Lesson One: Microsoft Word 2003/2002 for Windows



Lesson One: Microsoft Word for Windows

This tutorial teaches Microsoft Word basics. Although knowledge of how to navigate in a Windows environment is helpful, this tutorial was created for the computer novice. To begin, open Microsoft Word. Your screen will look like the one shown here.

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The Title Bar and The Ribbon

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This lesson will familiarize you with the Microsoft Word screen. We will start with the Title bar, which is located at the very top of the screen. On the Title bar, Microsoft Word displays the name of the document on which you are currently working. At the top of your screen, you should see "Microsoft Word - Document1" or a similar name.

Directly underneath the Title Bar is the Microsoft Office Ribbon. This is command central for everything you need while working within Microsoft Office. The Ribbon is composed of three different parts: Tabs, Groups, and Commands.

You can hide the Ribbon by double clicking the active Tab. This will give you more editing space. Double clicking the active Tab again will make the Ribbon re-appear.

The Tabs

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The Tabs are found directly below the Title bar. The Tabs begin with the word Home and continues with Insert, Page Layout, References, Mailings, Review, View, Add-Ins, and the Help Icon (the Question Mark). You use the Tabs to bring forward different Groups of commands. Point with your mouse to a Tab and click the left mouse button to view a Group. You can now use the mouse to select different Commands within a Group you have selected. You can click another Tab to display a different Group.

The Home Group

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The Insert Group

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The Dialog Launcher

The Groups within the Ribbon can only display so many Commands. To see ALL the Commands within a group, click on the Dialog Launcher, represented by an arrow in the lower right corner of the group.

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Clicking this will launch the Dialog box related to that group.

The Office Button

The most commonly used Commands appear on the Office Button in the top left corner.

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To select an option, click the option or use the arrow keys to move to the option on the drop-down menu and press Enter. A triangle after a menu item signifies additional options.

Exercise 1

Do the following exercise. It demonstrates using the Microsoft Office button.

1. Click Office button in the upper left corner.

2. Press the down arrow key until Save As is highlighted.

3. Press the right arrow key to see the different Save As options.

4. Press the left arrow key to close the Save As options.

5. Press the down arrow key until Print is highlighted.

6. Press the right arrow to select the Print options.

7. Press the up or down arrow keys to select Print then hit Enter. This will launch the Print dialog box.

8. Click Cancel to close the dialog box.

Quick AccessToolbar

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The Quick Access Toolbar contains the Commands you use most often. You can add and remove Commands to this Toolbar as you see fit.

To add a Command to the Toolbar, right click on the Command you wish to add and select “Add to Quick Access Toolbar”. For example, if you use the Bold Command frequently, it can be added to the Quick Access Toolbar.

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To remove a Command from the Toolbar, right click on that Command within the Quick Access Toolbar and select “Remove from Quick Access Toolbar”.

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The Ruler

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The ruler is generally found below the Ribbon. The ruler is used to change the format of your document quickly. There are two ways to display the ruler. Using the Ribbon:

1. Click the View Tab

2. The option Ruler in the Show/Hide section should not have a check mark next to it by default

3. Click Ruler. The ruler now appears below the toolbars.

By using the Ruler shortcut button:

1. Locate the Ruler shortcut button at the top of the scrollbar on the right side of the screen. [pic]

2. Click the Ruler shortcut button. The ruler now appears (or disappears if it was made visible from the previous steps).

Document View

In Word, you can display your document in one of five views: Print Layout (the default view), Full Screen Reading, Web Layout, Outline or Draft.

Print Layout

The Print Layout view shows the document as it will look when it is printed. This is most often used and shows formatting such as line spacing, font, point size, and italics.

Reading Layout

Reading Layout view formats your screen to make reading your document more comfortable.

Web Layout

Web layout view enables you to view your document as it would appear in a browser such as Internet Explorer.

Outline view

Outline view displays the document in outline form. Headings can be displayed without the text. If you move a heading, the accompanying text moves with it.

Draft view

Draft view displays the document as a draft to quickly edit the text. Certain elements such as headers and footers are not displayed.

Before moving ahead, check to make sure you are in Print Layout view:

1. Click the View Tab.

2. The Print Layout icon should be highlighted. If it is not, select it.

Text Area

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Just below the ruler is a large area called the "text area." You type your document in the text area. The blinking vertical line in the upper left corner of the text area is the cursor. It marks the insertion point. As you type, your work shows at the cursor location.

Exiting Word

You have completed Lesson One. Typically, you would save your work before exiting. This lesson does not require you to enter any text, so you might have nothing to save. To exit Word:

1. Click the Office Button.

2. Click Exit Word, which can be found at the bottom of the drop-down menu.

3. If you have entered text, you will be prompted: "Do you want to save changes to Document1?" To save your changes, click Yes. Otherwise, click No.

4. Specify the correct folder in the Save In box.

5. Name your file by typing lesson1.doc in the File Name field.

6. Click Save.

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