Automated Template C: Created by James Nail 2013V2

Automated Template C: Created by James Nail 2013V2.1

Instructions for using the 6th edition MSU thesis/dissertation word 2007 automated

templates

By

James Nail

Serials Specialist

Thesis and Dissertation Format Review

June 2015

FORWARD

These templates were created as tools to assist authors in meeting the formatting

requirements as set forth in the Standards for Preparing Theses and Dissertations: 6th

edition. These templates make use of some advanced features that are only available in

Word 2007 or newer versions.

These templates have been completely rebuilt to include

helpful features that can benefit those starting the writing process. As such, they are

currently in "beta" release, meaning that they have not been fully tested and may have

additional features added in the future. Please provide feedback on any issues that you

have using these templates or instructions so that we can improve upon them.

etd@library.msstate.edu

It is very important that all of the following instructions are read before

using these templates. The user should be aware of Word¡¯s many automated settings in

order to make full use of these templates¡¯ capabilities. Also, it is highly recommended

that the user save often and keep multiple backup copies of their work during the writing

process. One of the best methods for organizing drafts is to save each major revision as

its own file so that previous drafts may still be accessed.

There are five versions of the Word 2007 Automated Template. Each version

handles a specific layout preference for formatting subheadings and table/figure title

numberings.

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Template A provides subheading levels that are distinguished by

formatting, and it numbers tables/figures sequentially (1, 2, 3¡­)

throughout the document. This is the closest to being APA without

actually being in APA format. Ideal for disciplines in the Humanities.

?

Template B provides subheading levels that are distinguished by

formatting, and it numbers tables/figures sequentially by chapter (1.1, 1.2,

1.3¡­, 2.1, 2.2, 2.3¡­). This template provides the best utility in preparing

for future reformatting of sections for journal publication. If you are

planning to submit parts of your document as journal articles, this would

be the best choice. Ideal for Humanities and Soft Sciences.

?

Template C provides subheadings numbered by chapter (1.1, 1.2, 1.3¡­)

and distinguished by subsections (1.2.1, 1.2.2¡­), and it numbers

tables/figures sequentially by chapter (1.1, 1.2, 1.3¡­, 2.1, 2.2, 2.3¡­).

This template provides the best utility in cross referencing between

chapters. This template is ideal for very technical documents such as

those typically associated with the Hard Sciences.

All three meet the formatting requirements of MSU. APA styles are not supported by

these templates.

There are two more templates that are available to meet specific departmental

requirements. The College of Education and the Department of Psychology have formal

exceptions to specific formatting requirements on file and Template APA is available to

help affected authors navigate those exceptions. The discipline of Chemistry commonly

makes use of an example style called ¡°Schemes¡±. Template C with Schemes is

available to help incorporate schemes easily within the template. These last two

templates are reserved only for those who are required by their department to

incorporate the layout that they provide.

If you have any questions concerning these templates, please contact:

James Nail

Phone: 662-325-2170

Fax: 662-325-2895

Email: etd@library.msstate.edu

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TABLE OF CONTENTS

FORWARD......................................................................................................................... ii

CHAPTER

I.

WHAT YOU SHOULD KNOW BEFORE YOU GET STARTED .....................1

1.1

1.2

1.3

Paragraph Marks ........................................................................................1

Section Breaks ...........................................................................................1

Styles .........................................................................................................2

1.3.1 Modifying Styles .................................................................................7

1.3.2 Creating Styles.....................................................................................7

1.4

Quickparts..................................................................................................8

1.4.1 Quick Parts in All Templates ..............................................................8

1.4.2 Additional Quickparts only in Templates APA, B, C, and C

with Schemes .....................................................................................10

1.4.3 Additional Quickparts only in Template C with Schemes ................11

1.4.4 Additional Quickparts Reserved for Repairing Broken

Templates ..........................................................................................12

1.5

Replace ....................................................................................................13

II.

GETTING STARTED .........................................................................................15

2.1

Preliminary pages ....................................................................................15

2.1.1 Title Page ...........................................................................................15

2.1.1.1 Title..............................................................................................15

2.1.1.2 Author¡¯s Full Name .....................................................................16

2.1.1.3 Type of Document .......................................................................16

2.1.1.4 Degree..........................................................................................17

2.1.1.5 Major ...........................................................................................17

2.1.1.6 Department ..................................................................................17

2.1.1.7 Graduation Date...........................................................................18

2.1.2 Copyright Page ..................................................................................18

2.1.3 Approval Page ...................................................................................18

2.1.4 Abstract..............................................................................................20

2.1.5 Dedication..........................................................................................22

2.1.6 Acknowledgements ...........................................................................23

2.1.7 Table of Contents ..............................................................................23

2.1.8 List of Tables .....................................................................................24

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2.1.9 List of Figures....................................................................................25

2.1.10 List of Schemes (only for Template C with Schemes) ......................26

2.1.11 Other Preliminary Page .....................................................................26

2.2

Main Body ...............................................................................................27

2.2.1 First Page of a Chapter ......................................................................27

2.2.1.1 Creating New Chapters................................................................28

2.2.2 Headings ............................................................................................29

2.2.2.1 Additional Instruction for Appendices Headings in

Templates C, and C with Schemes ..............................................29

2.2.2.2 Additional Instruction for 3rd Through 5th Level Headings

in Template APA .........................................................................29

2.2.3 Inserting Tables .................................................................................30

2.2.3.1 Tables that Span Multiple Pages .................................................31

2.2.4 Inserting Figures ................................................................................33

2.2.4.1 Figures that Span Multiple Pages ................................................34

2.2.5 Inserting Schemes (Template C with Schemes only) ........................35

2.2.5.1 Schemes that Span Multiple Pages ..............................................37

2.2.6 Inserting Equations ............................................................................38

2.2.7 Landscaped pages ..............................................................................39

2.3

References ...............................................................................................41

2.3.1 One Reference Section ......................................................................42

2.3.1.1 EndNote .......................................................................................42

2.3.1.2 Zotaro ..........................................................................................42

2.3.2 Multiple Reference Sections (at the End of Each Chapter) ...............42

2.4

Appendices ..............................................................................................43

2.4.1 Appendix Headings for Templates C and C with Schemes ..............44

2.4.2 Appendix Tables/Figures/Equations for Templates APA, B,

C, and C with Schemes ......................................................................45

III.

PREPARING TO SUBMIT ................................................................................47

3.1

Finishing touches .....................................................................................47

3.1.1 Last Page ...........................................................................................47

3.1.2 Update the Entire Document .............................................................48

3.2

Converting to .pdf ....................................................................................48

3.2.1 Printing to .pdf ...................................................................................49

3.2.2 Saving as .pdf ....................................................................................49

3.2.3 Rotate Landscape Pages to Portrait Orientation in the .pdf...............50

3.3

Copying and pasting into the templates...................................................50

3.4

Final thoughts ..........................................................................................50

APPENDIX

A.

VERSION HISTORY .........................................................................................52

A.1

Version 1.0 (05/01/2010).........................................................................53

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