Duty Statement



|duty statement |

|Class Title |Position Number |

|Career Executive Assignment (CEA) C – Deputy Director |808-010-7500-001 |

|COI Classification | |

|Yes |No |

|Unit |

|      |

|Section |

|      |

|Branch |

|      |

|Division |

|Administration |

|This position requires the incumbent maintain consistent and regular attendance; communicate effectively (orally and in writing) in dealing with the public and/or other|

|employees; develop and maintain knowledge and skill related to specific tasks, methodologies, materials, tools, and equipment; complete assignments in a timely and |

|efficient manner; and, adhere to departmental policies and procedures regarding attendance, leave, and conduct. |

|Job Summary: Under the general direction of the Chief Deputy Director (CDD), Policy and Program Support (PPS), the Deputy Director (DD), Administration, is responsible|

|for planning, development, implementation, and evaluation of departmental policies and procedures for the effective and efficient delivery of the Department’s |

|administrative support services and activities. The DD, Administration, provides leadership through subordinate executives to four divisions: Contract Services |

|Division, Human Resources Division, Program Support Division, and Strategic Planning and Workforce Development Division. Collaboratively, these administration divisions|

|assist departmental programs in meeting DHCS’ mission by performing the necessary functions to: strategically plan; build and maintain a diverse and qualified |

|workforce; maintain healthy and safe work facilities and environments; procure goods and contracting services; perform asset management; and plan and respond to |

|emergencies. The DD, Administration, is a key member of the Department’s Senior and Executive teams, and acts as a key spokesperson for the Department on administrative|

|matters with external entities, including State control agencies as appropriate. |

|Supervision Received: General direction by the CDD, PPS. |

|Supervision Exercised: Direct supervision of four CEAs (one Level B and three Level A), a Staff Services Manager I (Specialist), and an Executive Secretary I. Indirect|

|supervision of approximately 156 staff. |

|Description of Duties: See below. |

| |

|Percent of Time Essential Functions |

|30% Formulates and implements administrative policies and procedures in support of DHCS’ mission, vision, core values and goals, and in compliance with all governing |

|state and federal laws, rules, and regulations. Maintains oversight and final policy responsibility and decision making authority for all administrative operations of |

|the Department, including, but not limited to: human resources (e.g., workers’ compensation, examinations, CEA and Exempt appointments, classification, performance |

|management, payroll and benefits, disability leaves, health and safety, and labor relations), program support (e.g., contracts, purchasing, facilities management, |

|telecommunications, distribution services, and asset management), strategic and workforce succession planning (e.g., strategic planning, organizational development, |

|organizational change management, focused recruitment, employee wellness, and training and development), and contract services (e.g., requests for proposal/offer, Small|

|Business/Disabled Veteran Business Enterprise option, and solicitation of bids). Additionally, provides policy guidance, communication and oversight during state of |

|emergencies, emergency response, and telework. |

| |

|25% Acts as key spokesperson for the Department on administrative matters with the California Health and Human Services Agency, the Legislature, federal and state |

|agencies (e.g., California Department of Human Resources, Department of General Services, Department of Finance, and State Controller’s Office), and other public and |

|private entities. Advises and makes recommendations to the Directorate and Executive Staff on the development of departmental policies and procedures and issues of |

|significant resource impact of new or revised legislation and emergencies. Leads and participates in cross-organizational workgroups convened to evaluate and make |

|recommendations on department-wide issues such as the implementation of new, legislatively-mandated programs, continuity planning, procurement of high visibility |

|contracts, restructuring departmental functions, and strategic program planning and resource management. |

| |

|25% Proactively develops, implements, and evaluates departmental policies and procedures for the effective delivery of administrative services. These duties are |

|performed with the intent to increase the efficiency and effectiveness of the Department’s operation, across program lines, and enforce compliance with all governing |

|state and federal laws, rules, and regulations. |

| |

|20% Serves as the Department’s representative on various task forces and committees, providing consultation regarding interdepartmental and intradepartmental policies. |

|Represents the CDD, PPS, at meetings, conferences, hearings, etc., as necessary. Participates as a member of Senior Staff and Executive Staff. |

| |

|Percent of Time Marginal Functions |

|      |

1

|This position is subject to the Department of Health Care Services’ Conflict of Interest Regulations. The incumbent is required to submit a Statement of Economic |

|Interests (Form 700) within 30 days of assuming office, annually by April 1st, and within 30 days of leaving office. |

|Employee’s signature |Date |

|Supervisor’s signature |Date |

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