School Guidance During an Influenza Pandemic - Illinois Department ...

State of Illinois Rod R. Blagojevich, Governor

School Guidance During an Influenza Pandemic

December 2006

School Guidance during an Influenza Pandemic

This publication, adapted from Contra Costa County, California Health Services, serves as a guide to important pandemic issues, solutions, and communications for schools. However, it is not the intention of the Illinois Department of Public Health or the Illinois State Board of Education to negate any of the important work that districts and schools may already have completed. As such, this guide is not intended to replace your existing pandemic plans, but to supplement the efforts that districts and schools have already undertaken.

Opening Letter from Dr. Randy J. Dunn and Dr. Eric E. Whitaker

Section I. The Planning Process

? School Action Steps ? K-12 School Pandemic Planning Checklist ? Child Care and Preschool Pandemic Planning Checklist ? Public Health Instructions During an Influenza Pandemic ? Characteristics and Challenges ? Stopping Germs

Section II. Parent Information and Community Outreach

? Sample Parent Letters o Preparation o First Bird Case o Illinois Cases o Expanded Outbreak/School Closures o Reopening Schools

? Parent Tips ? Items to Have on Hand for an Extended Stay at Home ? Pandemic Flu Planning Checklist for Individuals and Families ? American Red Cross Home Care for Pandemic Flu ? Media Outreach/Sample Key Messages for Schools

o Schools Open o Schools Closed

Section III. Surveillance

? Surveillance and Reporting ? Daily Influenza Census ? Weekly Influenza Census

Section IV. Fact Sheets

? What is an Influenza Pandemic?

? Avian Flu ? How Does Seasonal Flu Differ from Pandemic Flu

Section V. Posters and Promotional Materials

? Stopping the Flu is Up to You ? Seasonal Flu v. Pandemic Flu ? Keep Our School Healthy ? Power Point Presentation

Section VI. Information and Resources on the Web

Illinois State Board of Education

100 North First Street ? Springfield, Illinois 62777-0001

Jesse H. Ruiz Chairman

Rod Blagojevich Governor

Dr. Randy J. Dunn State Superintendent of Education

November 2006

Dear School Official,

The enclosed guide is designed to provide the tools needed to prepare for a potential pandemic influenza outbreak. The Illinois State Board of Education and Illinois Department of Public Health want to help schools proactively plan for and ease the possible effects of a pandemic. Like you, our first concern is the health and safety of children.

As you work to develop your plans, we ask you to keep in mind the very important distinction between seasonal influenza and pandemic influenza. Seasonal influenza is the reoccurring emergence of general flu viruses. A pandemic is a worldwide outbreak of a disease for which there is little or no natural immunity. During an influenza pandemic, a new strand of influenza will cause thousands or even millions of people to contract the disease and, in turn, spread the illness to others.

While there is no pandemic influenza in the United States at this time, history tells us that another pandemic will almost certainly occur. Currently, scientists and public health officials are concerned that the H5N1 strand of influenza, also known as avian or "bird" flu, may mutate to allow for easy human to human transmission, creating the likelihood for a pandemic. Whether or not the bird flu will be the cause of the world's next pandemic, we must prepare for the possibility.

Federal, state, and local units of government have been working together to get schools accurate, timely, and meaningful information about pandemic influenza and the potential for such an event to occur in the United States. The enclosed guide includes information and tools to guide schools, districts and local authorities in creating and maintaining contact with parents and the community in the event of a pandemic.

In the case of a pandemic, any local decision for emergency school closing should be made by the local district in consultation with and, if necessary, at the direction of your local health department, emergency management agencies, and Regional Office of Education.

We hope this guide will assist you in your planning as you integrate pandemic planning into your existing emergency plans and operational procedures.

Sincerely,

Dr. Randy J. Dunn State Superintendent of Education Illinois State Board of Education

Dr. Eric E. Whitaker Director, Illinois Department of Public Health

Section I ? The Planning Process

School Action Steps for Pandemic Planning

The following is a list of important step-by-step actions schools should take before a pandemic influenza outbreak. Such an outbreak may have several cycles or waves so this list may need to be repeated.

Create a pandemic flu plan (Use the CDC School Pandemic Flu Planning Checklist in this guide).

Work with local health and emergency preparedness officials. They may want to use the schools as a way to disseminate information to families (See Parent Information and Community Outreach section).

Train nurses and staff in flu-symptom recognition (See Surveillance section). Remember that a person who is infected does not show symptoms right away. But children who are getting ill may show different behavior than usual, such as eating less or being irritable.

Insure that standard surveillance/disease recognition procedures are in place and implemented. (See Surveillance section).

Improve the hygiene of students and staff. Use simple non-medical ways to reduce the spread of flu by "cough and sneeze etiquette," clean hands, and clean work areas. (See Parent Information and Community Outreach section).

Decide to what extent you will encourage or require children and staff to stay home when they are mildly ill.

Identify students who are most vulnerable to serious illness (immune compromised, chronic illness, etc.).

Review the health needs of students. Some students may have a greater risk of infections. Encourage those families to talk to their health care provider. Some parents may need to be more cautious in keeping their children out of school.

Through consultation with your regional office of education and local authorities, develop alternative learning strategies such as collaborative agreements (television or other local cable stations, teleconferencing, lessons on CDs, etc.).

Educate staff, students and parents about: the differences between seasonal flu, bird flu and pandemic flu; best hygienic practices to prevent any sort of flu; what could occur in a pandemic (See Fact Sheets section).

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