Defense Human Resources Activity
BEST PROCUREMENT APPROACH ANALYSIS
For
ECONOMY ACT ORDERS
Title of Requirement
1. Consistent with the Federal Acquisition Regulation (FAR) Part 17.5, “Interagency Acquisitions," Department of Defense Instructions Number 4000.19, “Support Agreements” and The DoD Financial Management Regulation, Volume 11A, Chapter 3, “Economy Act Orders”, this memorandum documents the best procurement approach and determination that it is in the best interest of the Department of Defense (DoD) to acquire the subject (products or services, as appropriate) through the (Insert the name of the Serving Agency), a DoD Agency.
2. Description of the requirement is as follows:
a. (Requesting Agency Name) requires (type a brief description of the supplies or services required).
b. (Requesting Agency Name) and (Serving agency name, i.e. Defense Logistics Agency (DLA)) entered into an Intra-agency Agreement, effective MMM DD, YYYY to obtained the required (supplies/services as applicable) under contract number _____________. The contract was (competitive awarded or awarded as a sole source to XYZ Corporation) on____________. The contractor, (Insert Name, i.e., XYZ, Corp.,) is responsible for (write a brief statement of what the contract is responsible for under the contract). The required (supplies/services, as appropriate) are being obtained under (Insert the base period or appropriate option period of the contract, as appropriate, and the period of performance or delivery schedule, as appropriate.) The estimated value of this (state the appropriate base period or option period) requirement is $__________. The estimated total value of this requirement (Base and all options) is ________________.
3. Best Procurement Approach Analysis.
If pursuing an assisted acquisition, discuss the following:
a. (Insert Component Name) will enter an interagency agreement for (Insert Servicing Agency Name) to provide assisted acquisition services to satisfy the procurement requirement described above. Resorting to [Servicing Agency]’s contracting assistance is the best procurement approach for the reasons analyzed below.
b. [Write a narrative description describing how using the acquisition services of another agency satisfies the component’s needs as related to the below items:
- Schedule.
- Performance
- Delivery requirements.
Include a discussion and analysis of the servicing agency’s authority, experience, and expertise as well as customer satisfaction with the servicing agency’s past performance.]
c. [Describe how using the servicing agency’s services are cost effective taking into account the reasonableness of the servicing agency’s fees.]
d. [Describe how using the servicing agency’s services will result in the use of funds in accordance with appropriation limitations and compliance with DHRA policies and DoD laws and policies.]
4. Market research: [Provide a brief description of the market research finding to document/justify the strategy for the procurement and justify the price. State if market research determined that commercial items are available in the market to meet the requirement; Provide the firms found that can meet requirement or if it is to be procured as a sole source requirement; State any unique practices of firms engaged in producing, distributing, and supporting commercial items, such as type of contract, terms for warranties, buyer financing, maintenance and packaging, and marking found that impacts your procurement. And, state if MR determined that consolidation is necessary.]
5. Given the findings outlined above, I hereby determine that it is in the best interest of the Government to send funds to (Insert the name of the Serving Agency) for Intra-agency procurement in accordance with FAR 17.5.
Appropriate signature block from Component Head
(Title)
CONCURRENCE:
DHRA Contracting Officer
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