Using the UCT documentation template for Microsoft Word



Working with the UCT Microsoft Word templateTable of Contents TOC \o "1-3" \h \z Using the UCT template for Microsoft Word 2003 in Windows XP PAGEREF _Toc403575586 \h 2Opening and saving the template PAGEREF _Toc403575587 \h 2Starting a new document based on the template PAGEREF _Toc403575588 \h 2Attaching the template to an existing document PAGEREF _Toc403575589 \h 2Showing the toolbars PAGEREF _Toc403575590 \h 3Fixing document styles PAGEREF _Toc403575591 \h 3Inserting SAP buttons not in the template PAGEREF _Toc403575592 \h 4Policy PAGEREF _Toc403575593 \h 4Checking for existing images on the Web PAGEREF _Toc403575594 \h 4Using the UCT template for Microsoft Word 2003 in Windows XPIf you are using Microsoft Word 2007 or later versions of Word, refer to the latest applicable version of this document, see: Working with the UCT Microsoft Word templates Opening and saving the templateThe template is available on the ICTS web site.In Internet Explorer go to icts.uct.ac.za and choose Technical Writing Templates and tools.The ICTS – Templates and tools web page opens.In the Templates section click UCT Documentation Template for Microsoft Word.The ICTS – Using the UCT Documentation Template for Microsoft Word web page opens.Right-click the appropriate template (Times New Roman or Arial font and with or without topic type layouts and SAP buttons), and choose Save Target As...The Save As dialog box appears.In the Save in field, browse to C:\Documents and Settings\<YOUR PROFILE NAME >\Application Data\Microsoft\Templates Saving the template in this folder lets Word find the template when you start a new document, or attach the template to an existing document. Click Save.The selected template is now saved on your computer and is ready for use.Starting a new document based on the templateIn Word choose File New.The New Document pane appears.In the Templates section, click On my computer…The Templates dialog box appears.In the General tab, select <name of required template>, e.g. UCT2009_Arial_comprehensive.dot.Ensure that the Document radio button is selected.Click OK.A new document opens based on the selected template.Attaching the template to an existing documentOpen an existing Word document.Choose Tools Templates and Add-Ins…The Templates and Add-Ins dialog box appears.Click Attach….The Attach Template dialog box appears.Select <name of required template>. (If you don’t see the template it may not be stored in the correct place on your C: drive).Click Open.The Templates and Add-Ins dialog box reappears.Ensure that the Automatically update document styles check box is selected.Click OK.The selected template is now attached to your document.When attaching the template to an existing document, the template’s header and footer are not added.Showing the toolbarsFollow this procedure if the toolbars are not showing after opening a Word document with the template attached:In Word choose View Toolbars and select the following as required:SAP Buttons (for SAP documentation)SAP Extra Buttons (for SAP documentation)SAP Help IconsSAP StylesTopic TypesThe selected toolbars are displayed.When using one of the templates, do not use the normal Word toolbars to apply styles, only use the styles on the template’s SAP Styles toolbar.Depending on which template you have attached, not all of the toolbars listed above may be available.Fixing document stylesFollow this procedure if the styles in your document with the attached template stop working and need to be fixed. In Word choose Tools Templates and Add-Ins…The Templates and Add-Ins dialog box appears.The Document template displayed should be <name of template previously selected>. If it is not then follow the procedure for attaching the template to an existing document.Select the Automatically update document styles check box.Click OK.When you close Word, you may be prompted to save changes to the template. Do not save changes.Inserting SAP buttons not in the templatePolicySee: PolicyChecking for existing images on the WebIn Word with a document with the template attached open, place your cursor on a blank line then click More buttons on the SAP Extra Buttons toolbar.A web site address is inserted into your document. Press CTRL + Click on this address.A Word document opens from the Web containing a table of all available images (buttons and other graphics). The list is in alphabetical order by file name.Look for the image that you need. If you don’t find the image that you need and you are creating documentation to be published online, contact the ACS Technical Communications Team who will create it for you.If you are creating documentation to be used in a paper form, highlight the image and press CTRL+C to copy it to the clipboard.If you are writing documentation to be used online, highlight the file name and press CTRL+C to copy it to the clipboard. The Content Architecture team will replace the file name with the image when the document is converted to web help.Choose File Close to return to your previous document.Your document reappears.Position your cursor where you want the image to appear and press CTRL+V to paste it from the clipboard.Delete the web site address that was inserted into your document in step 2. ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download