Cgja.org



Helpful Hints for Writing ReportsFactorRationaleOrganization of InformationLanguage UsedWriting MechanicsRelevanceInformation is easier for the reader to understand when facts and events are presented in the sequential, chronological order that they occurred.Events described in the report should have a clear and logical relationship to one another.The report is easier to understand if its major sections and subsections are clearly captionedPlain English is the most effective way to convey information Simple, common, active language will make the meaning clear.Statements should be direct and concise.Use of abstract phrases can confuse or mislead the reader.Do not use a synonym for a word merely to avoid repeating a word. Using the exact word may seem less interesting, but it will avoid misunderstanding.Avoid sarcastic, emotional, or derogatory language.Readers do not need to be impressed; they need to be informed and persuaded.Edit, edit, edit!A poorly written or sloppy report can imply poor or sloppy investigative techniques.Proper use of commas, dashes, and other punctuation marks can help convey the writer’s meaning.When a pronoun is used, be sure the reader can clearly identify to whom or what it refers.Errors in spelling, word choice, or grammar can distract readers.Sentences should be fairly short, yet complete (subject, verb, and object). Fragments and long, drawn-out sentences can be confusing and misleading.Keep paragraphs short.Leave a space between paragraphs and use standard margins.Don’t crowd too much onto the page.Only the information that will be needed by the reader should be included in the report. ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download