CLSSA Repair and Replace Country Brochure
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|CLSSA |
|and |
|Repair and Replace |
|Country Brochure |
|AFLCMC/WFALA |
|August 2020 |
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CLSSA Repair and Replace Country Brochure
Contents
Chapter 1: Introduction to CLSSA 1
1. Background 1
2. Cooperative Logistics Supply Support Arrangement (CLSSA) 1
Stock Level Case—FMSO I 3
3. Introduction 3
4. FMSO I Item Eligibility and Exclusions 3
5. FMSO I Management Categories 3
6. Establishing FMSO I Stock Levels 4
7. FMSO I Valuation 6
8. Levels of Participation 6
9. FMSO I Financial Update 7
10. FMSO I Costs to the Customer 7
Attachment 2-1: CLSSA Eligibility 8
Chapter 2: SAMIS FMSO I Computations 9
1. Background 9
2. FMSO I Stock Level Quantity (SLQ) Computation 9
3. FMSO I Stock Level Value Computation 10
4. Eligible-to-Be-Programmed Quantity (EPQ) Computation 10
Attachment 3-1: A SAMIS Stock Level Quantity (SLQ) Computation Illustrated with a Detailed SAMIS Processing Example 12
Chapter 3: FMSO I Item Liability 13
1. Introduction 13
2. Stock Level File 13
3. Liability File 13
4. Termination File 15
5. Drawdown Requisitions 16
Attachment 4-1: XD5-7 Format 18
Attachment 4-2: XD5-8 Format 19
Chapter 4: FMSO I Financial Management 20
1. Customer Financial Liability 20
2. FMSO I Quarterly Update 20
3. FMSO I Financial Update 20
4. Tools for Managing FMSO I Costs 20
Requisition Case—FMSO II 23
5. Introduction and Purpose 23
6. Item Eligibility 23
7. Requisition Submission 24
8. SAMIS Requisition Processing 24
9. Requisition Processing by the Source of Supply 25
10. Maximizing Investment Item Requisitions Coded Programmed 25
11. FMSO II Costs 26
Attachment 6-2: Asset Release Criteria 27
Chapter 5: CLSSA Unique Requisition Codes 28
1. Introduction 28
2. Type of Assistance Code 28
3. Case Designator 28
4. Demand Code 28
5. Program Codes 28
6. Disposition Codes 29
7. Drawdown Requisition Code 29
8. Repair and Replace Code 29
Attachment 7-1: Sample Requisitions 30
Chapter 6: Repair and Replace Program 31
1. Introduction 31
2. Materiel Repair Requirements List (MRRL): 31
3. Preauthorized MRRL 31
4. Manual MRRL 32
5. Returning the Unserviceable Asset (Carcass) 32
6. Instructions to the Freight Forwarder 35
7. Receipt of the Unserviceable Asset (Carcass) at the ALC 35
8. Repair and Replace Requisition (H-Coded) Creation 35
9. H-Coded Requisition Processing and Billing 36
10. Repair and Replace Requisition (G-Coded) Creation 36
11. Follow-Up 37
12. Additional SAMIS H-Coded Requisition Management Reports 38
Attachment 8-1: Manual MRRL Request Format XD6-1 39
13. Special Instructions 39
Attachment 8-2: Instructions for Preparation of the DD Form 1348-1A for Reparable Shipment by Country 40
Attachment 8-2, Continued 41
Attachment 8-3: Sample Format of United States Customs Declaration 42
Attachment 8-4: Notice of Discrepancy—Sample Form Letter 43
Chapter 7: Explanation of CLSSA Quarterly Financial Report 44
1. Introduction 44
2. Report Use 44
3. Report Availability 45
4. Report Explanation 45
Chapter 8: CLSSA Stock Level Item List (GCB)(455) Report Explanation 48
1. Introduction 48
2. Report Use 48
3. Report Availability 48
4. Report Explanation 48
Attachment 10-1: CLSSA Stock Level Item List (GCB) Disk Format 53
Chapter 9: CLSSA Stock Level Item Query – (GCC)(456) Report Explanation 56
1. Introduction 56
2. Report Use 56
3. Report Availability 57
4. Report Explanation 57
Attachment 11-1: CLSSA Stock Level Item Query Disk Format 59
Chapter 10: CLSSA Requisition Coding Statistics Report—(GCD)(457) Report Explanation 64
1. Introduction 64
2. Report Use 64
3. Report Availability 65
4. Report Explanation 65
Chapter 11: CLSSA Requisition Coding Details Report—(GCE)(458) Report Explanation 68
1. Introduction 68
2. Report Use 68
3. Report Availability 69
4. Report Explanation 69
Attachment 13-1: CLSSA Requisition Coding Details Report Disk Format 71
Chapter 12: Quarterly Materiel Repair Requirement List (MRRL) (HIA) Report Explanation 72
1. Introduction 72
2. Report Use 73
3. Report Availability 73
4. Report Explanation 73
Chapter 13: Materiel Repair Request Non Acceptance List (HID) Report Explanation 76
1. Introduction 76
2. Report Use 76
3. Report Availability 76
4. Report Explanation 77
Chapter 14: Materiel Repair Request Acceptance List (HIE) Report Explanation 78
1. Introduction 78
2. Report Use 78
3. Report Availability 79
4. Report Explanation 79
Chapter 15: Glossary 81
Chapter 16: Acronyms 88
CAUTION
All attempts have been made to make this Brochure as accurate as possible based on DoDI 2000.20, AFMCMAN 16-101 and DoDR 7000.14-R Vol 15. If any inconsistencies are discovered in this Brochure that conflict with these three publications then the official Publications take precedence.
Introduction to CLSSA
1 Background
The USAF provides Foreign Military Sales (FMS) spares support to eligible countries through initial support packages and follow-on support cases. (In this brochure the term spares refers to repairable and consumable spares and repair parts.)
a. An initial spares package is used to establish in-country operating stocks. Operating stocks are depot and base stocks used to maintain the weapon system on a day-to-day basis. Initial support is provided through a Letter of Offer and Acceptance (LOA) that includes the weapon system (F-16, C-130) and the support necessary (for example: spares, support equipment, technical assistance, training, TOs, publications) to establish an in-country operational capability. Initial support LOAs are identified by D, S, Y, or Q case designators.
b. Follow-on support begins with the operation of the weapon system. Follow-on support is necessary to replenish in-country operating stocks as they are used to maintain the weapon system. As items become unserviceable through use, they may be repaired or replaced. This requires both repair and procurement actions. There are three different types of follow-on spares cases. All three can be used for both repair or procurement:
1) Defined Order Case: A defined order case is written for specific items and quantities. The materiel is normally lead-time away.
2) Blanket Order Case: A blanket order case is written for a dollar value. Requisitions can be submitted up to the dollar value of the case. The materiel is normally lead-time away or available from excess stock above the inventory control level.
3) CLSSA: The CLSSA is a program for customer countries to become a partner in the U.S. logistics system, and obtain spares support at the same level of support as US Forces within F/AD (Force/Activity Designator)
2 Cooperative Logistics Supply Support Arrangement (CLSSA)
c. Definition: CLSSA is an ‘arrangement’ between a U.S. military service and a foreign military service or organization that sets forth the terms and conditions for providing spares support at the same level as that provided to US Forces within F/AD. The CLSSA participant becomes a partner in the USAF and Defense Logistics Agency (DLA) supply systems. As a partner:
1) The CLSSA participants invest (i.e. Equity Deposits) in the USAF managed spares inventory to allow forecasted CLSSA requirements (i.e. Equity List) to be purchased and stocked in anticipation of future supply demands.
2) The CLSSA supply demands (i.e. requisitions) are coded Programmed or Non-Programmed so that both USAF and DLA supply systems can respond with support equal to that provided to US Forces within F/AD.
3) All CLSSA participant's demands are then eligible to be filled from a combined pool of U.S. and CLSSA assets.
d. To make the CLSSA program work requires two Foreign Military Sales cases: All Air Force CLSSA Cases are designated with the first character “K”. The CLSSA “K” Cases are identified as FMSO I or FMSO II by the 2nd character in the Case, the Stock Level Case is always “KA_” while the Requisition Case is “KBA” through “KZZ”, i.e. KAA, KAD, KAH etc. or KBA, KJC, KMD etc.
1) Foreign Military Sales Order I (FMSO I Stock Level Case). The FMSO I Stock Level Case permits stocking additional spare parts in the US Air Force inventories to ensure availability to meet the purchaser’s follow-on support. The customer's Spares Requirements (aka Equity List), Financial Liability, and Financial Investment (aka Equity Deposit) in the USAF and DLA inventory are defined on the FMSO I Stock Level. The customer is financially liable for the value of all the FMSO I defined requirements. The required Financial Investment, however, is 30% (prior to 20 Sep 2005, is 5/17th or 29.41175%) of that total value (defined as the on-hand portion of the stock level). It is the customer's Financial Liability and Financial Investment that give the USAF and DLA the authority to buy and store assets in anticipation of the CLSSA customer's future requisitions.
2) Foreign Military Sales Order II (FMSO II Requisition Case). The customer's supply demands i.e. requisitions are submitted on the FMSO II case. “Programmed” Requisitions for eligible FMSO I items will receive support equal to the USAF within F/AD. “Non-Programmed” requisitions are not eligible for support equal to that provided to the USAF but may be supported from “Excess Stock” or “Procurement”. Requisitions for other than FMSO I items may be requisitioned on the FMSO II case if they meet the CLSSA FMSO II eligibility criteria and the SAMIS Requisition Edits standard for all FMS Requisitions. Attachment 2-1 in this brochure identifies 99% of all CLSSA eligibility requirements. This is based on DoDI 2000.20 and LOA Note titled “Supply Exclusions” which are not ‘exact’ criteria and are further identified by various Logistics Codes in the AF D043A which are passed to the SAMIS.
e. According to DoDI 2000.20, “The quality of support provided under CLSSAs to Purchasers shall be the same as that provided to U.S. forces within assigned Force/Activity Designators (F/ADs)”. The CLSSA program does not guarantee that all eligible CLSSA requisitions will be filled immediately from depot stocks. Not all USAF requisitions are filled immediately from depot stocks. The AFSAC monitors the quality of support being provided by the supply system and Metric/Statistic data are available on AFSAC On-Line under AFSAC Metrics.
f. CLSSA was designed for U.S. Depot to In-country Depot support (aka “Replenishment of In-Country Supply Stocks”). It is not intended to provide direct support for on-line operational aircraft mainly because of the Programmed/Non-Program aspect of coding the requisitions. To achieve the best weapon system operational rate, routine replenishment of in-country depot and base operating stocks should be maintained.
g. CLSSA is the recommended method for follow-on spares support because Programmed Requisitions receive the same quality of support as USAF.
h. The CLSSA is Not authorized for “Initial Issue” in “Quantity”, i.e. specifically the USAF managed Investment items must never be ordered in quantities greater than the expected average monthly demand. Placing Demands for these items with high quantities will cause SAMIS to increase the FMSO I Stock Level and corresponding Financial Liability. Within time the FMSO I Quantity will migrate to the Liability and Termination File requiring a Drawdown requisition to clear the Financial Liability. Very low Quantities (typically 1ea) will keep the FMSO I Stock Levels realistic. Additionally if Demands for High quantities of Investment Items are submitted on a CLSSA K-Case the AF Depot will analyze the impact to USAF forces and may backorder the Demand or even cancel it. NOTE: The AF implementation of CLSSA allows for FMSO I Eligible Items to be ordered that are Not currently on the participants FMSO I Stock Level. This adjustment of the FMSO I Stock Level (aka “Equity List”) is authorized in DoDI 2000.20. If this practice is controlled the FMSO I Case Value and corresponding Paid Equity Deposit will not be exceeded by the FMSO I Stock Level “Material” Value. A proper balance between the Case Value and Material Value will keep the Equity Deposit Value balanced otherwise additional Equity Deposit Funds will be required.
Stock Level Case—FMSO I
1 Introduction
The FMSO I case:
i. Defines the customer's follow-on spares requirements to be held on-hand or on-order by the USAF and DLA. Materiel is bought to support the customer's CLSSA requirements and it becomes an integral part of the U.S. inventory. It is not physically segregated or accounted for separately from other U.S. stocks.
j. Provides the USAF and DLA the authority to buy and store materiel in anticipation of the CLSSA customer's requisitions.
k. Provides AFSAC (SAMIS) the capability to determine which requisitions are eligible to be filled from depot stocks. Requisitions for items and quantities forecast on the FMSO I may be coded Programmed—eligible for support from depot stocks. Requisitions for items or quantities not forecast on the FMSO I are coded non-programmed—not eligible for support from depot stock.
l. Serves as the basis for the customer's Financial Investment in the U.S. supply system.
2 FMSO I Item Eligibility and Exclusions
m. Only eligible spares and repair parts stocked by the USAF and DLA are eligible for inclusion on the FMSO I stock level case. The types of spares are:
1) USAF managed investment (repairable) items (ERRC C and T).
2) USAF managed expense (consumable) items (ERRC N and P).
3) DLA managed expense (consumable) items (ERRC N and P).
n. Some spares are ineligible for the FMSO I because they are identified by Logistics Codes in compliance with DoDI 2000.20 or the FMSO II LOA Note “Supply Exclusions. These are listed in Attachment 2-1.
3 FMSO I Management Categories
For management purposes, the FMSO I spares requirements are grouped into different categories. They are:
o. USAF Investment (Repairable) Items—Procurement
1) When an unserviceable item is removed from a weapon system in-country, it can either be fixed or replaced. To replace an item, the customer submits a requisition for the item; this action is called “procurement” (aka “Purchase”)
2) SAMIS computes FMSO I Investment Item “Procurement” stock levels based on FMSO II case, recurring, standard requisitions received in the past four years.
3) For ease of reference, these are called “AA” items.
p. USAF Investment (Repairable) Items—Repair
1) When an unserviceable item is removed from a weapon system in-country, it can either be fixed or replaced. To fix an item, Repair and Replace may be used. Upon return of an approved carcass, a replacement H-Coded requisition (“H” in the first position of the Document Serial number) is created by SAMIS.
2) SAMIS will compute FMSO I Investment Item “Repair” stock levels based on FMSO II case H- or G-Coded requisitions processed in the past four years.
3) For ease of reference, these are called “AB” items.
q. USAF Expense (Consumable) Items
1) SAMIS will compute FMSO I USAF Expense Item stock levels based on FMSO II case recurring requisitions received in the past four years.
2) For ease of reference, these are called “BB” items.
r. DLA Expense (Consumable) Items
1) SAMIS will compute FMSO I DLA Expense Item stock levels based on FMSO II case recurring requisitions received in the past four years.
2) For ease of reference, these are called “CC” items.
s. Liability File Items
1) SAMIS re-computes FMSO I stock levels quarterly. When the re-computation causes a reduction in the quantity of a customer’s stock level, the excess FMSO I stock level is moved to the Liability File. The purpose of the Liability File is to identify and clear excess FMSO I quantities, and the associated financial liability for those quantities through requisitions and other stock level adjustments. Items can remain on the Liability File as long as at least one FMS customer has an active stock level for the item. USAF investment and expense items are processed through the Liability File. DLA items and their financial liability are automatically cleared and are excluded from the Liability File.
2) For ease of reference, these are called “LI” items.
t. Termination File Items
1) When no stock level exists for an item for any FMS customers, the quantities for those items are moved from the Liability File to the Termination File. The purpose of the Termination File is to identify and clear excess FMSO I quantities, and the associated financial liability for those quantities through any means available, especially item manager absorption. USAF investment and expense items are processed through the Termination File. DLA items and their financial liability are automatically cleared and are excluded from the Termination File.
2) For ease of reference, these are called “TR” items.
4 Establishing FMSO I Stock Levels
The FMSO I stock levels can be established in three ways:
u. Recurring Requisitions
Primarily, FMSO I stock levels are based on customer FMSO II case recurring requisitions (R in position 44 of the requisition). K-case requisitions submitted after 01 April 2007 will automatically be coded as recurring, regardless of the character entered in MILSTRIP position 44. Recurring FMSO II case requisitions:
1) Are eligible to be coded programmed. (Programmed requisitions are eligible for support from depot stocks.)
2) Are used to compute the FMSO I stock levels.
a) SAMIS will compute FMSO I Repair Stock Levels based on Repair and Replace (H-Coded or G-Coded) requisitions processed on the FMSO II cases in the past four years. All H-Coded or G-Coded requisitions on FMSO II cases are coded recurring. NOTE: The Repair Stock Level is not for repair; it is to augment AFMC stocks to cover the repair pipeline. This will allow the IM to buy stocks in advance of receiving H-Coded or G-Coded requisitions, so they can be filled in a timely manner.
b) SAMIS will compute FMSO I Procurement Stock Levels based on recurring standard requisitions that processed on the FMSO II cases in the past four years. (These are normal A01 requisitions submitted by the customer country.) SAMIS will compute procurement stock levels for both investment and expense items.
v. Initial CLSSA Program
An Initial CLSSA Program is for the customer who is first joining CLSSA. When a customer first joins CLSSA, there is no demand history for SAMIS to use to compute stock levels, so the following process is recommended:
1) The customer initiates a FMSO I for an agreed valid dollar amount based on items and quantities provide by the weapon system program office. Your Command Country Manager and CLSSA process owner can assist with an estimated FMSO I case starting value. The FMSO I “Price” (Latest Acquisition Cost) is used for all Initial/Major Add pricing. See 7. FMSO I Valuation.
2) Once the FMSO I is initiated, the customer begins processing requisitions against the associated FMSO II. Recurring demands processed against the FMSO II automatically generate stock levels on the FMSO I. However, FMSO II access to those added levels is required to be delayed in order to allow time for the depots to acquire the additional stock (maturation).
3) This process allows actual demands to populate FMSO I stock levels. This ensures that requirements drive the financial obligation of the FMSO I and financial adjustments can be initiated as appropriate.
4) The customer must also understand that the items on the FMSO I Stock Level are not items that are “saved” for future use since if there are no demands in 16 quarters/4 years, SAMIS will move the item and quantity to the Liability/Termination file to resolve the Financial Liability resulting from the USAF adding additional stock to the AF Inventory. There is a one year period from CLSSA Initial/Major Add implementation (after item maturation and appearance on the FMSO I Stock Level) before SAMIS starts tracking demands for each item.
w. Major Add
1) A Major Add is the addition of a new weapon system or a significant modification to an existing weapon system to an existing FMSO I, or the addition of more of an already existing weapon system to the FMSO I (For example: a country buys 12 F-16s and they already own 24 F-16s). In both instances, for the additional requirement, there is no demand history for SAMIS to use to compute stock levels so the process described in paragraph 4b above is used.
2) An amendment to the FMSO I LOA will be prepared as required to add funding for the new system and requirements.
3) When a Major Add is implemented, FMSO II access to those added levels is required to be delayed in order to allow time for the depots to acquire the additional stock. This “delay” is known as “maturation” and basically means that “newly” added AF Managed items (DLA items do not have to mature) are required to “mature” over time which corresponds to the Procurement Lead Time (PLT) before the “quantity” is added to the Eligible to be Programmed Quantity by SAMIS.
5 FMSO I Valuation
x. SAMIS computes FMSO I Investment Item Procurement and Repair, and Expense Item stock levels. These stock levels are valued on the FMSO I using the current FMSO I price (for USAF Stock Fund items, the Latest Acquisition Cost [LAC] is used). FMSO II requisitions, however, are billed at the standard sale price (for USAF Stock Fund items, LAC plus Operational Cost Recovery [OCR] = standard price).
y. The FMSO I Liability and Termination File values are computed as follows:
1) Items added to the Liability and Termination Files are valued at the FMSO I Price when the items are added.
This method of valuing the Liability and Termination Files minimizes the FMSO I costs. All FMSO II sales, however, even for Liability and Termination File items, are made at the current standard sale price.
z. A customer’s FMSO I case may contain “excess” or “deficit” values. The excess value is the difference between the sum of the Stock Level, Liability and Termination File values, and the FMSO I LOA case value. Excess indicates that the FMSO I LOA Case Value is greater than the sum of the Stock Level, Liability and Termination File values (FMSO I Stock Level Value). It is a good practice to maintain some excess value on the FMSO I case for management purposes. A deficit value indicates that the FMSO I LOA Case Value is less than the sum of the Stock Level, Liability and Termination File values (FMSO I Stock Level Value) or “Material Value. Additional Equity Deposit may be required. (See Chapter 5 for additional information.)
6 Levels of Participation
Not all customers may wish to participate totally in CLSSA. Various levels of participation are available. Customers who choose anything less than total participation should tell their AFSAC Command Country Managers so that SAMIS can be programmed to reflect the customer’s wishes. The following levels of participation are available:
aa. The FMS customer may choose to participate, or to not participate in CLSSA.
ab. The FMS customer may choose to participate for both investment (repairable) and expense (consumable) items, or just for expense items, or just for investment items.
ac. For investment (repairable) items, the FMS customer may choose to participate only for repair, or only for procurement.
1) Customers who choose to participate for investment procurement items (AA) may participate totally or selectively.
a) If a customer participates totally, SAMIS will compute stock levels based on any FMSO II case recurring, standard requisitions the customer submits.
b) If a customer participates selectively, SAMIS will compute procurement stock levels for country-selected NSNs based on recurring demand. Requisitions for items that are not selected should be submitted on a case other than the K-case. The customer may adopt this option, and select NSNs at any time. This option may minimize the day-to-day control that is necessary to manage the FMSO I stock levels and case values.
2) All Repair and Replace (H-Coded) requisitions processed on a FMSO II case will be coded as “recurring” Demands and SAMIS will compute CLSSA repair stock levels “only” if the item is CLSSA FMSO I Eligible. If a customer does not wish to participate in Repair/Replace under CLSSA, the alternative method of support is a blanket order “M” case with a Repair/Replace Line or a “Q” or “S” Case with a Repair/Replace Line with Follow-On Code “M”, DTC “5”,”7” or “9” and Type Commitment Code “R” (“C” will NOT work). “Repair/Return” Lines WILL NOT WORK!
7 FMSO I Financial Update
Since the FMSO I is an on-going case that varies in “Material” value because of changing demand and lead-times, it periodically may require financial update using an LOA Amendment. Should the FMSO I Stock Level “Value” exceed the FMSO I LOA “Value”, the country will be notified. One year later, if the deficit condition still exists, an LOA Amendment needs be processed to increase the FMSO I LOA value and to collect the required additional 30% (before 20 Sep 2005, 5/17th) deposit. The one year is to allow CLSSA customers to budget for the additional funds required, or to reduce their FMSO II Demands, and therefore, reduce their FMSO I requirements to less than the FMSO I case value.
8 FMSO I Costs to the Customer
ad. The FMSO I case value is the sum of the Stock Level, Liability File, Termination File, and Excess values.
ae. A cash deposit equal to 30% (before 20 Sep 2005, 5/17th) of the total FMSO I LOA case value is required. The 30% (before 20 Sep 2005, 5/17th) investment increases as the FMSO I case increases and is refundable if the FMSO I LOA case value decreases or is terminated.
af. The customer can submit an Amendment to the FMSO I LOA if there is a sizeable excess ‘deposit’ value. Thirty percent of the total FMSO I LOA Case Value (aka Equity Deposit) will be refunded. However, the refund requires AFMC to budget for this dollar amount and the refund will not occur immediately.
ag. A “nonrefundable” CLSSA administrative surcharge of 5% of the 30% (before 20 Sep 2005, 5/17th) portion of the FMSO I is also charged. The administrative surcharge is payable on any increase in the 30% (before 01 JAN 2005, 5/17th) value of the case.
ah. Payment of the 70% portion of the FMSO I case is not normally collected. However, the CLSSA customer is financially liable for the entire FMSO I Case Material value.
Attachment 2-1: CLSSA Eligibility
NOTE: these are supply exclusions based on both the FMSO II LOA Note Titled Supply Exclusions) and also 5105.38-M Chapter 5 para C5.4.3.3.2 and are subject to change. Use AFSAC On-Line CLSSA Reporting or SAMIS QAID 1120i to verify if in doubt.
1. Nonstandard items are ineligible for both the FMSO I and FMSO II. These are items that the U.S. does not manage for its own use. These items are identified by MMCs EX, NS, PU, XA, XG, XL, XN, XT, XU, XV, XW, XX, XY, and XZ; and by AACs F, L, P, T, X, and Y. AAC V is Nonstandard when no stock remains in U.S. inventory.
2. Part numbered items are totally ineligible for CLSSA (aka FMSO I ‘and’ FMSO II).
3. Items whose NIINs (NSN’s) do not exist in the SAMIS catalog are ineligible for CLSSA.
4. Items whose NIIN’s are members of an Interchangeable and Substitution Group where the ‘MASTER’ NSN is AAC “W” (Generic Master) are not Eligible for the FMSO I Stock Level but may be ordered on the FMSO II.
5. DLA items are ineligible for CLSSA if the Acquisition Advice Code (AAC) is A, B, C, E, F, G, I, K, M, N, O, P, Q, R, S, T, U, X, or Y. DLA items with AACs J, L, V, and W are ineligible for FMSO I but may be requisitioned on the FMSO II. Non-DLA items are ineligible for CLSSA if the AAC is F, I, K, N, O, P, R, S, T, U, X, or Y. Non-DLA items with AACs G, J, L, V, and W are ineligible for FMSO I but may be requisitioned on the FMSO II.
6. Items with ineligible Phrase Codes are ineligible for CLSSA. These items are identified by Phrase Codes C, M, P, Q, T, and V, 5, 6 and 9. Phrase Code N is ineligible for FMSO I but may be requisitioned on the FMSO II pending the condition when no stock remains in U.S. inventory.
7. Munitions and munitions-related items are ineligible for CLSSA. These items are identified by FSG 13 (Ammunition), FSG 11 (Nuclear Ordinance) and FSC 4925 (Ammunition Maintenance); and by MMCs AQ (Ammunition and Explosives), MN (Complete Round Components), and JB (AGM-65 Maverick Missile), AB (AIM-9 Sidewinder Missile) as examples as well as by an updateable list of specific NIINs.
8. Certain controlled items are ineligible for CLSSA. These items are identified by a Controlled Inventory Item Code (CIIC) aka SAMIS “Security” Code other than U, J or 7. Controlled Inventory Item Codes I, M, X, Y, and Z are ineligible for FMSO I but may be requisitioned on the FMSO II if they pass all other edits.
9. Equipment Items are totally ineligible for CLSSA. These items are identified by an ERRC of S or U.
10. U.S. Army, U.S. Navy, and GSA managed items are ineligible for FMSO I but may be requisitioned on the FMSO II if they pass all other edits. Other items not managed by USAF, DLA, U.S. Army, U.S. Navy, or GSA are ineligible for the FMSO I but may be ordered on the FMSO II if they pass all other edits.
11. Communications Security (COMSEC) items are ineligible for CLSSA. These items are identified by FSC 5810, FSC 5811, and MMCs CA, CE, CI, CS, CY, and SM.
12. NC, ND, and K numbered items are totally Not Eligible for CLSSA.
13. Commercial Consumable items (SAMIS table 1107i) are Not eligible for FMSO I but may be requisitioned on the FMSO II if they pass all other edits and the requisition has a ‘3B’ advice code.
14. TACOM and NVG items are ineligible for CLSSA. These items are identified by FSC 2310, FSC 2330, FSC 2340, and FSC 5855.
15. Investment items Managed/Repaired by another service where USAF is the SICA (NIMSC 5) are NOT eligible for CLSSA.
16. Certain controlled items are ineligible for CLSSA. These items are identified by an updateable list of specific NIINs. These include categories of: contractor supported weapon systems, simulators or training devices, Aircraft Engine items coded CIIC “I”, and Items peculiar to Weapon Systems never sold under FMS and managed by the Air Force.
17. FMSO II Requisitions with Advice Codes for New and Unused (2G, 23,24,29,31, 6P) Single Vendor Integrity (6V), and Sole Source procurements are ineligible to be requisitioned on the FMSO II case and will be rejected with F6. See expanded F6 reject codes in the SAMIS QAID 165D “Help” section.
NOTE: All of the CLSSA Eligibility criteria above is traceable to DoDI 2000.20, DSCA Manual 5105.38-M para C5.4.3.3.2 “Items not permitted on CLSSA Cases” and the Mandatory FMSO II LOA Note titled “Supply Exclusions”. Additional Blanket Order Requisition Eligibility criteria for Spares also applies as well as specific NIINs that are restricted by USAF, the other services and DOD.
SAMIS FMSO I Computations
1 Background
The FMSO I is a demand based process. SAMIS automatically computes Stock Level Quantities (SLQ), Stock Level Values, and Eligible-to-be-Programmed Quantities (EPQ) based on customer recurring FMSO II demand.
ai. The FMSO I Stock Level Quantity (SLQ) is the customer’s total forecasted FMSO I requirement.
aj. The Eligible-to-be-Programmed Quantity (EPQ) represents the total matured requirements and is that portion of the SLQ that SAMIS can use to code requisitions as programmed (eligible for support from depot stocks).
2 FMSO I Stock Level Quantity (SLQ) Computation
The FMSO I stock levels and case values are based on three factors. Country Inventory Managers and Logistics Managers need to be aware of all three factors to evaluate the effect an individual requisition will have on the FMSO I stock levels and case values:
1. Average FMSO II case recurring monthly demand
2. The lead-time of the item (“Months” for Procure or “Days” for Repair)
3. The current FMSO I price
ak. Definitions
1) The Average "Recurring" Monthly Demand (AMD) is calculated by SAMIS based on the quantity of FMSO II recurring requisitions for a given NSN over a four year demand history period. In computing the AMD, SAMIS weighs older requisitions less than newer requisitions when there are breaks in the quarterly requisition pattern (example: Attachment 3-1). The SAMIS Demand History File is available on the “CLSSA Stock Level Item Query” Report (GCC—QA 456) (See chapter 11).
2) The lead-time used by SAMIS is either the procurement lead-time (PLT) or the repair lead-time for the item. Lead-times are included in the “CLSSA Stock Level Item List” (GCB—455) Report, and the “CLSSA Stock Level Item Query” Report. The PLT will range from 3 to 60 months. The repair lead-time used by SAMIS will most often be about 7 months. It is computed as the actual repair time plus the ALC administrative processing time of 182 days. For countries with SAMIS access capability, lead-times are also available on screen 283. (When using the repair lead-time on the 283 screen, add 182 days to arrive at the CLSSA repair lead-time.)
3) The FMSO I procurement and repair stock levels are valued using the current FMSO I Price. The FMSO I Price is usually the Latest Acquisition Cost (LAC). The FMSO I Price is shown in the SAMIS 283 catalog interrogation screen and in the “CLSSA Stock Level Item List” (GCB) Report. The FMSO I price (LAC) is also shown in FEDLOG. (The LAC is not available in other commercial catalogs.)
al. Stock Level Quantity Computation:
1) The CLSSA stock levels are computed by SAMIS using the formula: Average Monthly Demand (AMD) times the lead-time.
a) For the Repair Stock Level, the formula is: ADD (Average Daily Demand) (in days) for Repair and Replace (H-Coded or G-Coded) requisitions times the repair lead-time of the item (in days). The CLSSA repair time will generally range from 183—300 days.
b) For Investment, Procurement, and Expense Item stock levels, the formula is: AMD times the procurement lead-time (PLT) of the item (in months). The PLT will range from 1 to 60 months.
The higher the lead-time or AMD, the higher the stock level. The combination of a high AMD plus a long lead-time can result in a large stock level. Customers should be aware of this and manage their requisitioning appropriately.
2) FMSO I Stock Levels are at the Interchangeability and Substitution (I&S) master level. Recurring demand for the master item and all family members will be used in the computation of the FMSO I Stock Level Quantity. SAMIS will automatically update the FMSO I Stock Level NSN if the master item changes.
3) The stock levels are based on quantity, not dollar value. The dollar amount of a customer's demand (requisitions) may not change from one quarter to the next, but their FMSO I stock levels and case values may change. This is because the stock levels are based on the mix of requisitions, not their value. For example:
a) In quarter one, a customer requisitioned items A, B, and C. All three items cost $1, so the total value of the requisitions was $3. Since the requisitions were "recurring,” SAMIS computed a FMSO I stock level for each item. SAMIS now has stock levels for items A, B, and C.
b) In quarter two, the customer requisitioned items X, Y, and Z. All three items cost $1, so the total value of the requisitions was $3. Since the requisitions were "recurring,” SAMIS computed a FMSO I stock level for each item. SAMIS now has stock levels for items A, B, C, X, Y, and Z.
c) As you can see from the example above, the quarterly demand stayed constant at $3, but the number of FMSO I stock level items increased, different items were requisitioned.
3. FMSO I Stock Level Value Computation
a. The stock level value is computed as the Stock Level Quantity (SLQ) times the FMSO I price.
am. The higher the FMSO I price, the more FMSO I case value is used/required. The effect is compounded when both the FMSO I price and the stock level quantity are high. Country Inventory Managers should be aware of the cost of the items and consider it when deciding to obtain support through CLSSA, especially if FMSO I funds are limited.
4. Eligible-to-Be-Programmed Quantity (EPQ) Computation
a. The worldwide EPQ is used by SAMIS in coding recurring FMSO II requisitions as programmed (eligible for support from depot stock). SAMIS will code eligible requisitions as programmed if the requisition quantity is less than or equal to the worldwide EPQ. EPQ, like the SLQ, is at the I&S master item level. Requisitions for the master item or family members will be coded programmed based on the EPQ for the master item.
an. There is just one Worldwide Repair EPQ, and one Worldwide Procurement EPQ for each Investment Item NSN. CLSSA customers do not have their own EPQs. (SAMIS computes individual country SLQ amounts and then adds them together to determine the Worldwide EPQ.)
ao. SAMIS re-computes SLQ and Worldwide EPQ every quarter. Since EPQ supports worldwide demands, unforeseen increases in demand will reduce the availability of assets to support programmed requirements. Therefore, more EPQ can be available at the beginning of the quarter than at the end of the quarter. As a result, requisitions submitted early in the quarter will have a better chance to be coded programmed.
ap. The EPQ is computed by SAMIS as one quarter’s demand plus any unused EPQ from previous quarters up to the total SLQ. For example:
|Example |DMD/MO |PLT |SLQ |DMD/QTR |Unused EPQ |EPQ |
|2 |1 |24MO |24 |3 |2 |5 |
In Example 1, one quarter’s demand is equal to three. Since there is no unused EPQ from the previous quarter, SAMIS can code requisitions programmed up to a quantity of three.
Example 2 is the following quarter. SAMIS computes one quarter’s demand of three. In the previous quarter, SAMIS only received one recurring requisition for quantity one and only used one EPQ, leaving two unused. As a result, the current quarter’s EPQ is 5 (3+2). SAMIS can code requisitions programmed up to a quantity of five.
Note Regardless of the unused EPQ from previous quarters, the maximum that the EPQ can be is equal to the total SLQ.
aq. Requisitions for quantities in excess of the Daily SAMIS computed Worldwide EPQ will be coded non-programmed.
ar. The worldwide EPQ is not visible to the CLSSA customer. The customer can use their SLQ as a guide when submitting requisitions. In order to maximize the number of requisitions coded programmed, individual requisition quantities should be for small quantities and requisitions should be submitted as early in the quarter as possible.
as. Any eligible recurring FMSO II case requisition may be coded programmed by SAMIS if there is sufficient Worldwide EPQ. This allows customers that do not have an SLQ for a given item to possibly get programmed support for their recurring requisitions. It also allows customers to requisition amounts in excess of their SLQ (when faced with unforeseen demands) and possibly get programmed support. In both of these circumstances, the customer should requisition small quantities to take advantage of available worldwide EPQ. In both instances, SAMIS will compute/adjust the SLQ based on the customer’s recurring requisitions.
Attachment 3-1: A SAMIS Stock Level Quantity (SLQ) Computation Illustrated with a Detailed SAMIS Processing Example
1. On the first day of each quarter, SAMIS will retrieve the past four years of FMSO II case recurring demand for each NSN for each country. The demands are divided into 16 quarters.
2. Using the 16 quarter’s demand, SAMIS will compute the average monthly demand. In the computation, older requisitions are weighted less than newer requisitions when there are breaks in the quarterly requisition pattern. SAMIS applies a weighting factor to each of the quarter amounts. The weighting factor starts at 100% and is reduced by 6.25% (100%/16 quarters = 6.25%) each time there is a zero quantity for a quarter. In this example, Quarter 1 is the most recent.
|Quarter |Requisition |Weighting Factor |Weighted Requisition Quantity |
| |Quantity | | |
|1 |2 |100.00 |2.0000 |
|2 |1 |100.00 |1.0000 |
|3 |0 |93.75 |0.0000 |
|4 |0 |87.50 |0.0000 |
|5 |2 |87.50 |1.7500 |
|6 |2 |87.50 |1.7500 |
|7 |1 |87.50 |0.8750 |
|8 |1 |87.50 |0.8750 |
|9 |0 |81.25 |0.0000 |
|0 |0 |75.00 |0.0000 |
|11 |0 |68.75 |0.0000 |
|12 |1 |68.75 |0.6875 |
|13 |0 |62.50 |0.0000 |
|14 |0 |56.25 |0.0000 |
|15 |0 |50.00 |0.0000 |
|16 |1 |50.00 |0.5000 |
|TOTAL |11 | |9.4375 |
3. SAMIS then divides the total weighted requisition quantity (9.4375) by 48 months to determine the average monthly demand. In this example, 9.4375/48 equals .1966. The weighted quantity (9.4375) will normally be less than the non-weighted requisition quantity (11).
4. The average monthly demand is multiplied by the procurement lead-time to determine the procurement SLQ. If the SLQ computes to less than one, it is rounded to one. If the SLQ is above one, the .5 rule is used (less than .5 is rounded down, .5 and greater is rounded up.) Procurement SLQ example: .1966 x 24MO PLT = 4.7 = 5.
5. This same logic is used for the Repair SLQ, but SAMIS uses “days” instead of “months” because the repair time in the catalog is in days and not in months.
6. The CLSSA Stock Level Item Query report (QA 456) shows the 16-quarter demand history data, the procurement and repair lead-times, and the unrounded and rounded SLQ. (The average monthly demand can be computed as the unrounded SLQ divided by the lead-time.)
FMSO I Item Liability
1 Introduction
SAMIS uses three files to manage the FMSO I. They are the Stock Level File, the Liability File and the Termination File. The CLSSA customer is financially liable for all items on the FMSO I. This includes FMSO I Stock Level File NSNs/quantities, and Liability and Termination File NSNs/quantities.
2 Stock Level File
The FMSO I stock level NSNs and quantities are recorded in the FMSO I Stock Level File. SAMIS re-computes the FMSO I Stock Level Quantities (SLQ) quarterly. The (SLQ) is calculated using the formula: FMSO II case average recurring monthly demand times the lead-time of the item. The SLQ may increase or decrease quarterly as customer demand rates and lead-times change.
3 Liability File
The Liability File is used to track and clear excess FMSO I items and quantities. Most of the customer's excess FMSO I items and quantities will be cleared through Liability File processing.
at. If the (SLQ) goes down, the customer's liability for the amount of reduction must be resolved. It is resolved through the Liability File.
au. Whenever the SLQ is reduced, the reduced quantity is moved to the Liability File for processing. In the following example for one country, the SLQ is decreasing over four quarters. In each quarter, the amount of the reduction moves into the Liability File for processing. Each entry will be identified by country and date.
|Quarter |SLQ |Country |Liability File Entry |Liability File Quantity |
| | | |Date | |
|1 |10 | | | |
|2 |8 |UT |January |2 |
|3 |7 |UT |January |2 |
| | |UT |April |1 |
|4 |4 |UT |January |2 |
| | |UT |April |1 |
| | |UT |July |3 |
av. Once an item is in the Liability File, the item can be removed in three ways:
1) First:
FMS standard requisitions that process through SAMIS will be used to remove items from the Liability File. When an item is removed from the Liability File (and not moved to the customer’s Stock Level or Termination File), the customer's liability for that NSN/quantity is cleared. The customer is no longer liable for it. (Exception: Requisitions with advice codes 6P, 6V, and 6W require contractual action, not support from depot stocks, and therefore, can’t be used to clear Liability File items.)
2) Quantities will be removed from the Liability File by country first, and then alphabetically on a first-in first-out basis by the date the NSN entered the Liability File.
a) Example: The following example shows a Liability File with multiple countries and multiple entry dates. NSNs/quantities are placed in the Liability File on the first day of the quarter, so it is possible for multiple countries to have entries with the same date. To simplify the example, actual dates aren’t used, instead DATE 1 is the oldest entry, and DATE 3 is the newest entry.
|Record Number |Country |Liability File Date |Liability File Quantity |
|1 |DD |DATE 1 |2 |
|2 |EE |DATE 1 |2 |
|3 |AA |DATE 2 |1 |
|4 |CC |DATE 2 |2 |
|5 |DD |DATE 2 |1 |
|6 |EE |DATE 2 |1 |
|7 |FF |DATE 2 |1 |
|8 |BB |DATE 3 |2 |
|9 |CC |DATE 3 |1 |
|10 |DD |DATE 3 |3 |
Example 1: If a “Non-CLSSA” requisition is received from Country CC for Quantity 9, records 4, 9, 1, 2, 3, and 5 will be cleared. Records 4 and 9 are for Country CC; the alphabetical first-in first-out rule applies for the other records.
Example 2: If a “Non-CLSSA” requisition is received from country GG for Quantity 9, Records 1, 2, 3, 4, 5, and 6 will be cleared based on the alphabetical first-in first-out rule, since Country GG has no Liability File entries.
Example 3: If a “Non-CLSSA” requisition is received from Country CC for Quantity 4, Records 4 and 9 will be cleared and record 1 will be reduced by 1. Records 4 and 9 are for Country CC; the alphabetical first-in first-out rule applies for the other record.
b) Second: If the SLQ increases (i.e. Customer AA places a K-Case Demand, a corresponding quantity will be removed from the Liability File and moved back to the Customers Stock Level File. Quantities will be removed from the Liability File by country first and then alphabetically on a first-in first-out basis by date. Example: If the stock level for country AA increases, SAMIS will remove Liability File NSN/quantities for country AA, if it exists. If there is no country AA liability, SAMIS will remove NSN/quantities from the Liability File alphabetically using the first-in first-out rule.
c) Third: If there is no stock level for any country at all (generally meaning that there has been no recurring demand by any FMS customer for an NSN in four years), the NSN/quantity will be moved to the Termination File.
Note An NSN can stay in the Liability File for as long as at least one other CLSSA customer has a stock level for the NSN.
4 Termination File
The Termination File is used to track and clear excess FMSO I items and quantities. This will normally occur when there has been no FMS recurring demand for the NSN in four years and is also used when an NSN becomes ineligible for the FMSO I via Catalog action i.e. AAC changes to “V” or “P” etc.
aw. An NSN/quantity can be removed from the Termination File in one of three ways:
1) Standard (Non-K-Case) requisitions will clear NSN/quantities from the Termination File in the same way they clear items from the Liability File. This is a typical supply demand with the intention to take receipt of the item and SAMIS will also remove the item from Termination.
2) Manual Termination using the SAMIS QAID XD57 and XD58 File Maintenance Transactions. An item/quantity may be removed from the Termination File, prior to the actual termination date, using these file maintenance transactions. An XD5-7 transaction will remove a partial quantity from the Termination File. An XD5-8 transaction will remove the entire quantity of an item from the Termination File. Both transactions will result in a drawdown requisition with a “disposition code”. Attachments 4-1 and 4-2 are the transaction formats.
3) Normal Termination process, an NSN/quantity listing will be sent to the U.S. Inventory Material Manager (IMM) for absorption review every six months for two years. If the IMM can absorb the NSN/quantity, it will be removed from the Termination File and the customer's liability will be cleared. If the IM cannot absorb the NSN/quantity, it will remain in the Termination File and be reviewed again in six months. An NSN/quantity may remain in the Termination File for a two-year period. Normally, there will be four reviews during the two-year time period. If not absorbed by the IM during the two years, the NSN/quantity is removed from the Termination File, placed on a drawdown requisition, and sent to the U.S. IM for one final review. If the IM can absorb it, the requisition is canceled and the customer's liability is cleared.
If the IM can't absorb the requirement, the requisition will be filled and the materiel shipped to the customer or to disposal, based on the disposition code chosen by the customer. We understand early removal from the active stock level to liability facilitates absorption. Items requested for removal should not have had a recurring demand within the past 4 years. These are considered to be active requirements and removal will affect the EPQ used in determining the Programmed coding of supply demands.
5 Drawdown Requisitions
a. Drawdown requisitions are created in two ways:
4) Excess FMSO I items and quantities that cannot be cleared from the FMSO I through normal Liability and Termination File processing i.e. absorption are removed using drawdown requisitions. At the expiration of the Termination File review period, a “skeleton” drawdown requisition will be created for the NSN/quantity. It is called this because the requisition is missing the document number, supplementary address, and disposition code. The FMSO I Case Manager will task the CCM/PSM for this information. When the CCM/PSM provides the information, the requisition will be completed (Update and Release CEX “D001”) and allowed to process in the normal manner. If there is no response in 45 days, the FMSO I Case Manager will assign the document number, supplementary address, and Disposition Code “D”. (See Disposition Code “D” below.) Note: “how” the above collaboration between FMSO I Case Manager, CCM/PSM and Country mutually resolves the data request is insignificant as long as the “D001” Exception is cleared as soon as possible and the Drawdown Requisition is allowed to process.
5) A customer may remove an item/quantity from the Termination File by using a file maintenance transaction. File Maintenance Transactions can be used to level the effects of SAMIS-generated drawdown requisitions. An XD5-7 transaction will remove a partial quantity from the Termination File. An XD5-8 transaction will remove the entire quantity of an item from the Termination File. Both transactions “will” result in a “valid” drawdown requisition with no “D001” exception. Attachments 4-1 and 4-2 are the transaction formats. XD5 Milstrip transactions can be routed directly to SAMIS in the same manner as a requisition. Do NOT use an “A01” transaction as it will be cancelled by SAMIS.
6) SAMIS Direct Entry of QAIDs “XD57” and “XD58” are used as described above.
Note: New Procurement is not authorized for drawdown requisitions.
ax. The Disposition Code indicates what the customer wants done with the materiel. The codes are:
A—Request USAF absorb the item. If unable to absorb the item, deliver it in existing condition, either serviceable or unserviceable.
B— Request the AF absorbs the item. If the IM is unable to absorb the item, deliver it in serviceable condition. Restore unserviceable to serviceable condition. For disposition code “B,” unserviceable assets must be made serviceable before shipment. Note: If the IM has been consistently exchanging serviceable assets for country-returned unserviceable assets (such that all that remain are unserviceable assets) and there is no repair source, the AF repair depot shall request disposition instructions from the foreign customer. This may involve shipping the unserviceable asset back to the country and cancelling the drawdown requisition.
C—Request USAF absorb the item. If unable to absorb the item, deliver it in serviceable condition or dispose of unserviceable items.
D—Request USAF absorb the item. If unable to absorb the item, dispose of it, regardless of condition.
ay. The drawdown requisition will route to the IM. The IM will take the following actions, based on the disposition code in the drawdown requisition:
1) Any quantity that can be absorbed will be canceled with a CA action.
2) Any quantity requiring delivery to the country will be processed for shipment and billed. If an unserviceable item is shipped, the customer will be billed the Unserviceable Asset Price (UAP).
3) If a quantity could not be absorbed and the country indicated that USAF should dispose of the item (Code C or D):
a) The requisition will be canceled with a CA.
b) The materiel will be sent to disposal.
4) If an unserviceable asset cannot be restored to serviceable condition (Code B), the requisition will usually be cancelled with a CA.
5) All Financial Liability/Credits are based upon DoD CLSSA Policy contained in DoDI 2000.20 and DOD 7000.14-R Vol 15.
6) The Drawdown Requisition must be submitted to clear the financial reliability off the FMSO I.
az. The following is the information required in the 80 card column format for the D001.
1) Block 33 - Mark For Code
2) Block 34 - Delivery Term Code
3) Block 36 – Year
4) Block 37-39 - Julian date
5) Block 41-43 - Document serial number
6) Block 45 -50 - Supplementary Address
7) Block 45 – Customer Service
8) Block 46 – Option Code
9) Block 47 – MAPAD
10) Block 48-50 - FMS (FMSO II) case designator
11) Block 55-56 - the last two number of the case line number
12) Block 72 – Disposition code (A, B, C or D)
[pic]
Attachment 4-1: XD5-7 Format
An XD5-7 file maintenance transaction decreases the quantity of an item in the termination file, and results in a drawdown requisition.
|Position |Data Entry |
|1–3 |XD5 |
|4–6 |FNH |
|7 |7 |
|8–22 |NSN |
|23–24 |UNIT OF ISSUE |
|25–30 |QUANTITY TO BE REMOVED FROM THE TERMINATION FILE |
| |PREFIX WITH ZEROS |
|31–32 |COUNTRY CODE |
|33–35 |FMSO I CASE DESIGNATOR |
|36–40 |JULIAN DATE OF PREPARATION |
|41–51 |DOCUMENT NUMBER (SEE NOTES 1 AND 2) |
|52–54 |SUPPLEMENTARY ADDRESS (FIRST THREE POSITIONS) |
|55 |DISPOSITION CODE |
|56–61 |SUBMITTER IDENTIFICATION (SEE NOTE 3) |
|62–64 |FMSO II LINE |
|65–67 |FMSO II CASE |
Notes
1 Omit the service code and the country code from the document number.
2 Position 48 must be a V.
3 This field may have any alpha/numeric entry to identify the submitter. This field must have at least a one-digit entry or the transaction will reject.
Attachment 4-2: XD5-8 Format
An XD5-8 file maintenance transaction deletes an item from the termination file, and results in a drawdown requisition.
|Position |Data Entry |
|1–3 |XD5 |
|4–6 |FNH |
|7 |8 |
|8–22 |NSN |
|23–24 |BLANK |
|25–30 |BLANK |
|31–32 |COUNTRY CODE |
|33–35 |FMSO I CASE DESIGNATOR |
|36–40 |JULIAN DATE OF PREPARATION |
|41–51 |DOCUMENT NUMBER (SEE NOTES 1 AND 2) |
|52–54 |SUPPLEMENTARY ADDRESS (FIRST THREE POSITIONS) |
|55 |DISPOSITION CODE |
|56–61 |SUBMITTER IDENTIFICATION (SEE NOTE 3) |
|62–64 |FMSO II LINE |
|65–67 |FMSO II CASE |
Notes
1 Omit the service code and the country code from the document number.
2 Position 48 must be a V.
3 This field may have any alpha/numeric entry to identify the submitter. This field must have at least a one-digit entry or the transaction will reject.
FMSO I Financial Management
1 Customer Financial Liability
The CLSSA customer is financially liable for all items on their FMSO I Stock Level Case. This includes Repair (AB) and Procurement (AA), USAF Expense (BB) Stock Level File items and items in the Liability (LI) and Termination (TR) Files. The CLSSA customer is NOT financially liable for DLA items (CC). DoD CLSSA Policy - DoDI 2000.20, “The financial equity required for DLA stocks shall be collected, maintained, and managed by the respective Military Departments.” DLA will use “Programmed Recurring” A01 requisitions to determine Inventory Stock Levels instead of using Forecasted values (DoDM 4140.01-V2 “...Except for atypical occurrences and selected foreign military sales (FMS), DoD Components will use all demand to build forecasts to compute item requirements levels. The materiel manager will use data filtering to identify and exclude atypical data. Exclude FMS that are not under cooperative logistics supply support arrangements (CLSSA)….”)
2 FMSO I Quarterly Update
On a quarterly basis (1 Jan, 1 Apr, 1 Jul and 1 Oct):
ba. SAMIS updates the FMSO I Stock Level File items and quantities and adjusts the Liability and Termination Files items and quantities.
bb. A Quarterly Financial Report (454-GBL) showing the revised FMSO I Stock Level Values along with the Liability, Termination File and Equity deposit values can be created by the Purchaser using SAMIS QAID 454 and is sent to REPORT.WEB (CLSSA Quarterly Financial Report – 454-GBL) for viewing, printing or saving. This data can also be viewed on the screen.
bc. A quarterly Requisition Statistics Report (457-GCD) is available and can be created by the Purchaser using SAMIS QAID 457 and is sent to REPORT.WEB (CLSSA Requisition Coding Statistics Report – GCD). This data can also be viewed on the screen.
bd. A FMSO I Stock Level Report (455 – GCB) line item listing report that shows Stock Level, Liability and Termination File items and quantities is Pushed every Quarter to REPORT.WEB with all options selected. The Purchaser may also use SAMIS QAID 455 and Select the various File Items which will send the report to REPORT.WEB (CLSSA Stock Level Item List – GCB). This data cannot be viewed on the screen.
3 FMSO I Financial Update
be. Since the FMSO I is an on-going case that varies in value because of changing demand and lead-times, it periodically may require financial update using an LOA Amendment. Should the FMSO I Stock Level Value (total of FMSO I Stock Level, Liability and Termination File requirements) exceed the FMSO I LOA Value, the country will be notified of the Deficit unless they are already planning actions to reduce the Material Value of their FMSO I Case Stock Level. One year later, if the deficit condition still exists, an LOA Amendment will be processed to increase the FMSO I LOA value and to collect the required additional 30% (before 20 Sep 2005, 5/17th) Equity Deposit. The one year is to allow CLSSA customers to budget for the additional funds required, or to reduce their rate of recurring demand, and therefore, reduce their FMSO I requirements to less than the FMSO I case value.
1) File Management XD57/XD58 transactions should be used to avoid FMSO I LOA value increases. DLA Items may have been ordered with no recurring demand or sporadic demand that can be removed by the customer.
2) Close management attention by the CLSSA customer will minimize the need for additional FMSO I case funds. The following paragraphs describe ways to manage FMSO I costs.
4 Tools for Managing FMSO I Costs
The following tools are available to the customer countries as an aid in managing FMSO I cost:
bf. The CLSSA Quarterly Financial Report (GBL)
This report shows the current Repair and Procurement Stock Level values, the Liability and Termination File values, the Case Value, and any “Excess” or “Deficit” amount. This report can be used to monitor the financial status of the FMSO I, and the effect your requisitions are having on the FMSO I case.
bg. The CLSSA Stock Level Item List Report (GCB)
This report shows the procurement and repair stock level NSNs, quantities and values, and the Liability and Termination File NSNs, quantities and values. This report is updated quarterly.
bh. FMSO I "Excess" Value
1) It is a good practice to maintain some "Excess” value on the FMSO I case. An "Excess” amount will occur when the sum Value of the FMSO I requirements (Stock Level, Liability and Termination File values) is less than the Case Value.
2) An "Excess" amount gives customers flexibility in managing their FMSO I cases. The "Excess" amount will cover increases in Stock Level, Liability and Termination File values without requiring a case value increase (amendment with additional deposit funds). The less "Excess" amount that is available, the more closely the customer must manage the FMSO I if the customer does not wish to exceed the current FMSO I LOA value.
bi. Using Recurring and Nonrecurring Demand
All CLSSA K-Case requisitions are automatically coded as Recurring by SAMIS “if” the NSN is FMSO I Eligible! If the A01 requisition is submitted as Non-recurring and the NSN is FMSO I Eligible then SAMIS will force an “R” Recurring Demand Code in place of the Non-Recurring “N”. If a customer needs to use nonrecurring requisitions for FMSO I Eligible NSN’s, such as when a weapon system is being phased out, the customer should submit requisitions on other than a “K-Case”. AFSAC on-Line CLSSA Reporting (under Logistics Applications) can be used to determine if an NSN is FMSO I Eligible, also SAMIS QAID “1120i” will accomplish the same query.
1) Recurring FMSO II case requisitions (R in position 44) are eligible to be coded programmed (within available EPQ), will be used by SAMIS to compute FMSO I stock levels, and will affect the FMSO I Case Stock Level Value.
2) Nonrecurring requisitions for NSN’s that are not FMSO I Eligible are not eligible to be coded programmed, will not be used to compute FMSO I stock levels, and will not affect the FMSO I case value.
3) All requisitions for DLA managed NSN’s that are FMSO I Eligible “WILL” be coded as “Programmed” and are not subject to the EPQ criteria. These NSN’s will be used by SAMIS to compute FMSO I stock levels, and will affect the FMSO I Case Stock Level Value.
4) Because the purpose of CLSSA is to create forecasts and stock assets, FMSO II requisitions for FMSO I Eligible NSN’s (including requisitions with the Demand Code left blank) will be re-coded as Recurring (“R” in position 44).
5) SAMIS will compute stock levels based on any recurring, FMSO II case requisition (Non-H code, H & G) for the customer.
bj. How does SAMIS Compute Stock Levels?
If a CLSSA customer is operating within a limited FMSO I Case Value, it is important for the customer IMs and Logistics Managers to be familiar with how the CLSSA stock levels are calculated. Being familiar with how the stock levels are calculated will make the customer Item Managers and Logistics Managers aware of the financial impact each requisition will have on their FMSO I Stock Level Value, and will help guide their requisitioning. (See Chapter 3 for more detailed information.)
1) Budgeting Ahead for FMSO I Case Value Increases
If a FMSO I Case Stock Level Value increase appears likely, the customer can budget in advance for the increase so that an LOA/Case Amendment can be processed to increase the Case Value and a corresponding increase in Equity Deposit. For example:
a) If a customer has little or no FMSO I "Excess Value," minor variations in recurring demand quantities can increase the FMSO I Stock Level Value (Material Value), and result in the need for additional FMSO I Case Value and a corresponding increase in Equity Deposit.
b) Increases in the customer's flying hour program can result in increased recurring demand, increased FMSO I stock levels (Material Value), and the need for additional FMSO I Case Value and a corresponding increase in Equity Deposit.
c) A customer can manage platform changes by monitoring the delivery schedules, phase-out plans, and demand rates. Ordering spares using a non-CLSSA Cases for platforms being phased out will automatically cause SAMIS to adjust stock levels on the FMSO I due to the lower K-Case Demands. Likewise, monitoring usage rates of the initial spares support package for a new platform will enable the customer, using applicable lead-times, to procure required spares using K-Case requisitions where appropriate to increase FMSO I Stock Level Material Levels.
d) A customer can manage modifications in the same manner as (c) by ordering spares using non-CLSSA cases for initial issue to stock the in-country warehouse. Replenishment of these spares would then be through CLSSA replenishment. Monitoring the usage rates would then determine in-country stock levels and the resulting K-Case requisitions would determine the FMSO I Stock Levels.
e) Remember two rules;
i) 1- never use CLSSA for Initial Issue lay-in of stock, use a Non-CLSSA Case and
ii) 2- use the CLSSA for replenishment of in-country stock inventory.
f) The exception to #2 the above is that an item may be ordered for the first time on a CLSSA to establish it using the lowest “Quantity” possible. This will keep the FMSO I Stock Level Value within control and reduce the Financial Liability.
Requisition Case—FMSO II
1 Introduction and Purpose
The customer uses the FMSO II case to requisition materiel for in-country stock replenishment.
The CLSSA Program and the supporting data system (SAMIS) are designed such that a single FMSO II case supports all CLSSA requisition requirements. Customers are encouraged to use a single FMSO II case and line for all of their CLSSA support.
The customer may have several FMSO II cases and/or lines that are all active at the same time. The customer may, if the customer desires, designate each of those cases and/or lines for their own internal purpose (for example: F-16 support, Main Operating Base 5, or MRRL support). However, the use of multiple cases and/or lines with separate designations is outside the scope of the CLSSA program and data system design. Therefore, any such designations are entirely for the customer's own internal use. Since the USAF does not acknowledge case/line designations, the USAF has no responsibility (manual or automated) to comply with those designations.
In addition, requisitions must be submitted on an FMSO II case and line with sufficient available funds to allow them to process. For those requirements where prompt processing is essential, and which are placed on cases/lines without sufficient funding, USAF reserves the right to reassign those requisitions to any cases/lines that do have the necessary funding to accommodate them.
Before reassigning requisitions, the FMSO I Case Manager will inquire, through the AFSAC Command County Manager, if there is a preference of case and line for that reassignment. A response is to be provided within 14 days for Repair/Replace requisitions and 30 days for Drawdown requisitions. If no response is provided, or if the allocated time period has expired, or if the provided response is not for a valid, usable case and line; the FMSO I Case Manager is authorized to select any viable K- case/line to be used for the reassignment.
Requisitions that are established on FMSO II cases and/or lines that are contrary to the customer designations—whether through mistake or manager reassignment—will remain on the case/line on which they have been established.
NOTE: Specifically for Repair/Replace on a Preauthorized MRRL, SAMIS is programmed to look for a Line “001” on the SupAdd indicated FMSO II Case when creating the A01-H-Code requisition and will go on exception if the FMSO II K-Case has Line “001” not “I” Coded. If there is no “Line 001” but there is another Line the Exception can only be released by a FMSO I Case Manager. WHY? Because when SAMIS was designed with Preauthorized MRRLs (which do not require the MRRL Approval Process) the FMSO II Case Line “001” was selected as the default since the D6E Add to Inventory Transaction has no data field for the “Line Number” as do the A0_ requisition transactions (rp 55-56). Manual MRRLs do not have this problem because the “Line” number is provided as opposed to Pre-Auth MRRLs.
2 Item Eligibility
bk. Only spares and repair parts (ERRC C, T, N and P) may be requisitioned on the FMSO II case.
bl. Only CLSSA FMSO I Eligible items requisitioned on the FMSO II case will be added to the FMSO I Stock Level. Some FMSO I ineligible items are allowed to process on the FMSO II case. Attachment 2-1 shows the eligibility criteria for CLSSA (see chapter 2).
3 Requisition Submission
The customer may submit FMSO II requisitions directly to SAMIS by DAMES, WEBREQ, STARR/PC, or input through AFSAC On-Line individually or as a Mass Upload. Requisitions can also be input through the SCIP (Security Cooperation Information Portal). As a last resort they can sent to the AFSAC CCM/PSM or CM by email. Country-submitted FMSO II requisitions:
bm. Must have a priority. The priority is assigned by the customer based on the Force Activity Designator (F/AD) and the urgency of need. It is important to submit requisitions for stock replenishment in a timely manner in order to minimize the need for priority requisitioning.
bn. Must have a Delivery Term Code (position 34) of 5. This will preclude customers from being charged duplicate transportation charges for Defense Working Capital Fund (DWCF) items (commonly referred to as Stock Fund items). Countries using the Defense Transportation System (DTS) and no Freight Forwarder will use Delivery Term Codes 7 or 9.
bo. Must always have a “V” Type of Assistance Code (position 35).
bp. Must be submitted in accordance with U.S. Military Standard Requisitioning and Issue Procedures (MILSTRIP) and the Uniform Materiel Movement and Issue Procedures (UMMIPS). (DLM 4000.25-1, Military Standard Requisitioning and Issue Procedures (MILSTRIP) chapter 6. Also )
bq. Requisitions for NSN’s that are FMSO I Eligible will automatically be coded as Recurring by SAMIS. NSN’s that are Not FMSO I Eligible will be coded as Non-Programmed.
4 SAMIS Requisition Processing
SAMIS Processing: Upon receipt of the customer's FMSO II case requisitions, SAMIS performs the following actions:
br. The requisition format is checked for accuracy.
bs. FMSO II case dollars are committed in the amount of the Standard Unit Price or Exchange Price (Repair Price) for H-Coded or Standard Unit Price for G-Coded requisitions (and when the repairable asset is returned within 120 days a credit for the difference so the final price is the Exchange Price).
bt. Requisitions for ineligible CLSSA items or improper Advice Codes are canceled F6 by SAMIS.
bu. The requisitions are assigned a programmed or non-programmed code. This code is retained by the requisitions throughout their life. The code is assigned as follows:
1) If the requisition has a recurring demand code (R in position 44), SAMIS will code the requisition programmed within available Eligible-to-be-Programmed Quantity (EPQ). If the requisition quantity is less than or equal to the EPQ, it is coded programmed; if it is greater than the EPQ, it is coded non-programmed. A consistent and steady demand pattern will increase the number of requisitions coded programmed (See Paragraph five, below.)
2) If a customer participates in CLSSA for just selected NSNs, SAMIS will code recurring requisitions for the selected NSNs as programmed within the available EPQ. Requisitions submitted for non-selected NSNs on a FMSO II case, are coded non-programmed.
3) All repair and replace (H-Coded or G-Coded) requisitions processed on FMSO II cases will be coded as recurring demand, coded programmed within the available EPQ, and used to compute FMSO I repair stock levels. H-Coded requisitions processed on Maintenance ‘M’ Cases are considered nonrecurring, non-programmed, and are not used to compute FMSO I repair stock levels.
4) Nonrecurring (N in position 44) requisitions submitted on a FMSO II case will automatically be re-coded as recurring (R in position 44). All requisitions that process on other than a FMSO II case are considered nonrecurring and non-programmed. (SAMIS will re-code FMSO II case requisitions with a “BLANK” demand code with an R.)
5) SAMIS maintains FMSO I stock levels and EPQ at the Interchangeability & Substitution (I&S) master item level. Recurring requisitions for I&S family members will be coded programmed or non-programmed based on the EPQ for the master item.
bv. Recurring requisitions are recorded in a SAMIS demand history file for the purpose of determining the average monthly demand, the SLQ, and the FMSO I Case Material Value. (The demand history file is shown in the “CLSSA Stock Level Item Query” Report.) Demand history for Interchangeability and Substitution (I&S) family items are listed under the I&S master item.
bw. The A01 requisition is then passed to the source of supply as an A31/A41 Passing/Referral Order which is the only transactions that carry the CLSSA Cooperative Logistics Support Code (CLPSC). The CLPSC tells the Source of Supply if the requisition is “Programmed” or “Non-Programmed”.
5 Requisition Processing by the Source of Supply
bx. Requisitions are received by the source of supply. Items are shipped from stock, or are placed on order for the country. The decision to ship from stock depends on the quantity available, the priority of the requisition, and whether the requisition is Programmed or Non-programmed. See Attachment 6-2 for a description of the asset release criteria. Programmed requisitions not immediately filled from depot stocks will normally be filled with due-in stocks.
by. The majority of items are consumable items. The vast majority of consumable items are managed by DLA. DLA will support programmed (recurring—R in position 44) requisition as shown in Attachment 6-2. Non-programmed requisitions (nonrecurring – N or a blank in position 44 and submitted on a non-FMSO II case) for items that DLA is not in long supply (above the reorder/control level) will be placed on a maximum 180-day backorder status and treated as programmed at the end of the 180 days.
6 Maximizing Investment Item Requisitions Coded Programmed
Programmed requisitions get better support than non-programmed requisitions. To get the maximum number of requisitions coded programmed, use the following guidelines:
bz. Submit requisitions in a steady versus a peaked pattern. Large quantity requisitions are more likely to exceed the EPQ than are low quantity requisitions.
ca. Submit requisitions and return un-serviceable for small quantities by using multiple requisitions and returns to obtain the entire required quantity. For reparable items, a quantity of 1 has the best chance of being coded as programmed. Sending in more than 1 on a single return document will result in delays since the Due-Out A01 H-Code will be for more than 1 and typically Non-Programmed and until there are sufficient serviceable assets available.
cb. Submit requisitions early in the quarter. SAMIS recalculates SLQ and EPQ on the first of each quarter. There is more EPQ available in the first part of the quarter than the last part of the quarter.
cc. If an item has no stock level, requisition or return an unserviceable using a small quantity one quarter. This will establish a stock level and an EPQ. Then the next quarter submit another requisition or return an unserviceable for less than (or not more than) the stock level quantity. Do this until the total requirement is satisfied. This practice WILL increase the FMSO I Stock Level (Material Value).
7 FMSO II Costs
The FMSO II costs include:
cd. The cost of the materiel shipped.
ce. A 3.8% administrative charge. This charge funds DOD costs involved in negotiating, implementing, and managing the case.
cf. For non-stock fund shipments, the Logistics Support Charge (3.1%) is applied, and Packing, Crating and Handling (PC&H) charge (3.5%), and Inland CONUS Transportation (3.75%) apply when the Delivery Term Code is other than 5.
Attachment 6-2: Asset Release Criteria
[pic]
1. Programmed requisitions with priorities 9–15 are eligible to be filled from depot stock down to the support level.
2. Programmed requisitions with priorities 4–8 are eligible to be supported from depot stock down to the critical support level.
3. Programmed requisitions with priorities 1–3, and Not Mission Capable—Supply (NMCS) requisitions are eligible to be supported from depot stock down to the zero asset level.
4. Non-programmed requisitions will be filled from depot stocks if assets are in long supply (above the control level). The IM’s only obligation for a non-programmed requisition is to place it on contract lead time away.
5. Note: this is the USAF policy with multiple levels. The DLA policy is similar in that the Control Level is called the Reorder Level and there is no Support Level or Critical Support Levels.
Note Attachment 6-1 was removed from this chapter because it was no longer relevant under the new policy.
CLSSA Unique Requisition Codes
1 Introduction
The CLSSA program uses unique codes to transmit information. These codes are shown in requisitions, in requisition status, and in SAMIS CLSSA management products.
2 Type of Assistance Code
The type of assistance code is a one-character code indicating the type of financing for an FMS sale. Type of assistance code V or another code may be used in the LOA document. Regardless of the code used in the LOA document, a V must be used in all FMSO II K-Case requisitions. The V identifies the requisition as an FMSO II requisition. It is the country's responsibility to place the V in position 35 of their FMSO II requisitions. In SAMIS products, the Type of Assistance code is in position six under the DOCUMENT NR (document number) header.
3 Case Designator
Usually FMSO II requisitions are identified with a K__ case designator; for example: KBA. The country is responsible for placing the case designator in positions 48–50 of the requisition, and the last two digits of the line item number in positions 55–56. In SAMIS products the case designator is in the last three positions under the SUADDR (supplementary address) header. The line item number is under the header LI.
4 Demand Code
SAMIS automatically codes all FMSO I Eligible NSN requisitions as Recurring. In SAMIS products, the demand code is under the DE header. Recurring allows SAMIS to code requisitions as Programmed.
5 Program Codes
ALL FMSO II requisitions will be coded either programmed or non-programmed by SAMIS.
cg. Upon acceptance of a requisition, SAMIS will notify the customer with an AE_ BU/BW status transaction (not shown in the 165 screen). In this status transaction a 1 or 2 will appear in position 72. A ‘1’ indicates the requisition is programmed (eligible for support from depot stocks). A ‘2’ indicates the requisitions are non-programmed (eligible only for support from excess assets or from new procurement and support can be lead-time away).
ch. In the SAMIS requisition products, the program code is under the header “PD” (Programmed-Non-programmed/Disposition). The SAMIS products use the following codes to indicate the Programmed/Non-programmed status of the requisition.
3 Programmed Expense Item Requisition
4 Programmed Repair and Replace Requisition
5 Non-programmed Ineligible for CLSSA
6 Programmed Non Repair/Replace Investment Item Requisition
7 Non-programmed Requisition was nonrecurring
8 Non-programmed No Worldwide FMSO I stock level
9 Non-programmed Requisition quantity exceeded Worldwide EPQ
6 Disposition Codes
ci. CLSSA participants are financially liable for their FMSO I levels. Occasionally a drawdown requisition is used to clear a customer's liability. A disposition code is used in the drawdown requisition to indicate the customer's preference in liquidating the FMSO I requirement. The disposition codes are:
A—Request USAF absorb the item. If unable to absorb the item, deliver it in existing condition, either serviceable or unserviceable.
B—Request USAF absorb the item. If unable to absorb the item, deliver it in serviceable condition. Restore unserviceable to serviceable condition.
C—Request USAF absorb the item. If unable to absorb the item, deliver it in serviceable condition or dispose of unserviceable.
D—Request USAF absorb the item. If unable to absorb the item, dispose of it regardless of condition.
cj. In the AE_ – BU status, the Disposition code is in position 72. In the SAMIS requisition products, the disposition code is under the header “PD” (Programmed-Non-programmed/Disposition).
7 Drawdown Requisition Code
All drawdown requisitions will be identified by a V in the first position of the serial number. In the AE_ BU status, the V is in position 40. In SAMIS requisition products, the V is in the 10th position under the header DOCUMENT NR (document number).
8 Repair and Replace Code
Replacement requisitions that result from the return of an unserviceable carcass under the Repair and Replace program will be identified by an H or G in the first position of the serial number. In the AE_ BU status, the H or G is in position 40. In the SAMIS requisition products, the H or G is in the 10th position under the header DOCUMENT NR (document number).
Note Because of the low cost, high volume nature of expense (consumable) items, both programmed and non-programmed requisitions not immediately filled from depot stocks are often kept on BB backorder and filled from USAF/DLA buys using USAF/DLA contracts. This method of support is generally more cost effective for both the FMS customers and the USAF.
Attachment 7-1: Sample Requisitions
EX. KEY: A B C D E F
DI RIC M STOCK NUMBER UI QTY DOCUMENT NR D SUADDR S FC LI PRJ IP RDD AS FOL TRA P E B P B N P F P G CUNIT PRICE/PROC
S E I ESD UP MDD R C C D P F P Z C F C CEX/COR UI DATE
1 A01 FHZ V 165000626572 EA 1 DUTD5V50400006 R DA2KEA L NU 001 03 FHZ 047 T 8 6 11,755.45 95047
2 A01 FHZ V 2915011326734PL EA 1 DUTT5V4244H001 R DA2KDT L NU 001 03 2B FHZ D T 8 4 14,379.06 95025
AE3 FHZ V DUTT5V41833451 EA 1 DUTT5V4244H001 DA2KDT NU 001 03 2B FHZ DQX 14,379.06 95025
3 A01 FLZ V 1560006211281LG EA 10 DUTE5V50800003 R DA2KDW L NU 001 03 2L FLZ 081 P 1 3 69.45 95081
4 A01 GSA V 5120002889671 EA 24 DUTT5V43631024 R DA2KDP L NL 001 06 GSA 003 N 9 5 5.76 5010
5 A01 FPZ V 2835010708989 EA 5 DUTO5V50213543 N DA2KCE L 4F 001 15 FPZ 007 T 8 7 1089.43 95101
6 A01 FFZ V 5998010522111ZS EA 1 DUTC5V50680001 R DA2KDW L 4F 001 03 FFZ 074 P 1 8 260.94 95074
7 A01 FLZ V 5826012278806 EA 4 DUT05V50410001 R DA2KDW L 4F 001 03 3B FLZ 047 T 8 9 7,838.55 95048
8 A01 FLZ V 5840006651492 EA 1 DUTC5V5176V905 P DA2KBV L NU 001 13 FLZ 042 T 8 B 5,487.93 95147
KEY:
A. TYPE OF ASSISTANCE CODE EX. 1 - PROGRAMMED INVESTMENT ITEM REQUISITION. SEE PROGRAM CODE 6.
B. SERIAL NUMBER EX. 2 - PROGRAMMED H-CODED REQUISITION. SEE H IN SERIAL NUMBER. PROGRAM CODE 4.
SEE AE3 CROSS REFERENCE TRANSACTION. RETURN CARCASS DOCUMENT NUMBER IN STOCK NUMBER FIELD.
C. DEMAND CODE EX. 3 - PROGRAMMED EXPENSE ITEM REQUISITION. SEE PROGRAM CODE 3.
D. CASE DESIGNATOR EX. 4 - NONPROGRAMMED REQUISITION FOR INELIGIBLE ITEM. SEE PROGRAM CODE 5.
E. LINE ITEM NUMBER EX. 5 - NONPROGRAMMED REQUISITION DUE TO NONRECURRING DEMAND. SEE PROGRAM CODE 7.
F. PROGRAM/DISPOSITION CODE EX. 6 - NONPROGRAMMED REQUISITION DUE TO NO FMSO I STOCK LEVEL. SEE PROGRAM CODE 8.
EX. 7 - NONPROGRAMMED REQUISITION DUE TO INSUFFICIENT EPQ. SEE PROGRAM CODE 9.
EX. 8 - DRAWDOWN REQUISITION. SEE V IN SERIAL NUMBER AND DISPOSITION CODE B.
Repair and Replace Program
1 Introduction
ck. The Repair and Replace program is an Air Force managed programmed. It is NOT part of CLSSA. Repair and Replace can be used by any of the FMS customers using a “M”, “Q” or “S” Case that have a “Repair/Replace” Line, however the Repair/Replace Program gives preferential treatment to CLSSA Customers that have FMSO I Type “AB” Repair Stock Levels. The Repair/Replace program through which the customer country returns unserviceable but reparable assets, receives replacement items, and is billed the Average Repair Price (“Exchange Price” ref DoD 7000-14 vol 15). Note: This is ‘not’ a repair and Return program. It is an “Exchange” program. Title change occurs when the FMS reparable is added to the USAF Inventory. The Mandatory Due-Out A01-H-Code requisition is created and when shipped the Title changes to FMS.
cl. There are two options available. The H-Code is applicable to both CLSSA and Non-CLSSA customers. The G-Code is only applicable to CLSSA Customers with FMSO 1 Type AB Stock Levels.
1) The H-code option requires the country to return the unserviceable asset before the replacement requisition is created.
2) The G-code option allows the country to requisition the reparable asset and billed the Standard Unit Price and then return the unserviceable item within 120 days to receive a credit reducing the billing price to the Exchange Price. It’s called a G-code since “G” is in the first position of the document number’s serial number (MILSTRIP position 40). The “return” unserviceable asset “MUST” use the same “G” code Document Number, Case and quantity that was on the original G- code requisition and if the unserviceable asset is not received within 120 days, the replacement requisition remains billed at the standard price. If returned after the 120 day window the resulting D6E transaction may create a Due out H-code requisition.
2 Materiel Repair Requirements List (MRRL):
cm. A MRRL is “approval/authorization” to return an item for Exchange through Repair and Replace. An item absolutely may not be returned for Repair and Replace without approval (that is, without an approved/active MRRL). SAMIS QAID 175 must be used to check the latest status if there is a Valid Active MRRL (MRRL Condition Code “A”) that can be used.
cn. A MRRL Restriction (SAMIS QAID 283 NSN info) is an indication that Repair/Replace for the indicated NSN is not available. This will be reflected in the SAMIS QAID 175 MRRL Condition Code being “H” and no longer “Approved/Active” for both Manual and Preauthorized MMRLs. A Manual MRRL, may still be requested in an NSN is on a MRRL restriction. The Air Force Item Manger will approve/disapprove the request.
co. There are two types of MRRLs: Preauthorized and Manual.
3 CLSSA Preauthorized MRRL
cp. Subject to some additional edits, NSNs for which any CLSSA customer has a FMSO I repair stock level (Type AB), and that have a valid ALC Routing Identifier (FHZ, FLZ or FGZ) and repair DoDAAC (FBxxxx/SWxxxx) are preauthorized (pre-approved) for return.
a. The listing of preauthorized NSNs (along with approved and pending (CLSSA and Non-CLSSA) manual MRRLs) is provided to the country on the Quarterly Material Repair Requirements Listing (120-HIA). The listing of preauthorized MRRLs is a master list for all FMSO I repair (Type AB) stock levels and is ‘only’ provided to those Customers that have FMSO I Type “A” Stock Levels for at least ‘1’ item. The listing will show all Preauthorized MRRLs (identified by the “unlimited” in the quantity field). The Quarterly Material Repair Requirements Listing (120-HIA) product is available through STARR/PC or Report.Web. It is only produced once each quarter and is subject to change after the date it is posted due to SAMIS catalog changes making items CLSSA ineligible and ALC Production Line limitations causing MRRL Restrictions. Please review SAMIS QAID 283 for validation of a MRRL restriction or SAMIS QAID 175 for condition code H (History).
4 Manual MRRL
cq. A Manual MRRL is used when there is not an existing, approved MRRL.
cr. The customer should check the current quarterly MRRL report (120-HIA) for an already established Manual MRRL however this report is only accurate on the date it is posted to REPORT.WEB since catalog changes and ALC production Line limitations occur daily. Please use the SAMIS QAID 175 to identify Approved MRRLs that may be used since it is updated daily.
1) If there is an approved Manual MRRL, the carcass may be returned against the FMS case shown in the SAMIS QAID 175 screen if the MRRL Condition Code is “A” and there is sufficient quantity available on the MRRL. Note that Preauthorized MRRLs have Unlimited Quantity.
2) If there is not an approved MRRL that can be used, a Manual MRRL request must be submitted. An XD6-1 is the Manual MRRL request form. The XD6-1 should be completed by the customer and transmitted to SAMIS. The XD6-1 format is shown in Attachment 8-1. The XD6-1’s are submitted through DAAS as a ‘transaction’. XD6-1s may be input via STARR PC and SAMIS Direct using QAID “MRREQ”.
cs. Manual MRRL requests (XD6-1) that have system detectable errors will be rejected to the AFSAC case manager for correction. Those that are rejected will only appear in the Materiel Repair Request Non-acceptance List (123-HID) which is only available on REPORT.WEB. QAID 175 will not show these rejects.
ct. Those XD6-1 MRRL requests that pass initial system edits will be sent to the appropriate ALC for approval/disapproval by the IM (allow up to 30 days for response). The MRRL approval/disapproval status will appear in the Materiel Repair Request Acceptance List (120-HIA) on Report.Web produced quarterly. On a Daily basis the MRRL status will be posted to the (123-HID) MRRL Non-Acceptance List on Report.Web and (124-HIE) MRRL Acceptance List. You should allow at least 14 days for processing of your manual MRRL requests. Alternately the MRRL Status can be viewed by accessing the SAMIS QAID 175 and noting the Approved Quantity and Condition Code = “A” if approved, up until that time the Condition Code will be “S” Suspended and if Disapproved the Condition Code will be “H” History.
cu. Note: MRRL requests that are not rejected will appear immediately in the SAMIS QAID 175 screen with a MRRL Condition Code of “S” – Suspensed until Approved or Disapproved. MRRL Condition Code “H” indicates the MRRL request is no longer useable and recorded in MRRL History.
5 Returning the Unserviceable Asset (Carcass)
cv. The FMS customer may not substitute items different from those approved on the Materiel Repair Request Acceptance List (124-HIE), or the Quarterly Materiel Repair Requirements Listing (MRRL) (120-HIA). Even if the item’s NSN is part of an IS&G, for the purpose of the Repair/Replace Program there is NO interchangeability because the returned NSN was identified on the Import Customs Duty Free document for Repair/Replace (Exchange) and the same NSN must be returned to the Purchaser. Modifications that change the NSN (phrase code E or F) are covered under a different Case for Modifications and not the Repair/Replace actions.
cw. SAMIS is programmed to assign a “2B” advice code (do not substitute) on the replacement H-Coded or G-Coded requisition. See para a. above why there is a 2B Advice Code!
cx. Single-package Shipments: Always cross-reference the FMS requisition number from the Issue Release/Receipt Document (DD Form 1348-1A or equivalent) on the carrier’s bill of lading or other governing transportation document. This enables the country to establish “proof of delivery” for each item delivered to an ALC. When an ALC receives a shipment, they sign the bill of lading for a specific number of boxes. Unless the document numbers are listed on the bill of lading there is no way to establish “proof of delivery” for the material in the boxes and the SDR will be denied!
cy. Multiple-package Shipments: List each FMS requisition number either in the reference field of the carrier’s bill of lading or use a manifest or separate continuation page as an addendum to the bill of lading, as appropriate. Each individual shipping container must be marked MULTIPACK. Unless the document numbers are listed on the bill of lading there is no way to establish “proof of delivery” for the material in the boxes and the SDR will be denied!
cz. Consolidated Shipments: Identify the lead FMS requisition number/Transportation Control Number (TCN) on the carrier’s bill of lading and provide a separate packing list identifying each individual requisition number in the consolidation with its associated NSN and quantity. You may provide this list to the carrier, but a copy of it along with a copy of each Issue Release/Receipt Document (DD Form 1348-1A or equivalent) must be in an envelope affixed to the outside of the lead container and marked “packing list.” In addition, place a copy of the applicable DD Form 1348-1A inside each carton. Unless the document numbers are listed on the bill of lading there is no way to establish “proof of delivery” for the material in the boxes and the SDR will be denied!
da. Supply Documentation: Always annotate the applicable number of pieces, weight, and cube information on each issue release/receipt document (DD 1348-1A or equivalent) in the shipment.
db. If the FMS customer is returning items to more than one ALC, items for each ALC must be packed in separate shipping containers and each addressed to the appropriate Repair Activity.
dc. The country will arrange for shipment of approved unserviceable assets (carcasses) through their freight forwarder. Air transport should be considered in order to shorten the repair cycle time. Shipment is to be on a prepaid commercial bill of lading.
dd. The “Ship to” activity (FB20XX or SW3XXX) will appear on both the Materiel Repair Request Acceptance List (HIE) and the Materiel Repair Requirements (MRRL) List (120-HIA) and the SAMIS QAID 175 screen. On the next page please note that both the Air Force Sustainment Center Air Logistics Complex “FB” address is provided as well as the DLA Distribution Center “SW” address. Again the actual Ship-To activity DoDAAC/Address is the one indicated on the Materiel Repair Request Acceptance List (124-HIE), the Materiel Repair Requirements (MRRL) List (120-HIA) and the SAMIS QAID 175 screen. To alleviate and clarify any additional questions on reparables, please note that the SAMIS QAID 283 NSN Catalog will only show Repair information for Air Force Depots “FGZ”, “FHZ” and “FLZ” to eliminate confusion.
|Repair Activity |Ship to Address |
| |Verified on 17 August 2020 |
|FB2029 |FB2029 OO ALC DDHU CNTRL RCV |
| |CP 801 777 7898 |
| |5851 F AVE BLDG 849W |
| |HILL AFB UT 84056-5713 |
|FB2039 |FB2039 DD DEPOT OK CNTR RECVG |
| |CP 405 739 2349 |
| |3301 F AVE DR 22 BLDG 506 |
| |TINKER AFB OK 73145-9031 |
|FB2065 |FB2065 AF SUPPLY CNTRL RECV |
| |BLDG 376 CP 478 926 2325 |
| |455 BYRON ST |
| |ROBINS AFB GA 31098-1626 |
|SW3119 |DLA DISTRIBUTION WARNER ROBINS |
| |455 BYRON STREET |
| |BLDG 376 |
| |ROBINS A F B GA 31098-1887 |
|SW3210 |DLA DISTRIBUTION DEPOT HILL |
| |7537 WARDLEIGH RD BLDG 849W |
| |HILL AFB UT 84056-5734 |
|SW3211 |DLA DISTRIBUTION DEPOT OKLAHOMA |
| |3301 F AVE CEN REC BLDG 506 DR 22 |
| |TINKER AFB OK 73145-8000 |
de. The country will prepare three copies of the DD Form 1348-1A for each item returned for repair (See Attachment 8-2). Additional copies of the form may be made, if necessary. The distribution of the copies of the DD Form 1348-1A is to be as follows:
1) Copy number 1 will be retained by the country.
2) Copy number 2 will be secured to the outside of the shipping container in a waterproof envelope. If items are consolidated for shipment, a copy of the DD Form 1348-1A for each item included will be attached to the outside of the container.
3) Copy number 3 for each item will be placed inside the container.
df. FMS items being returned to CONUS are entitled to duty-free entry to the United States. The DD Form 1348-1 should contain the following statement; “Free entry into the United States is in accordance with section 9801.00.10 of the Harmonized Tariff Schedules of the United States Code (19 United States Code (USC) 1202).” (See Attachment 8-2.) A customs declaration form must accompany each reparable shipment. (See Attachment 8-3.)
dg. NOTE: The DD1348-1A “MUST” be legible since ALL FMS returned reparables are inducted into the USAF Inventory using a “D6E” Add to inventory Transaction that must be Manually Entered into a computer. There is no accepted automated method to process this transaction for FMS returned reparables. If data is entered incorrectly there will be delays in processing a due-out A01 H-Code requisition.
6 Instructions to the Freight Forwarder
dh. When forwarding materiel from the country to a U.S. depot, it is recommended that the document numbers included in the shipment be listed on the carrier’s airway bill or bill of lading. The purpose of this is to be able to establish “proof of delivery” for materiel received by the U.S. depot. The carrier’s tracking number, by itself, is not sufficient because it does not provide identification of the specific FMS materiel included in the shipment.
di. The FMS document number is shown on the DD Form 1348-1A (Issue Release/Receipt Document), which is included with each shipment. When the materiel is received at the U.S. depot, part of the inspection process is to compare the FMS document number on the DD Form 1348-1A to the FMS document number listed on the carrier’s airway bill or bill of lading. This cross check is performed to prove that what was accepted for delivery at the depot matches what the shipper sent. Therefore, it is imperative that all bills of lading list the TCN/document number. All applicable document numbers should be listed. Unless the document numbers are listed on the bill of lading there is no way to establish “proof of delivery” for the material in the boxes and the SDR will be denied!
7 Receipt of the Unserviceable Asset (Carcass) at the ALC
dj. Containers with visible exterior damage will be opened in the presence of the carrier’s representative. The discrepancy will be noted on the carrier’s bill of lading prior to signature.
dk. Each shipping container will be opened, and a visual inspection of the item(s) therein will be made. A comparison of the item(s) in the shipping container will be made with the accompanying documentation. The NSN, nomenclature, and quantity of the item(s) will be checked to ensure agreement with the data reflected on the DD Form 1348-1A that accompanied the shipment from the FMS customer country. Discrepancies will be documented and actions coordinated with the ALC FMS MRRL Focal Point Office. The customer will be notified of any discrepancies in their shipments through their CCM/PSM/CM. (Attachment 8-4 is a sample form.)
dl. If extensively damaged, the carcass may be condemned upon receipt. If condemned at receiving, the country will be notified and the carcass will be sent to disposal, or returned to the country at the country’s expense. Country will be given 30 days to provide disposition instructions if they were not included on the DD Form 1348-1A.
dm. If the item is accepted by receiving and later condemned as beyond repair by the maintenance activity, the FMS customer is entitled to a serviceable asset. Since FMS customers pay the stock fund condemnations surcharge as part of the repair price, they are entitled to the replacement asset.
dn. Receipt MilStrap Transactions, D6E, is created manually by DLA entering the data into the DLA Distribution Standard System (DSS) for each FMS unserviceable asset received. The D6E will then be electronically routed to SAMIS by the ALC D035 systems.
8 Repair and Replace Requisition (H-Coded) Creation
do. SAMIS will receive the D6E receipt transaction from the ALC’s D035 systems.
1) If the D6E matches an approved Active MRRL, SAMIS will create a Repair and Replace (H-Coded) Requisition. It is called an A01- H-Coded requisition because there will be an H in the first position of the document serial number. Pre-authorized MRRLs require the FMSO II K-Case Line ”001” (default) be used because the D6E has no data field to indicate the Line.
a) SAMIS will assign a default priority to the requisition. There is no priority in the Milstrap D6E transaction so SAMIS will use the Manual MRRL priority. If no priority exists SAMIS will use priority “13.”
c) SAMIS will create and send to the Purchaser a Milstrip AE3/BD Status transaction that cross-references the return carcass document number to the H-Coded document number. In this AE3 transaction, the return carcass document number will appear in the stock number field (positions 8–22).
d) If the A01-H-Code Requisition goes on Exception in SAMIS, so will the AE3/BD Status transaction. When the A01-H-Code Exception is cleared SAMIS will automatically clear the AE3/BD “H048” Exception and release it to pass to Country.
e) (CLSSA K-Case Only) SAMIS will code the requisition as Programmed or Non-programmed, based on available worldwide repair EPQ.
f) If the A01-H-Code passes all requisition edits SAMIS will create an A41 Referral Order and pass this to the appropriate ALC for support.
2) If the D6E does not match an approved MRRL, there will be NO creation of an A01-H-Code.
a) The SAMIS QAID 269 MRRL screen will show the Exception which is monitored by the ALC FMS Focal Points.
b) If a new Manual MRRL is required then it must be input using SAMIS QAID “MRREQ”. Typically done by the ALC FMS Focal Points or CCM/PSM/CM.
c) If an asset is returned and there is no repair capability, the country will be notified by the ALC FMS focal points with the options for disposition of the carcass. If the option is to return to the customer at the country’s expense in accordance with the disposition instructions on the 1348-1A form if it was included. The country may choose to have the carcass routed to the PROS contractor or Freight Forwarder at the country’s expense. The country will be given 30 days to provide disposition instructions if they were not included on the DD Form 1348-1A Block 27 Additional Data (Table 8-2 Block 27 in this brochure). Disposition Instructions/Code are the same for CLSSA Drawdown and Unrepairable assets.
9 H-Coded Requisition Processing and Billing
dp. The A01-H-Coded requisitions will be passed to the ALC D035 system, and filled based on the programmed/non-programmed status (if on a CLSSA K-Case) and the priority of the requisition. Programmed requisitions are supported with the same quality of service provided to USAF within F/AD. Non-Programmed and Non-CLSSA requisitions will not be supported with the same quality of service provided to USAF within F/AD.
dq. When the ALC D035K posts the Milstrap D7e Drop from Inventory transaction to SAMIS the Billing Price is locked in (ref DoD7000-14 vol 15). Note: this is for both A01-H-Code and A01-G-Code requisitions.
dr. When the Milstrip AS_ Transaction is posted to SAMIS this will indicate Title transfer on the SAMIS Post Date.
ds. If the D7e ‘quantity’ and AS_ ‘quantity and A01 Quantity are equal (3-way Match) SAMIS will process an E-Bill.
10 Repair and Replace Requisition (G-Coded) Creation (CLSSA ONLY!)
dt. Customer verifies item is on the Pre-Authorized MRRL list (ReportWeb, 120 HIA) and cross checks the SAMIS QAID 175 for Preauthorized MRRL (case has to show KAA) Condition Code “A”!
NOTE: If there are existing “Programmed” A01-H-Codes on Backorder “They” will be supported BEFORE the G-Code is supported if the same priority (the G-Code may be coded “Non-Programmed”). Upgrading the H-Code priority will get faster support due to the earlier Document Number Julian Date.
du. Customer inputs the A01-G-Code requisition for that item.
1) The first position of the document serial number must be “G.”
2) Quantity can only be 1 (one).
3) Requisition must be on a FMSO II case (K case) that is “I” Coded with sufficient funds to cover the “UNIT PRICE”!
4) A01-Requisition “Demand Code” must be “R” or an “F6” reject will occur!
5) SAMIS will code the G-Code Programmed or Non-Programmed based on the EPQ.
6) Requisition is committed/issued/billed at the Standard Unit Price.
dv. Customer returns an unserviceable (1) asset for the same NSN.
1) Returned Repairable must use the same G-Code Document number, NSN, Case, Line, and Quantity.
2) Asset must be received within 120 days of the requisition processing date OR the returned G-Code will cause SAMIS to create a Due-Out A01-H-Code!
3) Requisition is credited with the Mark-Up Price (the difference between the Standard Price and the Repair Price).
dw. A G-Code requisition CANNOT be cancelled if:
1) within 120 days of requisition creation date!
2) unserviceable return has been credited at any time!
NOTE: If unserviceable return fails edit criteria in that it:
3) Does not match G-Code document number.
4) Does not match NSN.
5) Quantity is greater than 1 (one).
6) Is not returned within 120 days.
Then there are two options (at the customer level, and not the individual requisition level):
1) The unserviceable return is converted to an H-Code requisition (net result could be that the customer will receive two assets). (Default)
7) The unserviceable asset will be returned to the customer at their expense.
11 Follow-Up
dx. It is extremely important for the country to closely monitor their returned carcasses, and ensure corresponding H-Coded requisitions are created. If an H-Coded requisition is not created within 45 days of the shipment of the carcass from country, the country should follow up with the AFSAC case manager. Timely follow-up improves the chances for locating lost carcasses.
dy. If the USAF depot is unable to locate the carcass, the country must furnish valid proof of delivery documentation to the AFSC FMS FOCAL POINT and AFSAC Case Manager. Proof of delivery establishes transfer of custody and liability to the receiver who, in this case, is the USAF depot. A legible date and name (or signature) on the carrier’s delivery receipt of the designated individual who signed for the material certifying item receipt constitutes proof of delivery. The number of boxes/containers received must also agree with the quantity shown on the carrier’s air/freight bill and actual received weight must fall within approved weight-range variations.
dz. In order to obtain a replacement asset or carcass value credit, the FMS customer must furnish valid proof of delivery. The following are required as valid proof of delivery:
1) Copy of carrier’s delivery receipt containing legible date and name (or signature) of individual who signed for the material at the repair facility.
2) The number of pieces, weight, and cube in the total shipment must agree with that shown on the supply documentation.
3) Requisition number and/or Transportation Control Number assigned by the shipper identifying the material on the bill of lading to enable cross-referencing to the supply documentation.
4) For multi-pack or consolidated shipments, a copy of the packing list identifying the missing item’s requisition number contained within the shipment.
5) Copy of DD Form 1348-1A for the item in question signed by the DLA “Receiving” section.
ea. The DLA Depot Receiving dock is responsible for examining and counting all containers and pieces received in each shipment. Shipments are checked immediately after unloading, prior to departure of the carrier’s representative, whenever possible. The depot in-checker will annotate all copies of the carrier’s delivery receipt with specific identification of over, short, or damaged items. In accordance with the Defense Transportation Regulation (DTR), DoD 4500.9R, Part II, each item will be checked as it is being unloaded to record any overage, shortage, or exterior damage to the package. For FMS shipments, all discrepancies are reported (unless in government-controlled transportation) on a Supply Discrepancy Report (SF 364). For items received via government-controlled transportation, FMS transportation discrepancies are reported on a Transportation Discrepancy Report, SF 361 (see DTR, Part II, Chapter 210-4, “Exceptions”). The USG is responsible for filing and processing claims with carriers when shipments are prepaid to locations where DoD personnel or other USG representatives have primary responsibility for receipt, inspection, and acceptance.
12 Additional SAMIS H-Coded Requisition Management Reports
The following special H-Coded requisition management reports are available. Refer to the “Resources” on AFSAC On-Line and note the Available Reports at the bottom of the “Report.Web” menu selection under “additional Information”. If a green YES is in the far right column of the Spreadsheet then the Pushed or Pulled report is available to the FMS Purchaser through REPORT.WEB.
eb. Repair and Replace Delivery Report (HBM) (QAID 198). This is a PULL report that is user generated and shows the one line delivery transaction, but it can be tailored by case, and date range and is sent to REPORT.WEB.
ec. Repair and Replace Cross Reference List (HBO) (QAID 199). This is a PULL report and is user generated and shows a single line entry of the H-Coded and return carcass document numbers, with case, line, etc. The report query can select Open, Active or ALL Repair/Replace requisitions and is sent to REPORT.WEB.
ed. Material Repair Requirement Listing (174-HIH) (QAID 174). This is a PULL report and is user generated using SAMIS QAID 174 by selecting the optional “ALC” (FGZ, FHZ or FLZ) and the MRRL category “Type MRRL” and “Type Condition”. The report is sent to REPORT.WEB. Note that certain MRRL selections will produce from a couple of pages to several hundred pages. The report is a simple one line showing country, case FSC, NIIN, dates, quantities, unit repair cost etc. and all return document numbers and A01-H-Code or “G” code document numbers, case, line etc.
Attachment 8-1: Manual MRRL Request Format XD6-1
|Position |Data Entry |
|1–3 |XD6 |
|4–6 |FNH |
|7 |1 |
|8–22 |NSN |
|23–24 |UNIT OF ISSUE |
|25–29 |QUANTITY (PREFIX WITH ZEROS) |
|30 |D |
|31–32 |COUNTRY / ACTIVITY CODE |
|33–44 |MRRL IDENTIFICATION NUMBER – SUBMITTER’S CHOICE |
|45–47 | |
|48–50 |CASE DESIGNATOR |
|51–53 |CASE LINE NUMBER |
|54 |BLANK |
|55–56 |ISSUE PRIORITY |
|57 |BLANK |
|58–62 |JULIAN DATE OF PREPARATION |
13 Special Instructions
1. Quantity: Enter the quantity you wish to return for Repair and Replace.
2. Country/Activity Code: Enter your unique country code.
3. MRRL Control Number: This can be any 12-position alpha/numeric entry the submitter wishes to use to uniquely identify a large group of requests. The MRRL Control Number serves no purpose except to provide an interrogation capability for a group of MRRL requests.
4. Case Designator: Enter the case designator that will be used to return the unserviceable carcass.
5. Line Number: Enter the appropriate line number for the case designator.
6. Julian Date of Preparation: The format is YYDDD. For example 01031 is Jan 31 2001.
Attachment 8-2: Instructions for Preparation of the DD Form 1348-1A for Reparable Shipment by Country
The DD Form 1348-1A may be prepared manually or mechanically. All copies should be complete, accurate and legible. The following data should be entered:
|Column |Instructions |
|8–22 |Enter the NSN of item being returned. |
|23–24 |Enter the two letter unit of issue. |
|25–29 |Enter the quantity being returned. |
|30–43 |Enter the country assigned document number. |
| |Col 30: Service Code “D” |
| |Cols 31–32: Country Code |
| |Col 33: Mark for Code |
| |Col 34: Delivery Term code |
| |Col 35: Type of Assistance Code |
| |Cols 36–39: Julian date of 1348-1A preparation |
| |Cols 40–43: Country assigned serial number. |
|45–50 |Construct the Supplementary Address from data contained in the signed Letter of Offer and Acceptance (LOA) |
| |and enter. |
| |Col 45: FMS service code. |
| |Col 46: Offer/Release code. |
| |Col 47: Freight Forwarder code. |
| |Cols 48–50: FMS Case Designator. (See Note 1, next page) |
|55–56 |Enter the last two positions of the line number for the case in positions 48–50 above. |
|60–61 |Enter the priority of the requirement. |
Attachment 8-2, Continued
|Block |Instructions |
|1 |Enter the country code, name and address of the shipping activity. |
|2 |Enter the name and address of the repair activity to which the shipment is being made. |
|8 |Enter a 3 if shipment is an Electrostatic Sensitive Device (ESD). |
|5 |Enter the DD Form 1348-1A, date of preparation. |
|17 |Enter the noun. |
|18 |Enter the type of container. |
|20 |Enter the total weight. |
|19 |Enter the total number of containers in the shipment. |
|21 |Enter the total cube. |
|26 |Enter Unit of Issue, quantity being returned, Condition Code, Unit Price, and Supplementary Address. |
|27 |Enter “FMS Reparable Return, Repair and Replace,” date of ALC document authorizing the return, and FMS case |
| |designator that applies. (See Note 2.) |
| |Enter “Free Entry IAW Item 800 of the Tariff Schedules of the United States (19 United States Code (USC) |
| |1202).” |
| |Enter “DISPOSE,” “RETURN,” or “PROS.” These disposal instructions will be used for unauthorized returns of |
| |items received at the U.S. repair facility. “DISPOSE” will result in the customer receiving scrap value of the|
| |item. “RETURN” will result in the item being returned at customer expense. “PROS” will result in the item |
| |being sent to PROS for repair and return and transportation costs will be billed against the FMSO II case. |
NOTE 1 For both the Preauthorized and Manual MRRL program, use the appropriate Requisition K Case or Maintenance M, Q or S Case designator i.e. KBR, MAF, QBC, SAA etc..
NOTE 2 For Preauthorized program, block 27 must contain the statement, “FMS Preauthorized Repair/Replace Shipment, List Dated __________________” (Insert date of the latest MRRL Monthly Status List).
Note 3 There is no place to designate the “Line” on the DD1348-1A so it is not needed since it will not be used for the D6E Add to Inventory (Receipt) Transaction. When SAMIS looks at the D6E transaction in SAMIS QAID 269 it will check the MRRL database for an “Approved” MRRL (Preauthorized and Manual) for the CC, NSN, Case and Quantity. If SAMIS locates an Approved “Manual” MRRL SAMIS will create the A01 H-Code using the “Line” from the Manual MRRL that was submitted. If SAMIS locates a “Preauthorized” MRRL it will use the “Default” Line “001” on the FMSO II K-Case. Should the FMSO II K-Case Line “001” be “C” Condition Coded the A01-H-Code will go on Exception causing a delay until it is cleared.
Attachment 8-3: Sample Format of United States Customs Declaration
I ______________________________, declare that the articles herein specified are, to the best of my knowledge and belief, the growth, produce, or manufacture of the United States; that they were exported from the United States; from the port ________________________ on or about ______________________, 20__, that they are returned without having been advanced in value or improved in condition by any process of manufacture or other means.
NUMBER QUANTITY DESCRIPTION VALUE IN US COINS
___________________________ ________________________
(DATE) (SIGNATURE)
____________________________ ________________________
(ADDRESS) (CAPACITY)
Attachment 8-4: Notice of Discrepancy—Sample Form Letter
FROM: ALC/MRRL Focal Point
SUBJ: Notice of Discrepancy—Foreign Military Sales Repairable Materiel
TO: FMS Country OPR for MRRL Program
1. A shipment of repairable (repair and replace) FMS item(s) arrived at this location on ____________ from ___________________ via the following mode:
_________Commercial Truck _______________
Name of Carrier
_________Commercial Airlines _______________
Name of Carrier
_________Commercial Small Package Carrier _______________
Name of Carrier
_________U.S. Defense Transportation System
_________U.S. Postal Service
The shipment contained requisition/document number(s) ___________________________________ and was received on bill of lading/equivalent ___ (number) __.
2. The following discrepancies were noted:
_____ Incorrect Quantity
_____ Incorrectly Identified Item(s)
_____ Item(s) Arrived Without Documentation
_____ Documentation Arrived Without Associated Item(s)
_____ Other
3. Action taken by the ALC:
4. Action to be taken by the FMS Country:
5. Point of contact is____________. XX-ALC, DSN ________.
Explanation of CLSSA Quarterly Financial Report History
Sample Screen Report (Formatted Report is similar)
****** CLSSA QUARTERLY FINANCIAL REPORT HISTORY -- 454 *******
COUNTRY: UT FMSO I CASE: KAA TIME FRAME: 2015-1
USAF INVEST ITEM PROCURE VALUE ('AA') ............... 13,544,639.60
USAF INVEST ITEM REPAIR VALUE ('AB') ................ 3,213,495.08
USAF EXPENSE ITEM VALUE ('BB') ...................... 424,621.09
DLA EXPENSE ITEM VALUE ('CC') ....................... 1,697,426.42
LIABILITY ITEM VALUE ('LI') ......................... 83,652.19
TERMINATION ITEM VALUE ('TR') ....................... 7,159.13
TOTAL STOCK LEVEL ITEM CASE VALUE ................. 17,180,993.51
TOTAL STOCK LEVEL LOA CASE VALUE .................. 15,417,810.00
EXCESS/(DEFICIT) STOCK LEVEL LOA VALUE ............ 2,236,816.49
FMSO I EQUITY DEPOSIT PAID ........................ 4,625,343.00
FMSO I EQUITY DEPOSIT REQUIRED .................... 5,154,297.90
FMSO I EQUITY DEPOSITY EXCESS/(DEFICIT) ........... (528,954.90)
2 Introduction
Quarterly, SAMIS re-computes the FMSO I stock levels, and adjusts the Liability and Termination Files and Equity Deposit values. As a result, the FMSO I financial values change quarterly. SAMIS retains ‘every’ quarterly report so that the CLSSA participant can ‘pull’ these reports as a CLSSA management tool. The only two values that do not change quarterly are the Case Value and Equity Deposit Paid. These will only change when a Case ‘Amendment’ is processed.
3 Report Use
ee. What This Report Shows
The CLSSA Quarterly Financial Report is produced quarterly and shows the FMSO I “Financial Values” as of the date of the report. These values interact with one another as stock level, liability and termination values change they affect the “Material Value” aka Total Stock Level Item Case Value, as opposed to the Total Stock Level LOA Case Value which remains the same unless changed by an Amendment to the LOA/Case. The difference between the Total Stock Level Item Case Value and Total Stock Level LOA Case Value is then shown as an Excess or Deficit to the Stock Level LOA Value. The corresponding Equity Deposit Paid and Required is computed based on the LOA Case Value and Material Value and shows the Equity Deposit Paid, Required and Excess or Deficit. While these FMSO I values only change once a quarter, the displayed data remains constant for the entire quarter.
ef. How to Use This Report
This report is used to monitor the financial status of the FMSO I Material Value and Equity Deposit requirement.
1) FMSO I values will change quarterly:
a) FMSO I stock levels are based on the customer's recurring FMSO II requisitions, and will vary on a quarterly basis as customer demand varies.
a) Items and quantities in the Liability and Termination Files will vary quarterly. Type AA, AB and BB Stock level decreases result in Liability File increases. Standard requisitioning, absorption reviews, and increases in stock levels result in Liability and Termination File decreases.
2) Increases in the “TOTAL STOCK LEVEL ITEM CASE VALUE” aka “Material Value” could indicate the need to change the rate of recurring demand, or to budget for additional FMSO I funds.
a) Reducing the rate at which recurring requisitions are submitted will reduce future FMSO I stock level values. It takes time for reduced demand to be reflected in reduced FMSO I values. Therefore, if a deficit condition appears likely in the future, and if the customer does not wish to add additional funds to their FMSO I LOA, the demand rate should be lowered to prevent the deficit from occurring.
b) If the amount of EXCESS FMSO I funds is small, additional funds could be budgeted to cover future increases in FMSO I LOA Value.
3) The FMSO I must be financially updated, the LOA case value increased, no later than one year after a ‘deficit’ occurs. A deficit occurs when the “TOTAL STOCK LEVEL ITEM CASE VALUE” exceeds the “TOTAL STOCK LEVEL LOA CASE VALUE.” Ref LOA FMSO I NOTE “CLSSA Surcharge”
a) The purpose of the one year is to allow time for the customer to budget for additional FMSO I case funds.
b) Once a deficit occurs, changes in the rate of recurring demand will most likely not reduce the “TOTAL STOCK LEVEL ITEM CASE VALUE” quickly enough to erase the deficit before the financial update.
4 Report Availability
This report is available through an online SAMIS interrogation (QAID 454).
eg. CLSSA QUARTERLY FINANCIAL REPORT HISTORY (GCA). SAMIS keeps a history of the quarterly financial reports. These reports are available through SAMIS online access (QA 454). Data is available on screen or on Report.Web.
5 Report Explanation
eh. Header:
1) CLSSA QUARTERLY FINANCIAL REPORT (PCN: U-W001.-GBL), or CLSSA QUARTERLY FINANCIAL REPORT HISTORY (PCN: U-W001.-GCA)
2) COUNTRY
The country code is shown.
3) FMSO I CASE
The FMSO I case is shown.
4) TIME FRAME
The year and quarter are shown. For example: 2001-1 is the first calendar quarter of 2001 (Jan–Mar); 2001-2 the second calendar quarter of 2001 (Apr–Jun). The report is produced quarterly during the first three to five days of January, April, July, and October. The report produced in Jan 01 was for the TIME FRAME of 2001-1; the report produced in April 01 was for the TIME FRAME 2001-2.
ei. FMSO I Management Categories
1) USAF INVESTMENT ITEM PROCUREMENT VALUE (CLSSA ITEM TYPE "AA")
SAMIS computes procurement stock levels based on recurring, FMSO II case, standard requisitions. This is the total value of all the investment item procurement stock levels.
2) USAF INVESTMENT ITEM REPAIR VALUE (CLSSA ITEM TYPE "AB")
SAMIS computes repair stock levels based on H-Coded (repair and replace) requisitions processed on the FMSO II case. This is the total value of all the investment item repair stock levels.
3) USAF EXPENSE ITEM VALUE (CLSSA ITEM TYPE "BB")
SAMIS computes expense item stock levels based on recurring, FMSO II case requisitions for USAF-managed expense (consumable) items. This is the total value of all the USAF-managed expense item stock levels.
4) DLA EXPENSE ITEM VALUE (CLSSA ITEM TYPE "CC")
SAMIS computes expense item stock levels based on recurring, FMSO II case requisitions for DLA-managed expense (consumable) items. This is the total value of all the DLA-managed expense item stock levels. DLA Items never move to Liability or Termination.
5) LIABILITY ITEM VALUE (CLSSA ITEM TYPE "LI")
Excess USAF managed FMSO I items and quantities for which there is a stock level for any CLSSA participant are managed within the Liability File. This is the total value of all items/quantities in the individual customer's FMSO I Liability File. Both USAF Managed investment and expense items/quantities are processed through the Liability File.
6) TERMINATION ITEM VALUE (CLSSA ITEM TYPE "TR")
Excess USAF Managed FMSO I items and quantities for which there is no FMSO I Stock Level for any CLSSA participant are managed within the Termination File. This is the total value of all items/quantities in the individual customer's FMSO I Termination File. Both USAF Managed investment and expense items/quantities are processed through the Termination File.
7) TOTAL STOCK LEVEL ITEM CASE VALUE
This is the sum of the management categories listed above.
8) TOTAL STOCK LEVEL LOA CASE VALUE
This is the current FMSO I LOA value.
9) EXCESS/(DEFICIT) STOCK LEVEL LOA VALUE
This is the difference between the TOTAL STOCK LEVEL ITEM CASE VALUE (7) and the TOTAL STOCK LEVEL LOA CASE VALUE (8).
a) If the ITEM CASE VALUE (7) is less than the LOA CASE VALUE (8), there will be "EXCESS" LOA case value. It is a good practice to maintain excess value on the FMSO I because it provides management flexibility. For example, if the “TOTAL STOCK LEVEL ITEM CASE VALUE” increased, the excess funds could cover the increase and eliminate the need for an increase in the LOA FMSO I Value via Amendment for additional Equity Deposit.
b) If the ITEM CASE VALUE (7) is greater than the LOA CASE VALUE (8), there will be a "DEFICIT" LOA case value. A deficit amount will be shown in parenthesis.
The FMSO I must be financially updated with additional Equity Deposit funds via Amendment to the LOA Case Value, if the deficit is recurring quarterly.
Lowering the rate of recurring demand will reduce the FMSO I stock levels and values. The effect of reduced demand will not, however, be immediately noticed. Because SAMIS uses a four-year demand history, and because excess FMSO I stock levels must process through the Liability File before being removed from the FMSO I, there will be a lag time before the reduced demand rate is reflected in lower stock levels and in an overall lower FMSO I case value.
If a customer has a FMSO I DEFICIT amount, or if a customer has a very small amount of EXCESS value, additional FMSO I Equity Deposit funds should be budgeted.
10) At the bottom of the 454 screen are three lines indicating the Equity Deposit Paid, Required and Excess/(Deficit).
a) The FMSO I EQUITY DEPOSIT PAID value is pulled from the SAMIS QAID 211, 212 screen for the FMSO I Case and is the 'EXECUTABLE LINE'.
b) The FMSO I EQUITY DEPOSIT REQUIRED is based on the 'TOTAL STOCK LEVEL ITEM CASE VALUE’ and the 'effective' date of the case. The 'effective' date determines if SAMIS computes the Deposit Required based on 30% or 5/17ths (29.41175%) of the 'Total Stock Level Item Case Value'. The effective date referred to is the date the FMSO I Case was implemented and prior to 20 Sep 2005 the value was 5/17ths, after this date it is 30%.
c) The FMSO I EQUITY DEPOSIT EXCESS/(DEFICIT) is the difference between the FMSO I EQUITY DEPOSIT PAID’ and the ‘FMSO I EQUITY DEPOSIT REQUIRED’. If the deposit paid is greater than the deposit required there is an excess which will accommodate additional items based on increased demands. If the deposit required is greater than the deposit paid then country must either reduce demands or provide additional deposit funds to resolve the equity deposit deficit on the FMSO I case. A constant equity deposit deficit would be an indication that country is in a CLSSA Equity Deposit CLSSA non-compliance situation.
Note The Item Type is used as a quick reference to the FMSO I management categories. The Item Type codes are shown in the sample report above: AA, AB, BB, CC, LI, and TR.
CLSSA Stock Level Item List (455-GCB) Report Explanation
1 Introduction
Quarterly, SAMIS recalculates the FMSO I stock levels, and adjusts the Liability and Termination Files.
2 Report Use
ej. What this Report Shows
1) The CLSSA STOCK LEVEL ITEM LIST is updated quarterly and shows all the FMSO I NSNs and quantities as of the date of the report. This report shows Procurement Stock Levels (both investment and expense), Repair Stock Levels, Liability and Termination File item levels. The FMSO I value and the financial value for each level.
ek. How to Use this Report
1) This report can be used to see the FMSO I Stock Levels and their individual values.
2) This report can be used to monitor changes in the FMSO I Stock Levels.
3 Report Availability
el. CLSSA STOCK LEVEL ITEM LIST (GCB). The data for this report is updated quarterly and is available as a PULL product through SAMIS online access (QAID 455). This report is also PUSHED every quarter with ‘all’ options selected for the Purchasers convenience. QAID 455 provides the requester with the capability to tailor the report to their needs. Data can be requested for each of the following management categories. (The number of DLA consumable item stock levels [CC items] is usually very large, so you should only request these items when they are needed.)
1) Investment Item Procurement Stock Levels (Type AA)
2) Investment Item Repair Stock Levels (Type AB)
3) USAF-Managed Expense Item Stock Levels (Type BB)
4) DLA-Managed Expense Item Stock Levels (Type CC)
5) Liability File Items (Type LI): The following subcategories are available:
a) Investment Items—Procurement (Type LI-AA)
b) Investment Items—Repair (Type LI-AB)
c) USAF Managed Expense Items (Type LI-BB)
6) Termination File Items (Type TR)
em. The report is only available through REPORT.WEB and is for the FMS Purchaser to manage their CLSSA.
4 Report Explanation
en. Header:
1) CLSSA STOCK LEVEL ITEM LIST (PCN: U-W001.-GCB).
2) COUNTRY: The country code is shown.
3) FMSO I CASE: The FMSO I case is shown.
4) DATE: This is the date the report was printed. The FMSO I levels are updated on the first day of each quarter (Jan, Apr, Jul, Oct). With the exception of the Termination File levels, they do not change throughout that quarter. Termination File levels will be reduced/deleted when, as a result of the semi-annual absorption review process, the IM states that they can absorb the item/quantity.
eo. Data Explanation:
1) FSC NIIN—Is the NSN of the item.
2) TYPE—Is the type of FMSO I item:
a) AA—Designates an investment item procurement stock level.
b) AB—Designates an investment item repair stock level.
c) BB—Designates a USAF managed expense (consumable) item stock level.
d) CC—Designates a DLA managed expense (consumable) item stock level.
e) LI—Designates Liability File items. The AA, AB, BB, tells which stock level file the item/quantity came from.
f) TR—Designates Termination File items.
3) LT—Is the lead-time of the NSN.
a) For AA, BB, and CC items, this is the procurement lead-time in months [does not reflect augmentation ref: 3.2.a.(2)].
b) For AB items, this is the repair time in days.
4) Quantities:
a) SL PREV—Is the last quarter’s stock level.
b) SL CURR—Is the current stock level.
c) LIB QTY—Is the Liability File quantity.
d) TRM QTY—Is the Termination File quantity.
5) FMSO I PRICE—Is the Latest Acquisition Cost.
a) For the Procurement (AA, BB, CC) and Repair Stock Levels (AB), this is the current FMSO I Price in the SAMIS Catalog and is the Latest Acquisition Cost (LAC).
b) For the Liability (LI) and Termination (TR) Files are valued at the FMSO I price “when” the items were placed in these files.
6) FMSO I VALUE—Is the SL CURR quantity, or LIB QTY, or the TRM QTY times the FMSO I PRICE.
7) Dates:
a) The Date Format “YYYYDDD”, full year followed by the Julian Date.
b) TRM DT—If U.S. absorption is not possible, this is the date by which the item must be removed from the termination file by the country. The year and the day of the year are shown, for example, 2003040 is Feb 9 2003.
8) REQN PRICE—Requisition Price. This is the “current” Unit Price of the item.
9) REQN VALUE—Requisition Value. This is the LIB QTY or the TRM QTY times the REQN PRICE.
Sample Report for Active Stock Levels
PCN: U-W001.-GCB DATE: 30 MAR 01
COUNTRY: UT FMSO I CASE: KAA
SEQUENCE: CLSSA ITEM TYPE, NSN PAGE: 1
FSC NIIN TYPE LT SL PREV SL CURR FMSO I PRICE FMSO I VALUE
1270 010759674 AA 31 0 3 11,692.29 35,076.87
1560 013801357 AA 21 2 1 21,930.85 21,930.85
1610 008625524 AA 12 1 1 710.69 710.69
1630 011862484 AA 25 2 0 1,092.15 2,184.30
1630 013086146 AA 26 21 20 1,053.01 21,060.20
1660 001952729 AA 39 5 4 1,714.45 6,857.80
1680 010573391 AA 20 1 1 13,382.40 13,382.40
1270 010759674 AB 213 1 1 11,692.29 11,692.29
1270 010762551 AB 197 1 1 31,937.82 31,937.82
1270 010770710 AB 213 3 3 31,435.40 94,306.20
1270 010830301 AB 196 2 2 95,034.34 190,068.68
1270 010993205 AB 101 1 1 9,763.01 9,763.01
1630 002272000 AB 214 5 4 7,508.16 30,032.64
1650 010586259 AB 196 1 2 3,039.37 6,078.74
1005 006764059 BB 21 1 2 4,146.64 8,293.28
1005 007755578 BB 18 0 3 760.65 2,281.95
1005 010086283 BB 28 1 1 5,164.03 5,164.03
1095 001351831 BB 2 0 1 403.13 403.13
1095 001351832 BB 21 0 3 300.60 901.80
1610 008625524 BB 12 2 2 710.69 1,421.38
1610 011669359 BB 16 1 1 13,491.56 13,491.56
2840 012050540 CC 10 9 4 2,924.53 11,601.12
2840 012050569 CC 17 1 1 900.44 900.44
2840 012050573 CC 19 10 9 3,613.33 32,519.97
2840 012051132 CC 20 1 1 9,327.05 9,327.05
2840 012051165 CC 12 2 1 3,058.01 3,058.01
2840 012051307 CC 11 2 1 11,231.61 11,231.61
2840 012051317 CC 19 20 17 3,613.33 61,426.61
Sample Report for Liability Stock Levels
CLSSA STOCK LEVEL ITEM LIST
PCN: U-W001.-GCB DATE: 30 MAR 01
COUNTRY: UT FMSO I CASE: KAA
SEQUENCE: CLSSA ITEM TYPE, NSN PAGE: 10
FSC NIIN TYPE LIB DT LIB QTY FMSO I PRICE FMSO I VAL REQN PRICE REQN VALUE
----- --------- ----- ------ ------- ------------ ---------- ---------- ----------
1270 010665979 LI-AA 1997116 1 9,018.94 9,018.94 24,319.85 24,319.85
1270 010993205 LI-AA 1997116 1 7,589.04 7,589.04 10,924.81 10,924.81
1270 010993206 LI-AA 1997116 1 17,881.83 17,881.83 25,741.80 25,741.80
1560 013801357 LI-AA 2001004 1 21,930.85 21,930.85 24,540.62 24,540.62
1630 001338183 LI-AA 1997116 1 2,835.50 2,835.50 6,268.21 6,268.21
1630 010454508 LI-AA 1997116 2 3,663.64 7,327.28 3,612.61 7,225.22
1630 012016838 LI-AA 1997116 5 11,707.44 58,537.20 14,089.78 70,448.90
1630 002272000 LI-AB 2001004 1 7,508.16 7,508.16 8,401.63 8,401.63
1680 000738204 LI-AB 2001004 2 9,316.79 713.73 701.66 701.66
2840 011253855 LI-AB 2001004 1 1,405.03 1,405.03 1,572.23 1,572.23
2840 013206432 LI-AB 2001004 1 491.05 491.05 549.48 549.48
2910 010092822 LI-AB 2001004 1 4,906.17 4,906.17 5,490.00 5,490.00
2915 007393047 LI-AB 2001004 1 2,022.05 2,022.05 2,262.67 2,262.67
1270 010759674 LI-BB 1997116 2 9,088.72 18,177.44 13,083.67 26,167.34
1270 010770724 LI-BB 1997116 2 9,088.72 18,177.44 13,083.67 26,167.34
1270 010830301 LI-BB 1997116 1 73,873.00 73,873.00 106,343.00 106,343.00
1270 010854653 LI-BB 1997116 2 9,088.72 18,177.44 13,083.67 26,167.34
1270 010860716 LI-BB 1997116 2 9,088.72 18,177.44 13,083.67 26,167.34
1270 010967120 LI-BB 1997116 15 11,731.70 175,975.50 16,592.80 248,892.00
1270 010993205 LI-BB 1997116 2 7,589.04 15,178.08 10,924.81 21,849.62
3110 011288083 LI-CC 1997116 2 166.86 333.72 233.69 467.38
3110 012533236 LI-CC 1997116 5 816.79 4,083.95 1,205.57 6,027.85
4710 013442316 LI-CC 2001004 1 311.12 311.12 348.14 348.14
4810 010630838 LI-CC 1997116 2 2,488.77 4,977.54 3,485.81 6,971.62
4810 011163360 LI-CC 1997116 1 4,601.01 4,601.01 6,009.32 6,009.32
4810 011307379 LI-CC 1997116 8 2,950.95 23,607.60 10,868.44 86,947.52
4820 007100849 LI-CC 2001004 1 668.22 668.22 747.74 747.74
Sample Report for Termination Stock Levels
CLSSA STOCK LEVEL ITEM LIST
PCN: U-W001.-GCB DATE: 30 MAR 01
COUNTRY: UT FMSO I CASE: KAA
SEQUENCE: CLSSA ITEM TYPE, NSN PAGE: 13
FSC NIIN TYPE TRM DT TRM QTY FMSO I PRICE FMSO I VAL REQN PRICE REQN VALUE
----- --------- ---- ------ ------- ------------ ---------- ---------- ----------
1270 010653427 TR 2000107 1 3,656.50 3,656.50 7,613.25 7,613.25
1270 010932256 TR 2000359 1 107,945.00 107,945.00 155,392.00 155,392.00
1270 011336494 TR 2000107 1 106,108.00 106,108.00 152,748.00 152,748.00
1290 010800203 TR 2000107 2 11,040.71 22,081.42 15,463.77 30,927.54
1650 000794038 TR 2000107 2 697.31 1,394.62 1,053.72 2,107.44
1680 005543049 TR 2000107 1 149.35 149.35 992.30 992.30
2840 003214570 TR 2000107 1 1,605.47 1,605.47 2,311.22 2,311.22
Attachment 10-1: CLSSA Stock Level Item List (GCB) DATASET Format
Caution
The format for the AA, AB, BB, and CC items is different from the format for the LI and TR items. To correctly separate the data into columns, the report has to be split into two parts.
CLSSA Item Type “AA” – USAF Investment Item Procurement Records
|Element |Position |Size |Type |
|COUNTRY CODE |1–2 |2 |A/N |
|FMSO I CASE DESIGNATOR |3–5 |3 |A/N |
|FEDERAL SUPPLY CLASS |6–9 |4 |N |
|NATIONAL ITEM IDENTIFICATION NUMBER (NIIN) |10–18 |9 |N |
|ITEM TYPE “AA” |19–20 |2 |A/N |
|SPACES |21–27 |7 |A/N |
|PROCUREMENT LEAD TIME |28–29 |2 |N |
|PREVIOUS QUARTER STOCK LEVEL QUANTITY |30–35 |6 |N |
|CURRENT QUARTER STOCK LEVEL QUANTITY |36–41 |6 |N |
|FMSO I PRICE |42–50 |9 |N |
|FMSO I VALUE |51–60 |10 |N |
CLSSA Item Type “AB” – USAF Investment Item Repair Records
|Element |Position |Size |Type |
|COUNTRY CODE |1–2 |2 |A/N |
|FMSO I CASE DESIGNATOR |3–5 |3 |A/N |
|FEDERAL SUPPLY CLASS |6–9 |4 |N |
|NATIONAL ITEM IDENTIFICATION NUMBER (NIIN) |10–18 |9 |N |
|ITEM TYPE “AB” |19–20 |2 |A/N |
|SPACES |21–26 |6 |A/N |
|AVERAGE REPAIR TIME |27–29 |3 |N |
|PREVIOUS QUARTER STOCK LEVEL QUANTITY |30–35 |6 |N |
|CURRENT QUARTER STOCK LEVEL QUANTITY |36–41 |6 |N |
|FMSO I PRICE |42–50 |9 |N |
|FMSO I VALUE |51–60 |10 |N |
CLSSA Item Type “BB” – USAF Expense Item Records
|Element |Position |Size |Type |
|COUNTRY CODE |1–2 |2 |A/N |
|FMSO I CASE DESIGNATOR |3–5 |3 |A/N |
|FEDERAL SUPPLY CLASS |6–9 |4 |N |
|NATIONAL ITEM IDENTIFICATION NUMBER (NIIN) |10–18 |9 |N |
|ITEM TYPE “BB” |19–20 |2 |A/N |
|SPACES |21–27 |7 |A/N |
|PROCUREMENT LEAD TIME |28–29 |2 |N |
|PREVIOUS QUARTER STOCK LEVEL QUANTITY |30–35 |6 |N |
|CURRENT QUARTER STOCK LEVEL QUANTITY |36–41 |6 |N |
|FMSO I PRICE |42–50 |9 |N |
|FMSO I VALUE |51–60 |10 |N |
CLSSA Item Type “CC” – DLA Expense Item Records
|Element |Position |Size |Type |
|COUNTRY CODE |1–2 |2 |A/N |
|FMSO I CASE DESIGNATOR |3–5 |3 |A/N |
|FEDERAL SUPPLY CLASS |6–9 |4 |N |
|NATIONAL ITEM IDENTIFICATION NUMBER (NIIN) |10–18 |9 |N |
|ITEM TYPE “CC” |19–20 |2 |A/N |
|SPACES |21–27 |7 |A/N |
|PROCUREMENT LEAD TIME |28–29 |2 |N |
|PREVIOUS QUARTER STOCK LEVEL QUANTITY |30–35 |6 |N |
|CURRENT QUARTER STOCK LEVEL QUANTITY |36–41 |6 |N |
|FMSO I PRICE |42–50 |9 |N |
|FMSO I VALUE |51–60 |10 |N |
CLSSA Item Type “LI” – Liability Item Records
|Element |Position |Size |Type |
|COUNTRY CODE |1–2 |2 |A/N |
|FMSO I CASE DESIGNATOR |3–5 |3 |A/N |
|FEDERAL SUPPLY CLASS |6–9 |4 |N |
|NATIONAL ITEM IDENTIFICATION NUMBER (NIIN) |10–18 |9 |N |
|ITEM TYPE “LI” |19–20 |2 |A/N |
|LIABILITY SUB ITEM TYPE |21–22 |2 |A/N |
|LIABILITY DATE |23–29 |7 |N |
|SPACES |30–35 |6 |A/N |
|LIABILITY QUANTITY |36–41 |6 |N |
|FMSO I PRICE |42–50 |9 |N |
|FMSO I VALUE |51–60 |10 |N |
|REQUISITION PRICE |61–69 |9 |N |
|REQUISITION VALUE |70–79 |10 |N |
CLSSA Item Type “TR” – Termination Item Records
|Element |Position |Size |Type |
|COUNTRY CODE |1–2 |2 |A/N |
|FMSO I CASE DESIGNATOR |3–5 |3 |A/N |
|FEDERAL SUPPLY CLASS |6–9 |4 |N |
|NATIONAL ITEM IDENTIFICATION NUMBER (NIIN) |10–18 |9 |N |
|ITEM TYPE “TR” |19–20 |2 |A/N |
|SPACES |21–22 |2 |A/N |
|TERMINATION DATE |23–29 |7 |N |
|SPACES |30–35 |6 |A/N |
|TERMINATION QUANTITY |36–41 |6 |N |
|FMSO I PRICE |42–50 |9 |N |
|FMSO I VALUE |51–60 |10 |N |
|REQUISITION PRICE |61–69 |9 |N |
|REQUISITION VALUE |70–79 |10 |N |
CLSSA Stock Level Item Query – (456-GCC)
SAMIS QAID 456 is used to view a Single NIIN (shown below) or request a Dataset for all NIINs that is posted to REPORT.WEB.
Sample Screen View of
******** CLSSA STOCK LEVEL ITEM QUERY - ALL RECORDS -- 456 **********
COUNTRY CODE: UT FMSO I CASE: KAV NIIN: 015244360
CURRENT
PREVIOUS CURRENT DECIMAL
USAF INVEST ITEM PROCURE QUANTITY 4 3 3.3643
USAF INVEST ITEM REPAIR QUANTITY 1 1 0.8118
USAF EXPENSE ITEM QUANTITY
DLA EXPENSE ITEM QUANTITY
TOTAL LIABILITY ITEM QUANTITY
TOTAL TERMINATION ITEM QUANTITY PLT: 17
RLT: 198
REQUISITION HISTORY DATA BY QUARTER: (QTR-01 IS THE MOST RECENT QUARTER)
QTR-01 QTR-02 QTR-03 QTR-04 QTR-05 QTR-06 QTR-07 QTR-08
PROC 0 0 0 0 0 0 0 0
REP 0 0 5 2 0 0 0 0
QTR-09 QTR-10 QTR-11 QTR-12 QTR-13 QTR-14 QTR-15 QTR-16
PROC 10 9 0 0 0 0 0 0
REP 0 0 0 0 0 0 0 0
Quarterly, SAMIS recalculates the FMSO I stock levels based on the customer's recurring FMSO II requisitions. The results are stored in SAMIS. There is NO History data stored, this data is current on the date of the report.
2 Report Use
ep. What This Report Shows
The CLSSA STOCK LEVEL ITEM QUERY shows information on all FMSO I levels. The report shows: the previous quarter's SLQ, the current quarter's SLQ, the 16 quarter demand history SAMIS used to compute the SLQ, the procurement lead-time, the repair lead-time, the unrounded SLQ, and the Liability and Termination File quantities.
eq. How to Use This Report
This report can be used to determine if an item (NIIN) is on the FMSO I case and in which file: Stock Level, Liability or Termination.
1) This report can be used to see the current and previous quarter's SLQ and/or Liability or Termination File quantity.
2) This report can be used to see the last 16 quarters of recurring demand and the lead-times of the item. This information can be used to understand how SAMIS computed the SLQ.
3 Report Availability
er. CLSSA STOCK LEVEL ITEM QUERY. This report is updated quarterly and is a PULL report through SAMIS online access (QA 456). Customers with online SAMIS access can see this product directly for only individual NIINs.
es. Data is available for one NIIN (screen access only), or all NIINs on the FMSO I in “Dataset” format only. For all NIINs (Dataset only), you should request this report through your CCM. Not all NIINs for which there is requisition history will have FMSO I levels. This is because the NIIN may be ineligible.)
4 Report Explanation (on screen only)
et. Header:
1) CLSSA STOCK LEVEL ITEM QUERY
2) COUNTRY CODE: The country code is shown.
3) FMSO I CASE: The FMSO I case is shown.
4) NIIN: The NIIN is the last 9 positions of the NSN. For example: NSN 1630015244360 - NIIN “015244360”.
eu. Data Explanation:
1) FMSO I Management Categories. All FMSO I levels will be in one of the FMSO I Management Categories.
a) USAF INVEST ITEM PROCURE QUANTITY. USAF Investment Item Procurement Quantity.
b) USAF INVEST ITEM REPAIR QUANTITY. USAF Investment Item Repair Quantity.
c) USAF EXPENSE ITEM QUANTITY
d) DLA EXPENSE ITEM QUANTITY
e) LIABILITY ITEM QUANTITY
f) TERMINATION ITEM QUANTITY
2) PREVIOUS—Is the previous quarter’s SLQ.
3) CURRENT—Is the current quarter’s SLQ and/or the quantity in the Liability or Termination File. (It is possible for there to be an SLQ and a Liability File quantity for the same NIIN.)
4) CURRENT DECIMAL—Is the unrounded SAMIS computed SLQ. The official SLQ is determined by rounding this number. SAMIS uses the following rounding logic: Quantities less than one are rounded to one; quantities greater than one, are rounded using the .5 rule (less than .5 is rounded down; .5 or greater is rounded up). (The CURRENT DECIMAL divided by the lead-time equals the average monthly/daily demand.)
5) PLT—Is the Procurement Lead-Time (PLT) of the item in months. SAMIS uses the formula Average Monthly Demand times the PLT to determine procurement stock levels for investment and expense items (doesn’t include augmentation ref: 3.2.a.(2)).
6) RLT—Is the Repair Lead-Time (RLT) of the item in days. SAMIS uses the formula Average Daily Demand times the RLT to determine the repair stock level for investment items.
7) REQUISITION HISTORY DATA BY QUARTER—Is the last 16 quarters (four years) of FMSO II case recurring requisition history. SAMIS uses this data to determine the average monthly/daily demand. (All SAMIS recurring FMSO II case requisition history records are available even though there may not be an SLQ due to item ineligibility.)
a) PROC—Is the standard requisition demand.
b) EP—Is the Repair and Replace (H-Coded) demand.
Attachment 11-1: CLSSA Stock Level Item Query Dataset Format
CLSSA Item Type “AA”–USAF Investment Item Procurement Records
|Element |Position |Size |Type |
|COUNTRY CODE |1–2 |2 |A/N |
|FMSO I CASE |3–5 |3 |A/N |
|NIIN |6–14 |9 |N |
|CLSSA ITEM TYPE “AA” |15–16 |2 |A/N |
|SPACES |17 |1 |A/N |
|PROCUREMENT LEAD TIME |18–19 |2 |N |
|PREVIOUS QUARTER STOCK LEVEL QUANTITY |20–25 |6 |N |
|CURRENT QUARTER STOCK LEVEL QUANTITY |26–31 |6 |N |
|STOCK LEVEL QUANTITY DECIMAL |32–41 |6.4 |N |
|SPACES |42–80 |39 |A/N |
CLSSA Item Type “AB” – USAF Investment Repair Records
|Element |Position |Size |Type |
|COUNTRY CODE |1–2 |2 |A/N |
|FMSO I CASE |3–5 |3 |A/N |
|NIIN |6–14 |9 |N |
|CLSSA ITEM TYPE “AB” |15–16 |2 |A/N |
|REPAIR LEAD TIME |17–19 |3 |N |
|PREVIOUS QUARTER STOCK LEVEL QUANTITY |20–25 |6 |N |
|CURRENT QUARTER STOCK LEVEL QUANTITY |26–31 |6 |N |
|STOCK LEVEL QUANTITY DECIMAL |32–41 |6.4 |N |
|SPACES |42–80 |39 |A/N |
CLSSA Item Type “BB” – USAF Expense Item Records
|Element |Position |Size |Type |
|COUNTRY CODE |1–2 |2 |A/N |
|FMSO I CASE |3–5 |3 |A/N |
|NIIN |6–14 |9 |N |
|CLSSA ITEM TYPE “BB” |15–16 |2 |A/N |
|SPACES |17 |1 |A/N |
|PROCUREMENT LEAD TIME |18–19 |2 |N |
|PREVIOUS QUARTER STOCK LEVEL QUANTITY |20–25 |6 |N |
|CURRENT QUARTER STOCK LEVEL QUANTITY |26–31 |6 |N |
|STOCK LEVEL QUANTITY DECIMAL |32–41 |6.4 |N |
|SPACES |42–80 |39 |A/N |
CLSSA Item Type “CC” – DLA Expense Item Records
|Element |Position |Size |Type |
|COUNTRY CODE |1–2 |2 |A/N |
|FMSO I CASE |3–5 |3 |A/N |
|NIIN |6–14 |9 |N |
|CLSSA ITEM TYPE “CC” |15–16 |2 |A/N |
|SPACES |17 |1 |A/N |
|PROCUREMENT LEAD TIME |18–19 |2 |N |
|PREVIOUS QUARTER STOCK LEVEL QUANTITY |20–25 |6 |N |
|CURRENT QUARTER STOCK LEVEL QUANTITY |26–31 |6 |N |
|STOCK LEVEL QUANTITY DECIMAL |32–41 |6.4 |N |
|SPACES |42–80 |39 |A/N |
CLSSA Item Type “LI” – Liability Item Records
|Element |Position |Size |Type |
|COUNTRY CODE |1–2 |2 |A/N |
|FMSO I CASE |3–5 |3 |A/N |
|NIIN |6–14 |9 |N |
|CLSSA ITEM TYPE “LI” |15–16 |2 |A/N |
|SPACES |17–25 |9 |A/N |
|TOTAL ITEM LIABILITY QUANTITY |26–31 |6 |N |
|SPACES |32–80 |49 |A/N |
CLSSA Item Type “TR” – Termination Item Records
|Element |Position |Size |Type |
|COUNTRY CODE |1–2 |2 |A/N |
|FMSO I CASE |3–5 |3 |A/N |
|NIIN |6–14 |9 |N |
|CLSSA ITEM TYPE “TR” |15–16 |2 |A/N |
|SPACES |17–25 |9 |A/N |
|TOTAL ITEM LIABILITY QUANTITY |26–31 |6 |N |
|SPACES |32–80 |49 |A/N |
CLSSA Item Type “1P”–Requisition Quarter Records–Non Repair
Quarters 1–8
|Element |Position |Size |Type |
|COUNTRY CODE |1–2 |2 |A/N |
|FMSO I CASE |3–5 |3 |A/N |
|NIIN |6–14 |9 |A/N |
|CLSSA ITEM TYPE “1P” |15–16 |2 |A/N |
|QUARTER 01 REQUISITIONS |17–24 |8 |N |
|QUARTER 02 REQUISITIONS |25–32 |8 |N |
|QUARTER 03 REQUISITIONS |33–40 |8 |N |
|QUARTER 04 REQUISITIONS |41–48 |8 |N |
|QUARTER 05 REQUISITIONS |49–56 |8 |N |
|QUARTER 06 REQUISITIONS |57–64 |8 |N |
|QUARTER 07 REQUISITIONS |65–72 |8 |N |
|QUARTER 08 REQUISITIONS |73–80 |8 |N |
CLSSA Item Type “2P”–Requisition Quarter Records–Non Repair
Quarters 9–16
|Element |Position |Size |Type |
|COUNTRY CODE |1–2 |2 |A/N |
|FMSO I CASE |3–5 |3 |A/N |
|NIIN |6–14 |9 |A/N |
|CLSSA ITEM TYPE “2P” |15–16 |2 |A/N |
|QUARTER 09 REQUISITIONS |17–24 |8 |N |
|QUARTER 10 REQUISITIONS |25–32 |8 |N |
|QUARTER 11 REQUISITIONS |33–40 |8 |N |
|QUARTER 12 REQUISITIONS |41–48 |8 |N |
|QUARTER 13 REQUISITIONS |49–56 |8 |N |
|QUARTER 14 REQUISITIONS |57–64 |8 |N |
|QUARTER 15 REQUISITIONS |65–72 |8 |N |
|QUARTER 16 REQUISITIONS |73–80 |8 |N |
CLSSA Item Type “1R”–Requisition Quarter Records–Repair
Quarters 1–8
|Element |Position |Size |Type |
|COUNTRY CODE |1–2 |2 |A/N |
|FMSO I CASE |3–5 |3 |A/N |
|NIIN |6–14 |9 |A/N |
|CLSSA ITEM TYPE “1R” |15–16 |2 |A/N |
|QUARTER 01 REQUISITIONS |17–24 |8 |N |
|QUARTER 02 REQUISITIONS |25–32 |8 |N |
|QUARTER 03 REQUISITIONS |33–40 |8 |N |
|QUARTER 04 REQUISITIONS |41–48 |8 |N |
|QUARTER 05 REQUISITIONS |49–56 |8 |N |
|QUARTER 06 REQUISITIONS |57–64 |8 |N |
|QUARTER 07 REQUISITIONS |65–72 |8 |N |
|QUARTER 08 REQUISITIONS |73–80 |8 |N |
CLSSA Item Type “2R”–Requisition Quarter Records–Repair
Quarters 9–16
|Element |Position |Size |Type |
|COUNTRY CODE |1–2 |2 |A/N |
|FMSO I CASE |3–5 |3 |A/N |
|NIIN |6–14 |9 |A/N |
|CLSSA ITEM TYPE “2R” |15–16 |2 |A/N |
|QUARTER 09 REQUISITIONS |17–24 |8 |N |
|QUARTER 10 REQUISITIONS |25–32 |8 |N |
|QUARTER 11 REQUISITIONS |33–40 |8 |N |
|QUARTER 12 REQUISITIONS |41–48 |8 |N |
|QUARTER 13 REQUISITIONS |49–56 |8 |N |
|QUARTER 14 REQUISITIONS |57–64 |8 |N |
|QUARTER 15 REQUISITIONS |65–72 |8 |N |
|QUARTER 16 REQUISITIONS |73–80 |8 |N |
CLSSA Requisition Coding Statistics Report—(GCD)(457) Report Explanation
Sample Formatted Report
CLSSA REQUISITION CODING STATISTICS REPORT -- 457
COUNTRY CODE: UT FMSO I CASE: KAA TIME FRAME: 2001-1
THIS PAGE CONTAINS ITEMS ELIGIBLE TO BE CODED AS PROGRAMMED
USAF RECUR EXP DEMANDS DLA RECUR EXP DEMANDS
CAT NR RQN % RQN VALUE RQNS CAT NR RQN % RQN VALUE RQNS
PROG 377 100.00 2,711,948 PROG 2424 100.00 4,836,802
NO SL NO SL
> EPQ > EPQ
TOTAL 377 2,711,948 TOTAL 2424 4,836,802
USAF RECUR INV DEMANDS - PROCURE USAF RECUR INV DEMANDS - REPAIR
CAT NR RQN % RQN VALUE RQNS CAT NR RQN % RQN VALUE RQNS
PROG 4 18.18 25,011 PROG 155 33.33 263,234
NO SL 11 50.00 55,899 NO SL 28 6.02 95,923
> EPQ 7 31.82 233,582 > EPQ 282 60.65 425,370
TOTAL 22 314,492 TOTAL 465 784,527
CLSSA REQUISITION CODING STATISTICS REPORT -- 457
COUNTRY CODE: UT FMSO I CASE: KAA TIME FRAME: 2001-1
INELIGIBLE ITEM DEMANDS NON-RECURRING DEMANDS
CAT NR RQN % RQN VALUE RQNS CAT NR RQN % RQN VALUE RQNS
EXP USAF 49 20.85 451,806 EXP USAF 17 22.37 131,942
EXP DLA 178 75.74 271,484 EXP DLA 55 72.37 265,457
INV PROC 5 2.13 151,182 INV PROC 2 2.63 12,894
INV REP 3 1.28 2,043 INV REP 2 2.63 1,486
TOTAL 235 876,515 TOTAL 76 411,779
CATEGORY NR RQN % ELG % RQN VALUE RQNS
TOTAL PROGRAMMED 2960 90.00 82.25 7,836,995
TOTAL NON-PROGRAMMED 328 10.00 9.11 810,774
TOTAL RECUR ELIGIBLE 3288 91.36 8,647,769
TOTAL INELIGIBLE 235 6.53 876,515
TOTAL NON-RECURRING 76 2.11 411,779
GRAND TOTAL 3599 9,936,063
2 Introduction
SAMIS codes FMSO II requisitions as programmed or non-programmed. Programmed requisitions are eligible for support from depot stocks. Non-programmed requisitions are only entitled to support lead-time away or from ‘excess’ stock above the Control Level/Reorder Level. SAMIS maintains a History of the code it assigns to requisitions.
3 Report Use
ev. What This Report Shows
For FMSO II cases, this report can be used to see the amount of recurring and nonrecurring demand, the number of programmed and non-programmed requisitions, the reasons they were coded that way, and the number of requisitions by category.
The CLSSA Requisition Coding Details Report (GCE)
(QAID 458) is a companion to this report. It shows actual requisition data for the requisitions summarized in this report.
ew. How to Use This Report
1) Recurring FMSO II case requisitions that are FMSO I Stock Level ‘eligible’ will be coded programmed. Recurring Programmed FMSO II requisitions are used by SAMIS to compute FMSO I stock levels. The rate of recurring and nonrecurring demand should be monitored and Demands adjusted, to control FMSO I Material Values and associated Equity Deposit requirements.
2) Recurring requisitions will be coded programmed if there is sufficient EPQ available. A consistent and steady demand (with a lower quantity) instead of a peaked demand (with a higher quantity) will result in more requisitions coded as programmed. The number of recurring requisitions coded non-programmed because of no SLQ or insufficient EPQ should be monitored, and demand patterns adjusted accordingly.
4 Report Availability
ex. CLSSA REQUISITION CODING STATISTICS REPORT (GCD). This report is updated for each CLSSA participant on a quarterly basis.
ey. Data is available on screen (QA 457) or sent to Report.Web.
5 Report Explanation
ez. Header:
1) CLSSA REQUISITION CODING STATISTICS REPORT—457
2) COUNTRY: The country code is shown
3) FMSO I CASE: The FMSO I case is shown.
4) TIME FRAME: The requested time frame is shown. Data is available by quarter; for example, 2001-1 is the first calendar quarter of 2001 (January, February, March).
fa. Report Sections: This report is divided into seven sections. The sections are:
1) USAF RECUR EXP DEMANDS. USAF Recurring Expense Item requisition information is shown.
2) DLA RECUR EXP DEMANDS. DLA Recurring Expense Item requisition information is shown.
3) USAF RECUR INV DEMANDS—PROCURE. USAF recurring investment item procurement (non-repair and replace) requisition information is shown.
4) USAF RECUR INV DEMANDS—REPAIR. USAF recurring investment item repair (repair and replace, H-G Coded) requisition information is shown.
5) INELIGIBLE ITEM DEMANDS. Certain categories of requisitions are ineligible for CLSSA. Requisitions for those items are shown here. See chapter two of the CLSSA Country Brochure for a complete list of ineligible items. Information by type of item is shown.
6) NON-RECURRING DEMANDS. Requisitions with an N in position 44 are nonrecurring. Nonrecurring requisitions by type of item are shown.
7) Totals. Totals are shown for each section of the report.
fb. Data Explanation:
1) The first four sections show data for requisitions that were eligible to be coded programmed. The number of requisitions (NR RQN), the percent of the total (% RQN), and the value of the requisitions (VALUE RQNS) are shown for the following categories:
a) PROG—The number and value of programmed requisitions are shown.
b) NO SL—No SLQ. The number and value of recurring requisitions coded non-programmed because no FMS country had a stock level for the item, and therefore, there was no worldwide EPQ at all are shown. (Under CLSSA, customers share EPQ.)
c) > EPQ—The number and value of recurring requisitions coded non-programmed because the requisition quantity was greater than the available worldwide EPQ are shown.
d) TOTAL—Is the total of this section of the report. Percentages are based on this value.
2) The next two sections show data for requisitions that were ineligible to be coded programmed because they were for ineligible items, or the requisitions were coded nonrecurring. The number and value of requisitions for the following categories are shown:
a) EXP USAF—USAF managed expense item requisitions are shown.
b) EXP DLA—DLA managed expense item requisitions are shown.
c) INV PROC—USAF managed investment item standard procurement requisitions are shown.
d) INV REP—USAF managed investment item repair (repair and replace, H-G Coded) requisitions are shown.
e) TOTAL—Is the total of this section of the report. Percentages are based on this value.
3) The last section of the report shows the number and value totals for different categories of requisitions. The categories are:
a) TOTAL PROGRAMMED—The total number and value of programmed requisitions are shown. This is the sum of the “PROG” category from each of the first four sections of this report.
b) TOTAL NON-PROGRAMMED—The total number and value of recurring non-programmed requisitions are shown. This is the sum of the “NO SLQ,” and “> EPQ” categories from the first four sections of this report.
c) TOTAL RECUR ELIGIBLE—Is the sum of the “TOTAL PROGRAMMED” and “TOTAL NON-PROGRAMMED” quantities and values. The “% ELG” (% Eligible) percentages are based on this value. This percent shows the percent of eligible requisitions that were coded programmed and non-programmed.
d) TOTAL INELIGIBLE—Is the sum of the “INELIGIBLE ITEM DEMANDS,” section five of the report.
e) TOTAL NON-RECURRING—Is the sum of the “NON-RECURRING DEMANDS,” section six of the report. (All nonrecurring requisitions are automatically coded non-programmed.)
f) GRAND TOTAL—Is the sum of this section. The “% REQ” (% of Requisitions) percentages are based on this value.
CLSSA Requisition Coding Details Report—(458-GCE)
This is only available as a FORMATTED REPORT or a DATASET REPORT.
Sample Formatted Report (Dataset has no headings/columns)
CLSSA REQUISITION CODING DETAILS REPORT
PCN: U-W001.-GCE DATE: 18 MAY 2001
COUNTRY: UT FMSO I CASE: KAK TIME FRAME: 1995-1
SEQUENCE: CLSSA ITEM TYPE, NSN PAGE: 1
FSC NIIN QUANT DOCUMENT-NR DEM SUADDR PRI PROG ERRC RIC PROC-DT NIT-PRICE RQN COST
---- -------- ----- ----------- - --- ------ --- ---- ---- --- ------- --------- --------
1095 010575219 200 DUTX5V73340003 R DA2KDP 03 3 N FLZ 2001010 2.75 550.00
1560 005722618 1 DUTE5V80510001 R DA2KDW 03 3 N FLZ 2001054 146.23 146.23
1560 006211281 10 DUTE5V80800003 R DA2KDW 03 3 N FLZ 2001081 69.45 694.50
1560 007102418 10 DUTT5V8061H012 R DA2KDW 03 4 T FPZ 2001074 11.28 112.80
1610 006287416 3 DUTE5V8068H001 R DA2KDW 03 4 T FLZ 2001074 2,291.70 6,875.10
1670 012695365 50 DUTT5V8046H001 R DA2KDW 03 4 T FPZ 2001054 1,202.48 60,124.00
2840 010682043 10 DUTT5V80830008 R DA2KDW 03 5 N FPZ 2001088 2,762.91 27,629.10
2840 010682044 10 DUTT5V80830009 R DA2KDW 03 5 T FPZ 2001088 2,637.94 26,379.40
3040 007018157 1 DUTT5V80750001 R DA2KDW 03 5 N FHZ 2001081 114.17 114.17
3110 010830190 8 DUTE5V80510005 R DA2KDW 03 6 T FGZ 2001054 8.10 64.80
4010 005168405 50 DUTT5V73411002 R DA2KDP 06 6 T FPZ 2001010 13.44 672.00
4720 010607305 4 DUTT5V80520003 R DA2KDW 03 6 T FHZ 2001054 55.82 223.28
4725-010678010 3 DUTE5V73640001 R DA2KDP 03 7 N FPZ 2001010 609.88 1,829.64
5320 000527102 304 DUTT5V80601031 R DA2KDW 03 7 T FMS 2001074 9.67 32.88
5340 000657900 50 DUTT5V83631031 R DA2KDP 13 7 N FPZ 2001010 9.27 463.50
5340 000657900 100 DUTD5V73630002 R DA2KDW 03 8 T FPZ 2001004 9.27 927.00
5895 004827334 1 DUTV5V80370012 R DA2KDW 06 8 T FFZ 2001041 3,490.27 3,490.27
5945 011461429 6 DUTD5V80400026 R DA2KEA 03 8 T FPZ 2001047 149.60 897.60
5015 010873308 1 DUTV5V80730001 R DA2KDW 03 9 T FPZ 2001074 1,107.94 1,107.94
6140 009594180 10 DUTE5V80800002 R DA2KDW 03 9 T FFZ 2001081 14.52 145.20
6150 007255155 2 DUTE5V80680014 R DA2KDW 03 9 T FPZ 2001074 113.54 227.08
2 Introduction
SAMIS codes FMSO II requisitions as programmed or non-programmed. Programmed requisitions are eligible for support from depot stocks. Non-programmed requisitions are only entitled to support lead-time away or from “Excess Stock” above the Control Point. In its historical records, SAMIS uses the codes 3–9 to show whether requisitions were coded programmed or non-programmed.
3 Report Use
fc. What This Report Shows
This report can be used to see FMSO II requisitions grouped based on the programmed or non-programmed code assigned by SAMIS.
fd. How to Use This Report
1) Non-programmed requisitions could be evaluated to learn why they were coded non-programmed, and to learn how to maximize the number of requisitions coded programmed in the future.
2) The customer has the option of canceling non-programmed requisitions and resubmitting them at a lower quantity, or in the next quarter in order to take advantage of available EPQ.
4 Report Availability
fe. CLSSA REQUISITION CODING DETAILS REPORT (GCE). This report can be requested at any time using QA 458, and shows SAMIS historical requisition information for the category and quarter requested.
ff. The AFSAC FMSO I manager can provide this report upon request. It will be billed as appropriate. The report can be tailored by program code (for example, you may request all program codes, or select some of the codes, like codes 4 and 6).
5 Report Explanation
fg. Header:
1) CLSSA REQUISITION CODING DETAILS REPORT (PCN: U-WOO1.-GCE)
2) COUNTRY: The country code is shown.
3) FMSO I CASE: The FMSO I case is shown.
4) TIME FRAME: The requested time frame is shown.
fh. Data Explanation:
1) FSC NIIN—Is the NSN of the item.
2) QUANT—Requisition quantity.
3) DOCUMENT-NR—Requisition document number.
4) DEM—Demand code.
5) SUADDR—Supplementary address.
6) PRI—Requisition priority.
7) PROG—The programmed or non-programmed code (3–9) will be shown. The program codes and their meaning are:
a) CODE 3: PROGRAMMED USAF and DLA EXPENSE ITEMS
SAMIS assigns code three to FMSO II K-Case recurring expense item requisitions with sufficient EPQ.
b) CODE 4: PROGRAMMED USAF INVESTMENT ITEMS REPAIR
SAMIS assigns code four to FMSO II K-Case H-Coded requisitions if there is sufficient Repair EPQ.
c) CODE 5: NON-PROGRAMMED—INELIGIBLE ITEMS
SAMIS assigns code five to FMSO II case requisitions for items that are ineligible for the CLSSA FMSO I and will not be added to the FMSO I Stock Level!
d) CODE 6: PROGRAMMED USAF INVESTMENT ITEMS PROCUREMENT
SAMIS assigns code six to FMSO II K-Case standard investment item requisitions and the requisition is coded recurring, and there is sufficient Procurement EPQ.
e) CODE 7: NON-PROGRAMMED—NON-RECURRING DEMANDS
SAMIS assigns code seven to FMSO II case nonrecurring requisitions (N in position 44 of the requisition) that are NOT FMSO I Eligible and will not be added to the FMSO I Stock Level!
f) CODE 8: NON-PROGRAMMED—NO WORLD WIDE STOCK LEVEL
SAMIS assigns code eight to FMSO II K-Case recurring requisitions if no customer has an SLQ, and therefore, there is no EPQ at all. This item is FMSO I Eligible and this demand will cause SAMIS to add this item to the customers FMSO I Stock Level!
g) CODE 9: NON-PROGRAMMED—EXCEEDED WORLD WIDE EPQ
SAMIS assigns code nine to FMSO II case recurring requisitions when the requisition quantity exceeds the Worldwide EPQ but is FMSO I Eligible and this demand will cause SAMIS to add this item to the customers FMSO I Stock Level!
8) ERRC—ERRC C and T indicate an investment (repairable) type item, ERRC N and P indicate an expense (consumable) type item.
9) RIC—Is the Routing Identifier Code of the supply source.
10) PROC-DT—Is the SAMIS process date—the date SAMIS received the requisition. The format is YYYYDDD. For example 2001030 is Jan 30 2001.
11) UNIT PRICE—The catalog standard price, or the repair (repair and replace) price for H-Coded requisitions, is shown.
12) RQN COST—Is the UNIT COST times the QUANT.
Attachment 13-1: CLSSA Requisition Coding Details Dataset Format
|Element |Position |Size |Type |
|COUNTRY CODE |1–2 |2 |A/N |
|FMSO I CASE |3–5 |3 |A/N |
|TIME FRAME |6–11 |6 |A/N |
|FEDERAL SUPPLY CLASS |12–15 |4 |N |
|NIIN |16–24 |9 |A/N |
|QUANTITY |25–29 |5 |N |
|DOCUMENT NUMBER |30–43 |14 |A/N |
|DEMAND CODE |44 |1 |A/N |
|SUPPLEMENTARY ADDRESS |45–50 |6 |A/N |
|PRIORITY |51–52 |2 |N |
|PROGRAM CODE |53 |1 |N |
|ERRC CODE |54 |1 |A/N |
|ROUTING IDENTIFIER CODE |55–57 |3 |A/N |
|SAMIS PROCESS DATE |58–64 |7 |N |
|UNIT PRICE |65–73 |7.2 |N |
|REQUISITION COST |74–83 |8.2 |N |
|SPACES |84–90 |7 |A/N |
Quarterly Materiel Repair Requirement List (MRRL) (120-HIA) Report
Sample Report
14 Introduction
Only MRRL Approved items may be returned for Repair and Replace. An “Approved” MRRL is authorization to return an unserviceable under the Repair and Replace Program.
There are two types of MRRLs: CLSSA Preauthorized and Manual (either CLSSA or non-CLSSA). Approved items are items any CLSSA participant has a FMSO I repair stock level of, a valid ALC repair address and has access to Preauthorized (preapproved) MRRLs for return under the Repair and Replace Program on a FMSO II case.
For repair requirements that are not preauthorized (includes Non-CLSSA using M,Q and S Cases), the country can request approval by means of a Manual MRRL request (XD6-1) or Direct SAMIS entry with QAID ‘MRREQ’. Approved MRRLs, and pending Manual MRRLs are shown in this report.
15 Report Use
fi. What This Report Shows
1) Preauthorized MRRLs
The case will always be ‘KA-‘and the “AUTH QTY” (authorized quantity) will always be “UNLIM” (unlimited). The preauthorized NSNs are not country unique. If any country has an FMSO I stock level for at least “1”eligible Type “AB” item it will appear on every country’s MRRL list.
2) Approved Manual MRRLs
The case can be the FMSO II K-Case, or M, Q or S cases with Repair/Replace Lines, and the “AUTH QTY” will be a number.
3) Pending Manual MRRLs
The case will be the FMSO II K-Case, or M , Q or S cases with Repair/Replace Lines, and the “AUTH QTY” will be blank.
fj. How to Use This Report
The country should look at this report when they have an item they want repaired under the Repair/Replace program. This report shows which items are authorized for return but is only accurate on the date the report is posted to REPORT.WEB. After that date there can be MRRL restrictions, Catalog changes etc. that will deactivate the MRRL. The only true check to see if a MRRL is still “Approved” is to check the SAMIS QAID 175 screen. Using the Country Code, NIIN and selections “B” (for Both Manual and Preauthorized MRRLs) an “A” (for Approved) will return any and all Approved MRRLs for the NIIN in question.
1) If the NSN has “UNLIM” (unlimited) in the “AUTH QTY” (authorized quantity) field, a country may return as many items as they want to the “SHIP TO” activity shown on the report.
2) If the NSN has a number in the “AUTH QTY” field, the country may return up to that number to the “SHIP TO” activity (DODAAC) shown on the report. The materiel must arrive at the DODAAC Clear Text Address prior to the “EXPIR DATE” (expiration date) shown for the MRRL in the report. If there is insufficient time to return the carcass by the expiration date, a new Manual MRRL request (XD6-1) will have to be processed in order to get approval to return the repairable. (NOTE: Although the MRRL quantity may be unlimited, the EPQ is not. It is recommended that unserviceable items be returned quarterly in amounts that are consistent with your FMSO I SLQ. Doing so will increase the possibility that the A01-H-Code requisitions are coded programmed.)
3) If the NSN has a quantity in the “REQST QTY” field and the “AUTH QTY” field is blank, the country may not return a carcass at this time. This indicates a Suspensed (Pending) MRRL, one that is currently under review at the ALC. The Acceptance or non-acceptance of the MRRL is posted to REPORT.WEB or to the SAMIS QAID 175 screen. If viewing the SAMIS QAID 175 screen for MRRLs there is a MRRL Condition Code that will indicate “S” Suspended awaiting approval, “A” Approved and “H” History which are Expired MRRLs.
16 Report Availability
The report is provided quarterly on REPORT.WEB and is also available through STARR/PC.
17 Report Explanation
fk. Header:
1) QUARTERLY MATERIEL REPAIR REQUIREMENT LIST (MRRL) (PCN U-W001.-HIA)
2) COUNTRY CODE (CC): The country code is shown.
3) DATE: This is the date the report was produced.
4) PAGE: The page number is shown.
fl. Data Explanation:
1) CC — Country Code
2) CASE — For Preauthorized MRRLs, KA- is shown. For Manual MRRLs, the FMSO II or Maintenance M case designator is shown.
3) LINE — For Preauthorized MRRLs the field is blank. For Manual MRRLs, the case line is shown.
4) MRRL NUMBER — In the XD6-1 MRRL request, the country may assign a control number. The number is shown here.
5) FSC/NIIN — Is the NSN of the item.
6) MMC — Materiel Management Code.
7) ENTRY DATE — Is the date the MRRL was established in SAMIS.
8) EXPIR DATE — Is the date that an approved MRRL will expire. The materiel must arrive at the ALC before this date. For Manual MRRLs this is normally 180 days from the date the MRRL was approved. For Preauthorized MRRLs this date will be automatically extended whenever the report is produced. This field is blank for Pending MRRLs.
9) REQST QTY — For Manual MRRLs, this is the requested quantity from the XD6-1 MRRL request. For Preauthorized MRRLs, this field will have 0.
10) AUTH QTY — Is the quantity authorized for return under the Repair and Replace Program. The field is blank for Pending MRRLs. For Preauthorized MRRLs, this is an unlimited quantity. For Manual MRRLs, the approved quantity will be shown.
11) RETRN QTY — Is the quantity returned by the country against the MRRL transaction. This field is unique for each country.
12) REPAIR COST — Is the current price for repair and replace of the NSN. Actual billing will be based on the price at time of delivery.
13) SHIP TO — Is the ALC repair activity.
14) ALC — Is the inventory manager ALC. This may differ from the repair activity ALC.
15) IP — For Manual MRRLs, the issue priority shown is from the XD6-1 MRRL Request. When SAMIS creates the H-Coded requisition it assigns the priority. If there is a priority in the DD 1348-1 form used by the country to return the unserviceable item (as shown in the D6E), SAMIS will use it. If there is not, SAMIS will use the Manual MRRL priority. If this isn’t available SAMIS will use a priority 13.
This page shows the USAF/DLA DoDAAC and Clear Text Address Matrix for the “SHIP-TO”.
|Repair Activity |Ship to Address |
| |Verified on 17 Aug 2020 |
|FB2029 |FB2029 OO ALC DDHU CNTRL RCV |
| |CP 801 777 7898 |
| |5851 F AVE BLDG 849W |
| |HILL AFB UT 84056-5713 |
|FB2039 |FB2039 DD DEPOT OK CNTR RECVG |
| |CP 405 739 2349 |
| |3301 F AVE DR 22 BLDG 506 |
| |TINKER AFB OK 73145-9031 |
|FB2065 |FB2065 AF SUPPLY CNTRL RECV |
| |BLDG 376 CP 478 926 2325 |
| |455 BYRON ST |
| |ROBINS AFB GA 31098-1626 |
|SW3119 |DLA DISTRIBUTION WARNER ROBINS |
| |455 BYRON STREET |
| |BLDG 376 |
| |ROBINS A F B GA 31098-1887 |
|SW3210 |DLA DISTRIBUTION DEPOT HILL |
| |7537 WARDLEIGH RD BLDG 849W |
| |HILL AFB UT 84056-5734 |
|SW3211 |DLA DISTRIBUTION DEPOT OKLAHOMA |
| |3301 F AVE CEN REC BLDG 506 DR 22 |
| |TINKER AFB OK 73145-8000 |
Materiel Repair Request Non Acceptance List (123-HID)
Sample Report
MATERIEL REPAIR REQUEST NON ACCEPTANCE LIST
PCN U-W001.-HID UT FMS MDD: DAA OFFICE: WZAF
SEQUENCE: NSN DATE: 15276 PAGE: 1
FSC NIIN MMC CASE LINE MRRL NUMBER DATE RID SHIP TO REPAIR COST RQST QTY
FSC MMC ERR CODE REASON FOR NON ACCEPTANCE
6615 010387296 KCH 001 091228ZFEB97 97077 FHZ FB2039 3,401.82 2
A MRRL HAS EXPIRED - RETURN NO LONGER AUTHORIZED
5895 013102902 CX KCB 001 JV97007 97276 0.00 5
D ITEM IS NOT IN THE SAMIS CATALOG
5865 010456760 EW KDH 002 242972740005 97275 FLZ FB2065 7,573.48 1
F REPAIR AUTHORIZED ONLY ON REPAIR / RETURN CASES
1680 007059996 00 KEH 002 516160980017 16100 FHZ SW3210 10,278.10 4
Z SUPPORT NOT CURRENTLY AVAILABLE. USE PROS OR RESUBMIT MRRL IN 6 MONTHS.
5999 010759724 AZ KDH 242972740001 97275 FPZ FB2059 675.56 1
1 INVALID COUNTRY / CASE / LINE FOR MRRLS
5999 012716567 KDH 002 242972740003 97275 0.00 1
D ITEM IS NOT IN THE SAMIS CATALOG
1650 007216415 KCD 001 97081 DT E 97082 FHZ FB2049 284.86 1
A MRRL HAS EXPIRED - RETURN NO LONGER AUTHORIZED
2 Introduction
There are two types of MRRLs: CLSSA Preauthorized and Manual (either CLSSA or non-CLSSA). Approved items are items any CLSSA participant has a FMSO I repair stock level of, a valid ALC repair address and has access to Preauthorized (preapproved) MRRLs for return under the Repair and Replace Program on a FMSO II case. For repair requirements that are not preauthorized, the country can request approval by means of a manual MRRL request (XD6-1). Unapproved and Expired MRRLs are shown in this report.
3 Report Use
fm. What This Report Shows
1) Unapproved Manual MRRL Requests (XD6-1) and the reason they were disapproved
2) Expired MRRLs, both Preauthorized and Manual
fn. How to Use This Report
1) For unapproved MRRLs, correction of erroneous data, other repair sources, or replacement of the item must be considered.
2) For expired Manual MRRLs, an XD6-1 MRRL Request can be used to reestablish them.
4 Report Availability
This report is produced “as required” when a MRRL request (XD6-1) is disapproved by SAMIS based on Catalog Data or MRRL Restriction. This Report.Web product will be posted as required. This report is also available in the STARR/PC database.
5 Report Explanation
fo. Header:
1) MATERIEL REPAIR REQUEST NON ACCEPTANCE LIST (PCN U-W001.-HID)
2) COUNTRY CODE (CC): The country code is shown.
3) The Manager Distribution Designator (MDD) and the office symbol of the AFSAC case manager are shown.
4) DATE: This is the date the report was produced.
5) PAGE: The page number is shown.
fp. Data Explanation:
1) FSC/NIIN — Is the NSN of the item.
2) MMC — Materiel Management Code.
3) CASE — Is the case designator from the XD6-1 MRRL Request, or from the expired MRRL.
4) LINE — Is the case line number from the XD6-1 MRRL Request, or from the expired MRRL.
5) MRRL NUMBER — Is the MRRL control number from the XD6-1 MRRL request, or from the expired MRRL.
6) DATE — Is the date the MRRL request was input to SAMIS.
7) RID — The Routing Identifier Code is the IM ALC.
8) SHIP TO — Is the Repair Activity.
9) REPAIR COST —Is the catalog Repair Price at the time the report was produced for repair and replace of the NSN. Billing for the subsequent H-Coded requisition will be at the catalog Repair Price at the time of delivery.
10) RQST QTY — For Manual MRRLs Requests (XD6-1), this is the requested quantity from the XD6-1 MRRL Request. Expired Preauthorized MRRLs will show a zero quantity.
11) FSC — Is the FSC from the XD6-1 MRRL Request if it differs from the SAMIS catalog.
12) MMC — Is the MMC from the XD6-1 MRRL Request if it differs from the SAMIS catalog.
13) ERR CODE — Is the error code reason for non-approval. A single character is shown and is the ‘last’ character of the four character “Exception” code. (see next page for list of error codes)
14) REASON FOR NON ACCEPTANCE — Is the clear text phrase that is associated with the error code.
Materiel Repair Request Non Acceptance List (123-HID)
Reason for Non-Acceptance ‘codes’
(Note: only the 4th character i.e. ‘A’, ‘B’, ‘Z’, ‘2’ etc. is used on the 123-HID report)
MR0A ITEM NOT USAF MANAGED
MR0B NO USAF REPAIR CAPABILITY EXISTS FOR THIS ITEM
MR0C ITEM IS OBSOLETE
MR0D ITEM IS NOT IN THE SAMIS CATALOG
MR0F REPAIR AUTHORIZED ONLY ON REPAIR / RETURN CASES
MR0G EQUIPMENT ITEM
MR0H ITEM IS AN ENGINE - REPAIR / RETURN ONLY
MR0I ITEM IS MANAGED BY U.S. ARMY
MR0J ITEM IS MANAGED BY U.S. NAVY
MR0K ITEM IS MANAGED BY U.S. MARINE CORPS
MR0L CONSUMABLE ITEM
MR0M GENERIC ITEM - RESUBMIT USING ACTUAL NIIN TO BE REPAIRED
MR0N ACQUISITION ADVICE CODE "P" ITEM - NOT AUTHORIZED FOR REPAIR REPLACE
MR0W REJECTED - QUANTITY CONSOLIDATED WITH PRIOR MANUAL MRRL
MR0Z SUPPORT NOT CURRENTLY AVAILABLE. USE PROS OR RESUBMIT MRRL IN 6 MONTHS.
MR10 ITEM NO LONGER FMSO I ELIGIBLE - NSN NOT ELIGIBLE FOR PRE-AUTH MRRLS
MR1A MRRL HAS EXPIRED - RETURN NO LONGER AUTHORIZED
MR1B MRRL RECORD INACTIVATED VIA MRRL RESTRICTION
MRA1 INVALID COUNTRY / CASE / LINE FOR MRRLS
MRA2 NIIN IS NOT NUMERIC
MRA3 INVALID QUANTITY
MRA4 DUPLICATE OF AN EXISTING PRE-AUTHORIZED MRRL
MRA5 DUPLICATE OF AN EXISTING SUSPENDED OR ACTIVE MANUAL MRRL
Materiel Repair Request Acceptance List (124-HIE)
Sample Report
2 Introduction
Only approved items may be returned for exchange using Repair and Replace. A MRRL is approval to return a carcass for exchange using Repair and Replace. There are two types of MRRLs: CLSSA Preauthorized and Manual (either CLSSA or non-CLSSA). Approved items are items any CLSSA participant has a FMSO I repair stock level of, a valid ALC repair address and has access to Preauthorized (preapproved) MRRLs for return under the Repair and Replace Program on a FMSO II case. For repair requirements that are not preauthorized, the country can request approval by means of a manual MRRL Request (XD6-1). The Materiel Repair Request Acceptance List (HIE) shows MANUAL MRRL requests that have been approved for repair and replace.
3 Report Use
fq. What This Report Shows
1) Approved Manual MRRLs
2) The date the Manual MRRL will expire. The unserviceable carcass must be received at the ALC prior to this date.
3) The quantity requested and authorized for return
4) The repair price the time the report was created. Billing will be at the catalog Repair Price at the time of delivery.
5) The Ship-To ALC
fr. How to Use This Report
1) This report is produced and forwarded to the customer upon approval of the MRRL request (XD6-1). This report is the country’s first notification of approval.
2) The carcass should be shipped as quickly as possible after approval is given, so the carcass is received at the ALC before expiration of the approved MRRL.
3) The carcass should not be shipped if the transportation time will cause it to arrive at the ALC after expiration of the MRRL. In this case, a new MRRL request (XD6-1) should be submitted.
4 Report Availability
This report is produced as required when a MRRL request is approved. A Report.Web product may be forwarded to the country. This report is also available in the STARR/PC database and is accessible by users.
5 Report Explanation
fs. Header:
1) MATERIEL REPAIR REQUEST ACCEPTANCE LIST (PCN U-W001 -HIE)
2) COUNTRY CODE (CC): The country code is shown.
3) The Manager Designator (MDD) and the office symbol of the AFSAC case manager are shown.
4) DATE: This is the date the report was produced.
5) PAGE: The page number is shown.
ft. Data Explanation:
1) CC — Country Code
2) CASE — Is the FMSO II or M case designator from the XD6-1 MRRL Request. This case should be used in the DD 1348-1 used to return the unserviceable carcass to the ALC.
3) LINE — Is the case line number from the XD6-1 MRRL Request.
4) MRRL NUMBER — In the XD6-1 MRRL request, the country may assign a control number. The number is shown.
5) FSC/NIIN — Is the NSN of the item.
6) MMC — Materiel Management Code.
7) ENTRY DATE — Is the date the MRRL was established in SAMIS.
8) EXPIRE DATE — Is the date that an approved MRRL will expire. The materiel must arrive at the ALC before this date. For Manual MRRLs this is 180 days from the date the MRRL was approved.
9) REQST QTY — For Manual MRRLs, this is the requested quantity from the XD6-1 MRRL Request.
10) AUTH QTY — Is the quantity authorized for return under the Repair and Replace Program. Only this quantity may be returned.
11) UNIT RPR CST (REPAIR COST)— Is the Repair Price for repair and replace of the NSN when the report was produced. Actual billing will be based on the Repair Price at time of delivery.
12) SHIP TO — Is the ALC repair activity.
13) ALC — Is the item manager ALC. This may differ from the repair activity ALC.
14) IP — For Manual MRRLs, the issue priority from the XD6-1 is shown. When creating a Repair and Replace (H-Coded) requisition based on a Manual MRRL, SAMIS will use the priority the country assigned to the DD 1348-1 to return the carcass, if available; if not, SAMIS will use the MRRL priority 13.
This is the USAF/DLA DoDAAC and Clear Text Address Matrix for the “SHIP-TO”.
|Repair Activity |Ship to Address |
| |Verified on 17 Aug 2020 |
|FB2029 |FB2029 OO ALC DDHU CNTRL RCV |
| |CP 801 777 7898 |
| |5851 F AVE BLDG 849W |
| |HILL AFB UT 84056-5713 |
|FB2039 |FB2039 DD DEPOT OK CNTR RECVG |
| |CP 405 739 2349 |
| |3301 F AVE DR 22 BLDG 506 |
| |TINKER AFB OK 73145-9031 |
|FB2065 |FB2065 AF SUPPLY CNTRL RECV |
| |BLDG 376 CP 478 926 2325 |
| |455 BYRON ST |
| |ROBINS AFB GA 31098-1626 |
|SW3119 |DLA DISTRIBUTION WARNER ROBINS |
| |455 BYRON STREET |
| |BLDG 376 |
| |ROBINS A F B GA 31098-1887 |
|SW3210 |DLA DISTRIBUTION DEPOT HILL |
| |7537 WARDLEIGH RD BLDG 849W |
| |HILL AFB UT 84056-5734 |
|SW3211 |DLA DISTRIBUTION DEPOT OKLAHOMA |
| |3301 F AVE CEN REC BLDG 506 DR 22 |
| |TINKER AFB OK 73145-8000 |
Glossary
|Absorption |Eliminating a country’s liability for FMSO I stock levels. Accomplished through Termination File |
| |processing. |
|Acquisition Advice Code (AAC) |A one digit alphabetic code. Indicates how and under what restrictions an item of supply will be |
| |acquired. Certain AACs are ineligible for the FMSO I. |
|Administrative Charges |Charges associated with the administration of the Foreign Military Sales (FMS) program. For the FMSO|
| |I, the administrative charge is five percent of the on-hand inventory (5% of 5/17 of the case |
| |materiel value), and for the FMSO II, two and one half percent of materiel value. |
|Air Logistics Center (ALC) |An AFMC supply and maintenance depot. |
|Approved MRRL |This is an approval to return an unserviceable carcass for repair and replace. A carcass may not be |
| |returned for repair and replace without an approved MRRL. An approved MRRL will have “UNLIM” or an |
| |actual quantity in the “AUTH QTY” field of the Quarterly MRRL Report (HIA), or the Materiel Repair |
| |Request Acceptance List (HIE). A pending MRRL will have a blank in this field. For approved manual |
| |MRRLs, the carcass must be shipped and received at the ALC before the MRRL expiration date. |
|Average Daily Demand |The FMSO I Stock Level computation is an automated demand based process. SAMIS uses the average |
| |daily demand to compute the FMSO I Repair Stock Level Quantity (SLQ), and the corresponding |
| |Eligible-to-be-Programmed Quantity (EPQ). The average daily demand is the number of requisitions |
| |received in the past four years divided by the number of days in four years. SAMIS uses days because|
| |the repair lead-time is expressed in days. |
|Average Monthly Demand |The FMSO I Stock Level computation is an automated demand based process. SAMIS uses the average |
| |monthly demand to compute the FMSO I investment and expense Procurement Stock Level Quantities |
| |(SLQ), and Eligible-to-be-Programmed Quantities (EPQ). The average monthly demand is the number of |
| |requisitions received in the past 48 months divided by 48 months. SAMIS uses months because the |
| |procurement lead-time is expressed in months. |
|Blanket Order FMS Case |A case established for a category of items or services with no definitive listing of specific items |
| |or quantities. The case specifies a dollar ceiling against which the purchaser may place orders |
| |throughout the time period defined in the case. |
|Carcass |An unserviceable investment (repairable, ERRC C and T) item. |
|Case |A contractual sales agreement between the U.S. and an eligible foreign country or international |
| |organization documented by a Letter of Offer and Acceptance (LOA). An FMS case designator is |
| |assigned for the purpose of identification, accounting and data processing for each accepted offer. |
|Case Designator |A unique code assigned by the implementing agency to each foreign military sales case. The |
| |designator originates with the offer of a sale and identifies the case through all subsequent |
| |transactions. |
|Control Level |A computed stock level the Inventory Manager (IM) and D035 use when filling requisitions. |
| |Non-programmed requisitions are eligible to be filled from depot stocks if the asset position is |
| |above the control level. See Support Level, Critical Support Level, and Zero Balance. |
|Controlled Item Inventory Code |A code indicating the degree of security classification or pilferage control for storage and |
| |transportation of DoD assets. |
|Cooperative Logistics Supply |The arrangement under which logistics support is provided to a foreign government or organization |
|Support Arrangement (CLSSA) |through its participation in the U.S. Department of Defense logistics system. |
|Critical Support Level |A computed stock level the Inventory Manager (IM) and D035 use when filling requisitions. Programmed|
| |requisitions with priorities 4–8 are eligible to be filled from stock down to the critical support |
| |level. See Control Level, Support Level, and Zero Balance. |
|Customs Declaration Form |A form the country uses when returning reparable shipments to the Continental United States (CONUS).|
|Disposition Code |A code, selected by the country and used in XD5-7 and XD5-8 file maintenance transactions and |
| |drawdown requisitions, to indicate the disposition of a country’s FMSO I requirements. Codes A |
| |through D are used. |
|DLA |Defense Logistics Agency. A U.S. DOD supply activity that manages consumable items. DLA managed |
| |items have a Routing Identifier Code (RIC) of S9_ or SMS. |
|D035 |The Stock Control and Distribution System used by the Air Logistics Centers to manage assets and |
| |fill requisitions. |
|Drawdown Requisition |A requisition that is generated by the removal of an item from the Termination File. Drawdown |
| |requisitions result from the processing of an XD5-7 or XD5-8 transaction, or at the expiration of |
| |the Termination File review period (normally two years). Drawdown requisitions can be identified by |
| |a V in position 40 and a disposition code (A–D) in position 72. The purpose of the drawdown |
| |requisition is to resolve the country’s liability for a FMSO I item. |
|Eligible-To-Be-Programmed-Quantity |That portion of a FMSO I Stock Level Quantity (SLQ) available for coding a FMSO II requisition as |
|(EPQ) |programmed. If the FMSO II requisition quantity is greater than the EPQ, the requisition is coded as|
| |non-programmed. EPQ is shared by all CLSSA customers. |
|Exchange Price |A Materiel Support Division price, which is often the Repair Price of an item. It is computed as the|
| |Latest Repair Cost (LRC) plus an Operational Cost Surcharge. The Exchange price can be seen in |
| |FEDLOG and, when applicable, in SAMIS. |
|Expendability, Recoverability, |A code used to group Air Force items of supply into various categories for management purposes. ERRC|
|Reparability, Category (ERRC) Code |codes C and T indicate investment items. ERRC codes N and P indicate expense items. ERRC codes S and|
| |U indicate equipment items. |
|Expense Item |These items are not considered to be repairable. Also referred to as EOQ and consumable items. These|
| |items are ERRC coded N (XB3) and P, (XF3). |
|File Maintenance |A method available to the CLSSA participant to remove items from the Termination File. XD5-7 and |
| |XD5-8 transactions are used. |
|Financial Update |The FMSO I is an ongoing case, it never expires. If the amount of FMSO I requirements exceeds the |
| |FMSO I LOA Case Value, the country will be notified and a LOA Modification to increase the case |
| |value scheduled for one year later. The purpose of the one-year is to allow the country to budget |
| |for the additional funds. |
|Follow-On Support |Support required to maintain the operational capability of the system/major item. |
|Latest Acquisition Cost (LAC) |A Materiel Support Division price. This is the latest acquisition cost. The LAC plus an Operational |
| |Cost surcharge equals the Standard Price. |
|Foreign Military Sales Order I |The CLSSA case used to identify a country’s follow-on spares requirements and dollar investment in |
|(FMSO I) |the USAF and DLA supply systems. |
|Foreign Military Sales Order Ii |The case used to requisition both FMSO I and non-FMSO I spares. |
|(FMSO II) | |
|G-Coded Requisition |A type of Repair/Replace requisition that allows the requisition to be created before the return of |
| |a Pre-Approved unserviceable asset. This requisition is identified with a G in position 40, and as a|
| |result, it is called a G-Coded requisition. |
|H-Coded Requisition |Upon return of an approved unserviceable carcass for repair and replace, SAMIS will create a |
| |replacement requisition. This requisition is identified with an H in position 40, and as a result, |
| |it is called an H-Coded requisition. |
|Initial Program |When a country first joined the CLSSA, the requirements added to the CLSSA program were called its |
| |Initial Program. |
|Interchangeability And Substitution|A grouping of items possessing such physical and functional characteristics as to provide comparable|
|(I&S) Group |functional performance against a given requirement. Such items are identified as interchangeable or |
| |substitutes, and are arranged in descending order to the item preferred most for retention in the |
| |inventory. |
|Investment Item |An item that can be repaired and reissued. Also referred to as repairable items and recoverable |
| |items. These items are ERRC coded C (XD1) or T (XD2). |
|Kit Number |See Non-Stock listed Item |
|Lead-Time |Generally refers to the amount of time required between issuance of a purchase request by the IM and|
| |delivery of the item to the U.S. depot. SAMIS uses the U.S. depot procurement lead-time, and the |
| |U.S. depot repair lead-time, along with the country demand rate, to compute the FMSO I stock levels.|
|Letter Of Offer And Acceptance |A U.S. Department of Defense form upon which the U.S. Government offers to sell a foreign government|
|(LOA) |or international organizations defense articles and defense services pursuant to the Arms Export |
| |Control Act, as amended. The LOA lists the items and/or services, estimated costs, the terms and |
| |conditions of sale, and provides for the foreign government’s signature to indicate acceptance. |
|Letter Of Request (LOR) |A letter, message or diplomatic note requesting materiel or services through FMS. |
|Liability File |The Liability File is one of files SAMIS uses to manage the FMSO I items. The purpose of the |
| |Liability File is to identify excess FMSO I items, and begin immediately to try to clear customer |
| |liability. Excess FMSO I items for which there is a stock level for at least one country are placed |
| |in the Liability File. Items may remain in the Liability File as long as at least one FMS customer |
| |has a stock level for the item. Items/quantities are removed from the Liability File: 1) by FMS |
| |standard requisitions that process through SAMIS, 2) when the SLQ is increased, and 3) when NSNs are|
| |moved to the Termination File. |
|Manual MRRL |A Manual MRRL is used for approval to return an unserviceable carcass for repair and replace. A |
| |Manual MRRL is necessary if there is not a Preauthorized MRRL, or if the carcass is to be processed |
| |against a Maintenance M case. A Manual MRRL request, XD6-1 transaction, is used to obtain approval |
| |to return an unserviceable item. |
|Major Add |The addition of a new weapon system to an existing FMSO I, or the increase in quantities of an |
| |existing weapon system. (For example: a country buys 12 F-16s and they already own 24 F-16s.) |
|Military Standard Requisitioning |Uniform procedures for use within the DOD to govern requisitioning and issue of materiel within |
|And Issue Procedures (MILSTRIP) |standardized priorities; the format used for requisitions. For example, the NSN is 13 characters |
| |long and goes in positions 8–22 of the requisition. |
|National Stock Number (NSN) |A number that identifies a particular item of supply. The NSN consists of a four position Federal |
| |Supply Class (FSC) followed by a nine position National Item Identification Number (NIIN) followed |
| |by a two position Materiel Management Code. |
|National Item Identification Number|The NIIN is positions 5–13 of the NSN. It is the part of the NSN that is unique to an item. |
|(NIIN) | |
|Non-Cataloged (NC) Number |See Non-Stock listed Item |
|Non-Definitive (ND) Number |See Non-Stock listed Item |
|Non-Programmed |A status assigned to a FMSO II requisition to indicate on-hand depot assets will not normally be |
| |used to fill the requisition. Unless the asset position is above the control level, the requisition |
| |is only entitled to support lead-time away. |
|Nonrecurring Demand |A one-time requirement. A nonrecurring demand is identified by the N in position 44 of the FMSO II |
| |requisition. |
|Nonstandard Item |An item the DOD does not manage for its own use. |
|Non-Stock listed Item |Any item that does not have a standard NSN (5875-00-333-4444), for example, part numbered items |
| |(72304), NC, ND, or K numbered items. |
| |Non-stock listed items include: |
| |Non-cataloged (NC) |
| |A number assigned by the Inventory Manager (IM) to items that are awaiting assignment of an NSN. For|
| |example, 5905-NC-00002F. |
| |Non-definitive (ND) |
| |A number assigned by the Inventory Manager (IM) for a one-time buy. For example, 6560-ND-000001G. |
| |Kit Number |
| |A number assigned to modification kits. For example, 1560-K-01-09275A. |
|On-Hand Stock Level |Assets physically available at the U.S. depot to meet anticipated demands. |
|On-Order Stock Level |Assets on contract to replenish the on-hand stock level. |
|Pending MRRL |A Manual MRRL that is under review by the ALC is called a Pending MRRL. Pending MRRLs will be shown |
| |in the Quarterly MRRL Report (HIA). They will have a blank in the “AUTH QTY field. An unserviceable |
| |carcass may not be returned until approval has been provided. |
|Phrase Code (PC) |A code that indicates a change to a particular NSN, such as when it is coded for disposal, becomes |
| |obsolete or is no longer a master item in an I&S group. Certain phrase codes are ineligible for |
| |CLSSA. |
|Position (POS) |A term used when referring to a specific location in the MILSTRIP requisition format, for example, |
| |the NSN is in position 8–22. |
|Preauthorized MRRL |A MRRL is approval to return an unserviceable carcass under the Repair and Replace program. NSNs for|
| |which there is a CLSSA Repair Stock Level are preauthorized (approved) for return of a carcass using|
| |the FMSO II case. |
|Procurement Lead-Time (PLT) |The administrative and production time necessary to buy an item. SAMIS use the PLT to compute the |
| |FMSO I procurement stock levels. |
|Procurement Stock Level Quantity |To minimize the FMSO I SLQ, SAMIS computes both procurement and repair SLQs. The procurement SLQ is |
|(SLQ) |based on customer standard requisitions, FMSO II case, recurring demand and the procurement |
| |lead-time. The repair SLQ is based on the customer H-Coded or G-Coded requisitions, FMSO II case, |
| |recurring demand and the repair lead-time. |
|Programmed |A status assigned to a FMSO II requisition to indicate that the requisition should be filled from |
| |on-hand and on-order stocks based on priority. Programmed requisitions, priority 9–15, are eligible |
| |to be filled from stock to the Support Level. Programmed requisitions, priority 4–8 are eligible to |
| |be filled from stock to the Critical Support Level. Programmed priority 1–3 and NMCS requisitions |
| |are eligible to be filled from stock to the Zero Balance Level. |
|Programmed/Non-Programmed Code |A code assigned by SAMIS to FMSO II requisitions to indicate the programmed/non-programmed status of|
| |the requisition. In the AE-BU/BW status, the number one indicates programmed, the number two |
| |indicates non-programmed. In the SAMIS products, the numbers three, four and six indicate |
| |programmed, and the numbers five, seven, eight, and nine indicate non-programmed. |
|Quick Access Identification (QAID)|SAMIS interrogations are identified by quick access numbers. For example, QAID 455 takes the user to|
| |the CLSSA Quarterly Financial Report History interrogation screen. SAMIS on-line users use quick |
| |access numbers to move to the various interrogations. |
|Recurring Demand |An asset ordered to replenish and maintain previously established stock levels; an ongoing |
| |requirement. For CLSSA purposes, recurring demand means the NSN will be requisitioned again, as |
| |recurring, on the FMSO II case. A recurring demand is identified by an R in position 44 of the FMSO |
| |II requisition. FMSO I stock levels are based on recurring FMSO II requisitions. |
|Repairable Item |An item that can be repaired. Also called an investment item. A repairable item can be serviceable |
| |or unserviceable. |
|Repair And Replace Price |This is the price used for Repair and Replace (H-Coded or G-Coded) requisition commitment and |
| |billing. |
|Repair And Replace Program |A program through which the FMS country returns unserviceable but repairable assets, and receives |
| |serviceable replacements at the Repair and Replace Price. |
|Repair Lead-Time (RLT) |The administrative and production time necessary to repair an item. SAMIS uses the RLT to compute |
| |the FMSO I repair stock levels. |
|Repair Stock Level Quantity (SLQ) |To minimize the FMSO I SLQ, SAMIS computes both procurement and repair SLQs. The procurement SLQ is |
| |based on customer recurring standard requisitions, FMSO II case demand, and the procurement |
| |lead-time. The repair SLQ is based on the customer H-Coded or G-coded, FMSO II case recurring |
| |demand, and the repair lead-time. The repair SLQ is not for repair, but additive to buy the repair |
| |pipeline quantity, so stock will be on-hand/on-order to support H-Coded or G-Coded requisitions. |
|SAMIS |The Security Assistance Management Information System is the computer system used for Foreign |
| |Military Sales (FMS) management and requisition routing and control. |
|SAMIS On-Line Access |Communication with SAMIS using a PC. The AFSAC, the ALCs, and the FLOs stationed at the AFSAC and |
| |the ALCs have on-line SAMIS access. |
|Single Vendor Integrity |A form of sole source contracting used to insure a given component of a weapon system will be |
| |furnished by the same vendor. |
|Spare |An individual part, sub-assembly or assembly supplied for the maintenance or repair of systems or |
| |equipment. Spares are identified by ERRC codes C, T, N and P. |
|Standard Price |The DOD stock fund buys and sells serviceable items at the standard price. The standard price is |
| |shown in various supply catalogs. Standard requisition stock shipments from U.S. depots will be |
| |billed the standard price. |
|Standard Requisition |A requisition filled through procurement or from stock. All CLSSA requisitions that are not for |
| |Repair and Replace are standard requisitions. |
|Stock Fund |A means the U.S. DOD uses to fund the procurement, repair, and sale of spares. The stock fund buys |
| |and sells materiel. It is self-sustaining; that is, it does not make or lose money. The sales price |
| |it charges includes the cost of materiel plus its operating costs. Most spares are in the stock |
| |fund. Stock fund spares have a numeric budget code; non-stock fund spares have an alpha budget code.|
|Stock Level File |Active FMSO I stock level items and quantities are managed in the SAMIS Stock Level File. Excess |
| |FMSO I items and quantities are managed in the Liability and Termination Files. |
|Stock Level Quantity (SLQ) |A quantity, based on customer demand and the lead-time of the item, to be maintained in the DOD |
| |supply system to support CLSSA customer requisitions. The SLQ is the CLSSA customer’s total FMSO I |
| |requirement, and is managed in the FMSO I Stock Level File. SAMIS computes both investment and |
| |expense item procurement SLQs and investment item repair SLQs. |
|Support Level |A computed stock level the Inventory Manager (IM) and D035 use when filling requisitions. Programmed|
| |requisitions, priority 9–15, are eligible to be filled from depot stocks down to the Support Level |
| |(see Control Level, Critical Support Level, and Zero Balance). |
|Termination |Cancellation of the CLSSA program in its entirety or the elimination of one or more major systems |
| |from the CLSSA. |
|Termination File |Excess FMSO I NSNs for which there is no stock level for any FMS customer are placed in the |
| |Termination File. Items/quantities may remain in the Termination File for two years. During this |
| |time, SAMIS will send termination request forms to the IM and ask if the items/quantities can be |
| |absorbed. Any that can be absorbed are removed from the Termination File. After two years, any items|
| |still in the Termination File are placed on a drawdown requisition. Normal drawdown procedures |
| |apply. |
|Worldwide EPQ |There is only one EPQ for each Item Procurement stock level, and one EPQ for each Item Repair stock |
| |level. All countries share this EPQ. Therefore, it is called the Worldwide EPQ. |
|Zero Balance Level |A stock level the Inventory Manager (IM) and D035 use when filling requisitions. Programmed |
| |requisitions, priority 1–3 and NMCS, are eligible to be filled from depot stocks down to the Zero |
| |Balance Level (see Control Level, Support Level, and Critical Support Level). |
Acronyms
|AAC |Acquisition Advice Code |
|AFSAC |Air Force Security Assistance Center |
|ALC |Air Logistics Center |
|AMD |Average Monthly Demand |
|CLSSA |Cooperative Logistics Supply Support Arrangement |
|COMSEC |Communications Security |
|CONUS |Continental United States |
|DLA |Defense Logistics Agency |
|DTS |Defense Transportation System |
|DWCF |Defense Working Capital Fund |
|EPQ |Eligible-to-be-Programmed Quantity |
|ERRC |Expendability, Recoverability, Reparability Category |
|FMS |Foreign Military Sales |
|FMSO |Foreign Military Sales Order |
|GSA |General Services Administration |
|I&S |Interchangeability and Substitution |
|ILCS |International Logistics Command System |
|IM | Item Manager |
|LAC |Latest Acquisition Cost |
|LIB QTY |Liability File Quantity |
|LOA |Letter of Offer and Acceptance |
|MILSTRIP |Military Standard Requisitioning and Issue Procedures |
|MMC |Materiel Management Code (aka Material Management Aggregate Code |
| |‘MMAC’ |
|MRRL |Materiel Repair Requirements List |
|NIMSC |Non-consumable Item Materiel Support Code |
|NMCS |Not Mission Capable - Supply |
|NSN |National Stock Number |
|NVG |Night Vision Goggles |
|PROS |Parts and Repair Ordering System |
|QAID |Quick Access Identification |
|RIC |Routing Identification Code |
|SAMIS |Security Assistance Management Information System |
|SLQ |Stock Level Quantity |
|TACOM |Tank-Automotive and Armaments Command |
|TRM QTY |Termination File Quantity |
|UMMIPS | Uniform Movement and Materiel Issue Priority System |
|USC |United States Code |
-----------------------
NOTE: REQN PRICE and REQN VALUE only appear for items in Liability and Termination.
NOTE: REQN PRICE and REQN VALUE only appear for items in Liability and Termination.
QUARTERLY MATERIEL REPAIR REQUIREMENT LIST (MRRL)
FMS CC UT
PCN: U-W001.-HIA DATE: 01 SEP 97 97244 SEQUENCE: CC,CASE,LINE,FSC,NIIN PAGE: 1
MRRL ENTRY EXPIR REQST AUTH RETRN REPAIR
CC CASE LINE NUMBER FSC NIIN MMC DATE DATE QTY QTY QTY COST SHIP TO ALC IP
UT KAC 1610 001796130 89121 01059 0 UNLIM 0 1,018.78 FB2065 FLZ
UT KAC 1610 006286438 89121 01059 0 UNLIM 0 1,366.33 FB2065 FLZ
UT KAC 1620 010654867 92275 01059 0 UNLIM 0 1,444.26 FB2029 FGZ
UT KAC 1620 011682419 92275 01059 0 UNLIM 0 1,444.26 FB2029 FGZ
UT KAC 1630 008254794 89121 01059 0 UNLIM 2 4,284.63 FB2029 FGZ
UT KAC 1630 009141329 89121 01059 0 UNLIM 0 1,016.09 FB2029 FGZ
UT KAC 1650 002592932 92336 01059 0 UNLIM 0 4,528.54 FB2049 FHZ
UT KAC 1650 005087109 92336 01059 0 UNLIM 0 2,151.76 FB2039 FHZ
UT KAC 1650 006223297 91060 01059 0 UNLIM 0 20,289.83 FB2039 FHZ
UT KAC 1650 008727516 89121 01059 0 UNLIM 2 20,289.83 FB2039 FHZ
UT KAC 1650 008736241 90032 01059 0 UNLIM 0 20,289.83 FB2039 FHZ
UT KAC 1660 000846707 89274 01059 0 UNLIM 0 5,357.05 FB2039 FHZ
UT KAC 1660 006256195 90213 01059 0 UNLIM 0 5,357.05 FB2039 FHZ
UT KAC 1660 007715381 BO 91121 01059 0 UNLIM 0 2,402.60 FB2039 FHZ
UT KCO 001 SG72096 1650 000794546 BJ 97285 01080 2 2 0 4,962.01 FB2049 FFZ 03
UT KCO 001 SG72130 2840 009472467 PQ 97272 01073 14 14 0 82.04 FB2039 FHZ 03
UT KCO 001 SG72128 5865 010546061 EW 97197 01012 2 2 0 1,636.82 FB2065 FLZ 03
UT KCO 001 SG72116 5865 010576971 EW 97195 01010 1 4 1 2,897.76 FB2065 FLZ 03
UT KCO 001 6105 009023601 97201 01113 2 2 0 620.70 FB2049 FFZ 03
UT KCO 001 SG72088 6620 009159388 BJ 97285 1 0 1,806.37 FB2039 FFZ 03
UT KCQ 001 GTE2032 5990 002257764 ZR 97288 01103 1 2 1 833.40 FB2049 FFZ 03
UT KCQ 001 SG52031 5990 007635526 ZK 97313 01125 1 1 0 7,022.37 FB2049 FFZ 03
MATERIEL REPAIR REQUEST ACCEPTANCE LIST
PCN U-W001.-HIE UT MDD: CCJ OFFICE: GBKK
SEQUENCE: NSN DATE: 97273 PAGE: 1
ENTRY EXPIR REQST AUTH UNIT
CC CASE LINE MRRL NUMBER FSC NIIN MMC DATE DATE QTY QTY RPR CST SHIP TO ALC IP
UT MAU 002 9709 DB 9 1650 000065895 BF 16005 16185 8 8 9,704.71 FB2049 FGZ 03
UT KCD 001 9709 DB 1 1650 009533832 BF 16005 16185 5 5 1,356.60 FB2049 FGZ 06
UT QAA 021 6608404 5998 011127124 WF 16089 16278 3 3 3,379.94 SW3210 FGZ 05
UT KCD 001 970050011JU 1680 007580952 BF 16005 16185 2 2 1,125.08 FB2029 FGZ 03
UT MBB 001 KS 41897911 4810 005717659 BF 16005 16185 1 1 1,174.15 FB2049 FGZ 03
UT KCD 001 9709 YF E 4810 000173948 YQ 16015 16185 1 1 1,413.02 FB2039 FHZ 06
UT KCD 001 516160980002 6610 015013601 FL 16100 16282 1 1 17,188.64 SW3211 FHZ 06
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