Project Management Plan - The new Horizon 2020 EU project

INVADE

H2020 project ? Grant agreement n? 731148

Smart system of renewable energy storage based on INtegrated EVs and bAtteries to empower mobile, Distributed and centralised Energy storage

in the distribution grid

Deliverable n?: Deliverable name: Version: Release date: Dissemination level: Status: Author:

D1.1 Project management Plan 1.0 21/03/2017 Confidential Submitted SmartIO - Dieter Hirdes

This project has received funding from the European Union's Horizon 2020 Research and Innovation programme under Grant Agreement No 731148.

INVADE

H2020 project ? Grant agreement n? 731148

Document history:

Version Date of issue

Content and changes

0.1

24/02/2017 First draft version

0.2

28/02/2017 Peer-reviewed version

1.0

21/03/2017 Minor typos correction

Edited by Dieter Hirdes Dieter Hirdes Dieter Hirdes

Peer reviewed by: Partner EPESA Lyse

Reviewer Santi Mart?nez Farrero Dagfinn W?ge

Deliverable beneficiaries:

WP / Task All WPs and tasks

Deliverable D1.1 ? Project management plan

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INVADE

H2020 project ? Grant agreement n? 731148

Table of contents

Executive summary.......................................................................................................5

1 Management structure ...........................................................................................6

1.1 Coordination Committees (PCC and TCC)

6

1.2 Work Package Leaders (WPL)

7

1.3 Task Leaders (TL)

8

2 Working plan and resources................................................................................10

3 Quality Assurance ................................................................................................12

4 Quality responsibilities ........................................................................................12

5 RACI matrix methodology....................................................................................14

6 Document conventions and procedures ............................................................15

6.1 Types of documents

15

6.1.1 Document owner

16

6.1.2 Contractual documents

16

6.1.3 Internal Documents

18

6.2 Naming conventions

21

6.3 Document Properties

23

6.4 Document change controls

24

6.5 Document archive

24

7 Quality Management.............................................................................................25

7.1 Guarantying the quality of the Deliverables

26

7.1.1 Delivery quality process

26

7.1.2 Planning

31

7.2 Communications

31

7.3 Progress Reporting

32

7.4 Minutes for the Quality Assurance

33

8 Risk Management and Contingency Plan...........................................................33

8.1 Risk identification

34

8.2 Risk analysis

37

8.3 Risk contingency planning

38

8.4 Risk mitigation

39

8.5 Risk tracking

39

8.6 Risk identification reiteration process

40

9 Risk assessment...................................................................................................41

Annex............................................................................................................................ 43

File Formatting

43

Deliverable D1.1 ? Project management plan

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INVADE

H2020 project ? Grant agreement n? 731148

Abbreviations and Acronyms

Acronym

Description

CA

Consortium Agreement

DoA

Description of Action (annex I of the Grant Agreement)

EC

European Commission

GA

Grant Agreement

MR

Monthly Progress Report

OC

Other direct costs

PC

Project Coordinator

PCC Project Coordination Committee

PM

Person-Month

PO

Project Officer

QM

Quality Management

TCC

Technical Coordination Committee

TL

Task Leader

WP

Work Package

WPL Work Package Leader

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INVADE

H2020 project ? Grant agreement n? 731148

Executive summary

This deliverable establishes the Project Management Plan for the INVADE project. The plan includes all the processes and articulates the responsibilities at person/partner level in order to ensure the production of high-quality results in line with the project plan as described in the Description of Action. It establishes also the Quality Plan and the Risk Management and Contingency Plan

The different bodies of the project are identified, the working plan is confirmed and the different Work Packages and Task Leaders are nominated.

The deliverable defines all the documents to be used during the project, both the internal Consortium documents and the rest of required documents as specified in the Grant Agreement.

The Quality assurance chapters exposes the way the consortium will face the documents' generation process, especially the project's deliverables, in order to guarantee the required quality and focus of the released documents. It establishes the different processes and responsible persons together with an estimated timing of each phase of the process. In these chapters the information process for the Quality Assurance issue is also established.

The plan includes all the processes and their responsible person/body that will ensure the management and the preventive and curative actions and decisions' taking for each of the identified risk, foreseen or happened at any phase of the project execution.

Deliverable D1.1 ? Project management plan

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