Director of Finance General Manager Functional Officer Grade ... - …

[Pages:11]Director of Finance General Manager ? Functional Officer Grade

Children's Health Ireland Job Specification and Terms & Conditions

Job Title and Grade

Director of Finance General Manager ? Functional Officer Grade

Campaign Reference

DirectorFinance-001

Closing Date

Monday 28th October at 05.00pm

Duration of Post Permanent Contract

Location of Post Children's Health Ireland at Crumlin

Context/ Background

Children's Health Ireland (CHI) is leading on the clinical and operational transformation of acute paediatric healthcare and consists of hospitals at Crumlin, Temple Street and Tallaght. The three children's hospitals and CHI's office transitioned from four separate, independently governed entities into one new single organisation effective on 1st January 2019 to govern and operate paediatric services in Dublin.

This new organisation will operate as a single service across the existing locations of Crumlin, Temple Street, Tallaght and the CHI office before transitioning to the new facilities at the two paediatric outpatient and urgent care centres at Connolly and Tallaght Hospitals and the new children's hospital on the campus shared with St James's Hospital.

The Minister for Health appointed a new Board in September 2017, initially on an administrative basis to support CHI's Chief Executive and management team in the planning and implementation of the Children's Hospital Programme and to prepare for the transition of services from the existing three children's hospitals under the governance of the legally established Board, which commenced on 1st January 2019.

Children's Health Ireland Programme is a major programme of work led by CHI, focused on transformative service change to enhance services for children and young people, to integrate the three existing hospitals, while maintaining existing and new services, ensuring patient safety and quality until transition is complete. It will:

 Operationalise an integrated acute paediatric healthcare network Act as client for the government funded capital project to build the new children's

hospital and the two paediatric outpatient and urgent care centres at Connolly and Tallaght Hospitals, and a separately funded research and innovation centre Act as client to a major ICT programme to digitize paediatric healthcare Commission, transition to and operate the new children's hospitals and the two paediatric outpatient and urgent care centres.

The new children's hospital will be at the centre of a new model of care with two new Paediatric Outpatients and Urgent Care Centres (OPD & UCCs) central to the delivery of this new model of care. The POPD & UCCs will be based at Connolly Hospital on the North side of Dublin (due to open Summer 2019) and one at Tallaght Hospital on the South side of Dublin (due to open 2020). The addition of the new OPD & UCC, together with the opening of the new hospital in time, will transform how healthcare is delivered to children in Ireland.

Reporting Arrangements

This post will report to the Site Chief Executive Officer or nominated representative Reporting arrangements will transition into the CHI Finance Future Operating Model, including CHI wide Clinical Directorate Model and the finance structures required to support that model. The post holder will be required to support development and implementation of the CHI Future Operating Model and transition to an enduring role within that model.

Key Working Relationships

The post holder will work closely with:

Site Chief Executive Officer, CHI at Crumlin CHI at Crumlin Corporate Management Team CHI Group Chief Financial Officer Finance Team CHI at Crumlin and the wider CHI Finance Team Clinical Directorate managers and the clinical teams HSE Acute Finance and Operations

Please note that this list is not exhaustive and key working relationships will change as the project moves from service development, construction completion, commissioning & transitioning to steady state.

Purpose of the The Director of Finance (incorporating Materials and Supply Chain Management) is

Role

responsible for the provision of the overall financial direction, strategic, fiscal and business

leadership for CHI at Crumlin.

As a key member of the CHI at Crumlin Site Corporate Management Team, the post holder will provide support to the Site Chief Executive and the Site Corporate Management Team across a wide variety of other initiatives and developments in order to achieve the Hospital's mission, vision, values and financial strategic plans.

The post holder will establish, implement and maintain clear and effective working relationships and communications within the Hospital and with all other institutions with whom the Hospital is involved.

Principal Duties and Responsibilities

Key tasks and responsibilities: Develop and implement robust financial strategies and plans to maximise opportunities for sustaining CHI at Crumlin as a high performing, leading edge teaching hospital. Ensure the attainment of all financial/income performance targets and the achievement of year-end financial balance. Implement and adhere to the highest standards of corporate governance and ensure that the organisation meets its responsibilities in respect of accountability for expenditure/collection of public funds. Provision of specialised advice/guidance to the CHI at Crumlin Site CEO and Site Corporate Management Team on matters relating to cost containment, risk, financial impact and business sustainability.

Lead the transformation of the finance function in responding to the changing requirements of the hospital and the wider CHI change programme.

Systems/Processes/Financial Management Culture: Design and lead a range of value-for-money and efficiency programmes across the organisation, including re-negotiation of contracts, revamping of service level agreements/cross-charging arrangements and enhancing revenue collection processes. Play a key role in the development of annual and multi-annual service/provider plans. Support negotiations with the HSE and other funders in relation to funding, establishment of financial targets and on-going monitoring of the allocation and funding of new service developments. Take a central role in the on-going development of systems, processes and procedures including financial compliance through the design of improved internal budgetary/accounting models. Champion and influence national projects/discussions to devise integrated business/financial models that ensure that CHI at Crumlin's funding allocation is linked to the true cost and volume /complexity of work undertaken. Develop a performance management and cost control ethos throughout the hospital and, in particular, ensure the development of robust financial planning and forecasting methodologies, including comprehensive audit/measurement systems to identify and analyse variations from plan. Support departments to devise financial plans to ensure provision of priority services in the most cost effective manner and support the development of Clinical Directorates within CHI at Crumlin. Develop data/information reports to support strategic decision-making and active financial management throughout the hospital. Bring forward views/expertise regarding revised financial models such as patient level costing, continued richness of coding/classification of interventions, etc. and

educate key stakeholders regarding implications/opportunities of such developments.

Leadership/Management of Financial related functions: Plan, organise and manage the operations of the department in such a manner as to ensure that it operates effectively and efficiently, supporting strategic and operational requirements. Lead the modernisation/transformation of the finance function to respond to the changing requirements of the hospital and the wider CHI programme. Develop the highest standards of professionalism within the finance function and throughout the organization, ensuring compliance with best-practice accounting standards and financial conventions. Responsibility for enhancing/supporting the on-going development of management accounting and, in particular, cost accounting systems and methodologies, aligning to the HPO's revised ABF implementation plan 2019. Enhance skills of business case development, information management and efficiency techniques/processes within the organisation. Provide excellent leadership/guidance to the staff of the finance function at all levels and encourage/support the development of financial skills and expertise amongst non-financial personnel. Provide leadership and be responsible and accountable for the materials management and supply chain function in the hospital. In order to ensure the supply chain management processes reduces inefficiencies and increased resource optimisation Foster excellent relationships with key stakeholders; in particular, the HSE, Department of Health, Department of Finance, private insurers, the Office of the Comptroller and Auditor General, peer organisations and other external agencies with whom there are business relationships. Maintain high profile internally, building trust and confidence with key internal clinical and corporate managers and departments.

Corporate and Strategic Objectives: Work effectively as part of the CHI at Crumlin Site Corporate Management Team with clinical and support staff and all key stakeholders. Contribute to corporate management of the hospital, play a key role in corporate communications internally and externally. Assist in the overall development of business and management capacity and capability within the hospital including the introduction of Clinical Directorates. Ensure high standards of corporate governance and personal conduct. Provide expert advice and support on all aspects of business planning and hospitalwide performance monitoring.

Management and HR Responsibilities: Ensure the highest quality of HR management is adhered to in the services under the responsibility of the Director of Finance as follows: Maintain effective staff communications and work with the HR Department to ensure a framework of circulation and compliance with employment policies and procedures.

 Establish the development of staff as a key objective and promote the pursuit of skills and competencies consistent with corporate and departmental training plans.

Work constructively with trade unions in order to encourage staff involvement in decision-making generally and in change implementation specifically.

Ensure all employees carry out their duties in accordance with key national guidelines, including equal opportunities policy, promoting dignity and respect at work, trust in care, grievance procedure, disciplinary policy, sick leave policy etc.

.

The above is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.

Eligibility criteria, qualifications and experience

Essential Criteria:

Qualifications: A minimum level 8 NFQ (or international equivalent) qualification in Finance. Membership of a recognised or prescribed accountancy body such as ACCA, CPA, ACMA,

CIMA, ACA or equivalent.

Experience: At least 10 years of Finance experience, of which a minimum of 5 years significant

experience at senior leadership level in in financial management and planning in a healthcare setting with multiple stakeholders. Significant track record of achievement as a leader and senior manager in a large complex organisation with multiple stakeholders Demonstrated strong leadership, collaboration, project management, problem-solving, change-management and influencing skills. Experience serving as an advisor to the CEO and executive leadership team Extensive experience working across multi-disciplinary teams with strong communication and relationship-building skills at all levels in an organisation. Track record of achievement in a performance driven organisation. Experience of clinical and/or corporate governance Possesses the requisite knowledge, skills and attributes to manage a complex area including an ability and capacity to discharge the administrative functions of the post

Desirable Criteria:

A level 9 NFQ (or international equivalent) qualification in Finance. Working knowledge of SAP financials and budgetary modelling systems.

Knowledge,

Skills

&

Competencies

Leadership & Direction

Develops networks and communications systems to ensure that they are fully informed in a dynamic and challenging environment.

 Is an effective leader and a positive driver for change; transforms the vision into a framework and structures for moving forward.

Understands the challenges of leading a complex systems change. Balances change with continuity ? continually strives to improve service delivery, to

create a work environment that encourages creative thinking and to maintain focus, intensity and persistence even under increasingly complex and demanding conditions.

Working With & Through Others - Influencing to Achieve

Has significant experience in engaging with healthcare organisations. Demonstrates the ability to work independently as well as work with a wider

multidisciplinary / multi-agency team in a complex and changing environment. Is persuasive and effectively sells the vision; commands attention and inspires

confidence. Sets high standards for the team and puts their work and the work of the organisation

into meaningful context. Has excellent influencing and negotiation skills.

Managing & Delivering Results

Places strong emphasis on achieving high standards of excellence. Commits a high degree of energy to well directed activities and looks for and seizes

opportunities that is beneficial to achieving organisation goals. Perseveres and sees tasks through. Champions measurement on delivery of results and is willing to take personal

responsibility to initiate activities and drive objectives through to a conclusion.

Critical Analysis & Decision Making

Has the ability to rapidly assimilate and analyse complex information; considers the impact of decisions before taking action; anticipates problems.

Recognises when to involve other parties at the appropriate time and level. Is willing to take calculated risks in the interests of furthering the reform agenda. Makes timely decisions and stands by those decisions as required.

Building Relationships / Communication

Possesses the ability to explain, advocate and express facts and ideas in a convincing manner, and actively liaise with individuals and groups internally and externally.

Is committed to building a professional network to remain up-to-date with and influence internal and external politics.

 Is committed to working co-operatively with and influencing senior management colleagues to drive forward the reform agenda.

Has a strong results focus and ability to achieve results through collaborative working.

Personal Commitment and Motivation

Is personally committed and motivated for this complex role. Demonstrates a strong willingness and ability to operate in the flexible manner that is

essential for the effective delivery of the role. Demonstrates a commitment to further education in health services management.

Health & Safety

These duties must be performed in accordance with the hospital health and safety policy. In carrying out these duties the employee must ensure that effective safety procedures are in place to comply with the Health, Safety and Welfare at Work Act. Staff must carry out their duties in a safe and responsible manner in line with the Hospital Policy as set out in the appropriate department's safety statement, which must be read and understood.

Quality, Risk & Safety Responsibilities

It is the responsibility of all staff to: Participate and cooperate with legislative and regulatory requirements with regard to

Quality, Risk and Safety. Participate and cooperate with Children's Health Ireland Quality and Risk and Safety

initiatives as required. Participate and cooperate with internal and external evaluations of hospital structures,

services and processes as required, including but not limited to:

National Standards for Safer Better Healthcare National Standards for the Prevention and Control of Healthcare Associated

Infections HSE Standards and Recommended Practices for Healthcare Records Management HSE Standards and Recommended practices for Decontamination of Reusable

Invasive Medical Devices (RIMD) Safety audits and other audits specified by the HSE or other regulatory authorities. To initiate, support and implement quality improvement initiatives in their area which are in keeping with the hospitals continuous quality improvement programme.

It is the responsibility of all managers to ensure compliance with regulatory requirements for Quality, Safety and Risk within their area/department

Specific Responsibility

for Best Practice in Hygiene

Hygiene in healthcare is defined as "the practice that serves to keep people and the environment clean and prevent infection. It involves preserving one's health, preventing the spread of disease and recognizing, evaluating and controlling health hazards."

It is the responsibility of all staff to ensure compliance with hospital hygiene standards, guidelines and practices.

Department heads/ managers have overall responsibility for best practice in hygiene in their area.

It is mandatory to complete hand hygiene training every 2-years and sharps awareness workshops yearly

Competition Specific Selection Process

Applicants will be shortlisted based on information supplied in the CV and questionnaire submitted. Applications for this post must be accompanied by CV, setting out relevant experience that illustrates how the essential criteria listed above is met. The criteria for short listing are based on the requirements of the post as outlined in the eligibility criteria and/or the knowledge, skills and competencies section of this job specification.

How to Apply & Informal Enquiries

The closing date for submissions of CV's and letter of application is Monday 28th October 2019 at 05.00pm. Applications can be made by sending your CV to christina.canning@olchc.ie

A panel may be created for "General Manager" from which permanent, fixed term and specified purpose vacancies of full or part time duration may be filled.

Information on "Non-European Economic Area Applicants" is available from our website chi.jobs or directly from the recruitment team at recruitment@nchg.ie

The programme outlined for Children's Health Ireland may impact on this role and as structures change the job description may be reviewed.

Children's Health Ireland is an equal opportunities employer.

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