NEUROLOGY CONSULTANTS, S



INSTRUCTIONSPrint this documentOn the “Patient Agreement and Authorization”, please read thenInitial that you received the HIPAA privacy policy (the last part of this document)List the name(s) of anyone we can speak to you your behalf regarding your private healthcare information (Spouse, partner, family, etc). If you wish for us to not discuss with anyone but yourself then just leave blank. Check yes or no regarding whether we may leave a message regarding test results if your answering device picks up.Sign and date Sign and date the “Appointment cancellation or failure to show for appointment policy agreement”. The following 5 pages is the HIPPA policy of how medical information about you may be used and disclosed and how you can get access to this information. This is for your information and is what you initialed as receiving in item 2 above. There is an optional authorization form for release of confidential health information included that might be needed at the time of your visit IF we need to get your consent to obtain test results or medical records from anywhere else at or after the time of your visit.Make a copy or image of both sides of your state ID and your insurance card and the above mentioned signed forms and send to us by either:Fax to 708-799-6991Scan as a document and transmit to us via the virtual visit office (preferable with office staff prior to your visit, or with the physician at the time of your visit)Mail to us if your visit is greater than a week away (Neurology Consultants, S.C. 3330 W 177th Street, Suite 3C, Hazel Crest, IL 60429)Revised 12/10/14EMG CENTERS OF CHICAGOLAND / NEUROLOGY CONSULTANTS, S.C.Patient Agreements and AuthorizationsCONSENT FOR TREATMENT: I hereby consent to the treatment provided by Neurology Consultants, S.C. Physicians, Nurses or other designated health care providers. I understand that Physicians, Nurses and other health care providers in training may, under the supervision of appropriate personnel, participate in my treatment and I consent to such student involvement in my care. AUTHORIZATION FOR RELEASE OF PERSONAL HEALTH INFORMATION: I authorize use and disclosure of my personal health information (PHI) for the purposes of diagnosing or providing treatment to me, obtaining payment for my care, or for the purposes of conducting the health care operations of Neurology Consultants, S.C.. I authorize Neurology Consultants, S.C. to release any information required in the process of applications for financial coverage for the services rendered. This authorization provides that Neurology Consultants, S.C. may release objective clinical information related to my diagnoses and treatment, which may be requested by my insurance company or its designated agent. I acknowledge receipt of the physician’s Notice of Privacy Practices (which provides detailed information about how the practice may use and disclose my confidential information). I understand that the physician has reserved the right to change his/her privacy practices that are described in the Notice. I also understand that a copy of any revised Notice will be provided or made available to me. I understand that this consent is valid until it is revoked by me and that I may revoke this consent at any time by giving written notice of my desire to do so, to the physician. I understand that I will not be able to revoke this consent in cases where the physician has already relied on it to use or disclose my health information. Written revocation of consent must be sent to the physician’s office.ASSIGNMENT OF BENEFITS: In consideration of services rendered, I hereby assign and authorize direct payment to Neurology Consultants, S.C., any insurance, health plan or third party payor benefits otherwise payable to me or on my behalf for hospitalization, emergency room or outpatient services.RESPONSIBILITY FOR PAYMENT: I acknowledge that I am responsible to pay for all copayments, coinsurances and all services not covered or denied by my insurance plan.AT THE TIME OF SERVICE: All payment of copays, deductibles and non-covered services is expected at the time of service. Patients without insurance are expected to make payment (and/or payment arrangements) prior to service. Neurology Consultants, S.C. accepts the following in satisfaction of your obligation: cash or check. You will be charged a $25.00 fee when checks are returned for NSF (nonsufficient funds).LATE CANCELLATION / NO SHOW: Failure to keep a scheduled appointment without a 24 hour notice may result in a $25.00 charge, or practice site’s designated fee. In addition, our office reserves the right to terminate our relationship with you for missed appointments.DISABILITY / FMLA FORMS: All patient disability & absentee documentation to be filled out by the physician requires a payment of $20.00 before forms will be completed and/or faxed.1.) I will allow Neurology Consultants, S.C. to speak to the following individuals regarding my health information: Spouse/Son/Daughter/Mother/Father/Sibling/Friend (circle relationship) Their Name: 2.) May we leave you a message regarding test results?Yes ______________ No ______________Patient Signature (or Authorized Signature): ________________________________ Date:____________IF you are not the patient please list your relationship to the patient ____________________________ 2914650-17208500EMG CENTERS OF CHICAGOLAND / NEUROLOGY CONSULTANTS, S.C.Appointment Cancellation OrFailure to Show for AppointmentPolicy AgreementEMG Centers of Chicagoland/Neurology Consultants, S.C. requires a 24 hour notice to cancel or reschedule all appointments. If I fail to do so, or fail to show for any appointment I have scheduled, I will be charged a $50.00 fee. In addition, I understand that EMG Centers of Chicagoland/Neurology Consultants, S.C. reserves the right to terminate our relationship for missed appointments. I further understand that I could be charged $50 and understand that I may be sent to collections if I fail to do so.I have read and understand the above policy. Patient Signature (or authorized representive): _______________________________EMG CENTERS OF CHICAGOLANDNEUROLOGY CONSULTANTS, S.C.3330 West 177th Street, Ste. 3C, Hazel Crest, IL 60429THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.The practice acts to maintain the privacy of protected health information and provide individuals with notice of the practice’s legal duties and privacy practices with respect to protected health information as described in this Notice and abide by the terms of the Notice currently in effect.Provision of Notice: The practice provides its Notice of Privacy Practices to every patient with whom it has a direct treatment relationship. The Notice is provided no later than the date of the first treatment to the patient after April 13, 2003. The practice makes its Notice available to any member of the public to enable prospective patients to evaluate the practice’s privacy practices when making his or her decision regarding whether to seek treatment from the practice.Documentation of Provision of Notice: When a direct treatment patient receives the Notice from the practice, the practice asks the patient to sign its “Receipt of Notice of Privacy Practices” form. The form is filed with the patient’s medical record. If the patient refuses to sign the form, it is noted in the medical record that the patient was given the Notice and refused to sign the form.Effective Date and Changes to Notice: This Notice is effective April 12, 2003. The practice reserves the right to revise this Notice whenever there is a material change to the uses or disclosures, the individual’s rights, the covered entity’s legal duties, or other privacy practices stated in the Notice. Except when required by law, a material change to any term of the Notice will not be implemented prior to the effective date of the notice in which such material change is reflected. If the Notice is revised, the practice makes the revised Notice available upon request beginning on the revision’s effective date. The revised notice is posted in the practice’s reception area and made available to all patients, including those who have received a previous Notice. Upon receipt of a revised Notice, a patient is asked to acknowledge receipt of the plaints: The practice allows all patients and their agents to file complaints with the practice and with the Secretary of the Federal Department of Health and Human Services (DHHS). A patient or his or her agent may file a complaint with the practice whenever he or she believes that the practice has violated their rights. Complaints to the practice must be in writing, must describe the acts or omissions that are the subject of the complaint, and must be filed within 180 days of the time the patient became aware or should have become aware of the violation. Complaints must be addressed to the attention of the practice’s privacy officer at the practice’s address. The practice investigates each complaint and may at its discretion, reply to the patient or the patient’s agent. Complaints to the Secretary of the DHHS must be in writing, must name the practice, must describe the acts or omissions that are the subject of the complaint, and must be filed within 180 days of the time the patient became aware or should have become aware of the violation. Complaints must be addressed to: Privacy Officer. The practice does not take any adverse action against any patient who files a complaint (either directly or through and agent) against the practice.Contact Person: The practice has a privacy officer that serves as the contact person for all issues related to the Privacy Rule. If you have any questions about this Notice, please contact the Privacy Officer at (708) 799-6799.USES AND DISCLOSURE OF PROTECED HEALTH INFORMATIONThe practice reasonably ensures that the protected health information (PHI) it requests, uses, and disclosed for any purpose is the minimum amount of PHI necessary for that purpose. The practice treats all qualified individuals as personal representatives of patients. The practice generally allows individuals to act as personal representatives of patients. The two general exceptions to allowing individuals to act as personal representatives relate to unemancipated minors and abuse, neglect, or endangerment situations. The practice makes reasonable efforts to ensure that protected health information is only used by and disclosed to individuals that have a right to the protected health information. Toward that end, that practice makes reasonable efforts to verify the identity of those using or receiving protected health information. Uses and Disclosures – Treatment, Payment and Health Care Operations: The practice uses and discloses protected health information for payment, treatment, and health care operations. Treatment includes those activities related to providing services to the patient, including releasing information to other health care providers involved in the patient’s care. Payment relates to all activities associated with getting reimbursed for services provided, including submission of claims to insurance companies and any additional information requested by the insurance company so they can determine if they should pay the claim. Health Care Operations includes a number of areas, including quality assurance and peer review activities.Uses and Disclosures – Not Requiring Authorization Disclosure to Those Involved in Individual’s Care: The practice discloses protected health information to those involved in a patient’s care when the patient approves or, when the patient is not present or not able to approve, when such disclosure is deemed appropriate in the professional judgment of the practice. When the patient is not present, the practice determines whether the disclosure of the patient’s protected health information is authorized by law and if so, discloses only the information directly relevant to the person’s involvement with the patient’s health care. The practice does not disclose protected health information to a suspected abuser, if, in its professional judgment, there is reason to believe that such a disclosure could cause the patient serious harm. Further, the practice uses and discloses information as required by law.Uses and Disclosures Required by Law: The practice uses and discloses protected health information to appropriate individuals as required by law. As required by law the practice discloses protected health information to public health officials. This includes reporting of communicable diseases and other conditions, sexually transmitted diseases, lead poisoning, Reyes Syndrome, and mandated reports of injury, medical conditions or procedures, or food-borne illness including but not limited to adverse reactions to immunizations, cancer, adverse pregnancy outcomes, death, birth. The practice disclosed protected health information regarding victims of abuse, neglect, or domestic violence. The practice discloses information about a minor, disabled adult, nursing home resident, or person over 60 years of age whom the practice reasonably believes to be a victim of abuse or neglect to the appropriate authorities as required by law, or, if not required by law, if the individual agrees to the disclosure. This includes child abuse and neglect, elder abuse and exploitations, abused and neglected nursing home residents, or disabled adults abuse. The practice informs the individual of the place the individual at risk of serious harm or the practice would be informing a personal representative and the practice believes the personal representative is responsible for the abuse, neglect, or other injury, and that informing such person would not be in the best interests of the individual as determined by the professional judgment of the practice.Uses and Disclosures for Health Oversight Activities: The practice uses and discloses PHI as required by law for health oversight activities. The information may be used and released for audits, investigations, licensure issues, and other health oversight activities, including, but not limited to hospital peer review, managed care, peer review, or Medicaid or Medicare peer review.Disclosures for Judicial and Administrative Proceedings: In general, the practice discloses information for judicial and administrative proceedings in response to an order of a court or an administrative tribunal, or a subpoena, discovery request or other lawful process, not accompanied by a court order or an ordered administrative tribunal.Disclosures for Law Enforcement Purposes: The practice discloses PHI for law enforcement purposes to law enforcement officials.Uses and Disclosures Related to Decedents: The practice uses and discloses PHI as required to a coroner or medical examiner and funeral directors as required by law. The attending physician is required to sign the death certificate and provide the coroner with a copy of the decedent’s protected health information.Uses and Disclosures Related to Cadaveric Organ, Eye, or Tissue Donations: The practice uses and discloses protected health information to facilitate organ, eye, or tissue donations.Uses and Disclosures to Avert a Serious Threat to Health or Safety: The practice uses and discloses protected health information to public health and other authorities as required by law to avert a serious threat to health or safety.Uses and Disclosures for Specialized Government Functions: The practice uses and discloses protected health information for military and veterans activities, national security and intelligence activities, and other activities as required by law.Uses and Disclosures in Emergency Situations: The practice uses and discloses protected health information as appropriate to provide treatment in emergency situations. In those instances where the practice has not previously provided its Notice of Privacy Practices to a patient who receives direct treatment in an emergency situation, the practice provides the Notice to the individual as soon as practicable following the provision of the emergency treatment.Marketing Purposes: The practice does not use or disclose any protected health information for marketing purposes. The practice does engage in communications about products and services that encourages recipients of the communications to purchase or use the product or service for treatment, to direct or recommend alternative treatments, therapies, health care providers, or settings of care to the individual. These activities are not considered marketing. In addition, the practice will contact the individual with appointment reminders or information about treatment alternatives or other health-related benefits and services that may be of interest to the individual.Uses and Disclosures – Do Not Apply to PracticeResearch: The practice does not engage in any research activities that require it to use or disclose protected health information.Other Uses and Disclosures: The practice does not use or disclose protected health information to an employer or health plan sponsor, for underwriting and related purposes, for facility directories, to brokers and agents, or for fundraising. If an individual wants the practice to release his or her protected health information to employers or health plan sponsors, for underwriting and related purposes, for facility directories, or to brokers and agents, then he or she can contact the practice and complete an appropriate written authorization.INDIVIDUAL RIGHTSIndividual Rights – Accounting for Disclosures of Protected Health Information The practice tracks all disclosures of a patient’s protected health information that occur for other than the purposes of treatment, payment, and health care operations, that are not made to the individual or to a person involved in the patient’s care, that are not made as a result of a patient authorization, and that are not made for national security or intelligence purposes or to correctional institutions or law enforcement officials. The practice allows an individual to request one accounting within a 12-month period free of charge. The practice charges a reasonable fee for more frequent accounting requests. The charge will be $25.00. An individual can request an accounting of disclosures for a period of up to six years prior to the date of the request. Requests for shorter accounting periods will be accepted. However, patients may only request an accounting of disclosures made of or after April 14, 2003. The practice responds to all requests for an accounting of disclosures within 60 days of receipt of the request. If the practice intends to provide the accounting for disclosures and cannot do so within 60 days, the practice informs the requestor of such and provides a reason for the delay and the date the request is expected to be fulfilled. Only one 30 day extension is permitted. A request for an accounting for disclosures must be made in writing and mailed or sent to the practice. It should be marked “Attention: Privacy Officer.”Individual Rights – Inspect and Copy Protected Health Information The practice allows individuals to inspect and copy their protected health information, documents all requests, responds to those requests in a timely fashion, inform individuals of their appeal rights when a request is rejected in whole or part, and charges a reasonable fee for copying of records. The practice reviews the request in a timely fashion and acts on a request for access generally within 30 days. The practice may have a single extension of 30 days, if needed to act on the request. Each request will be accepted or denied and the requestor notified in writing. If a request is denied, the requestor is informed if the denial is “reviewable” or not. The requestor has the right to have any denial reviewed by a licensed health care professional who is designated by the practice as a reviewing official and who did not participate in the original decision to deny. The practice informs the requestor of the decision of the reviewing official and adheres to the decision. The practice charges reasonable fees based on actual cost of fulfilling the request. The practice will determine the appropriate charge for providing the requested records and inform the requestor in advance of providing the records. If the requestor agrees to pay the fee in advance, the records will be provided. Otherwise, the records will not be provided, unless the Privacy Officer determines that the charge is burdensome to the requestor. Illinois law prohibits charges that exceed the following: 20.48 handling fee plus 77 cents each for pages 1-25, 51 cents each for pages 26-50, and 26 cents each for pages 51 to end; plus actual expenses related to the copying of x-rays, CAT scans, and similar. The practice limits charges for records to the amounts allowed under Illinois law. Requests for the inspection and copying of records must be sent to the practice in writing. It should be marked “Attention: Privacy Officer.”Individual Rights – Request Amendment to Protected Health Information The practice allows an individual to request that the practice amend the protected health information maintained in the patient’s medical record or the patient’s billing record. The practice documents all requests, responds to those requests in a timely fashion, and informs individuals of their appeal rights when a request is denied in whole or in part. Generally the practice will act on a request for amendment no later than 60 days after receipt of such a request. If the practice cannot act on the amendment within 60 days, the practice extends the time for such action by 30 days and, within the 60 day time limit, provides the requestor with a written statement of the reasons for the delay and the date by which the practice will complete action on the request. Only one such extension is allowed. If the practice denies the request, in whole or in part, the practice provides the requestor with a written denial in a timely fashion. The practice allows a requestor to submit a written statement disagreeing with the denial of all or part of the initial request. The statement must include the basis of the disagreement. The practice limits the length of a statement of disagreement to one page. The practice accepts requests to amend the PHI maintained by the practice. The requests must be in writing and should be marked “Attention: Privacy Officer.”Individual Rights – Request Confidential Communications The practice accommodates all reasonable requests to keep communications confidential. The practice determines the reasonableness based on the administrative difficulty of complying with the request. A request for confidential communications must be in writing and on the practice’s Request for Confidential Communications form, must specify an alternative address, or other method of contact, and must provide information about how payment will be handled. The request must be addressed to the practice’s privacy officer. No reason for the request needs to be stated. The practice accommodates all reasonable requests. The reasonableness of a request is determined solely on the basis of the administrative difficulty of complying with the request. The practice will reject a request due to administrative difficulty: if no independently verifiable method of communication such as a mailing address or published telephone number is provided for communications, including billing; or if the requestor has not provided information as to how payment will be handled. The practice will not refuse a request: if the requestor indicated that the communication will cause endangerment; or based on any perception of the merits of the requestor’s request.Individual Rights – Request Restriction of Disclosures The practice accepts all requests for restrictions of disclosures of protected health information. The practice does not agree to any restrictions in the use or disclosure of protected health information. All requests for restrictions of disclosures must be submitted in writing. They must be sent to the attention of the practice’s privacy officer. The privacy officer notifies the requestor in writing that the practice does not accept restrictions of disclosure.Individual Rights – Authorizations The practice obtains a written authorization from a patient or the patient’s representative for the use or disclosure of protected health information for other than treatment, payment, or health care operations; however, the practice will not get an authorization for the use or disclosure of protected health information specifically allowed under the Privacy Rule in the absence of an authorization. The practice will provide a patient upon request a copy of any authorization initiated by the practice (as opposed to requested by the patient) and signed by the patient. The practice does not condition treatment of a patient on the signing of an authorization, except disclosure or provision of health care solely for purpose of creating protected health information for disclosure to a third party (e.g. pre-employment or life insurance physicals). In Illinois, a specific written authorization is required to disclose or release of mental health treatment, alcoholism treatment, drug abuse treatment or HIV/Acquired Immune Deficiency Syndrome (AIDS) information. The practice allows an individual to revoke an authorization at any time. The revocation must be in writing and must be sent to the attention of the practice’s privacy officer, however, in any case the practice will be able to use or disclose the protected health information to the extent practice has taken action in reliance on the authorization.Individual Rights – Waiver of Rights The practice never requires an individual to waive any of his or her individual rights as a condition for the provision of treatment, except under very limited circumstances allowed under law.EMG CENTERS OF CHICAGO / NEUROLOGY CONSULTANTS, S.C.Authorization Form for Release of Confidential Health InformationI, _______________________________, hereby authorize ______________________ to release to: (Name of patient or authorized agent)EMG CENTERS OF CHICAGO / NEUROLOGY CONSULTANTS, S.C.3330 West 177th Street, #3C, Hazel Crest, IL 60429Ph: 708-799-6799 fax: 708-799-6991the following information contained in the patient record of:48698151809740044958018795900Name: Date of Birth: Street Address, City, State, Zip: 1695450-190600Home Phone/Cell Phone: 1695450253900_____ The entire medical record (excluding mental health/alcoholism/drug treatment; HIV/AIDS records)_____ Mental health treatment records_____ Alcoholism treatment records_____ Drug abuse treatment records_____ HIV (Acquired immune deficiency syndrome) / AID’s records_____ Laboratory reports_____ Xray reports_____ Operative reports92773513144400_____ Other: The above information shall be released for the following period of time:85344013906400337820014604900Date: from to 231203512255400The purpose of the authorization is : I understand:That I have the right to inspect and copy the information I have authorized to be disclosed by this authorization. In the event I refuse to authorize the release of the above described information, I understand that it will not be disclosed, except as provided by law.That the practice may not condition treatment on whether I sign this authoriztion, except when the provision of health care is solely for the purpose of creating proteced health information for the disclosure to a third party.That the information used or disclosed pursuant to this authorization may be subject to redisclosure by the recipient and may no longer be protected by law.That this authorization is valid until it expires, unless revoked before that.That I may revoke this authorization at any time by giving written notice to the physician. I also understand that I will not be able to revoke this authorization in cases where the physician has already relied on it to use or disclose my health information. Written revocation must be sent to the physician’s office. Absent such written revocation, this Authorization for Release of Confidential Health Information will terminate on (date) ________________________.45123101454140052959014541400SignedDate ................
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