Formal Extension Letter (taking maximum time w/o requestor ...
Formal Extension Letter (taking maximum time w/o requestor approval)
Date
Requesters Address
Dear (Mr. Ms. Mrs. ________)
This letter is in reference to your Freedom of Information Act (FOIA) request of (date of request letter) for records relating to (restatement of what requester is seeking).
An extension of up to ten working days is being invoked in order to ensure the orderly processing of your request. This extension is necessary due to the need (Select one and delete rest: to locate records or transfer them from physically separate facilities. / to search, collect, and appropriately examine a voluminous amount of separate and distinct records which are responsive to your request. / for consultation between two or more components of this agency.)
We plan to respond to you by (anticipated completion date). If you have any questions regarding your request please contact (name of Responder, phone number and email address).
Sincerely,
(Division Director)
cc: OAM FOIA Representative
................
................
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