HumanitarianResponse



|Venue |Tikrit main water project`s hall () |

|Date and time |24 Dec 2018 |

|Participants |DRC, UIMS, Sorouh, HRF, Mercy Corps (MC) |

|Chair/Co Chair |Mustafa A. Sadiq - WASH Cluster FP in SAD (skype: Mustafa Sadiq) |

| |Eng. Ali Fadhil – Deputy head of Salah Aldin DoW (07701726077) |

|Agenda |Discussion |Action Points |

|Introductions |Agenda: | |

| |1. Welcome and introduction | |

| |2. DoW update on the ongoing projects (WTPs, networks, ROs ..etc.) | |

| |3. Update on SAD camps and complexes WASH services | |

| |4. Flood response update | |

| |5. Quick update on Cholera Preparedness Plan | |

| |6. Discussion on address current challenges (with DoW as example / scabies ..etc.) | |

| |7. AoB | |

|DoW update on the |Eng. Ali Fadhil | |

|ongoing projects |As DOW receiving requests from NGOs to support by different means, especially construction works as the rehab of WTPs or extensions of water networks. It is |Time of implementation of works need to be discussed |

| |really important that NGOs consider specific things at the design, preparing BoQ stages since we have procedures that we go through (e.g. tests of |with DoW. |

| |pipes/materials) that take significant time from the implementation period, this need to be communicated and addressed clearly in the BOQ (in short, 30 days of|NGO need to get letter of acknowledgment of |

| |implementation is not always realistic). For us to supervise the work through it`s different stages in a realistic manner, we usually establish a committee of |completion of work approved and signed by DoW |

| |three engineers, and NO PAYMENT SHOULD BE RELEASE FROM NGOs SIDE UNLESS THIS COMMITTEE receive the work and sign a letter of acknowledgment, so we are asking |engineers before releasing any payment |

| |hereby to optimize the coordination with DoW engineers across different stages of work. Since after all, our actions as DoW are subjected to be audited by |Mustafa to communicate with TDH and MC and see who |

| |government. |can be the potential lead for WTPs WG ASAP. |

| |Re activating (WTPs working group) is requested as DoW are getting confused with all the requests form WASH actors about gabs, BoQs etc. |Sorouh to coordinate with DOW for installing their |

| |Q: can DoW install ROs if any partner have one to donate?.. Answer NO, unfortunately, DoW does not have the capacity, and we prefer that (specially in ROs |2.4 m3/hr RO (decommissioned from Alam camp sector 3)|

| |installation) NGOs supervise the work from A to Z but in coordination with DoW. |Partners who have pipes, fittings.. etc. to donate to|

| |Sorouh have RO 2.5 m3/ hour.. |DoW, DoW can offer all the installation works while |

| |With support from UN, DoW started with pipes installation in Diyoum – Tikrit. |locations can be suggested b the NGO. |

| |Oxfam also donated pipes and suggested a location, DoW is implementing with its resources (excavators, workers ... etc.). DoW have such capacity for upcoming | |

| |projects! | |

| |DoW can receive tanks from NGOs in their WH. | |

| |Oxfam provided 43 tons of Chlore and alum, which was of great benefit | |

| |Alum may not necessarily | |

| |UIMS have fuel for emergency cases (Eng. Raed M. Radeef – 07701003000) UIMS FP | |

| | | |

| |Gabs / needs | |

| |ROs are heavily requested in SAD (Balad and Baiji areas), we have many isolated remote villages that are far from the river to be connected with any near water| |

| |projects. | |

| |Chlorine and alum is also heavily requested given the very high turbidity of the river. |Gabs |

| |Makhool village (in Baiji) (details can be discussed with Eng. Ali) needs water source.. They need pump, power transformer and ductile pipes (BOQ is ready) – |Mustafa to prepare a list of needs in coordination |

| |people are returnees. |with DoW and share with partners |

| |[pic] | |

| |Salman village (in Baiji), WTP there requires rehabilitation.. Plus lots of network required. | |

| |There is a list of gabs-needs that will be shared with the cluster by Jan-Feb. | |

| |Sorouh shared gab in Bashiya in Yathrip. WTP - pump, power transformer and connection pipe | |

| |Suggested preliminary list of needs (by DoW ) | |

| |DOW Lab and GIS lack many equipments. | |

| |[pic] | |

|Update on SAD camps and|Sorouh (Local NGO – partner of UNICEF) is covering Alalam camp, Shahama camp, Qadissiya complex and Dream city complex | |

|complexes WASH services|Sorouh contract renewal with UNICEF confirmed, they will resume the activities more likely in Mid Jan 2019, this will leave us with around 2 weeks gab in the |Sorouh to share the list of volunteers conducting |

| |coming year. |O&M, which can be covered by another NGO for the 2 |

| |Alam camp |weeks.(around 30 staff) |

| |Issues with Alam mayor restricting partners from taking out their WASH assets of from alam camp, CCCM is communicating with both Alam Mayor and governor to |Mustafa or Khalaf to check if COAFISR can cover the |

| |work around this. |HKs in Basateen for MC to shift the kit to Alalam |

| |Sorouh will not be able to cover the O&M of sanitation facilities and water systems in the first two weeks of Jan (those usually running through volunteers ) |Otherwise, Mustafa to check with RIRP if they can |

| |if there any partner who can cover their salaries for 2 weeks to communicate with Sorouh. |cover HKs |

| |MC will cover 3 places with HKs Shahama, QDs and Basateen. Not Alam and dream city |Khalaf (MC) to check whether they can cover 2019 HKs |

| |Sorouh with UNHCR placed power enhancers for Zamzam and ROs and now they are utilizing national electricity power. (thump up)! |for 6 month in all locations (including QDS, dream |

| |Gabs |city and Shahama) |

| |O&M in the first 2 weeks – 1 month of Jan .. |Sorouh to give MC prior notice in case they expect |

| |HK distribution in Dec |there will be a need for water trucking in all their |

| |Qadisiya (QDS) complex (1080 Family) |operational area since MC have the capacity. |

| |MC still now providing QDS with water trucking due to high turbidity of water coming through tabs. | |

| |MC will start (this week) a door to Door sessions in Qadisiya to address mainly the issue of solid waste and garbage collection; M&E tool will be developed | |

| |with CCCM to monitor the progress, Along with distributing IECs and leaflet. All that in coordination with CCCM and Sorouh. | |

| |MC will distribute this month HKs in QDS, Shahama and Basateen! Basateen (COAFISR) may have HKs/ check is needed | |

| |Sorouh took seriously the issues from Edu cluster report. They will try to scale up the activities under the so that no gabs remains. | |

| |Tooz thing.. DoW requesting partners to coordinate with then about Tooz not to Kirkuk. | |

| | | |

| |Dream City – Gab of HKs this month. | |

|Flood response update |No major updates as of now, partners shared their capacity in the 3 WS in case there will be future flooding risk, see link below | |

| | | |

| |MC is working on network connection project in Shirqat; next stage will be rehabilitating Houriya WTP in coordination with DoW. | |

|Quick update on Cholera|Cholera preparedness and response plan has been recently approved and shared .. see Doc below | |

|Preparedness Plan |[pic] | |

|AoB |MC will arrange training on WTPs design (materials will be discussed with DoW) for NGOs soon .. | |

| |Meetings room in Tikrit`s main water project can be offered for trainings. | |

| |DOW allocated 2 dedicated staff to train operator upon request from NGOs | |

| |WASH in Schools WG – all DoE staff changed and Khalaf (WG lead) will work again to establish things there. | |

| |DoW lab required materials/list will be shared soon via cluster | |

| |UIMS is starting to establish some WASH related activities in SAD. | |

| |DoW SAD encouraging WASH actors planning to work in Tooz to coordinate with them, Tooz is considered with in SAD. The same procedures followed In Tikrit, | |

| |Shirqat, Baiji etc. should be followed for Tooz. | |

|Next Meeting (potentially): Jan 30th 2019 |

Participants list

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