Malvern First Responders.
Malvern Fellowship Activities
Representatives from the Club supported Droitwich and Redditch charters and also attended the Zone lunch.
The Malvern Club Charter was held in June, with 57 guests attending, and all had a good time.
Redditch Fundraising / Service / Donations
Redditch Lions attended on Saturday / Sunday June 11 & 12 th at the SE Davis Steam fare and manned a Laser Shooting booth, a Tombola booth and sold Duck Race Tickets for our upcoming event. Our recent Redditch Lion 6Km recent walk and pub lunch was excellent. Thanks to ex-Lion Rod for leading this, he has agreed to do this in the future for us.
The bench in memory of Charter Member and past President Clifford Medcaffe was blessed at the Alexandra Hospital on Monday 16th May. Pictures of the Redditch tree-planting day which was assisted by many Redditch Lions members has appeared in the local Midland News. A local Bra count was held at Presidents Phil’s house to support the national effort to be undertaken on July 31 st at the Worcester Race Course. Bras in good condition will go to women’s refuges others will go to recycling company who will pay 5p per bra, which will be donated, to Breast Cancer research at Birmingham Hospital.
Donations include:-
Air Ambulance £750; Dentaid £145.20; Hikkadua ( 2 Children via Droitwich Lions) - £250; Guide Dogs for the Blind - £15; Diabetes UK - £100;
LCIF ( Cycle Ride by Ian Haffner) - £50
Future Events include:-
August - Picnic in the Park Music and Boat Trip. Evesham.
Sept – Visist to the Races.
Sept - Studley Duck Race 25 th Sept 2011 @ the Studley Cricket Club 12 noon.
Oct – Halloween Party
Nov – Casino Night
Dec – Xmas Party Presidents
Jan – Quiz Night – Entaco Club
Feb – Valentines Night out
March - Spring Walk
April - Curry Evening
May – 40 Charter Dinner Formal Evening
June – Queens Jubilee Party
July – Handover Party to incoming Redditch President
Redditch Fellowship Activities
Redditch Charter lunch was held on June 5th at Foxlydiate Hotel, Redditch. Redditch Lion Handover BBQ was celebrated at the incoming new President Bill’s house on July 24 th 2011. Lion President Phil and Mags attended a Droitwich Lions evening on May 13.
Redditch Other Comments
Rebuild local morale in Lions which is at an all time low ebb and hopefully increase local club membership!
Worcester Fundraising / Service / Donations
24th – 26th June - Upton Jazz Festival – had a stand for the weekend – didn’t raise a lot of money but raised awareness of Lions. 3rd July - Kempsey Church Village Fete – tombola stall – raised £150 which was split between church and local charities. 30th July – bucket collection and tombola, Worcester High St and outside Guildhall.
Future fundraising:-
• 28th August – childrens’ activity afternoon, planned, Ghelevelt park – numerous stalls, bouncy castle, games etc – end of Worcester Festival close to where brass band will be playing.
• 15th September – Fashion Festival – Royal Worcester Porcelain Museum – tickets £10
• 21st October – Casino evening
• 4th – 23rd Dec – Santa Sleigh
• 28th January – Race night
• 11th February – Murder Mystery evening
Women’s Aid Centre – flooring purchased and laid.
Assistance given to a lady who is in her late fifties and has been homeless and living in the YMCA for the last 9 months. She has some mental health problems and was unable to tackle this on her own and has no family, although she was able to help. Several Lions helped with painting the flat.
Planned Services include:-
Tea Parties in association with ‘Contact for the Elderly’
18th Oct – planning to fill shoe boxes in conjunction with YMCA for Samaritan’s Purse Christmas appeal
Annual pantomime planned for Saturday 3rd Dec, Swan Theatre (dress rehearsal) – clubs to nominate people that they would like to attend – price to be advised (approx £3).
Monthly Bingo for sheltered housing residents.
Donations include:-
• £250 – Christian Lewid children’s cancer trust.
• £100 – LIBRA – Lions International Blood Research.
• £100 – Superweeks – organisation that takes local children away for activity weeks.
• £100 in grocery vouchers to Worcester family with problems.
• £100 – Robert Pullen – towards mobility scooter.
• £3,500 Dallu project (including donation from Sheldon Lions - £500).
Worcester Fellowship Activities
• Handover dinner on 5th July; Garden Party on 10th July – both well attended by members.
• 24th July – a few members attending District Changeover.
• Several members planning to attend the ‘bra chain’ record attempt at Pitchcroft on 31st July
• 16th Aug – social event in lieu of Business meeting - drinks and meal.
• 29th August (Bank Holiday Monday) – river cruise including 2 course dinner, dancing and good view of fireworks at end of Worcester Festival.
• Several members plan to attend Evesham charter.
• 2nd Oct – ‘walk and pub’; 5th Nov - Guy Fawkes evening; 23rd Dec – Christmas drinks; 21st Jan – New Year’s dinner (Chinese); Feb – theatre.
• Worcester Lions charter – 26th November 2011 – proposed venue -Temple Laugherne House.
Worcester Other Comments
The club aims to make our fundraising projects both interesting and fun to do whilst still raising money for our charities. To try and achieve the right mixture of working towards helping people in Worcester and Internationally plus fellowship in social events.
PR – Dallu Project – large article in Worcester News; Article re donation to St Richards Hospice –2 chqs presented - £1,000 from past District Governor Femi Onabolu's partner, Anna and £1,300 from donations in memory of Chris Stroyd, wife of Lion John Stroyd who passed away in June.
Zone Meeting Dates and Venues
1 1st September, Cock Inn, Droitwich
2 w/c 7-11-11 or 14-11-11, Cricket Club, Kidderminster.
3 w/c 13/2/12 (not Mon) to be hosted by Malvern
4 29/5/12 (not Mon) to be hosted by Worcester
COMMENTS:
Zone skittles competition set for 7th October.
NAME Chris Haynes OFFICE Region 3 Chairman
Cabinet Report August 2011
DECISIONS REQUIRED None
ACTION SINCE LAST REPORT
I am pleased to report that the Region ended up with an increase of 7 members during the last Lions year. The decision was taken to close Brixworth Club Branch (part of Northampton 80) at the end of June.
The Daventry Club Branch has been moved from Zone H into Zone G as from July.
The Zone Chairman have commenced their Club visits, and Zone meetings have been planned.
I will do my best to attend meetings in all three Zones, and to offer support during the year.
OBJECTIVES
To support my three Zone Chairman with their work throughout the year
To work with and for the Clubs in Region3 in serving the community
To enjoy friendship and fellowship with my fellow Lions.
NAME: Davinder Mankoo OFFICE: Zone Chairman G
Cabinet Report August 2011
DECISIONS REQUIRED:
Arrange the Zone Meeting for August. Inform relevant District Officers
JUSTIFICATION FOR DECISION:
Some District Officers may want to attend the Zone Meeting
ACTIONS SINCE LAST REPORT:
Attended District Handover
Planned and have arranged to visit the following Clubs in August
Nuneaton Lions Club
Rugby Rokeby Lions Club
Barwell and Earl Shilton Lions Club
Coventry Phoenix Lions Club
Planned my first Zone meeting
OBJECTIVES:
To work with the DG and support him as my role of Zone Chairman
To encourage the attendance of Lion members at Zone Meetings
To provide information and support as required, particularly to the new Club, new Lions and Club officers
Encourage increase in Membership
NAME : Martin Hill. OFFICE : Zone I Chairman
August 2011 Cabinet Report.
DECISIONS REQUIRED : Receive and accept the report
ACTIONS TAKEN SINCE LAST MEETING :
I have carried out my first visits to the Corby, Kettering and Market Harborough Branch Clubs, and have set the dates for all my remaining first visits and my second visits; and have held my first Zone meeting and set the dates for the remaining Zone meetings. Hosts have been arranged for the second and fourth Zone meetings; venue for the third is a work in progress.
Bushby Club won the skittles at our Zone meeting (10-pin bowling on the Wii, actually), and will go forward to the Region skittles.
Clubs summary:-
Bushby – 18
Corby – 11 (2 prospectives)
Kettering – 33
Lutterworth - 10
Market Harborough Grown-Ups - 15
Market Harborough Branch – 13 (3 prospectives)
Rowell - 11
Thurnby – 18 (1 or 2 prospectives)
All Clubs (subject to confirmation as regards Rowell, who didn’t attend the Zone) have active plans for fund-raising and service. Club Presidents have been advised of the Long Range Planning Group 5 Year Plan, and have particularly been asked to look at the Membership section.
OBJECTIVES : Complete visits and Zone meetings; support Clubs and members in the Zone as required; attend Cabinets and Autumn Forum; keep out of trouble!
SECTION 3 : MEMBERSHIP COMMITTEE
NAME: Heather Lee OFFICE: Membership Chairman
August 2011 Cabinet report
The M in SMILE
ACTIONS TAKEN SINCE LAST MEETING:
• Attended the last meeting of the 2010/11 membership team
• Arranged 2 membership meetings before Christmas
• Spoken to all of the team regarding the strategy for this year
• Liased with the District Webmaster to look at the layout of the Membership web page and create a new look
• Identified information to go onto the website to create an “easy fix” information box
• Updated documents ie Yellow Card drop and “criteria for funding” for the website
• Encouraged all officers in the team to upload personal details and picture to the website
• To create a Membership Newsletter - data needed from district officers – good news stories only!
• Passed over details for a potential member for action
• Attended District Changeover
• Booked into MD Membership weekend
My thanks to Lions Mike Cooke and Ken Barker for attending Northfield Kings Norton lions Club. Unfortunately there was a decision taken for 13 members to resign on the night. Although there have been many District Officers visiting the Club since its formation, the perception of the Club is that they did not have enough support from the District. They also felt that the information given to them initially was wrong.
Although it is regrettable that we have lost a Club we must take from it some positives and rethink how Clubs are formed and nurtured in their first few years.
We have also unfortunately lost Brixworth Club Branch.
OBJECTIVES;
• To look at how we form new Clubs, Branch Clubs and the initial and ongoing support that is given. This needs to be part of the agenda for our next meeting.
• Maybe we need to go back to a dedicated Guiding Lions or mentor, preferably a Lion who has no contact in any way with the Club members and so can be impartial in their guidance on the decision-making within the Club. I will liase with both the leadership team and LRP
• To make membership part of our everyday thinking and make everything we do a membership opportunity
• To dispel doom and gloom when membership is spoken about
• Membership is SEXY and we ALL need to make it so. There is a down side but it should not get us down. As District Officers we should remain upbeat and focused, this will then rub off onto the membership. A SMILE is very catching, try it.
NAME : Andy Pemberton. OFFICE : District Retention Officer
Cabinet Report August 2011
DECISIONS REQUIRED : None
ACTIONS TAKEN SINCE LAST MEETING :
As part of reorganisation into GMT and GLT teams I have been appointed to this role. Happy Clubs retain members and the programme to help Clubs reflect on their working processes “My Ideal Club” will be promoted.
All Clubs need someone to act as a Mentor for members with issues to turn to for advice and assistance. The LCI Mentoring programme will be promoted.
In order to assist weak Clubs develop and not contract we need experienced Lions to work with these Clubs. The revamped Guiding Lion programme will be promoted to develop a pool of experienced Lions willing to help Clubs go forward not backwards
OBJECTIVES :
Retain as many members as possible to ensure the District has positive growth.
Work with the rest of the GMT members to deliver positive growth
Work with GLT members to develop the skills at Club and District level to deliver the best possible retention figures.
NAME : Ann Pemberton. OFFICE : District Registrar
August 2011 Cabinet Report.
DECISIONS REQUIRED : None.
ACTIONS TAKEN SINCE LAST MEETING :
Have issued the year end statistics and am currently producing the July stats
The change of password allocation has not raised one query, something that concerns me
I have therefore asked Simon Moss to publish a note to all Secretaries to ensure they have all obtained a password under the new system
OBJECTIVES :
Make sure that all secretaries keep membership information up to date.
NAME : Dave Roberts OFFICE : Membership Region 1
Cabinet Report August 2011
DECISIONS REQUIRED : None
ACTIONS SINCE LAST REPORT :
Have worked with local community in Perton on the Carnival Committee raising funds for an ideal use.
Met with local groups to introduce Lions to their organisations in this area.
Have spoken with Lion Heather Lee with regards to organizing a leaflet drop in the Perton and Codsall areas.
OBJECTIVES :
To help all Clubs increase their membership.
NAME: Peter Wells OFFICE: Region 1a Membership Officer
Cabinet Report August 2011.
DECISIONS REQUIRED: Acceptance of this report.
JUSTIFICATION FOR DECISION : Continued Guiding Lion support to the low numbered Clubs in Zone A, namely Dudley & Wolverhampton Lions Clubs.
ACTIONS SINCE LAST MEETING:
I supported Wolverhampton Lions Club’s annual bike ride on Sunday 26 June and took the opportunity of discussing the forth coming year with members. Their new President will be Lion Stephen Pitt, who will require plenty of support as he has only been a Lion for a little time. I will be attending more of their business meetings this year and will be introducing the Ideal Club concept at the earliest opportunity.
Some members of Dudley Lions Club were also helping Wolverhampton Lions Club that day so again I spoke with them about their progress and will be visiting them in July.
OBJECTIVES:
To provide support & encouragement to Dudley & Wolverhampton Lions Clubs with their rebuilding & retention of members on a regular basis.
SECTION 4 : LEADERSHIP COMMITTEE
NAME : Pauline Fanti OFFICE : District Leadership Officer (GLT)
Cabinet Report August 2011.
ACTIONS TAKEN SINCE LAST MEETING :
As this is a new role for me I have attended some of the workshops mainly as an observer as these were already planned
Monday 6th June Incoming Presidents Workshop at MDHQ
Wednesday 15th June Incoming Presidents Workshop in Market Harborough
Monday 20th June Incoming Secretaries and Treasurer Workshop MDHQ
Unfortunately two other workshops had to be cancelled due to lack of support.
Lion Phil White delivered the Training and all of them were well attended, the standard of training is very high.
I also attended the MERL Meeting at the Arden Hotel on Thursday 16th June. I have agreed to continue to support Evesham Vale Lions Club. I will attend their Charter Night on 9th September 2012.
I have delivered one to one training with the Club President of Warwick LC as he was unable to attend the planned workshops.
On Monday 18th July I planned a meeting with Lions Phil White and Heather Jeavons to go through some of the District Forms that had been sent to me from Our Global Leadership MD Co-ordinator, Lion Linda Picton. We also discussed the possibility of a Spring Forum and we all felt that it would be achievable at the end of April 2012.
OBJECTIVES :
1. To implement an action plan and establish goals and objectives of the GLT.
2. To motivate Club leaders to establish goals and develop Club programs that enhance leadership skills.
3. To discuss a budget with the District Cabinet in order to fund a leadership development plan.
4. Ensure the communication with GLT/GMT and GLT MD is up to date.
5. To communicate with other District GLT Leaders to share ideas and goals.
6. To work with the District Leadership Team in providing Training / Information / and Support as required
7. To work towards achieving all the tasks required of me as efficiently possible during my first year in this office.
NAME: Phil White OFFICE: Training Officer
Cabinet Report August 2011
DECISIONS REQUIRED: New projector is required
JUSTIFICATION FOR DECISION: Old projector no longer working and not repairable.
ACTIONS SINCE LAST REPORT:
The New Members Orientation planned for 18 May at Market Harborough was cancelled through lack of interest. However, on 13 June, I delivered a short orientation session To Balsall Common Lions Club.
Incoming Zone and Region Chairman Workshop took place on Sunday 29 May at MDHQ. Incoming Presidents was delivered at MDHQ on Monday 6 June and at The Angel, Market Harborough on Tuesday 14 June. In total 24 new presidents attended. Incoming Secretaries and Treasurers was delivered at MDHQ on Monday 20 June. This was a difficult session as the projector died on the very first slide and I had a chest and throat infection and had lost my voice.
Both the Incoming Secretaries and Treasurer’s workshop at Market Harborough on Tuesday 21 June and the Incoming District Officers workshop at MDHQ on Sunday 26 June were cancelled because of very low numbers.
I attended MD Convention in Belfast, a Membership Meeting on 16 June and a Leadership Meeting on 27 June.
I have provided information, advice and support to individual Lions, Club and District Officers as and when required
OBJECTIVES:
To work with the DG and the Leadership team to develop and refine my role
To promote the range of workshops/seminars available and encourage ideas for new ones
To encourage attendance at District and MD workshops/seminars and Lions Leadership Institutes
To provide information/training/support as required, particularly to new clubs, new Lions, club officers and district officers
To look for potential in all fellow Lions in the District and encourage and develop that potential where possible
To find willing Lions who have the skills or potential to be part of a team of Leadership presenters.
SECTION 5 : FINANCE & ADMINISTRATION COMMITTEE.
NAME: Paul Anstice. OFFICE: Finance and Administration Chairman
Cabinet Report August 2011
DECISIONS REQUIRED:
1. Approval of the 2011-2012 ‘District Officers Recommendation List’ (formally known as the District Governor’s Shopping List) prior to circulation to the Clubs in the District.
2. Approval of an increase of in mileage rates from 20p to 22p per mile that can be claimed by District Officers under the District ‘Rules of Audit’.
3. Approval to amend the District ‘Rules of Audit’ to allow the 1st and 2nd VDGs to claim mileage expenses for club visits should they wish to do so.
4. Approval of a donation of £500 to Tacade to support the re-launch of ‘I am, I know, I can’.
5. Approval to purchase a LED projector for the District.
JUSTIFICATION FOR DECISIONS:
1. It was agreed by last year’s F&A committee (chaired by DG Neil as 1st VDG) that the District Governor’s Shopping List will be renamed the ‘District Officers Recommendation List’ and that projects and amounts will recommended by the appropriate officers and committees rather than the DG. Further, these recommendations will be submitted to the F&A committee for discussion and ratification, and submitted for approval by cabinet at the first cabinet meeting of the Lions year.
The F&A recommend for approval the following list for 2011-2012:
Youth Activities and Projects £50 Tacade £50
Lions Sight Savers £100 Special Olympics £50
Medic Alert £50 Music and the Deaf £50
Niger Water Wells £100 Street Children £50
North Sea Lions £100 Gift for Living/Moet £50
LCIF (undesignated)* £100 Edukit £170
* LCIF officer intends to ask clubs to run a specific fund raiser for LCIF, but the committee recognise that not all clubs will respond and therefore for those cases a request for £100 has been requested.
2. The MD has increased the mileage rate from 20p to 22p per mile that can be claimed by District Officers under the ‘Rules of Audit’. The F&A committee recommend that the District ‘Rules of Audit’ are amended to reflect this increase in mileage rate.
3. Currently Oakbrook recompenses the DG for mileage to visit clubs in the District. With the introduction of the Governors Team of DG, 1 and 2 VDG, Oakbrook’s guidelines are that club visits should be shared between the team allowing each Governor to visit each club in the District but over a three year period. However, Oakbrook has not addressed the issue of travel expenses as only the DG can claim mileage. In most Districts in the MD that have already implemented the sharing of visits, the DG submits all claims and reports for visits in his/her name and recompenses the relevant VDG from the Oakbrook expenses. In this District, it is intended to phase this in over the next two years. This year, DG Neil will visit all clubs and claim the mileage from Oakbrook, 1st VDG Paul plans to visit 25 clubs and 2nd VDG Neil plans to visit 15. The following year DG Paul (hopefully) will visit the remaining 35 clubs, 1st VDG Simon will visit 15 and the incoming 2nd VDG will visit 15. From then on the shared visits will be in place and covered by Oakbrook expenses. In order for this transition to occur without the VDGs being out of pocket, the F&A committee recommend that the District ‘Rules of Audit’ are amended to allow the 1st and 2nd VDGs to claim mileage expenses for club visits should they wish to do so during this period.
4. A donation has been requested of each District for a donation of £500 is made to Tacade to support the re-launch of ‘I am, I know, I can’. This is in addition to the £50 requested on the Recommendations List which is for the adaption of the successful ‘Life Changes’ which is being adapted for 14-18 year olds. The F&A committee recommend the donation should be made from the Youth Activities Fund.
5. The bulb in the existing District Projector has blown and is no longer manufactured and therefore the District projector must be replaced. A range of LED projectors have been assessed by the F&A committee ranging from small portable to large more robust looking versions similar to the one being replaced. After due consideration, the F&A committee recommends the purchase a small portable LED projector at a price of £215. This would allow the potential to purchase further similar projectors in the future if the need was identified.
ACTIONS TAKEN SINCE LAST MEETING:
The first F&A committee meeting of the new Lions year was held on 4th August 2011. In addition to the items covered above:
• The budget for Convention 2012 at Corby was presented and ratified by the committee. The budgeted costs to the District of £2,385 are within the 2011-2012 budget figure of £2,500.
• Draft administration and charities accounts for 2010-2011 were presented by the Treasurer and discussed. A number of amendments, reallocations were made by the committee prior to the accounts being presented for audit.
• The future funding by the District of Youth Activities (such as Young Ambassador, Peace Poster, etc) was discussed. This will form a resolution for District Convention 2012 at Corby and will be drafted for the F&A committee meeting on 3rd November and presented to Cabinet on 27th November.
OBJECTIVES:
• To manage the District Financial and Administrative affairs in an efficient and effective manner
NAME : Wim Hoogerwerf. OFFICE : CNRO
Cabinet Report August 2011.
DECISIONS REQUIRED : None
ACTIONS TAKEN SINCE LAST MEETING :
There are no matters arising from the last Cabinet meeting in May.
The Convention Call for 2012 will be issued at the end of August with a closing date for Resolutions of 30th November. The closing date for Nominations for District Governor and Vice District Governors will be 30th September. Nominations for Zone Chairman will be required after Christmas, dates to be finalised.
At the present time I am aware of four possible cabinet resolutions if any others are likely please let me know. Resolutions will be considered at the next Cabinet Meeting.
The Resolutions are:-
1. Dues Resolution
2. To approve official notification to clubs by email for Convention etc (two thirds majority required.)
3. To amend the Trustees of the Charity account and signatories on bank accounts (two thirds majority required).
4. To impose a levy on clubs for district youth activities.
OBJECTIVES :
To provide support and advice to the District Governor, Cabinet and Clubs as required during the year.
NAME : John Barnes OFFICE : Events Officer
Cabinet Report August 2011
DECISIONS REQUIRED : None
ACTION SINCE LAST REPORT.
Successfully organised District Changeover – whilst in Alaska – my thanks to SAA Lion Ron for all his help with this event.
Future Events
Autumn Forum - Sunday 9th October at Holiday Inn, Birmingham Airport. Details will be sent to all Officers and Clubs when known.
District Convention - 23rd-25th March 2012 – Holiday Inn, Corby.
Convention details will be available at Autumn Forum – the Hotel has given us concessions on a limited amount of rooms – so we are able to offer a package deal on first come first served basis – I have already received several enquiries about this and I would urge any District Officer to make booking as soon as possible.
Date for your Diary – District Convention 22nd-24th March 2013 – Pear Tree Country Hotel, Worcester.
NAME: Suresh Gohil OFFICE: Insurance Officer
Cabinet Report August 2011
DECISIONS REQUIRED: nil
ACTIONS SINCE LAST REPORT: I attended the Cabinet on 22nd May 2011 and then Zone F on 24th May 2011. At the meeting I discussed the MD Insurances available and in particular the introduction of General Insurance through Barry Grainger Ltd and Private Medical Insurance with AVIVA.
Again the issue of Redditch Lions Club was discussed at length and more members became aware for the need to understand various forms required by the MD. Members were also actually advised that the actual cost for receiving the full insurance was £3.86 pa. Further meeting was at Zone C on 13th June 2011 where I again provided full details of the insurances and answered queries.
A point was raised for insuring Charities & PRS Music Licences-especially for those Clubs who hold "Santa Walks" & other events where music is played & would MD be prepared to make a "blanket application" in respect of music played/performed at Lions events for Lion in UK.
I also attended the District Changeover and planning to set up an Insurance stall at the Autumn Forum.
OBJECTIVES:
To continue to offer my services to the District and assist the members wherever necessary.
SECTION 6 : LONG RANGE PLANNING COMMITTEE
NAME: Simon Moss OFFICE: Long Range Planning
Cabinet Report August 2011
DECISIONS REQUIRED:
To extend November’s Cabinet Meeting to include a buffet lunch and a session covering the five year plan for all District Officers. District to fund the buffet lunch
JUSTIFICATION FOR DECISION:
The success of the District’s five year plan depends on its adoption by all of the District Officers, in particular the three service committees. The long range planning committee would like the opportunity to present the salient points of the plan to Cabinet and this would take too long within the confines of a normal Cabinet Meeting.
ACTIONS SINCE LAST REPORT:
First long rang planning meeting of the year held on 2 August 2011.
The plan is already being put into action but it was recognised that some activities have not yet started which will result in some changes to target dates.
The plan has been circulated to everyone on the District mailing list and I have commenced raising awareness of the plan at Zone Meetings that I attend.
New plans for Communications & PR, Zone & Region Chairmen and Finance & Admin will be added over the next few months.
OBJECTIVES:
To take forward the District five year plan, review progress against it and revise it accordingly.
SECTION 7 : PR & COMMUNICATIONS COMMITTEE
NAME: Simon Moss OFFICE: Webmaster & IT Coordinator
Cabinet report August 2011
DECISIONS REQUIRED: None
ACTIONS SINCE LAST REPORT:
Since my last report I have continued to circulate items of information around the District via the District mailing list. New Club and District Officers have been added to the list with a handful of former officers deciding to leave the list. At the time of writing there are 390 lions on the list.
I have started an overhaul of the District website with the aim of standardising the layout and making information more accessible. I have once again circulated all District Officers asking for a personal pen picture and information about their role for the web site. Unfortunately the response has been slow.
I have started visiting Zone Meetings to encourage Clubs to set up web sites and also to make use of social media to help publicise their activities and attract new members.
OBJECTIVES:
To continue to provide a timely circulation of information around the District.
To provide the public face of the District through the District web site
To encourage the use of IT throughout the District.
NAME : Joy Haffner OFFICE : Deputy Webmaster – Midland News
Cabinet Report August 2011.
DECISIONS REQUIRED : None
ACTIONS TAKEN SINCE LAST MEETING :
Still encouraging fellow Lions to send in their articles on the activities, they have either done or going to be doing in the near future.
Continue to operate Midland News as part of the Communications Team and support the team as and when required.
Publishing Midland News Articles to the website – Take a look at the new look page.
Working with Webmaster, Lion Simon Moss to increase my skills.
Attended District Changeover.
OBJECTIVES :
Continue to support the Communications Team.
To continue to encourage all Lions to submit articles to the Midland News to keep their fellow Lions informed.
To increase my technical knowledge.
NAME: Ken Barker OFFICE: Public Relations Officer
Cabinet Report August 2011.
DECISIONS REQUIRED: None
ACTIONS TAKEN SINCE LAST MEETING:
• Produced latest update to District Diary of Events.
• Currently liaising with new Region and Zone Chairmen to attend their meetings.
• Currently liaising with new District Officers for dates of and deadlines for events.
• Arranged PR for District Disability Games, albeit the event was subsequently cancelled.
• Arranged follow up PR with Touchwood Shopping Centre for the 7 Solihull Clubs.
• Arranged joint PR for Shirley and Knowle and Dorridge Lions re joint fund raising event and joint Presidency.
• Specific liaison with individual clubs re their PR.
OBJECTIVES:
• To see through initiative started last year of 100% of Clubs to have their own website.
• In conjunction with Communications Committee investigate further the use of social media particularly Facebook and Twitter.
NAME : Mavis Cooke OFFICE : District Almoner
Cabinet Report August 2011
DECISIONS REQUIRED :
All Cabinet Officers to keep me informed about any fellow Lions or their Partners who may be poorly for whatever reason or who may unfortunately have passed away.
I also like to be told of good news such as special birthdays, marriages, birth of children ( or in most cases Grandchildren ) or where you think greetings may be appropriate.
JUSTIFICATION FOR DECISIONS :
If you do not tell me how am I supposed to know that an appropriate card should be sent.
ACTIONS TAKEN SINCE LAST MEETING :
I have continued to send cards on behalf of the District Governor and the Lions of District 105M as and when informed.
Attended District Changeover.
Attended District Long Range Planning Meeting as a District representative on the Multiple District meetings.
SECTION 8 : YOUTH COMMITTEE
NAME: Harry Fry OFFICE: Youth Committee Chairman
Cabinet Report August 2011.
DECISIONS REQUIRED; None this report.
ACTIONS TAKEN SINCE LAST MEETING: I have been in touch with all members of this year`s Youth Team, in particular the new officers, and have offered advice on obtaining information from their predecessor I shall of course be supporting all of the team throughout the year. I attended the arrival of this year`s youth exchange candidates at Birmingham Airport and would like to put on record how well it was organised and congratulate the arrival team on a fantastic day. We are indeed fortunate in this District to have a willing dedicated team that each year organise a welcome for these young people. I shall be holding a team meeting before the start of the Cabinet meeting at the Holiday Inn hotel to finalise any updates for our reports.
OBJECTIVES; We have an enthusiastic and dedicated team and are willing to talk to Clubs. We only have one Leo club in our District at the moment and I will be working closely with the Leo Officer to see what we can do to improve this situation. I shall also be actively promoting the Adopt a Youth Club scheme.
This year we have had an increase in the number of Lions in the District hosting Youth Exchange Candidates this for a number of years has been one way Inwards I would like to see clubs considering sending a young person Outwards to one of the 400 International Youth Centres we have.
I shall be in regular touch with officers of the team and intend to arrange, with the help of Region and Zone Chairmen, visits to meetings to promote our youth disciplines.
NAME: Terrie Knibb OFFICE: Competitions
Cabinet Meeting August 2011
DECISIONS REQUIRED: None
ACTIONS SINCE LAST REPORT
Details of this year’s special theme for the Environmental Photo Contest have been circulated.
Contact has been made with the Link a network group for those who work with young people in Solihull including representatives from schools, youth services and charities aimed at young people. I have requested an invitation be issued to the Youth Committee to give a presentation on the opportunities that Lions offer to young people.
OBJECTIVES:
To promote District Competitions in 105M.
To work in conjunction with the District Youth Chairman and other Youth Team Officers
to promote Lions Youth Programmes.
NAME: Linda Cross OFFICE: District Life Skills Officer
Cabinet Meeting August 2011
DECISIONS REQUIRED: None
ACTIONS SINCE LAST REPORT:
I have continued to offer my services to Clubs that have taken up the challenge to place Tacade resources in their local schools. This has involved help by telephone & email. I have attended the first Tacade MD meeting of the Lions year & become vice-chairman of the committee
OBJECTIVES:
To continue to visit Zone meetings & promote Tacade resources, but particularly the Life Changes for Primary Schools & the new Secondary School resource “Up in Smoke”. I also hope to persuade all clubs to donate £50 to Tacade to help with the development of the new resource “Life Changes 2” for Secondary School pupils & beyond
NAME : Carl Kings OFFICE : Youth Football Officer
Cabinet Report August 2011
ACTIONS TAKEN SINCE LAST MEETING.
The 105 Youth Final was played at Kettering FC
Between Fairlop (District 105 A ) and Whetsone Juniors ( Independent ). Fairlop won the game. We had 10 football teams sponsored by our Clubs this year, the winners of our District Cup were Malvern. I have sent out forms for this years competition asking Clubs to find any under 14 years teams who would like to enter this competition, the closing date for entries is August 31st. This is a way to promote Lions.
OBJECTIVES. To increase the clubs taking part.
NAME: George Billingham OFFICE: Young Ambassadors / Young Leaders In Service
Cabinet Meeting 21st August 2011
DECISIONS REQUIRED: To accept my Report
ACTIONS SINCE LAST REPORT
As I am continuing this year as the Diistrict Officer I move into the 2011 / 2012
with the experience gained over the last year and hope to have all the updated Forms available for use by the Lions Clubs in 105M by this Cabinet Meeting.
OBJECTIVES:
To update the information about the Lions Young Ambassadors Programme
on the District Website.
To produce information on the Lions Young Leaders In Service Awards Programme
on the District Website.
To produce a Power Point Presentation of both Programmes to be presented at
Club / Zone / Region Meetings by me or other Members of the 105M Youth Team.
Hopefully this will get the message to Clubs to consider these Youth Projects.
The Young Leaders In Service Awards can begin at any time in the Year and run for 12 months – aimed at young people between the ages of 11 and 18.
The Young Ambassadors Programme is for young people age 16 to 19 who do voluntary work and are prepared to complete an Application for consideration by
an independent Judging Panel who will select a winner at the 105M District Final to be held on Sunday 20th November 2011.
The District Winner will then go forward to the Lions MD Final at the Village Hotel
Dudley over the weekend 17th 18th 19th February 2012.
My objective is to get more Lions to support the Youth Projects in this Lion Year
and would like to visit more Clubs in the eastern part of the District.
Lion Presidents I await your invitation to your meetings.
NAME: Jackie Williams OFFICE: Youth Exchange
Cabinet Report August 2011.
DECISIONS REQUIRED: None
ACTIONS SINCE LAST REPORT
Youth Exchange Summer Hosting has always takes place at the time of handover so cooperation between incoming and outgoing officers is very important. Lion Dave Jackson and I handed over at the airport on the 22nd July.
We are at the moment hosting 5 young people in the District before the Youth Camp at Milfield School in Street.
Thank you to Lions Mary Aslan, Rob and Mary Metcalfe, Darren Blekiron, Jacque Hart for opening their homes to our international guests.
I would like to thank Lion Elizabeth Jones who hosted 2 early arrivals.
Thanks also must go to Lions Dave Jackson and Angela Lawton who headed the airport team and all the Lions who turned up on the day to help. Your time is appreciated by the MD105 YEC (Youth Exchange Chairman).
The airport ran smoothly and all 44 young people were welcomed and dispatched onward to their hosts.
For the record dispatching the young people home from Youth Camp is the responsibility of the Youth Camp and not District M. We will help but it is nice to be asked not told
Richard and I will be attending the Gala night at the Youth Centre.
The next hosting period will be at Christmas and New Year.
OBJECTIVES:
To update the information about Youth Exchange on the District Website.
To make all Clubs aware of Youth Exchange both inwards and outwards
A Powerpoint presentation is available for use.
To produce a host family guide so people know what hosting entails
To make Lions understand that Youth Exchange is not a holiday but a cultural exchange.
SECTION 9 : HEALTH & ENVIRONMENT COMMITTEE
NAME : Roger Handcock OFFICE :Chairman of Health & Environment Committe
Cabinet Report August 2011
DECISIONS REQUIRED : None
ACTIONS SINCE LAST REPORT :
I have contacted all members of the 2011/2012 committee notifying them that I propose to have a meeting prior to each Cabinet meeting. A report will be given following our first meeting.
OBJECTIVES :
To encourage and advise members of the Health & Environment Team in their efforts to carry out their individual tasks. To pass on information and encourage reporting to Cabinet on Health & Environment Team projects.
NAME : Roger Handcock OFFICE : Speech & Hearing Officer
Cabinet Report August 2011
DECISIONS REQUIRED : None
ACTIONS SINCE LAST REPORT :
The last issue of HEAR THIS featured an article about collection of Hearing Aids. I have had little positive feedback so far although I did receive a letter of thanks, for promoting the scheme, from Glyn Vaughan, Director, All Ears Cambodia.
The first issue of HEAR THIS Newsletter for the year 2011/2012 should be published prior to Autumn Forum and distributed online through the District Webmaster.
Additional hard copies will be available at Forum.
I thank all Lions who have provided me with used postage stamps. Please keep them coming as they are a way of raising funds for a “Hearing Dog for the Deaf” – and it costs nothing !
OBJECTIVES :
To try and make Lions and the public more aware of the problems encountered by people with speech & hearing difficulties and to develop better understanding and tolerance of the problems.
NAME : Lion Rajni Hindocha OFFICE : Diabetes Awareness Officer
Cabinet Report August 2011.
DECISIONS REQUIRED : None
ACTIONS TAKEN SINCE LAST MEETING : None.
OBJECTIVES :
1. To bring Diabetes Awareness amongst District 105M Lions Clubs .
2.To prepare a newsletter at some stage in this Lionistic year as a means of communication with the Clubs .
NAME: Bob Dutton OFFICE: Environment
Cabinet Report August 2011
DECISIONS REQUIRED: None
ACTIONS SINCE LAST REPORT:
Nothing to report apart from a meeting with DG Lion Neil to discuss his tree planting project.
OBJECTIVES:
To make all Clubs within the District more aware of the ways in which they can impact upon the environment. To implement District Governors Lion Neils’ aim to plant 100 trees in the District during his year, and to oversee the project.
My immediate plans are to contact Zone Chairmen to arrange to attend a Zone Meeting with the intention of explaining DG Lion Neils’ proposal to institute a competition for the Club planting the most trees during the year. Also to contact The Forestry Commission, The Woodland Trust and similar organizations to see in what ways Clubs and the District can assist their activities.
NAME : Wim Hoogerwerf. OFFICE : Learning Difficulties Officer
Cabinet Report August 2011.
DECISIONS REQUIRED : None.
ACTIONS TAKEN SINCE LAST MEETING :
Agreed with the Chairman of the Committee and the F&A Committee that the request from Clubs for donations to fund the Special Olympics shall be £50. This is to fulfil our obligations under the Memorandum of Understanding with Special Olympics UK. These games allow handicapped youngsters and adults to compete and more importantly to develop their skills in this complicated world.
I am also concerned by the current revelations in care facilities for people with Learning Difficulties. I was professionally involved with provision of care in the 80’s and early 90’s when abuse was endemic in the large institutions which then existed for this care group. The solution at the time was to go for much smaller units and residential homes and care in the community. Many of these community facilities were taken over by charitable organisations and private companies. I believe that we as Lions often supported Learning Difficulties but when the private sector became the major provider we stopped supporting and visiting. Research has shown that when members of the public stop visiting and getting involved with institutions they become closed communities and abuse then becomes more likely. I would like clubs to consider reintroducing their links with Learning Difficulty units as regular contact does indeed reduce the risk of abuse.
OBJECTIVES : To encourage clubs to support the Special Olympics appeal and to consider investigating how their club might become involved with Learning Difficulties units.
Name : Chris Haynes Office : Message in a Bottle / Medic Alert
Cabinet Report August 2011.
MESSAGE IN A BOTTLE
All the Clubs in Northamptonshire have agreed to drop the Lions Life Line bottle scheme. It was agreed that as we have to order a new supply of bottles this was the time to adopt the MD MIB scheme.
We are hoping to re launch the scheme with the emergency services later in the year.
Talks have taken place at MDHQ about the two schemes, and Lion Brigitte is looking into packaging the bottles into smaller boxes, to make it easier for storage.
A pull up Banner to advertise MIB and the contact details of the local Lions Club is available from MDHQ at a cost of £65.00, and green display boxes at £2.25 plus pp
MEDIC ALERT
As I have not had a hand over from last years officer, I have nothing to report this time.
NAME : Ian Haffner OFFICE : Sight Preservation Awareness & Action
Cabinet Report August 2011.
DECISIONS REQUIRED : None
ACTIONS TAKEN SINCE LAST MEETING :
Made contact with MD Sight Officer, PDG Lion Patrick Hamblin.
Forwarded details to all Lions of World Sight Day, Thursday 13th October, which falls during Lions Awareness Week, 8th – 16th October.
Forwarded details of Lions Sight Savers Donations for June 2011 and the rolling 12 months total. 105M donations for June month total, £2,172 out of an MD total for the month of £21,752.
Attend District Changeover.
OBJECTIVES : To promote the sighted related work of Lions and keep fellow Lions informed.
SECTION 10 ; INTERNATIONAL RELATIONS COMMITTEE
NAME : Femi Onabolu OFFICE : International Committee Chairman, International Relations and Europa Forum.
Cabinet Report August 2011.
DECISIONS REQUIRED :
That Zone Chairpersons be mandated to assist in compiling a list of Clubs in their Zones involved in Twinning activities at District, MD 105 and International with dates, participation in activities, exchanges of visitations etc..
JUSTIFICATION FOR DECISIONS : N/A
In order to actively and effectively promote Twinning among Clubs locally, in the MD and Internationally, it has become important to involve the District Cabinet in collation of Data rather than limiting it to the officer alone. The involvement and assistance of Zone Chairmen will ensure fast and accurate collation of required data.
ACTIONS TAKEN SINCE LAST MEETING :
The International Committee retains the same members as at last Lions year with a new addition of the Cultural/Music Competition Officer as requested of all Districts by the MD Council.
I regret to announce the decision of Lion Elizabeth Jones to step aside from the role of Cultural Officer she has served so well for many years for personal reasons. She will be missed. She will however continue to assist the newly appointed officer, Lion Kevin Birch of Coventry Leofric who had worked closely with and assisted her in the last few years. We welcome Lion Kevin to the International Committee.
International Programme for the year
In communication with the newly appointed MD Officer for International Relations, PCC Jacquie Prebble, the following projects will be included under International Affairs for this Lions year:
• United Nations: Promote and encourage attendance of Lions at the Lions United Nations Days held annually in England, Ireland, Scotland and Wales, between the months of February and March. Propagate the long standing relationship between Lions Clubs International and the UN and stress the importance of Lions and their input in the compilation of the UN Charter for Non Governmental Organisations in 1945.
• Europa Forum: Encourage Lions attendance of the Europa Forum to be held this year in Maastricht, The Netherlands, from 13th to 15th October 2011.
• Twinning: Promote and encourage Clubs/Districts to undertake twinning activities. MD is compiling a list of all Clubs in the MD that are twinning with other Clubs in their District, the MD, and Worldwide. The decision required above is explanatory.
• UNICEF – Edukits. LCI has been affiliated with UNICEF since 1994 to improve the quality of life for young people through provision of healthcare, nutrition and education and in protecting children affected by Crises. UNICEF receives no funding from the UN and relies entirely on voluntary donations; hence the Edukits appeal.
• Malawi Education Programme: This is a project started in 1987 and adopted by MD105 to provide education at least through Primary and Secondary levels to needy and promising students in Malawi. It has lost its initial impetus in the Districts and there is a need to re-invigorate it in our District.
• A Gift For Living: This is well known and supported in our District
• Lions/Moorfields Korle Bu is an LCIF/MD105 joint venture. It is part of our International commitment even if it is sight related.
• Maternal and Childcare Advocacy International: More information will be given about this project in future reports as not enough information is presently available.
OBJECTIVES :
• To successfully chair and coordinate the activities of the Committee
• To motivate attendance at Zone meetings for promotion of programmes
• To keep Lions in the District informed of activities of International Committee through its 3 quarterly Newsletters (starting from the 2nd quarter).
• To keep International news and programmes alive in District 105M
NAME : Richard Wilson. OFFICE : LCIF District Coordinator 2009-2012
Cabinet Report August 2011.
DECISIONS REQUIRED : none
ACTIONS TAKEN SINCE LAST MEETING :
The end of year figures, are now to hand and I would like to thank all Clubs in the District for their donations throughout the fiscal year 2010/2011. In total 105M donated a superb amount of £42,512.14, ranking 105M in 5th place out of 13 in the Multiple District.
Continued to send out information on appeals as it becomes available, and contributing to International Committee Newsletter. Responded to requests from Clubs and individuals, regarding MJF applications and information on ongoing appeals and possible future appeals.
To that end several requests have been made regarding the famine in Africa and it has now been decided to launch an appeal. Cheques should be sent to the District Treasurer in the normal manner marked on the reverse Aid for Africa #842. Initial reports seem to indicate that these donations will be put through the Lions in Keyna.
OBJECTIVES : Continue wherever possible to promote giving to LCIF appeals and also to encourage each Club to run an annual event for LCIF non designated as opposed to just donating a fixed sum as this promotes LCIF throughout the District to a wider audience. Respond to requests for information as received.
NAME : John Barnes OFFICE : North Sea Lions Officer
Cabinet Report August 2011
DECISIONS REQUIRED : None
ACTIONS SINCE LAST REPORT
Following the agreement of Cabinet for the project put forward from Market Harborough Lions Club, this has now been formalised and passed to members of NSL Board for consideration at their meeting in September as a possible project for year 2012-2013.
I also again wrote to all Clubs regarding their commitment as members of this District in supporting NSL. During the fiscal year just over 50% of the Clubs contributed, this figure is well below that of our Partner Districts and hopefully we will be able to address this in the future.
OBJECTIVES
I will be putting the project forward at our meeting in Lubeck and hope that it will be successfully adopted by our colleagues as a suitable project for NSL monies.
At the Board meeting an agenda item is being put forward by The Netherlands on the future of NSL – which hopefully will lead to a lively and worthwhile discussion – with a positive result, although The Netherlands however make up 50% of the Board.
If any members have any thoughts on the future please let me know asap.
NAME : Pauline Hoogerwerf OFFICE : Water Projects & Street Children
Cabinet Report August 2011.
DECISIONS REQUIRED :
1. All donations to Street Children be designated for Railway Children Project.
2. All donations for water be designated for Niger Well Project.
JUSTIFICATION FOR DECISIONS :
1. We have supported Railway Children for several years and I would like this to continue, as they work both abroad and in the UK.
2. It was agreed by last year’s Cabinet that we should support the repair and refurbishment of our ten wells in Niger. An appeal has now been sent out to all Clubs and District Officers to raise the required money.
ACTIONS TAKEN SINCE LAST MEETING :
Contacted Niger to obtain break-down of work needed to repair/refurbish the individual wells. This information was received and passed to the F & A Committee for information.
Sent out first Niger Newsletter and letter of appeal to all on the District distribution list.
Made arrangements to attend all but two Zone meetings and I am hopeful of being able to book the remaining two later in the year.
Attended Zone H meeting on 27th July to talk about Water and Street Children projects, and was well received.
OBJECTIVES :
To promote Water and Street Children projects throughout the District.
To encourage donations to all projects.
To raise enough money to repair our wells.
NAME : Elizabeth Jones OFFICE : Cultural including Music Competition
Cabinet Report August 2011
DECISIONS REQUIRED : None
ACTIONS SINCE LAST REPORT
I attended both District and MD Conventions.
I sent information for 105M website concerning the 2010-11 Music Competition to webmaster Lion Simon Moss, whose help is greatly valued.
The items covered are the rules for the District Competition, the Application Form and the 2010-2011 repertoire list for Oboe.
For the new Global level of competition, which takes place at the International Convention a year later than the European competition, some differences apply in eligibility of candidates. This is because the 7 constitutional area winners will have aged.
The upper age limit is 25 years and residence in home country is 5 years.
This information has been circulated by email.
OBJECTIVES
I will keep my committee chairman informed and attend meetings as required.
I will continue to promote the Music Competition and be available to answer any questions that I can on the wider aspect of the office.
It would be helpful if Zone and Region Chairmen could mention the competition on their visits to Clubs.
SECTION 11 : IPDG & VDG’s
NAME : Martin Bye OFFICE : Immediate Past District Governor
Cabinet Report August 2011
DECISIONS REQUIRED : None
ACTIONS TAKEN SINCE LAST MEETING :
Attended the District Handover to pass the running of the District to DG Lion Neil. I wish the DG and his team every success for their year.
During the year 2010/11 new procedures have been put into place to make the financial workings of the District far more transparent and with the help of the District Treasurer I believe this has been achieved.
Our membership team worked very hard during the year to help the Clubs with low membership, these are Clubs with below 10 members. There are 14 Clubs involved and this represents 25% of the total number of Clubs in the District. My regret is that we lost the Brixworth Club Branch and at the July meeting of Northfield / Kings Norton Lions Club thirteen of the fourteen members resigned. This now takes us perilously close to 1000 members for the District. We do attract new members but are main problem is retention. I am sure the new team led by PDG Lion Heather Lee will be addressing this and other problems and we all need to give her our support and help in improving this situation.
Through the good offices of PDG Doug Cross a membership programme had set up and we were able to be put in place £5K to spend over two years. It would be helpful to clarify how the money will be spent and what will be allocated to Leadership and Training now that Leadership has been split from what was MERL.
OBJECTIVES :
To support the District and the District Governor during his year in office.
NAME: Paul Anstice. OFFICE: 1st Vice District Governor
Cabinet Report August 2011.
ACTIONS TAKEN SINCE LAST MEETING:
Since the last cabinet meeting, I have:
• Met with my fellow 1st VDGs and partners by attending a three day VDG training session at St John’s hotel in Solihull.
• Attended the Music and the Deaf workshop and concert in West Bromwich. This was a truly amazing experience to see so many groups of deaf singers and musicians enjoying themselves and entertaining the public.
• Attended the first of the new Governors team meeting
• Enjoyed the company and fellowship of the Lions of Rugby Rokeby and Letchworth and Baldock (105A) at their Charter celebrations
• Attended a very enjoyable Cream Tea Party with the Zone Chairman and the incoming Presidents in Zone H
• Attended the District Handover and was appointed 1st Vice District Governor by DG Neil
• Attended Zone H Meeting and found I was still the minute secretary (nothing changes no matter how high up the tree you think you have got!!)
• Will have chaired Finance and Administration meeting and attended the Long Range Planning meeting this coming week
OBJECTIVES:
• To deputise for the DG when required.
• To chair the Finance and Administration Committee.
• To attend GMT, GLT and LRP committee meetings.
• To visit clubs in the District.
• To learn and plan for next year
NAME: Simon Moss OFFICE: 2nd Vice District Governor
Cabinet Report August 2011
DECISIONS REQUIRED: None
ACTIONS SINCE LAST REPORT:
So, the adventure has begun!
This will be very much a year of learning. Formal training is taking place in early September and this will be the first occasion to meet my fellow 2nd VDGs from around the Multiple District.
I am also trying to visit at least one Zone Meeting in each of the Zones to help me to understand the needs of Clubs across the District and to get to know a wider cross section of the members. By the end of August I will have attended five Zone Meetings.
The five year plan includes the 2nd VDG visiting 15 Clubs and I will be planning this over the next few weeks.
OBJECTIVES:
To assist the District Governor as required.
To learn what I need to know for the challenges ahead.
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