DoD 4525.6-M, August 15, 2002 - 1st Marine Logistics Group

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DoD 4525.6-M, August 15, 2002

2

FOREWORD

DoD 4525.6-M, August 15, 2002

3

FOREWORD

DoD 4525.6-M, August 15, 2002

TABLE OF CONTENTS

Page

FOREWORD

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TABLE OF CONTENTS

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REFERENCES

11

DEFINITIONS

14

ABBREVIATIONS AND ACRONYMS

21

CHAPTER 1 - GENERAL INFORMATION

25

C1.1. MILITARY POST OFFICES (MPOs)

25

C1.2. THE POST OFFICES AT MILITARY INSTALLATIONS

46

SERVICED BYTHE USPS

CHAPTER 2 - MILITARY POSTAL SERVICE (MPS) PLANNING

49

C2.1. PURPOSE

49

C2.2. GENERAL

49

C2.3. PRINCIPLES

49

C2.4. MPS CONCEPT OF CONTINGENCY SUPPORT

50

C2.5. CENSORSHIP

51

C2.6. DOMESTIC DISRUPTIONS

51

C2.7. PLANNING RESPONSIBILITIES

52

C2.8. FREE MAIL (FM)

55

C2.9. UNITED NATIONS (UN) OPERATIONS

56

C2.10. POSTAL SUPPORT FOR COALITION FORCES

57

C2.11. PEACETIME DEPLOYMENT AND EXERCISE PLANNING

58

C2.12. COMMAND POST EXERCISE (CPX) PLANNING

58

C2.13. TRANSPORTATION PLANNING

59

C2.14. MAIL DISRUPTIONS

59

C2.15. EVACUATION PLANNING

59

C2.16. EMERGENCY EVACUATION AND DESTRUCTION OF

59

POSTAL EFFECTS

C2.17. ACCEPTANCE, TREATMENT, AND HANDLING OF ENEMY 60

PRISONERS OF WAR/OTHER DETAINED PERSONNEL MAIL

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DoD 4525.6-M, August 15, 2002

CHAPTER 3 - PROCESSING, MAKEUP, AND DELIVERY OF MAIL

62

C3.1. COLLECTION, POSTMARKING, MAKEUP, AND DISPATCH

62

OF MAIL

C3.2. DELIVERY OF MAIL AT MILITARY POST OFFICES,

68

POSTAL SERVICE CENTERS, COMMUNITY OR

CONSOLIDATED MAILROOMS AND UNIT MAILROOMS

C3.3. MAIL DELIVERY RECEPTACLES

77

C3.4. DIRECTORY MAIL SERVICE

83

C3.5. PROCESSING OF BALLOTING MATERIAL

93

CHAPTER 4 - MILITARY POSTAL SERVICE (MPS) INFORMATION SYSTEMS

107

C4.1. SOURCES OF INFORMATION AND INSTRUCTIONS

107

C4.2. MANAGEMENT INFORMATION SYSTEMS (MIS)

110

CHAPTER 5 - SELECTION AND DESIGNATION OF MILITARY POST OFFICE (MPO) 113 PERSONNEL

C5.1. PURPOSE

113

C5.2. BACKGROUND

113

C5.3. QUALIFICATION, SELECTION, AND ASSIGNMENT OF POSTAL

113

PERSONNEL

C5.4. DESIGNATION PROCEDURES

114

C5.5. SPECIAL DESIGNATION OF MPO PERSONNEL IN AREAS

116

WHERE USPS OPERATES

C5.6. TERMINATING DESIGNATIONS

117

CHAPTER 6 - POSTAGE STOCK

125

C6.1. PURPOSE

125

C6.2. GENERAL

125

C6.3. FIXED CREDITS

131

C6.4. FLEXIBLE CREDITS

138

C6.5. CARE AND PROTECTION OF STOCK AND FUNDS

150

C6.6. SALE OF STOCK

151

C6.7. DAMAGED STOCK

152

C6.8. CASHING POSTAL MONEY ORDERS (MOs)

153

CHAPTER 7 - POSTAL METERS

160

C7.1. MILITARY POST OFFICE (MPO) POSTAGE METERS

160

C7.2. COMMERCIAL POSTAGE METERS

165

C7.3. POSTAGE VALIDATION IMPRINTERS (PVI)

174

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DoD 4525.6-M, August 15, 2002

CHAPTER 8 - MONEY ORDERS

182

C8.1. PURPOSE

182

C8.2. MONEY ORDER IMPRINTERS

182

C8.3. REQUISITIONING MO FORMS

182

C8.4. VERIFICATION OF REQUISITIONS AND ISSUANCE OF

183

MOs TO CLERKS

C8.5. CONTROL AND DISTRIBUTION OF MOs (FIXED AND

184

FLEXIBLE CREDIT)

C8.6. PROTECTION OF BLANK MO FORMS

185

C8.7. ISSUANCE OF MOs

186

C8.8. ERRORS AND CORRECTIONS ON MOs

188

C8.9. CASHING MOs AND U.S. TREASURY CHECKS

188

C8.10. PREPARATION OF MONEY ORDER BUSINESS (MOB) REPORTS 189

C8.11. PECULIAR OR ABNORMAL MOB SITUATIONS

193

(FIXED CREDIT)

C8.12. COMMINGLING OF FUNDS

196

C8.13. LOST, DESTROYED, MUTILATED, OR VOIDED MOs

197

C8.14. EXAMINATION OF MO RECORDS

197

CHAPTER 9 - REGISTERED MAIL PROCESSING AND TRANSPORTATION 204

C9.1. PURPOSE

204

C9.2. GENERAL

204

C9.3. REGISTRY SECTION

206

C9.4. RECEIPT OF REGISTERED MAIL

211

C9.5. REPORTING IRREGULARITIES IN RECEIPT OF REGISTERED MAIL 213

C9.6. PROCESSING INCOMING REGISTERED MAIL

215

C9.7. DISPATCHING REGISTERED MAIL

217

C9.8. TRANSPORTATION OF REGISTERED MAIL

221

CHAPTER 10 - GENERAL OPERATING PROCEDURES AT MILITARY POST 230 OFFICES (MPOs)

C10.1. PURPOSE

230

C10.2. STANDARD OPERATING PROCEDURES (SOP)

230

C10.3. CUSTOMER SERVICE

230

C10.4. ACCEPTANCE AND TREATMENT OF MAIL

233

C10.5. PROTECTION OF MAIL AND POSTAL EFFECTS

240

C10.6. CUSTOMS PROCEDURES AND REQUIREMENTS

245

C10.7. MAIL SECURITY

249

C10.8. REFUNDS OF POSTAGE AND RETAIL SERVICE FEES

257

C10.9. ACCEPTANCE OF PERSONAL CHECKS

257

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DoD 4525.6-M, August 15, 2002

CHAPTER 11 - MAIL TRANSPORTATION

260

C11.1. MAIL MOVEMENT PRINCIPLES

260

C11.2. MAIL TRANSPORTATION PROCEDURES

264

C11.3. CARRIER IRREGULARITIES AND REPORTING PROCEDURES

278

C11.4. SECURITY OF MAIL

279

C11.5. MAIL ROUTING FOR MOBILE OR DEPLOYED UNITS

282

CHAPTER 12 - AUDITS AND INSPECTIONS

292

C12.1. PURPOSE

292

C12.2. GENERAL

292

C12.3. AUDITS

293

C12.4. MPO INSPECTIONS

0

C12.5. PSC, CMR, AND UMR INSPECTIONS

301

CHAPTER 13 - MILITARY POSTAL SERVICES FACILITY STANDARDS

311

C13.1. PURPOSE

311

C13.2. APPLICABILITY

311

C13.3. EXPLANATION OF TYPES OF SUPPORT

311

C13.4. RESPONSIBILITIES

311

C13.5. SPACE CRITERIA FOR MILITARY POSTAL FACILITIES

312

C13.6. POSTAL FACILITY UPGRADE AND IMPROVEMENT

313

C13.7. POSTAL FACILITY STRUCTURAL CRITERIA

313

CHAPTER 14 - POSTAL OFFENSES AND LOSSES

318

C14.1. POSTAL OFFENSES

318

C14.2. POSTAL LOSSES

323

CHAPTER 15 - ADMINISTRATIVE SUPPORT GUIDELINES FOR POSTAL

330

SERVICE CENTER, COMMUNITY OR CONSOLIDATED MAILROOM

AND UNIT MAIL ROOM

C15.1. PURPOSE

330

C15.2. RESPONSIBILITIES

330

C15.3. QUALIFICATIONS OF MAIL CLERKS AND MAIL ORDERLIES

330

C15.4. DESIGNATION OF MAIL CLERKS, MAIL ORDERLIES, AND UNIT

331

POSTAL OFFICERS

C15.5. TRAINING REQUIREMENTS

331

C15.6. CONTROL AND MAINTENANCE OF DD FORMS 285 OR 2260

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C15.7. RELIEF OF DESIGNATED PERSONNEL

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DoD 4525.6-M, August 15, 2002

C15.8. PSC, CMR, AND UMR INSPECTIONS

333

C15.9. PURCHASE OF USPS STAMPS AND MOs BYUNIT AND CMR

333

MAIL CLERKS AND MAIL ORDERLIES

C15.10. SECURITY OF MAIL

334

C15.11. MAIL BOMBS

337

C15.12. COMPLAINTS AND INQUIRIES

338

C15.13. USPS FORMS AND LABELS

338

C15.14. SERVICE STANDARDS

339

APPENDICES

AP1. USE OF THE MILITARY POSTAL SERVICE

340

AP2. MPS INSPECTION CHECKLIST

349

FIGURES

C3.F1. DD Form 2273

98

C3.F2. PS Form 3801

99

C3.F3. PS Form 3849

100

C3.F4. DD Form 2258

101

C3.F5. DD Form 2262

102

C3.F6. DD Form 2263

103

C3.F7. Rear View of Mail Receptacles

104

C3.F8. Receptacle Storage for Easy Retrieval

105

C3.F9. PS Form 3579

106

C5.F1. DD Form 2257

119

C5.F2. DD Form 285

120

C5.F3. DD Form 2257

121

C5.F4. PS Form 3369

122

C5.F5. DD Form 885

123

C5.F6. PS Form 1590

124

C6.F1. PS Form 17

154

C6.F2. PS Form 3295

155

C6.F3. Sample of PS Form 1412-A: Depicting Return of Stock

156

C6.F4. Sample of PS Form 1412-A: Depicting a PVI Sales and a Shortage 157

C6.F5. Sample of PS Form 1412-A: Depicting an Overage and Adjustment for 158

Previous Shortage in Credit

C6.F6. Sample of PS Form 8130: Vending Equipment Sales and Service Daily 159

Activity Log

C7.F1. Postage Meter Base

177

C7.F2. Postage Meter Head

178

C7.F3. Meter Setting Before Issue

179

C7.F4. Meter Setting After Issue

180

C7.F5. Sample of PS Form 3533

181

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