Automated Template C: Created by James Nail 2013V2
Automated Template C: Created by James Nail 2013V2.1
Instructions for using the 6th edition MSU thesis/dissertation word 2007 automated
templates
By
James Nail
Serials Specialist
Thesis and Dissertation Format Review
June 2015
FORWARD
These templates were created as tools to assist authors in meeting the formatting
requirements as set forth in the Standards for Preparing Theses and Dissertations: 6th
edition. These templates make use of some advanced features that are only available in
Word 2007 or newer versions.
These templates have been completely rebuilt to include
helpful features that can benefit those starting the writing process. As such, they are
currently in "beta" release, meaning that they have not been fully tested and may have
additional features added in the future. Please provide feedback on any issues that you
have using these templates or instructions so that we can improve upon them.
etd@library.msstate.edu
It is very important that all of the following instructions are read before
using these templates. The user should be aware of Word¡¯s many automated settings in
order to make full use of these templates¡¯ capabilities. Also, it is highly recommended
that the user save often and keep multiple backup copies of their work during the writing
process. One of the best methods for organizing drafts is to save each major revision as
its own file so that previous drafts may still be accessed.
There are five versions of the Word 2007 Automated Template. Each version
handles a specific layout preference for formatting subheadings and table/figure title
numberings.
ii
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Template A provides subheading levels that are distinguished by
formatting, and it numbers tables/figures sequentially (1, 2, 3¡)
throughout the document. This is the closest to being APA without
actually being in APA format. Ideal for disciplines in the Humanities.
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Template B provides subheading levels that are distinguished by
formatting, and it numbers tables/figures sequentially by chapter (1.1, 1.2,
1.3¡, 2.1, 2.2, 2.3¡). This template provides the best utility in preparing
for future reformatting of sections for journal publication. If you are
planning to submit parts of your document as journal articles, this would
be the best choice. Ideal for Humanities and Soft Sciences.
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Template C provides subheadings numbered by chapter (1.1, 1.2, 1.3¡)
and distinguished by subsections (1.2.1, 1.2.2¡), and it numbers
tables/figures sequentially by chapter (1.1, 1.2, 1.3¡, 2.1, 2.2, 2.3¡).
This template provides the best utility in cross referencing between
chapters. This template is ideal for very technical documents such as
those typically associated with the Hard Sciences.
All three meet the formatting requirements of MSU. APA styles are not supported by
these templates.
There are two more templates that are available to meet specific departmental
requirements. The College of Education and the Department of Psychology have formal
exceptions to specific formatting requirements on file and Template APA is available to
help affected authors navigate those exceptions. The discipline of Chemistry commonly
makes use of an example style called ¡°Schemes¡±. Template C with Schemes is
available to help incorporate schemes easily within the template. These last two
templates are reserved only for those who are required by their department to
incorporate the layout that they provide.
If you have any questions concerning these templates, please contact:
James Nail
Phone: 662-325-2170
Fax: 662-325-2895
Email: etd@library.msstate.edu
iii
TABLE OF CONTENTS
FORWARD......................................................................................................................... ii
CHAPTER
I.
WHAT YOU SHOULD KNOW BEFORE YOU GET STARTED .....................1
1.1
1.2
1.3
Paragraph Marks ........................................................................................1
Section Breaks ...........................................................................................1
Styles .........................................................................................................2
1.3.1 Modifying Styles .................................................................................7
1.3.2 Creating Styles.....................................................................................7
1.4
Quickparts..................................................................................................8
1.4.1 Quick Parts in All Templates ..............................................................8
1.4.2 Additional Quickparts only in Templates APA, B, C, and C
with Schemes .....................................................................................10
1.4.3 Additional Quickparts only in Template C with Schemes ................11
1.4.4 Additional Quickparts Reserved for Repairing Broken
Templates ..........................................................................................12
1.5
Replace ....................................................................................................13
II.
GETTING STARTED .........................................................................................15
2.1
Preliminary pages ....................................................................................15
2.1.1 Title Page ...........................................................................................15
2.1.1.1 Title..............................................................................................15
2.1.1.2 Author¡¯s Full Name .....................................................................16
2.1.1.3 Type of Document .......................................................................16
2.1.1.4 Degree..........................................................................................17
2.1.1.5 Major ...........................................................................................17
2.1.1.6 Department ..................................................................................17
2.1.1.7 Graduation Date...........................................................................18
2.1.2 Copyright Page ..................................................................................18
2.1.3 Approval Page ...................................................................................18
2.1.4 Abstract..............................................................................................20
2.1.5 Dedication..........................................................................................22
2.1.6 Acknowledgements ...........................................................................23
2.1.7 Table of Contents ..............................................................................23
2.1.8 List of Tables .....................................................................................24
iv
2.1.9 List of Figures....................................................................................25
2.1.10 List of Schemes (only for Template C with Schemes) ......................26
2.1.11 Other Preliminary Page .....................................................................26
2.2
Main Body ...............................................................................................27
2.2.1 First Page of a Chapter ......................................................................27
2.2.1.1 Creating New Chapters................................................................28
2.2.2 Headings ............................................................................................29
2.2.2.1 Additional Instruction for Appendices Headings in
Templates C, and C with Schemes ..............................................29
2.2.2.2 Additional Instruction for 3rd Through 5th Level Headings
in Template APA .........................................................................29
2.2.3 Inserting Tables .................................................................................30
2.2.3.1 Tables that Span Multiple Pages .................................................31
2.2.4 Inserting Figures ................................................................................33
2.2.4.1 Figures that Span Multiple Pages ................................................34
2.2.5 Inserting Schemes (Template C with Schemes only) ........................35
2.2.5.1 Schemes that Span Multiple Pages ..............................................37
2.2.6 Inserting Equations ............................................................................38
2.2.7 Landscaped pages ..............................................................................39
2.3
References ...............................................................................................41
2.3.1 One Reference Section ......................................................................42
2.3.1.1 EndNote .......................................................................................42
2.3.1.2 Zotaro ..........................................................................................42
2.3.2 Multiple Reference Sections (at the End of Each Chapter) ...............42
2.4
Appendices ..............................................................................................43
2.4.1 Appendix Headings for Templates C and C with Schemes ..............44
2.4.2 Appendix Tables/Figures/Equations for Templates APA, B,
C, and C with Schemes ......................................................................45
III.
PREPARING TO SUBMIT ................................................................................47
3.1
Finishing touches .....................................................................................47
3.1.1 Last Page ...........................................................................................47
3.1.2 Update the Entire Document .............................................................48
3.2
Converting to .pdf ....................................................................................48
3.2.1 Printing to .pdf ...................................................................................49
3.2.2 Saving as .pdf ....................................................................................49
3.2.3 Rotate Landscape Pages to Portrait Orientation in the .pdf...............50
3.3
Copying and pasting into the templates...................................................50
3.4
Final thoughts ..........................................................................................50
APPENDIX
A.
VERSION HISTORY .........................................................................................52
A.1
Version 1.0 (05/01/2010).........................................................................53
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