What Does My Club Get From Ruritan?

What Does My Club Get From Ruritan?

Tax exemption:

brochures, pamphlets,

Clubs benefit - $280 per $1000 raised because they

Tax Exempt Status

awards. Manage and maintain inventory and

are exempt from federal income tax

If your club didn't have tax exempt status --which Ruritan National

sales of apparel and specialty items through Ruritan supply. Provide

Staff support to National maintains for you -- for every $1,000 logistics for national board

Officers, District Leadership and clubs.

Executive staff:

you raised the IRS would take $280. For a club that raises $5,000 a year

that means YOUR

of directors meetings, supply materials for district conventions. Plan, promote, publicize, and

Work with committees of

affiliation with Ruritan is manage the Ruritan

board, manage and implement board approved programs, administer

worth $1,400 a year for just this reason alone.

National Convention and functions. Negotiate contracts, receive all

policy, strategic planning,

registrations, make

arrangements for meals

and guarantees, as well as contracts and

Stability

arrangements for entertainment, audio- visual, photography services to National convention, and

History has shown us that Ruritan Clubs who choose to disconnect

Foundation Fellowship weekends and summer leadership conference. Plan, negotiate, and execute fundraising activities for Ruritan National Foundation

from the national

including working with vendors and professional

organization and become "community clubs" fail at

marketing firms and specialists. Negotiating contracts for future conventions. Manage and maintain membership and growth and

their goals within two

development activities and contacts with volunteers

years. Without the framework that Ruritan provides, even clubs with the best intentions

in districts including providing audio and video public service announcements, billboards, banners, promotional material, club building materials and assistance, charter materials, new member

are unable to keep their groups

materials, community assessment services,

together.

research, and training services.

develop and maintain partnership relationships with service partners, value added member benefit partners, government entities. Manage office staff and functions, national, district and club finances, investments, cash flow, legal, computer programming, web page design and maintenance, Ruritan National Foundation, government and media relations, maintenance of tax exempt status, trademarks, taxes. Provide assistance to members with all the above. Publish, edit and produce the RURITAN magazine and newsletters, handbooks,

Liability Insurance Protection

One of the main reasons for affiliation with Ruritan National is for the excellent liability

Insurance protection package -provided FREE of charge to every

club. Purchasing this kind of coverage, per event, can cost up to $600 per policy. A club that holds three fundraising events a year can save $1,800 just by being a part of Ruritan National.

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What Does My Club Get From Ruritan?

Changed addresses: 880

Ruritan National Foundation

Added new members to data base: 3,853 Deleted dropped members from

Ruritan provides a charitable (501 c-3)

database: 4,504

organizational framework where your club can assist in disaster relief through

Operation We Care and participate in

Received and accounted for donations to Ruritan Foundation: 1,437 Added funds: 17 Added Tom Downing Fellows: 117

scholarship programs. A club

Produced and mailed newsletters &

investing in the Build Your Dollars scholarship programs over a 10 year period can earn thousands of dollars

from that benefit alone.

special mailings: 12,500 pieces Processed billing for vendors and vouchers: 1,012 Managed affinity partnerships: 9 Managed value added partnerships: 7

Staff: Provide accounting, membership, help desk, materials, supplies, and other services.

Managed service partnerships: 15 Calculated and produced monthly statistical information Published, printed, packaged, mailed club kits to all clubs

Annually staff takes action on: Phone calls: 10,800 Emails: 7,500 Faxes: 4,600 Letters: 2,400 Deposited checks: 12,566 Received and routed secretary's reports: 14,400 Took, Filled, packaged and shipped supply orders: 2,093 Produced and shipped certificates: 2,729 Produced and shipped plaques: 403 Mailed new member packets to members: 3,853 Billed clubs: 1200 (300 per quarter)

Free Books & Materials

Most other civic organization charge their clubs and affiliates for books and materials. Each fall RURITAN sends your clubs an absolutely free club kit. Materials and shipping alone are a value

over $50 -- not including labor. District books and training materials

are also provided FREE -- at a cost of to the organization of approximately $200 per District.

National Partnerships

Because of the Service Partnerships secured by Ruritan National -- your club can work with

established, well-known groups like Boy Scouts of America, Hunters for

the Hungry, and Freedoms Foundation at Valley Forge. Connections to these groups and many others through Ruritan National offers services to the citizens of your community that your club might not otherwise be able to

establish.

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Office: Utilities, Telephone, Postage & UPS, Supplies, Maintenance, Equipment 800 service for general contact: $2,359 800 service for supply orders: $500 Postage for general correspondence to Ruritans: $10,000 Postage for special mailings including newsletters: $3,056 Postage and shipping for supply orders filled: $18,444 Supplies used for member communication: $12,000 (boxes, tape, envelopes, letterheads) Maintenance of Holland memorial: $700

What Does My Club Get From Ruritan?

Membership Marketing:

A National Image

Web page & maintenance $3,000 New member cards to new members

The Ruritan name provides your organization with a well-known name and reputation -- a

valuable asset to clubs. Ruritan community service activities usually

$1.24 each or $4,778 New member mailing to new members $3.57 each or $13,755 New members kits to members of new clubs $864

receive much more support and recognition than projects carried out by an ad hoc group of citizens or a

Presidents Gold keys $5.45 each Jack Gwaltney pins $17.95 each Ruritan Forever for Jack Gwaltney recipients $600 each

local club not affiliated with Ruritan National.

Billboards $40 each Decals $1.25 each

Other administration: Updates of member service packages (computer programming) $15,000 Audit of Ruritan National and Ruritan National Foundation (required by constitution) $9,000 Employee Training $2,500

Statics $1.25 each Audio and Video public service announcements ? Audio $3.00 each Video $10 each Area Zone Governor travel and expansion $6,000 DRM awards ? pins $5.50 each, ribbons $.40 each, coats $85 each New Member awards $ each

Travel:

National Expansion Awards $37 each

President to board meetings,

conventions, special club & district

events $12,900

Vice president to board meetings, conventions, special club & district events $8,400

Leadership Training

One of the very first purposes for Ruritan, when

Staff to conventions and special club and district events, training, other meetings $14,000 Non board committee members to

it was organized in 1928 was to help build community leaders. It's still true today -- Ruritans who have highly visible

committee meetings $1,500

volunteer roles in important

Growth and Development-

community projects can improve the lives of hundreds -- even thousands

of people around them.

Questions Answered

Every day the Ruritan National Home Office fields a total of 395 individual contacts from

members -- that's faxes, emails, phone calls, and pieces of mail -- with

a 10 member full-time staff that's 39.5 contacts per employee with

Ruritans.

District and Club: Past President (national) Pins and plaque and Gong and gavel $1,100 materials only Outstanding club presidents awards $12 each or $996 materials only Blue Ribbon awards $14 each $1,064 materials only Outgoing district cabinet certificates and plaques $1,863 materials only Community Service certificates $1,950 materials only

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What Does My Club Get From Ruritan?

Community Service plaques $375 materials only

Membership committee guide $.05 each

Directors travel within districts, to board meetings Invitations to membership $.03 each

and conventions $52,000

Member handbooks $.14 each

Dues refunds to districts $100,000

Community service guides $.08 each

Secretary's books $9.34 each

Treasurer's books $1.68 each

Club officers handbooks $1.06 each 4 to each club District officers handbooks $2.26 each

Awards and Recognition

Ruritan National has an established awards

Letting the secret out (PR) handbook $.56 each Awards book $.20 each Color Brochure $.13 each Foundation Brochure $.06 each

program. Your members and your club can earn recognition, plaques and trophies for their work in the community. This kind of systematic awards program

4-H Brochure $.17 each

provides goodwill and inspiration to

Installation guide $.11 each

individuals who share themselves

District and Club (continued): Appointed officers guide $.05 each

with their community and can encourage continued support of your club.

National Convention

Each year Ruritans gather in a medium-sized U.S. city for fellowship and to conduct the national business of the organization. Belonging to Ruritan allows members discounted rates and special activities that would be considerably more expensive purchased individually.

Discounts from Affiliates

Ruritan Affiliate Partnerships offer considerable discounts to Ruritan members. Using the Ruritan

member codes, a member who books one CHOICE hotel room, and rents one HERTZ

car could save $30 to $50 with this onetime use of this benefit alone -- thus paying

his or her national dues for the year. Multiply the benefit by several uses each year and the member is actually earning money by

being a Ruritan.

Supply catalog $1.14 each Club kits including above materials $45.69 each or $59,397 (does not include packaging and labor) Average cost to ship 1 kit $5.50 each or $7,150 Training materials to districts $194 each or $7,178 Average cost to ship 1 set $15 or $555 Liability insurance for all clubs $70,000 Summer leadership conference $16,000 Governors to national convention $33,300 Cost to purchase Ruritan Supply items $125,000 Reimbursement of meals for district training $1,000 Magazines to every member 4 times a year $75,000

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