INSTRUCTIONS FOR 2010 PLAN SUBMISSION



INSTRUCTIONS FOR 2021 PLAN SUBMISSIONIn 2021, we are going to be using an electronic version of the STOP plan. If you do not have Adobe Acrobat Reader (free) installed on your machine, you will need to download and install it, to fill out the form. Please make sure to fill in all sections. The description on how you will spend the money for that program area is listed last in each section. Please make sure to fill it in and describe in detail. After clicking “submit”, on the last page of the form, it will first prompt you to save the form, then you will also need to click “send” on the email message containing the filled-out form. This will automatically fill in my email address. Be sure to complete the contact information section. Use the form on the following page.I will also attach the certification page, as this will not be included in the electronic form, please make sure, to fill this out and submit it as soon as possible. For this Plan, we ask that you include a narrative at each funding component section. Please don’t enter ‘see attached.’ The section will expand as you type. If you would like to attach additional information, you may include it at the end of the Plan.Your 2021 STOP DWI Plan should be submitted to the Governor’s Traffic Safety Committee (GTSC) in accordance with this format. Email the completed Plan to Jason.Maher@dmv. (this will be automatic). The law requires that all plans must be submitted by October 1, 2020 for review before the fiscal year begins. If you miss the deadline, please notify GTSC.The GTSC requests that all STOP-DWI program, the Coordinator or administrative staff paid by STOP DWI funds be listed in the Administration/Evaluation budget section, unless they are employed in other agencies and act as Coordinator or staff. We are requesting that contractual items presented in your plan should specify the name of contractor, what services they are providing and at what cost.Article 31 of the Vehicle and Traffic Law requires "Avoidance of duplication of existing programs funded or operated by either the state or any municipality.” Proposed expenditures for activities/personal service items routinely funded by state or municipal funds are therefore not eligible for inclusion in the plan. As you all are aware, we have for some time been discussing if STOP DWI can fund, purchase, and loan equipment to a State Agency or Entity. We have asked our Legal Department to advise us on this matter. Their recommendation is that state agencies/entities can’t be the recipients of STOP DWI funds. The law does not provide for this nor was it the intent of the legislature when the statute was enacted. Providing funds or loaning any equipment to a state agency/entities would be circumventing the intent of the STOP DWI statute.The plan includes a certification document. Please send the completed certification page and attachment(s) to GTSC as soon as possible after the plan has been approved by the County's governing body. You may scan the signed certification and email to Jason.Maher@dmv. or send it by mail. INSTRUCTIONS FOR SUBMITTING FISCAL REPORTS Obtain the Fiscal Reports Word documents by downloading it from the GTSC website: . These forms will be also included as attachments in the emailThese forms will be entitled:NYS STOP DWI-fiscal-ALL QUARTERS COMBINED w Worksheet.pdfNYS STOP DWI-fiscal-QUARTER 1.pdfNYS STOP DWI-fiscal-QUARTER 2 & MidYear.pdfNYS STOP DWI-fiscal-QUARTER 3.pdfNYS STOP DWI-fiscal-QUARTER 4 & Annual.pdfYou will notice some changes to the layout and the procedure for these forms. These changes are addressed below:In 2021, fiscal reports for each quarter will require the reporting of expenditures as required in the past. Income though will only have to be reported in Q2/Mid-Year and Q4/Annual reports.The fiscal report forms are now available as fillable pdf documents, like the STOP-DWI plan and will be accepted with electronic signatures. The pdf fiscal report forms will be available as a single file with all Quarters included, as well as stand alone files for each quarter. Either can be used based on preference and both will be accepted.MS Word versions of these files can be provided at request. If needed, please contact Jason Maher at Jason.Maher@dmv.These fiscal report forms all have formulas built into them to be as user-friendly as possible.In 2021, we again are requiring four quarterly fiscal reports. Due dates for these reports have been slightly pushed back to address check delays from the justice fund, that have caused concern in the past. The due dates are;1st quarter no later than July 31, 2nd quarter/Mid-Year no later than October 31, 3rd quarter no later than January 31. 4th quarter/Annual report will be due no later than May 15 of the next calendar yearIncluded this year is also an Optional Financial Tracking worksheet. This worksheet has formulas built in and was created to assist your county’s STOP-DWI program with fiscal tracking and analysis if you choose to use it. You may also submit this worksheet as supplement with your Q4/Annual report if you so choose. The Optional Financial Tracking worksheet will be at the end of the NYS STOP DWI-fiscal-ALL QUARTERS COMBINED as well as a stand-alone document for download and use.NYS STOP DWI-fiscal-OPTIONAL FINANCIAL TRACKING WORKSHEET.pdfThroughout the year as we get closer to 2021, email reminders will be sent out about the above changes to the fiscal reports with instructions in preparation for its implementation in 2021. Additionally we have scheduled a OPTIONAL Zoom meeting for those who wish to attend on Monday, August 3rd, 2020 at 10:00am, where we will go over the changes to the forms and address any questions and/or concerns that may ic: GTSC/STOP-DWI Quarterly Financial Reports UpdatesTime: Aug 3, 2020 10:00 AM Eastern Time (US and Canada)Join Zoom Meeting Meeting ID: 944 5132 4304Passcode: STOP-DWIAny feedback for the new fiscal report forms throughout the year is welcomed and appreciated. As a program adjustment it will be continuously reviewed to determine if adjustments are required or prudent. Your feedback is essential to this process. If you have any difficulties, questions or feedback please contact Jason Maher at Jason.Maher@dmv. or (518) 486-5379STOP-DWI CONTACT INFORMATION PAGEComplete and return this form to the GTSC via email to SafeNY@dmv. or send it via USPS to:Governor’s Traffic Safety Committee6 Empire State Plaza Room 410BAlbany, NY 12228CoordinatorNAME FORMTEXT ?????TITLE FORMTEXT ?????AGENCY FORMTEXT ?????ADDRESS FORMTEXT ????? FORMTEXT ?????CITY/STATE/ZIP FORMTEXT ?????PHONE FORMTEXT ?????FAX FORMTEXT ?????EMAIL FORMTEXT ?????NAME FORMTEXT ?????TITLE FORMTEXT ?????AGENCY FORMTEXT ?????ADDRESS FORMTEXT ????? FORMTEXT ?????CITY/STATE/ZIP FORMTEXT ?????PHONE FORMTEXT ?????FAX FORMTEXT ?????EMAIL FORMTEXT ?????County Fiscal AgentNAME FORMTEXT ?????TITLE FORMTEXT ?????AGENCY FORMTEXT ?????ADDRESS FORMTEXT ????? FORMTEXT ?????CITY/STATE/ZIP FORMTEXT ?????PHONE FORMTEXT ?????FAX FORMTEXT ?????EMAIL FORMTEXT ?????County Administration ContactNAME FORMTEXT ?????TITLE FORMTEXT ?????AGENCY FORMTEXT ?????ADDRESS FORMTEXT ????? FORMTEXT ?????CITY/STATE/ZIP FORMTEXT ?????PHONE FORMTEXT ?????FAX FORMTEXT ?????EMAIL FORMTEXT ????? ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download