DoD 4525.6-M, August 15, 2002 - 1st Marine Logistics Group
[Pages:163]1
DoD 4525.6-M, August 15, 2002
2
FOREWORD
DoD 4525.6-M, August 15, 2002
3
FOREWORD
DoD 4525.6-M, August 15, 2002
TABLE OF CONTENTS
Page
FOREWORD
2
TABLE OF CONTENTS
4
REFERENCES
11
DEFINITIONS
14
ABBREVIATIONS AND ACRONYMS
21
CHAPTER 1 - GENERAL INFORMATION
25
C1.1. MILITARY POST OFFICES (MPOs)
25
C1.2. THE POST OFFICES AT MILITARY INSTALLATIONS
46
SERVICED BYTHE USPS
CHAPTER 2 - MILITARY POSTAL SERVICE (MPS) PLANNING
49
C2.1. PURPOSE
49
C2.2. GENERAL
49
C2.3. PRINCIPLES
49
C2.4. MPS CONCEPT OF CONTINGENCY SUPPORT
50
C2.5. CENSORSHIP
51
C2.6. DOMESTIC DISRUPTIONS
51
C2.7. PLANNING RESPONSIBILITIES
52
C2.8. FREE MAIL (FM)
55
C2.9. UNITED NATIONS (UN) OPERATIONS
56
C2.10. POSTAL SUPPORT FOR COALITION FORCES
57
C2.11. PEACETIME DEPLOYMENT AND EXERCISE PLANNING
58
C2.12. COMMAND POST EXERCISE (CPX) PLANNING
58
C2.13. TRANSPORTATION PLANNING
59
C2.14. MAIL DISRUPTIONS
59
C2.15. EVACUATION PLANNING
59
C2.16. EMERGENCY EVACUATION AND DESTRUCTION OF
59
POSTAL EFFECTS
C2.17. ACCEPTANCE, TREATMENT, AND HANDLING OF ENEMY 60
PRISONERS OF WAR/OTHER DETAINED PERSONNEL MAIL
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TABLE OF CONTENTS
DoD 4525.6-M, August 15, 2002
CHAPTER 3 - PROCESSING, MAKEUP, AND DELIVERY OF MAIL
62
C3.1. COLLECTION, POSTMARKING, MAKEUP, AND DISPATCH
62
OF MAIL
C3.2. DELIVERY OF MAIL AT MILITARY POST OFFICES,
68
POSTAL SERVICE CENTERS, COMMUNITY OR
CONSOLIDATED MAILROOMS AND UNIT MAILROOMS
C3.3. MAIL DELIVERY RECEPTACLES
77
C3.4. DIRECTORY MAIL SERVICE
83
C3.5. PROCESSING OF BALLOTING MATERIAL
93
CHAPTER 4 - MILITARY POSTAL SERVICE (MPS) INFORMATION SYSTEMS
107
C4.1. SOURCES OF INFORMATION AND INSTRUCTIONS
107
C4.2. MANAGEMENT INFORMATION SYSTEMS (MIS)
110
CHAPTER 5 - SELECTION AND DESIGNATION OF MILITARY POST OFFICE (MPO) 113 PERSONNEL
C5.1. PURPOSE
113
C5.2. BACKGROUND
113
C5.3. QUALIFICATION, SELECTION, AND ASSIGNMENT OF POSTAL
113
PERSONNEL
C5.4. DESIGNATION PROCEDURES
114
C5.5. SPECIAL DESIGNATION OF MPO PERSONNEL IN AREAS
116
WHERE USPS OPERATES
C5.6. TERMINATING DESIGNATIONS
117
CHAPTER 6 - POSTAGE STOCK
125
C6.1. PURPOSE
125
C6.2. GENERAL
125
C6.3. FIXED CREDITS
131
C6.4. FLEXIBLE CREDITS
138
C6.5. CARE AND PROTECTION OF STOCK AND FUNDS
150
C6.6. SALE OF STOCK
151
C6.7. DAMAGED STOCK
152
C6.8. CASHING POSTAL MONEY ORDERS (MOs)
153
CHAPTER 7 - POSTAL METERS
160
C7.1. MILITARY POST OFFICE (MPO) POSTAGE METERS
160
C7.2. COMMERCIAL POSTAGE METERS
165
C7.3. POSTAGE VALIDATION IMPRINTERS (PVI)
174
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TABLE OF CONTENTS
DoD 4525.6-M, August 15, 2002
CHAPTER 8 - MONEY ORDERS
182
C8.1. PURPOSE
182
C8.2. MONEY ORDER IMPRINTERS
182
C8.3. REQUISITIONING MO FORMS
182
C8.4. VERIFICATION OF REQUISITIONS AND ISSUANCE OF
183
MOs TO CLERKS
C8.5. CONTROL AND DISTRIBUTION OF MOs (FIXED AND
184
FLEXIBLE CREDIT)
C8.6. PROTECTION OF BLANK MO FORMS
185
C8.7. ISSUANCE OF MOs
186
C8.8. ERRORS AND CORRECTIONS ON MOs
188
C8.9. CASHING MOs AND U.S. TREASURY CHECKS
188
C8.10. PREPARATION OF MONEY ORDER BUSINESS (MOB) REPORTS 189
C8.11. PECULIAR OR ABNORMAL MOB SITUATIONS
193
(FIXED CREDIT)
C8.12. COMMINGLING OF FUNDS
196
C8.13. LOST, DESTROYED, MUTILATED, OR VOIDED MOs
197
C8.14. EXAMINATION OF MO RECORDS
197
CHAPTER 9 - REGISTERED MAIL PROCESSING AND TRANSPORTATION 204
C9.1. PURPOSE
204
C9.2. GENERAL
204
C9.3. REGISTRY SECTION
206
C9.4. RECEIPT OF REGISTERED MAIL
211
C9.5. REPORTING IRREGULARITIES IN RECEIPT OF REGISTERED MAIL 213
C9.6. PROCESSING INCOMING REGISTERED MAIL
215
C9.7. DISPATCHING REGISTERED MAIL
217
C9.8. TRANSPORTATION OF REGISTERED MAIL
221
CHAPTER 10 - GENERAL OPERATING PROCEDURES AT MILITARY POST 230 OFFICES (MPOs)
C10.1. PURPOSE
230
C10.2. STANDARD OPERATING PROCEDURES (SOP)
230
C10.3. CUSTOMER SERVICE
230
C10.4. ACCEPTANCE AND TREATMENT OF MAIL
233
C10.5. PROTECTION OF MAIL AND POSTAL EFFECTS
240
C10.6. CUSTOMS PROCEDURES AND REQUIREMENTS
245
C10.7. MAIL SECURITY
249
C10.8. REFUNDS OF POSTAGE AND RETAIL SERVICE FEES
257
C10.9. ACCEPTANCE OF PERSONAL CHECKS
257
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TABLE OF CONTENTS
DoD 4525.6-M, August 15, 2002
CHAPTER 11 - MAIL TRANSPORTATION
260
C11.1. MAIL MOVEMENT PRINCIPLES
260
C11.2. MAIL TRANSPORTATION PROCEDURES
264
C11.3. CARRIER IRREGULARITIES AND REPORTING PROCEDURES
278
C11.4. SECURITY OF MAIL
279
C11.5. MAIL ROUTING FOR MOBILE OR DEPLOYED UNITS
282
CHAPTER 12 - AUDITS AND INSPECTIONS
292
C12.1. PURPOSE
292
C12.2. GENERAL
292
C12.3. AUDITS
293
C12.4. MPO INSPECTIONS
0
C12.5. PSC, CMR, AND UMR INSPECTIONS
301
CHAPTER 13 - MILITARY POSTAL SERVICES FACILITY STANDARDS
311
C13.1. PURPOSE
311
C13.2. APPLICABILITY
311
C13.3. EXPLANATION OF TYPES OF SUPPORT
311
C13.4. RESPONSIBILITIES
311
C13.5. SPACE CRITERIA FOR MILITARY POSTAL FACILITIES
312
C13.6. POSTAL FACILITY UPGRADE AND IMPROVEMENT
313
C13.7. POSTAL FACILITY STRUCTURAL CRITERIA
313
CHAPTER 14 - POSTAL OFFENSES AND LOSSES
318
C14.1. POSTAL OFFENSES
318
C14.2. POSTAL LOSSES
323
CHAPTER 15 - ADMINISTRATIVE SUPPORT GUIDELINES FOR POSTAL
330
SERVICE CENTER, COMMUNITY OR CONSOLIDATED MAILROOM
AND UNIT MAIL ROOM
C15.1. PURPOSE
330
C15.2. RESPONSIBILITIES
330
C15.3. QUALIFICATIONS OF MAIL CLERKS AND MAIL ORDERLIES
330
C15.4. DESIGNATION OF MAIL CLERKS, MAIL ORDERLIES, AND UNIT
331
POSTAL OFFICERS
C15.5. TRAINING REQUIREMENTS
331
C15.6. CONTROL AND MAINTENANCE OF DD FORMS 285 OR 2260
332
C15.7. RELIEF OF DESIGNATED PERSONNEL
332
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TABLE OF CONTENTS
DoD 4525.6-M, August 15, 2002
C15.8. PSC, CMR, AND UMR INSPECTIONS
333
C15.9. PURCHASE OF USPS STAMPS AND MOs BYUNIT AND CMR
333
MAIL CLERKS AND MAIL ORDERLIES
C15.10. SECURITY OF MAIL
334
C15.11. MAIL BOMBS
337
C15.12. COMPLAINTS AND INQUIRIES
338
C15.13. USPS FORMS AND LABELS
338
C15.14. SERVICE STANDARDS
339
APPENDICES
AP1. USE OF THE MILITARY POSTAL SERVICE
340
AP2. MPS INSPECTION CHECKLIST
349
FIGURES
C3.F1. DD Form 2273
98
C3.F2. PS Form 3801
99
C3.F3. PS Form 3849
100
C3.F4. DD Form 2258
101
C3.F5. DD Form 2262
102
C3.F6. DD Form 2263
103
C3.F7. Rear View of Mail Receptacles
104
C3.F8. Receptacle Storage for Easy Retrieval
105
C3.F9. PS Form 3579
106
C5.F1. DD Form 2257
119
C5.F2. DD Form 285
120
C5.F3. DD Form 2257
121
C5.F4. PS Form 3369
122
C5.F5. DD Form 885
123
C5.F6. PS Form 1590
124
C6.F1. PS Form 17
154
C6.F2. PS Form 3295
155
C6.F3. Sample of PS Form 1412-A: Depicting Return of Stock
156
C6.F4. Sample of PS Form 1412-A: Depicting a PVI Sales and a Shortage 157
C6.F5. Sample of PS Form 1412-A: Depicting an Overage and Adjustment for 158
Previous Shortage in Credit
C6.F6. Sample of PS Form 8130: Vending Equipment Sales and Service Daily 159
Activity Log
C7.F1. Postage Meter Base
177
C7.F2. Postage Meter Head
178
C7.F3. Meter Setting Before Issue
179
C7.F4. Meter Setting After Issue
180
C7.F5. Sample of PS Form 3533
181
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TABLE OF CONTENTS
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