HR Forms: ASD/PMB 12 Duty Statement
DUTY STATEMENT
|EMPLOYEE NAME: | |CURRENT DATE: | |
|CLASSIFICATION: |Personnel Specialist |POSITION #: |673-810-1303- |
|DIVISION/OFFICE: |Administrative Services Division |CBID: |R01 |
|SECTION: |Human Resources Branch |
|SUPERVISOR’S NAME: |Jennifer Beardsley |
|SUPERVISOR’S CLASS: |Staff Services Manager 1 |
|I certify that this duty statement represents an accurate | |I have read this duty statement and agree that it represents the |
|description of the essential functions of this position. | |duties I am assigned. |
| | | | | | | |
|Supervisor’s Signature |Date | |Employee’s Signature |Date |
SPECIAL REQUIREMENTS OF POSITION (IF ANY):
| |Designated under Conflict of Interest Code. |
| |Duties performed may require annual physical. |
| |Duties performed may require drug testing. |
| |Duties require participation in the DMV Pull Notice Program. |
| |Requires the utilization of a 32-pound self-contained breathing apparatus. |
| |Operates heavy motorized vehicles. |
| |Requires repetitive movement of heavy objects. |
| |Works at elevated heights or near fast moving machinery or traffic. |
| |Performs other duties requiring high physical demand. (Explain below) |
| | |
| |Duties require use of hearing protection and annual hearing examinations. |
SUPERVISION EXERCISED: (check one):
| |None | |Lead Person |
| |Supervisor | |Team Leader |
|FOR SUPERVISORY POSITIONS ONLY: Indicate the number of positions by classification that this position DIRECTLY supervises: |
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|Total number of positions in Section/Branch/Office for which this position is responsible: |
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|FOR LEADPERSONS OR TEAM LEADERS ONLY: Indicate the number of positions by classification that this position LEADS: |
| |
|MISSION OF SECTION: |
|Under delegation from the California Department of Human Resources (CalHR), formerly the Department of Personnel Administration (DPA) and |
|the State Personnel Board (SPB), the Classification and Transactions Branch is responsible for the classification and pay, adverse action, |
|and personnel transactions functions for the Air Resources Board (ARB) and the Office of the Secretary, California Environmental Protection |
|Agency (CalEPA). |
|CONCEPT OF POSITION: |
|Under direct supervision (Range A), supervision (Range B), or general supervision (Range C), or minimal supervision (Range D) of the Staff |
|Services Manager I, the incumbent will perform the following duties: |
|% Of TIME |RESPONSIBILITIES OF POSITION |
|40%-E |Receives the Request for Personnel Action (RPA) and processes all types of employment history transactions (appointments,|
| |separations, promotions, retirements, time base changes, merit salary adjustments, range changes, etc.) Processes |
| |payroll, salary determinations, tracking Family Medical Leave Act (FMLA), processing Non-Industrial Insurance (NDI), |
| |State Disability Insurance (SDI) and Workers Compensation (WC) transactions and payroll, establishing and clearing |
| |accounts receivables, timesheet auditing for full, fractional, and/or intermittent employees. |
| | |
| |Research skills and knowledge of how to understand and use the Personnel Action Manual (PAM), Payroll Procedures Manual |
| |(PPM), California Leave Accounting System (CLAS), Bargaining Unit Contracts, and various other control agency websites |
| |such as CalHR and State Personnel Board, the State Controller’s Office (SCO), and California Public Employees Retirement |
| |System (CalPERS). |
|35%-E |Reconciles and releases the master payroll, overtime, and other supplemental warrants; processes payroll documentation |
| |through SCO’s automated payroll systems; reports exceptions to payroll; calculates and prepares salary advances; and |
| |establishes accounts receivables for overpayments. |
|15%-E |Advises employees of their rights and responsibilities under FMLA, NDI, SDI, Catastrophic Leave, and Family Leave, and |
| |tracks and processes those cases. |
| | |
| |Provides employees with benefit information, such as health, dental, vision, FlexElect, retirement, and financial |
| |services. |
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| |Conducts new employee orientations informing employees of benefits the State of California offers. Provides information |
| |regarding the cost of employee and the State’s contribution rate. Assists in completion of various appointment |
| |documents. |
| | |
| |Provides technical assistance to ARB personnel in the application of rules and regulations, and advises employees of |
| |their rights and benefits, application of contract provisions as related to benefits, and payroll procedures. |
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| |Updates and effectively utilizes various reference sources, including the Personnel Transactions Manual (PTM), Payroll |
| |Procedures Manual (PPM), CalHR/SPB Laws and Rules, CalHR/DPA Regulations, CalHR Policy Memos, Personnel Management |
| |Policies and Procedures Manual (PMPPM), CLAS, and the Benefits Administration Manual (BAM). |
|5%-M |Assists the Manager of Transactions and the Chief/Assistant Chief of the Human Resources Branch in gathering data and |
| |responding to research requests for various special projects. |
|5%-M |Occasional travel to El Monte to assist employees with personnel-related issues. |
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