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Devils Lake Public SchoolsDistance Learning PlanCOVID-19 Response PlanSubmitted to DPI – March 25, 2020?EMERGENCY RESPONSE PLANPERSONNELACTIONAll District EmployeesTake precautions as directedEncourage excellent hygieneAdults that exhibit symptoms should remain homeStudents that are symptomatic should be kept away from well students and parents contacted.?Building AdministratorsNormal School OperationsMonitor attendance of students to determine the impactReport any significant elevations in absences.Promote attendance policies that reinforce students who are sick to stay home.Be prepared to address large numbers of staff absences.Prepare distance learning plan in the event of a prolonged closureExtended ClosureIdentify essential personnel (this may be anyone in your building) and work schedules noting this is fluid.Cover office hours from 8:00 AM to 4:00 PM and provide for in office assistanceExecute distance learning programs.?SecretaryBe aware of absence policy changes to inform parents and families.Assist keeping symptomatic students away from well students and contacting parents.Maintain list of children requesting meal delivery, learning material delivery, or technology needs.CustodianNormal OperationsFollow enhanced cleaning procedures as prescribed by your supervisor.Clean highly touched surfaces daily.Extended ClosureFollow recommendations from supervisor for alternative work hours & expectations.Ensure the enhanced cleaning procedures continue.TeacherNormal OperationsStudents that are symptomatic should be kept away from well students and parents contacted.Be prepared to provide instructional opportunities in the event of a closure.? Prepare to be able to continue teaching from home/office.Begin reaching out to parents preparing them in the event of a closureReassure your students and provide emotional supports as needed.Direct additional supports as necessary including counseling services.Extended ClosureExecute distance learning planSet daily office hours and inform your students (families)Remain in continuous consistent contact with all students/families.??Tech DepartmentNormal OperationsEnsure operations of educational tools used for online learning—staff and students.Prepare to support teachers in providing instruction remotely.Provide additional training and support as needed.Prepare for implementation of helpdesk operations during closure.Extended ClosureImplement helpdesk operations.Continue to support educators as needed with specific individualized professional development.????SuperintendentNormal OperationsPrepare communications for Administrators. Organize district administrative meetings to ensure consistency of messaging.Prepare statements for stakeholders as needed.Prepare press releases and manage media contacts.Test communications systems to ensure they will be available when needed.Extended ClosureContinue to prepare statements for stakeholders.Continue to organize district administrative meetings to ensure completion of plans and make necessary adjustments to plan.??Food ServicePrepare for food distribution if a closure would occur.Work with Superintendent to inform stakeholders as needed.??District AdministratorsNormal OperationsMaintain contact and monitor information from NDDoH and NDDPI.?Work with Lake Region District Health as needed.Work with Superintendent to provide information as needed for all stakeholders.Determine event and school closures based on recommendations.Prepare for business operations to continue as needed during a closure.Prepare guidance for staff on leave and work hours during closure.Prepare for transportation needs during closure.Prepare for food distribution during closure.Extended ClosureExecute closure planPrepare reintegration plan as closure concludes??District Communication PlanThe Superintendent will coordinate all communication to ensure consistent communication to all stakeholders providing all district-wide communication. Building/program Administrators will provide specific information to their staff and families remaining consistent with Superintendent. To continue the strong relationships developed with students and families, instructional staff will have regular and consistent contact/communication with all students.NOTE—All District communication utilized thus far regarding COVID-19 is provided at this location: HYPERLINK "" of EducationIt is the intent of the Devils Lake Public Schools to provide full continuation of educational services. Students will be able to access grade-level appropriate subject-matter content. Instructional support is provided, including assessment and evaluation of work. Measurable student progress is expected. Materials and instructional methods used may include any or all those methods included throughout this document.? Our immediate goal is to educate and graduate the students of the Devils Lake Public School District through the end of the academic year while maintaining the health and safety of students, staff, and community.CONTINUATION OF EDCUCATIONAL SERVICESThe Devils Lake Public Schools intends to address the following practices and processes to achieve our desired outcomes.Mission StatementThe mission of DLPS is to develop responsible, productive, and respectful citizens by providing quality education to all students in a safe and orderly environment.Vision StatementThrough the efforts of DLPS, students will be self-reliant people of sound character who have highly developed academic, communication, and life skills to succeed in their own lives while contributing to the wellbeing of their communities.Devils Lake Public Schools Education GoalsAll students will meet academic, behavioral, and attendance goals.All students and staff will be provided safe, supportive, and collaborative learning environments.All parents will be actively involved in the education process.Devils Lake Public School Education ObjectivesWE BELIEVE THAT EDUCATION SHOULD:Challenge students to think critically and creatively, to formulate solutions, and to seek answers.Instill respect for integrity, responsibility, morality, initiative, and leadership in our students.Promote positive self-concept development through differentiated and varied curricular and co-curricular offerings.Structure programs to address the needs of students at the various stages of physical and mental development.Inspire students to appreciate the past and become active participants in the democratic life of our country.Provide a basic understanding of government and economics.Develop the basic skills of computation, reading, composition, and communication.Provide students with the physical and social skills which will enable them to make wise use of their leisure time.Provide students with the awareness necessary to make career choices through course offerings in general education, college preparatory, and vocational education.Make students aware that constant change requires planning, organization, and decision-making.Provide students with an awareness and understanding of their personal and social relationships.Nurture aesthetic appreciation of culture heritage through a comprehensive program in the arts, humanities, and sciences.Help students realize that education never ends; that learning is a lifelong quest, stressing the process of learning as well as the content learned.Health & Safety Health and safety of our students, staff, and community are paramount during a widespread health emergency. All actions Devils Lake Public Schools takes will be balanced with guidance from local health officials, the North Dakota Department of Health, and community leaders. Our district has reviewed the CDC guidelines and created appropriate protocols for cleaning, social distancing, and accommodating for students who are at-risk.Ensuring safety may impact the intensity, location, and duration of services provided.Ensuring Student Success Through Robust Relationships Educational staff have continued to go above and beyond this first week of closure to ensure meaningful connections with students. All teachers are keeping logs of regular contacts with all their students. Schools are utilizing Google Classroom and other means to record and make certain all students/families are contacted on a regular basis. We are understanding of the many parents who are struggling with this learning environment and assisting with their children’s educational responsibilities. All our employees continuously promote and develop positive relationships throughout the entire school year.Student Attendance & Engagement Attendance policies will transition during a pandemic/epidemic event. The CDC provides guidance for schools on when to alter attendance practices and/or close schools.Student Attendance Policy ConcernsSuspend SARB (Student Attendance Review Board).Families making decisions to keep students home due to COVID-19 should be addressed on a case by case basis by building principals.Encourage families with symptomatic students to stay home.Suspend attendance incentives as needed to discourage sick students attending school.Attendance During a ClosureDuring an extended closure student engagement in learning opportunities is critical to a student’s continued academic growth. ? Attendance shall still be monitored by teachers through student logins in asynchronous learning experiences and participation in synchronous learning experiences.? Any student demonstrating prolonged absence or disengagement is a cause for concern. Teachers shall contact that student’s guardian to seek input and assist them as needed to ensure student participation.As part of the community and district response to COVID-19 the Devils Lake Public Schools are suspending policies in relation to attendance during any extended closure. These changes are being made following recommendation by the NDDoH in relation to student absences while sick.Ensuring Equitable Services for Students and FamiliesDuring any extended closure Devils Lake Public Schools believes students benefit from delivery of educational services.? These services provide our families and students with consistency and support.Preparing for Online Learning – Educator SkillsEducators must possess the needed skills to ensure they can create, distribute, and support educational opportunities for our students throughout an extended closure.? An assessment of educator skills has been completed to evaluate the need for additional training before a distant learning environment is provided for all students.?Transitioning Students/Families to Distance Learning K- 8Devils Lake Public Schools has implemented a process at all grade levels to help ensure the academic and social-emotional success of our students while we transition into a distance learning mode. The process to transition students was initiated prior to the COVID-19 pandemic through purposeful measures. Since the close of school on Sunday, March 15th, we have implemented several measures to assist all students, staff, and parents/guardians in the transition.?March 15: The administration team met to discuss measures for transitioning to? distance learning. A timeline, which included determining essential staff, staff schedules, sanitizing buildings, food distribution, technology distribution, distant learning options, professional development needs, and communications with stakeholders.?Week of March 16-20: Administrators and essential planning teams, including instructional coaches and leadership teams developed intermediate plans to fully develop the DLPS Distance Learning Plan. Zoom meetings were conducted to assist in the planning. Teachers and students had been trained and were previously using Google Classroom in grades 2-12. Other technology programs being used include SeeSaw, Facebook School and Classroom pages, email, Zoom, and Google Hangout. Teachers and/or support staff contacted all families/students to identify needs such as devices, internet, social/emotional, food, and overall well-being. The technology department sent out SwiftK12 alerts to district parents asking them to contact the DLPS Technology Department if internet or a device was needed. The superintendent sent a letter informing parents of the move to Distance Learning and how to acquire devices. The technology department worked with local internet providers to secure internet at a reduced or free rate for parents of district students. This information was shared with families through School Facebook pages, letters, emails and SwiftK12 Alerts. Videos and individual school communications provided information to stakeholders. By Thursday, March 26, local internet provider, NDTC, had installed wireless access points throughout communities serving DLPS students in need of internet access, including the Spirit Lake Reservation.?The Special Education and 504 case managers connected all students regarding their current plans that are in place and made appropriate modifications to meet the needs of their child as it relates to distance learning opportunities. The special education case managers developed contingency learning plans for all students that are on an IEP.?Department and grade level meetings were held with the instructional coach, principal, and special education teachers to determine how to proceed. Staff began prep work to move to virtual learning and paper/pencil learning packets for students for essential standards. Staff provided needed supplies, instructional material, including logins, technology.?Professional development for Google Classroom, Zoom, SeeSaw, Youtube. Virtual science labs, virtual field trips and Khan Academy was led by teacher leaders, instructional coaches, principals, and the district technology department.?The plan ensures that all students have access to an educator that will advise them on how to navigate this transition and continue distance learning. The plan also assures? there will be at minimum check-ins virtually or through calls weekly. Principals, special education teachers and instructional coaches have been added to all Google Classrooms. Direct support for students through Zoom and phone conferences will be the real-time connection to students and parents. Other communication through Google Classroom and Google Sites will allow additional communication as well.?The synchronous (Zoom and phone conferencing) and asynchronous (Google Classroom and Google Sites) connections will ensure all parents and students understand how to navigate this transition. All staff (administrators, teachers, counselors, and support staff) will be available during the school day and on-call in the evenings and weekends as needed for assistance, guidance, or just a place for students to check-in.Week of March 23-27: Distance learning began with packet distribution on March 23-24. Assignments were ready to go for all classes in Google Classrooms and virtual learning opportunities began March 23 and will be on-going. Instrument pick-up and school supplies were available for the students during this time and will also be on-going. The school libraries provided online learning resources and counselor/social workers developed a website for family support during the pandemic.? The technology department secured additional Blocksi licenses to ensure district Chromebooks checked out by all students would be managed, monitored and inappropriate internet content would be filtered on those devices at home.The regularly scheduled DLPS Parent Teacher Conferences were held virtually or through phone calls on March 24-26.Transitioning Students/Families to Distance Learning 9-12 (DLHS/LACTC)March 16Email group discussion for all AP/Dual Credit teachers as well as the Instructional Strategist and Principal. All were able to develop an intermediate plan to move online for the week using Google Classroom as most were already using that platform partially.March 17AP/DC teachers communicated with all students. Those who did not immediately respond to the email/Google Classroom information were called. All students had responded positively by the evening.March 18All staff began prep work to move to Google Classroom with online learning. Department Meetings were held throughout the day with the Instructional Strategist, Principal and Special Education Coordinator to determine how the department would proceed.LACTC staff started researching best practices for hands-on lessons that can be completed at home.Chrome Book Distribution plan/survey began.Staff made home contacts to determine accessibility needs.Special education staff made individual calls to each student/family.March 19Professional Development for Google Classroom led by teacher leaders, Instructional Strategist and District Technology Department. Other topics were Khan Academy, virtual science labs, virtual field trips, YouTube, and Zoom.Skill development was ensured for staff in the following areas:Emailing/communicating through the district email as well as the capabilities of Google Classroom.Uploading to Google Classroom.Creating assignments in Google Classroom.Uploading videos to Google Classroom and/or YouTube.Creating discussion within Google Classroom.Using Google Meet and Zoom.Chrome Book Delivery began for students in K-12 who needed a device.Staff continued making home contacts to determine accessibility needs.March 20Professional Development continued as listed on March 19. Staff put final touches on materials necessary for pickup by students. Lockers were cleared, instruments readied, calculators, chrome books, novels, etc…anything the student would need to move forward with their learning was prepared for pickup on Monday morning.Staff established ‘office hours’ using Google Meet or Zoom.Staff continued making home contacts to determine accessibility needs.Principal and Instructional Strategist added to all Google Classrooms.Special Education and Para staff added to necessary/appropriate Google Classrooms.March 21-22Instrument pickup made available for students in grades 4-12.March 22DLHS/LACTC joins the community in donning bears and hearts on windows/doors.March 23Material pickup made available from 7:30 am – 4:00 pm for all DLHS/LACTC students. Assignments ready to go for all classes in Google Classroom.Library has established a ‘Study Hall’ for all 9-12 students to access Library.March 24Material pickup made available from 7:30 am – 4:00 pm for all DLHS students. Staff hold Parent-Teacher Conferences as scheduled doing so virtually, through email or through phone call.March 25Material pickup made available from 7:30 am – 4:00 pm for all DLHS students. All assignments began.March 26Material pickup made available from 7:30 am – 4:00 pm for all DLHS students. Staff hold Parent-Teacher Conferences as scheduled doing so virtually, through email or through phone call.March 30Library adds ABDO online learning resources.Teacher home contacts will continue. Staff will be asking some questions in regard to the home:Do they need a device/do they have internet access?Do they need any other school supplies/books/etc…?Do they need food?How are they doing overall? (SEL Check-in)Anything else we can assist with?March 31Firebird of the Month/LACTC Student of the Quarter will be done virtually.NOTE—The Devils Lake Public Schools will continue to be streamlined and user friendly for all stakeholders. All staff (administrators, teachers, counselors, and support staff) will have office hours for assistance, guidance, or just a place for students to check-in and visit with their teachers.TechnologyAll Devils Lake Public Schools students/families were notified (through our Alert System) to contact the Devils Lake Public Schools Technology Department if they needed a device, did not have internet access, or had any other technology needs. The technology department provided all in need with a Chromebook for their learning. The names and addresses of families not having internet access have been forwarded to local internet providers, North Dakota Telephone Company and Midco, as they are working to provide internet access to all. The school district will continuously work to remove any barriers and to allow families to connect with their instructors, counselors, etc.SeeSaw, Google Classroom, Google Meet, Google Forms, Google Hangouts, Zoom, Twitter, PowerSchool, email, telephone, FaceTime, Facebook, and many other available options for communicating with students and providing learning opportunities will be utilized to ensure quality education to all students.Understanding the varying needs of our students, we will be providing a blended delivery of education including both physical materials (initially provided through pickup at schools and continually being available for pickup or delivery utilizing our transportation department) and online/web-based activities. Assistive TechnologyDevils Lake Public Schools in partnership with Lake Region Special Education and North Dakota School for the Deaf/RSCDHH will be in contact with students that may require assistive technology to ensure continued access to quality education and services during any prolonged closure. Closed captioning can be enabled when using YouTube and we also can produce American Sign Language embedded videos.Educator Skills for Online and/or Distant LearningIn the event of an extended closure, educators must possess the needed skills to ensure they can create, distribute, and support educational opportunities for our students.? The Devils Lake Public Schools administrators, instructional coaches, and technology department personnel have been assessing educator skills needed to provide online and blended learning environments. Individual and group trainings have been ongoing throughout the school year and intensified beginning March 16, 2020 to prepare for providing distance education through an extended school closure. Tech SupportThe technology department will be available from 8:30 AM to 4:00 PM Monday through Friday to assist staff, students, and parents/guardian with any issues that may arise. Contact information is 662-6793 or tech.department@.Self-CareAs this situation persists, please be sure to be taking time to care for yourself and your families.? These are exceptional times and it calls for all of us to ensure that we are at our best over the next few weeks.? Stay home, take care of your families and be sure to reach out when you need help.High-Quality, Effective, Standards-Based EducationDevils Lake Public Schools has developed a district-wide distance learning plan that will be implemented to meet the individual learning needs of all students. Regardless of students’ age, grade, skill level, or demographic representation, all educators have committed themselves to the students and the district and continue to provide a standards-based and high-quality education.The district distance learning plan will continue to address the process of how students will be instructed using standards-based skills and content, provide the full continuity of the regular school experiences, monitor academic progress, and assess, evaluate, and grade following the policies and practices of the school district. The immediate implementation of the distance learning model will require many changes for students and educators; however, our school district is committed to supporting the needs of students and will continue to follow the initiatives of our district’s strategic plan.?The development of this distance learning plan has led to a district-wide collaborative process that has included representatives providing feedback and input from the following areas:Grade-level and department teachersSpecial education unit director, special education coordinators, teachers, and paraprofessionalsCareer and Technology director and teachersEnglish Learner (EL) district coordinator, EL teacher, and REA EL Liaison504 coordinatorsTitle I teachersAdministrative teamStakeholdersNOTE—All teachers at every grade level will provide individual instruction as needs arise. Any students who cannot submit work through electronic methods will be provided hard copies of materials as well as be offered delivery of those materials to and from school.Elementary/Middle School (K-8) ELA, Math, Science & Social Studies - Packets and virtual learning opportunities that are sent home weekly to the students will continue to focus on the ND state standards for English language arts, math, science and social studies. Packets will include activities, projects, and assignments to provide the learning of each state standard identified by teachers for teaching and learning this quarter. The curricular areas will be instructed through the use of these curriculum materials: ELA - Advance Benchmark for grades k-6, Literature by Holt, McDougal for grades 7 & 8 Math - Engage NY for grades K-5, Big Ideas for grades 6-8, Science- McGraw Hill for grades k-8, social studies - Glencoe, McGraw, Hill.? Learning will also be supported by virtual learning sites and designated apps provided through Google Classroom. Distance Education Sites are also located: and families will be asked to send pictures of completed projects to their teacher. This can be done by email, by sending a picture to their teacher’s phone, or uploading on Seesaw. Students will also be able to complete and turn in assignments, tests, and quizzes through Google Classroom. ?Educational services will include both synchronous and asynchronous learning services and support organized by learning events for the remaining essential standards.Grades K-3: 15-30 minutes per day per subject areaGrades 4-6: 15-30 minutes per day per subject areaGrades 7-8: 25-30 minutes per day per subject areaPhysical Education—Weekly activities and physical education skills logs will be sent home in weekly packets to students. Students will complete activities and track on the log with parent signature to be shared on Google Classroom.Music—The music specialist will include learning opportunities in the student packets each week for continued learning and practice of the music standards. Assignment completion will be shared on Google Classroom and/or classroom Facebook pages. Music links will be posted on classroom Facebook pages for continued study of music composers.Positive Behavior Strategist—The Positive Behavior Strategist will provide lessons and materials in the student packets to the students currently identified for instruction and practice of social/emotional skills.Library Services—The DLPS Elementary Schools librarian is providing ideas and activities on the school Facebook Pages and/or school website. On-line resources for parents and students for continued reading each day has also been provided. Read alouds with questioning will be posted.Elementary and Middle School (K-8) will continue monitoring students who are receiving Title I interventions and those in strategic and intensive interventions through Read 180, Language!, Read Live, phonics lessons and on-line and comprehension lessons through weekly learning opportunities distribution, as well as specific tutor times set up for students with interventionists, classroom teachers, and support staff. Levels of instruction will continue through the normal routines and expectations established through our face-to-face programming. Those providing interventions for strategic and intensive tiers will monitor time on task, work completion and assessment results. Adjustments to skill levels and various program assignments will be made on an individual basis in response to a student’s engagement and progress.In all academic areas in grades K-8, students who are not making progress will be identified through communication protocol and more intensive services, visits, contacts, or instruction will be delivered. Zoom meetings may be arranged to provide personal 1:1 instruction.?Our plan will provide educators with a process that will be followed for conducting academic progress monitoring of students as they complete lessons, assignments, and projects. In addition to the uploading of these completed learning opportunities, students and parents/guardians will also be able to email, send photos, and use other methods for submitting materials to the educators. Educators have been instructed to communicate with administration if students are not engaged in learning and progress is not being made in the distance learning plan.English Learner PlanEL teachers will communicate with classroom teachers and provide scaffolding as needed.?Co-teaching or Co-planning with classroom teachers will be utilized when appropriate?Additional support to students will be given through zoom meetings and/or phone calls?High School (9-12) High Quality, Effective, Standards-Based Education During a partial or full closure Google Classroom with all capabilities will be used to virtually interact with our students synchronously and asynchronously to provide services and support.? DLHS uses Google Classroom for blended learning experiences every school day.? During a closure, Google?Classroom will be enhanced, further utilized and modified to address essential learning targets and standards in a 100% online environment. Special populations are receiving personalized instructional modules to ensure supports continue based on their unique needs.Core Content is being delivered following the guaranteed and viable curriculum established by the departments. Departmental meetings are held each month and receive assistance from the Instructional Strategist. Work with the Northeast Education Services Cooperative (NESC) assisted the departments in identifying power standards. Through the normal departmental meetings and the work with NESC, departments are consistently discussing and reviewing their curriculum. This has involved detailed discussion on what is essential for students to know at each grade level and within each department area (Math, English, Science, Social Studies, PE, Music, Art, Spanish, Library, Counseling, and JROTC). Career and Technical Education (CTE) courses are also following the established state CTE standards. Instructors leading these classes have identified priority standards in each of their content areas.MTSS team will continue their important work and will be meeting as scheduled virtually. We will continue to be on the front line for those students who are struggling or not meeting expectations. We will work to assist staff and students immediately when issues are realized.The Instructional Strategist has developed a schedule for weekly check-ins with all instructors. A plan for on-going ‘just in time’ professional development has been developed. Music Instruments were distributed to students who needed them along with music. Instructors are doing virtual rehearsals by playing/singing music on a video for the students to listen to and then play or sing with. Students are sending videos of themselves playing as well as corresponding to the questions asked.PE Students were given goal-setting ideas for each week. Students are keeping a journal of their activities. One activity each week is stressing family engagement since the students are at home to encourage the entire family to stay active. Students are recording information and exchanging it with the instructor. Students are also doing required readings on different activities and taking a quiz to establish their knowledge.ArtDistribution of laptops for Digital Art course. All of the necessary items were loaded onto the laptops prior to distribution. Other students were given all necessary materials to continue their work from home while joining Google Classroom or watching YouTube videos as appropriate.JROTCWill continue with their class schedule. Working from their JROTC Manuals for two days and this is now being done all online. They are having virtual uniform inspections each Wednesday through a video. Maintaining one day of fitness and logging the information for staff. Google Meet is being used for the JROTC student staff.Lab SciencesThese courses require hands on learning opportunities which will now be addressed with the use of video lessons, virtual field trips, virtual tours, virtual experiences as well as on-line virtual lab experiments and real-world projects which can be completed from home. Along with their core curricular tasks, students will be involved with online dissections, virtual labs, and virtual field trips.Alternative EdWill continue with their regular class schedule.? All teachers have moved the classes to a Google Classroom platform.? Alternative High School Coordinator, Teachers, and students meet each day in a Google Hangout to discuss classwork and any outside needs that need to be addressed.AttendanceThis is being monitored in a number of ways:Student log inTime on the courseTime watching videosParticipationAssignment completionStudent Time for Grades 9-12 will be 25-30 minutes per day per subject area.GradingThis is being done following the same grading scale as currently in use at DLHS. Teachers will be giving grades based on assignments, quizzes, tests, and projects.Lake Area Career and Technology CenterThe Lake Area Career and Technology Center is working with member schools to bring our CTE Classrooms to life in the students' homes.? During a partial or full closure Google Classroom with all capabilities will be used to virtually interact with our students.? Supplies will be given to students on a weekly basis to continue with hands-on projects.? From cooking meals, building model houses and cars, virtual reality, etc. all our classes will continue their hands-on components while meeting our class standards.Lake Area Career and Technology Center will continue to work on classroom instruction and book work.? The T & I classes use virtual job shadowing curriculum, OSHA 10-hour, online textbooks and online activities, and have the student’s complete projects around the house that their parents have approved of.? Business and Computer classes will continue to use their software and textbooks to continue instruction. Child and Family Service will continue to use textbooks and read journals to replace working directly with a child.? Culinary Arts will continue with their book curriculum and grocery items will be given out weekly to continue cooking at home. Marketing has continued to use a Virtual Business Software and continues with instruction from the classroom. ? Career Counseling continues by our two counselors. Progress MonitoringVarious progress monitoring during this time may include weekly check-ins with students, work completion through google classroom, face book pages, or uploading of materials. Weekly communication with families and students will assist in determining instructional adjustments as they are needed.Our plan will provide educators with a process to be followed for conducting academic progress monitoring of students as they complete lessons, assignments, and projects. In addition to the uploading/sharing completed materials, students and parents/guardians will also be able to email, send photos, and use other methods for submitting materials to the educators. Educators have been instructed to communicate with administration if students are not engaged in learning and progress not being made in the distance learning plan. Building level PLC’s and MTSS teams will continue to meet weekly to address students not making adequate progress.GradingThe Devils Lake Public Schools will continue to follow current policies, practices and procedures regarding grading during?a closure due to a pandemic/epidemic.? Staff will adjust accordingly to ensure standards are met through a variety of means.Counseling & Student Support ServicesDistrict Distance Learning Plan School Counseling Services Guidance from ND DPI (March 20, 2020)“Schools must continue to provide school counseling services, even if this is done electronically. Please see the linked guidance from the American School Counselor Association relating to virtual school counseling during an emergency shutdown. School counselors must still follow all ASCA Ethical Standards for School Counselors. School counselors should also work collaboratively with all stakeholders to ensure equity, access and success of all students whether virtual school counseling is offered synchronously or asynchronously. Click on this link to access ASCA’s position statement on virtual school counseling.The district plan must describe the following: How school counseling services will be provided”=====================================================================================Plans for providing Comprehensive Devils Lake Public Schools K-12 Counseling Services are as follows:The Devils Lake Public Schools Counselors, Administration, Faculty and Staff are all part of our K-12 School Counseling Program. Building relationships, monitoring student’s mental health and teaching resiliency are priority components of our Social Emotional Programming. We will continue to place emphasis on student social emotional health. The Devils Lake Public School Counselors will continue to offer School Counseling to Devils Lake Public school students and will adhere to the ASCA virtual learning guidance and ASCA ethical practices. ASCA Guidance - K-12 student check-ins will be done through an interactive School Counseling Check-In form. The form will ask students about sleep patterns, food insecurities, overall affect, student needs and well-being. The data is automatically compiled in an Excel spreadsheet and provides an efficient means to follow up on student needs. The check-in will be delivered with a link to the form through PowerSchool daily bulletin and FaceBook for the high school and Class DoJo and Facebook for the elementary students. High School IEP and 504 students will have additional daily check-ins with special education personal and paraprofessionals. Elementary students will have daily check-ins with a variety of teachers, special education staff, Title, ELL, administration and the counselor. Using the interactive weekly student check-in will help identify the most critical needs and be given priority. The school counselor, administration and needed staff will follow up and contact students/families with identified needs. Teachers will also inform the school counselor of student concerns for follow up. Follow-up will use synchronous online options (e.g., chat, phone, streaming, video, instant messaging, web conferences) or asynchronous online options (e.g., email, or learning management systems that deliver, track and manage classes or projects).Comprehensive K-12 school counseling classroom lessons will continue through grade-level online class platforms. At the high school level Microsoft Teams will be used and Class DoJo at the elementary. The lessons will aim at educational excellence through maximizing individual potential. K-12 lessons will include career/college readiness skills, social-emotional learning, coping skills, resiliency and tools for positive mental health. Sources of lesson materials may include: Virtual Job Shadow, RUReadyND, 7 Mindsets, Mind-Up Curriculum, Class DoJo, etc. Lessons will be adjusted as additional information is acquired to provide effective online learning opportunities. Lessons and materials will be used with guidance from ASCA Mindsets and Behaviors for student success and the North Dakota Career Development Content Standards. Counselor Office Hours: 8:00 am to noon and 1:00 to 4:00 pmIf the school counselor is not available, contact the respective school administrators or in the case of an emergency dial numbers listed on the school website. e.g. Firstlink 2-1-1 and National Suicide Hotline for North Dakota. The School Counselor will connect and collaborate with community and other resource providers to share with students and families as needed. Post resources on the Devils Lake Public chool counseling website page. Continue to update scholarships and student opportunities on the Devils Lake Public School Counseling website page. The school counselor will consult with teachers regarding 504 plans. Participate in professional development opportunities regarding effective distance learning and adjust counseling services accordingly. Outside support:Lifewise Counseling partnership providers will continue to stay in touch by phone and email with students and families. Suicide Protocol: Suicide/Crisis Protocol for Distance Learning ? If there are concerns about suicide ideations. Remain with student, remain online with student as much as possible.? Contact (call) parent ASAP and voice concerns. The only exception is if the child is in an abusive environment.?If parent is unavailable, contact the local police department and ask for a welfare check on the student. Best Practice: Inform the parent about the suicide ideation/suicide concerns.DLPS Libraries Online Education PlanOn 20 March 2020, the Devils Lake Public Schools librarians held a phone conference to develop a plan to support the district’s move to on-line education.Devils Lake High School librarian stated that the high school’s library web page will be updated to reflect new and more links for online resources.? Kirby has also created a Google Classroom page with class resources, SEL resources, online book publications, and e-learning. This page is shared with all teachers and paras at the high school level, including LACTC, and the “class code” will be posted by flyer when parents pick up materials at the high school.? The DLHS Librarian has shared an editable Google doc with the same resources with the Middle School and elementary Librarians, for dispersal to their teachers and paras. Students are encouraged to share the code as well. All library materials checked out during this time will not have late fees enforced. Any student wanting a library book can contact the DLHS Librarian, who will either have the book available at the school office for pick-up or will deliver the book to the student’s home.? DLHS Librarian’s email and land line telephone are posted so students can access at any time.Central Middle School Llibrarian, is consulting with middle school staff and putting in a large eBook order to support the curriculum being taught this spring quarter.? A Google Classroom is in the process of being set up where a host of resources will be available to students and staff. ZOOM video conferencing office hours will also be available each school day to support the staff and students of the school.? Email is welcomed at any time.??DLPS Elementary School Librarian is providing ideas and activities on the school facebook page and/or the school website.? DLPS Elementary School Librarian has posted many online resources for parents and students to use to help them continue to read each day. DLPS Elementary School Librarian is also going to record some read-alouds and post so students can listen to her familiar voice and participate with the questions she asks throughout the story. Students can return library books when parents pick up their packets or keep them for another week or so if they have not finished reading them.?DLPS librarians plan to “meet”- either electronically or via phone, if a personal meeting is un-advisable, weekly to review and adapt to the current needs of the district.Services Assurances to Needy PopulationsEnsuring high-quality, age appropriate instruction for all students is always our goal, including during an extended closure.? Special considerations shall be made for needy and unique populations.PreK Special EducationFollow the recommendations set forth in the Special Education / 504 section below.?At Risk StudentsAt Risk Students, are defined as students who receive Title I services during the school year.? To ensure equitable services to these students during a closure Title I teachers will communicate with classroom teachers to provide additional supports as needed to support general education courses.? These supports could be:Learning materials – take home bagsBooksAssisting parents in supporting their students while at homeOnline learning opportunities Parenting tips and online resourcesFederal Title ConsiderationsIt is likely that due to the economic downturn that families may lose their homes during this event. Our Homeless Coordinator will continue to remain in close contact with families that are experiencing homelessness. The coordinator will also continue to attend ND DPI trainings during the school closure. All Employees of the Devils Lake Public Schools will continue to receive their full pay utilizing local, state, or federal funds as budgeted to ensure this occurs.Private/Parochial PartnersTitle I staff shall communicate with and provide support to our private school/parochial school partners to ensure they can meet the educational needs of the students served in their schools.Special Education/504Students receiving special services through an IEP or a 504 plan are unique and require specialservices in the event of a closure. From a Supplemental Fact Sheet Addressing the Risk ofCOVID-19 in Schools developed by the US Department of Education, “the Departmentencourages parents, educators, and administrators to collaborate creatively to continue tomeet the needs of students with disabilities. Consider practices such as distance instruction,tele-therapy and tele-intervention, meetings held on digital platforms, online options for datatracking, and documentation. In addition, there are low-tech strategies that can provide for anexchange of curriculum-based resources, instructional packets, projects, and writtenassignments.”Communications and PlansDevils Lake Public Schools will work in conjunction with Lake Region Special Education to ensure our special education case managers and service providers are meeting (virtually or by phone) to collaborate with parents/guardians on a contingency learning plan for their child. The parents/guardians, case managers, and service providers will collaborate on each IEP goal and determine how best to meet these goals through distance learning. Teams will take into consideration the student’s preferred learning method, ability for independent work, access to adult support, adaptations/accommodations, assistive technology needs, how progress will be monitored, and where services will take place. Ongoing communication with familiesthroughout the closure will also be delineated.Documentation of the contingency learning plans will be completed and shared with parents on a Prior Written Notice of Special Education Action. These forms will be sent digitally or by mail, if requested, to each family. Further changes to services can be discussed and documented as needed. Learning plans will consider both synchronous online learning (e.g. chat, streaming, video, instant message, web conferencing) or asynchronous online learning with capability for remote communication and assessment (e.g. email or learning management systems that deliver, track and manage classes or projects). Distance learning for special needs students may include virtual learning, web-based sites, online services and telephone contacts. Contingency learning plans could also utilize textbooks, workbooks, worksheets, documents made available on technology devices, online resources or additional Internet content.Case managers will be available through virtual meeting hours to be established by each case manager. During this time, case managers will be accessible to support families and students. This may be done through telephone, teleconference or any online platform. IEP meetings will be scheduled through virtual methods as needed. Progress reports will be provided to parents to assist in determining progress with IEP goals.It may be necessary to adjust special education and related services, such as physical therapy, occupational therapy, and speech services, while students are receiving distance/virtual learning. Any changes to services will be reflected in the child’s individualized contingency learning plan. In collaboration with parents, the ability to provide related services will be determined based on school closures, risk assessments, and student needs. While the contingency learning plan is utilized during school closures, the student’s IEP will remain in place and services defined in that document will be resumed once students return to school.Preschool Special EducationDuring school closure, teachers will communicate with families to assist in determining appropriate services for support on a contingency learning plan. Activities will be organized through learning kits and packets that include materials to address goals and objectives in speech, language, early learning readiness and foundational skills, fine motor skills, gross motor skills and behavioral skills as identified by student Individual Education Plans. Materials will be provided with weekly lessons to be sent home digitally, by mail or to be picked up at a pre-determined location. While most materials at the preschool level will be paper/pencil or skill building games and activities based on readiness, language and motor skills, age-appropriate web-based activities will also be provided as requested for families to utilize to continue student learning. Case managers will maintain regular contact hours when families can reach out through email or telephone for communication, additional guidance and assistance. All case managers will follow the same procedures for documentation and communication as outlined in the special education section. For children transitioning from Part C to Part B, LRSE and district schools will meet virtually or by phone with early intervention providers and parents for completing checklists to assist in determining eligibility. If appropriate, IEP meetings will be held as well either virtually or by phone.Private School Special Education/TitleDuring school closure, case managers and Title I teachers serving private schools will communicate and collaborate with families on a contingency learning plan for their child that addresses individual student goals, supports and needs. Distance learning for special needs students may include virtual learning, web-based sites, online services and telephone contacts. Contingency learning plans could also utilize textbooks, workbooks, worksheets, documents made available on technology devices, online resources and another Internet content. As needed, paper/pencil material will be shared with parents through pick-up or mail. Weekly learning packets will be developed and shared with parents. Our goal is to provide equitable and effective special education services.Special Education Resources Language Learners EL students and the services they receive are unique during a closure.? Online or other distant educational opportunities shall be provided via any of the models described throughout this plan. However, EL staff shall communicate with each EL student’s family to address individual supports necessary.? In addition, any translation services shall be provided to EL families.STUDENT MEALS AND FOOD SERVICESThe Devils Lake Public Schools has prepared the following Food Service Action Plan to continuously provide free breakfast and lunch for all children 18 years old and younger utilizing our Summer Food Program Service. This action plan is as flexible as the COVID-19 is a fluid situation. This action plan will allow for the continuous providing of meals whether an extended school closure, soft closure, or total return to school.DLPS Food Service Action Plan?Subject: COVID19? Food Service DepartmentTeam Members: Scott Privratsky, Vickie Borho, Brad Larson, Kevin Simms, Head Cooks, Head Custodians, Bus Drivers, Building PrincipalsPurpose: Provide?students with healthy meals.??Audience: Students, Parents, Food Service Staff, Custodial Staff, and Bus Drivers ?Objectives: Assure all students have access to a Healthy Breakfast and Lunch each dayGoals: Meals (Breakfast & Lunch) being provided during school closure. Cooks have a good understanding of processes if/when students return to school.?Due DateTask to be donePerson(s) ResponsibleSupplies, materials, equipment neededNotes3/18/20?Plan developed to provide free meals for all 18 years old and younger Monday through FridaySuperintendent, Vickie Borho, All Food Service StaffMenu prepared, check inventory, supplies ordered, and meals begin to be prepared.DLPS is qualified for the Summer Food Program.3/18/20?Schools evaluate food inventory for each school.Head Cooks??Start using food on hand before purchasing.?3/19/20Develop Plans for Low, Medium and High-Risk Feeding.?All Food Service Staff, Building Principals, Instructional Staff, and Custodial Staff.Review menus for Changing volume pack to individual servings.Review?grocery items?with Food Representative.Review dates for deliveries.?3/19/20Review Guidance for Safe Serving of meals.All Food Service StaffReview food safety practicesCleaning Schedules must be 100%3/20/20Review with staff new serving procedures if? no salad bars are usedAll Food Service Staff Provide menus available of side vegetables/fruits.Assure all orders include needed items.3/20/20Set up procedures for calling in meals for delivery to homes if closure is longer than 1 week.SuperintendentBus Drivers, Secretaries, Food Service Staff3/20/20? Assure good communication with food service staffSuperintendentCommunicate with Head Cooks.Stay informed?3/23/20Provide Drive-by Pick-up and Delivery of Meals Only to Restrict Access to BuildingsSuperintendent, Vickie Borho, Head Cooks, All Food Service Staff, Brad Larson, Bus Drivers, StaffInvestigate high concentrated areas of district to provide pick-up or distribution locations.OngoingEvaluate and Improve/Change when necessarySuperintendent, All Food Service Staff, Building Principals, Instructional Staff, and Custodial Staff.The Devils Lake Public Schools began providing free meals to all children 18 years old and younger on Wednesday, March 18, 2020 through our Summer Food Program. We have been providing the Summer Food Program since the summer of 2018. The meals were distributed as a walk-through pickup at Central Middle School from 11:00 AM to 1:00 PM daily Monday through Friday. Individuals were all provided a lunch and to-go breakfast for the following day.Beginning Monday, March 23, 2020 we transitioned our food service program to include drive-by pickup at Central Middle School from 11:00 AM to 1:00 PM daily Monday through Friday and delivery. We will be using our transportation department and other classified employees to assist with the delivery of meals. We are coordinating our efforts with the Spirit Lake Tribe to ensure all students receive meals. We will continue to gather data to determine if additional drop-off sites throughout the school district need to be provided to ensure distribution to all students needing/requesting meals.We will be flexible and adjust in whatever manner is necessary to ensure all children are receiving nutritious meals throughout any extended closure.NOTE—All food service employees have reviewed Safe Serve guidelines and we have additional safety features in place in the event we are able to bring students back to our buildings—Classes eating in their rooms, schedule adjustments to avoid large groups, no self-serve items, individual package rather than volume, employees entering student ID’s rather than every student, distribution of silverware rather than individual service of utensils..HUMAN RESOURCES—SUPPORTING OUR ADULTSDuring any crisis including the current health crisis supporting our educators and support personnel is necessary to continue to provide quality and consistent educational services to our students. Continual evaluation and emergency planning for the business office and HR operations will be necessary.Business Office Operations District operations in the event of an extended school closure or full closure preparations have been made to ensure continuation of payroll, accounts receivable, accounts payable, and all employee services to continue. Business office and human resource staff all can work remotely from home.Devils Lake Public School Board has approved paying classified and certified staff during the duration of the COVID-19 closure.? These payments shall be made as prescribed in our 2019-2020 approved budget.Human Resource Policies & Procedures Before the event of a full closure of schools and district operations due to COVID-19, the Superintendent and Business Manager will develop a plan on how to address sick leave, personal leave, and leave without pay following all federal laws and regulation. The school board may wish to suspend policies that limit or prevent operational efficiency or conflict with emergency declarations or guidance from community health officials.Federal Programs & FundsThe Devils Lake Public School District will continue to comply with guidance and regulations of all federal programs that affect the Devils Lake Public School District.??ADDITIONAL INFORMATIONEven though the Governor has now forgiven 12 days of instruction required (March 16-31, 2020), the Devils Lake Public Schools have begun the implementation of their Distant Learning Plan on Monday, March 23, 2020. We did not want our students to be without services for the entire 2.5 weeks. Our Administrative Team also possesses a strong commitment to our taxpayers in fulfilling the Master Contract and Classified Employee Handbook regarding contract and work agreement days. Team DLPS has stepped up strong!Our Administrative Team met on Sunday, March 15, 2020 and began our planning process. AP and Dual Credit classes at Devils Lake High School immediately went to online format and coursework on March 17, 2020.We were able to start providing meals through our Summer Food Service Program on Wednesday, March 18, 2020. We had all staff report to work Wednesday, March 18, 2020 through Friday, March 20, 2020 to thoroughly clean, disinfect, and sanitize our entire buildings and prepared for providing distant learning in the event of an extended closure. All staff worked Monday and Tuesday, March 23 & 24, 2020 to begin implementation of and put the finishing touches on the Distant Learning Plan.Beginning Wednesday, March 25, 2020 we have essential staff on hand at each building to ensure communication and implementation of the District Learning Plan.Another reason we wanted to start the implementation of our Distant Learning Plan was to work out any issues that may arise prior to April 1, 2020. This provided the opportunity to continue relationships with students and parents while gauging social emotional needs of students and families. ................
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