PDF Office 365

[Pages:13]OFFICE 365

State of Idaho

WHY???

? Did not want ongoing licensing costs ? Did not want Exchange or SharePoint in the Cloud ? MS/Office 2007 - Support Ended ? MS/Office 2016 cost = $40,000 ? Already paying for Cloud Storage

? Hardly using features of Box Storage

? Office 365 provided:

? Updated Office Applications ? Cloud Storage at ? Price

PURCHASE HISTORY

? 2007 - Purchased MS/Office 2007 ? 2012 ? Box Cloud Storage for Legislators

? $18/month per user ? 2013 ? Box purchase for Legislative Staff ? 2017 ? MS/Office 365 for Legislators & Staff

? $8/month per user

OFFICE 365 BUSINESS

? Locally Installed Applications ? OneDrive Storage ? Monthly Licenses

? Add Staff for Session ? Remove Staff after Session ? No Exchange, SharePoint, Skype for Business

OFFICE 365 ADMINISTRATION

? User Administration - Simple ? Synchronize AD ? OU with Azure AD Connect ? Devices assigned to accounts upon logon

? OneDrive Administration ? Convoluted ? Settings Divided in OneDrive & SharePoint ? No AD Grp Permissions for O365 Business ? Personal Settings & Shared Folder notifications access with URLs ? Admin Access to Users' OneDrive Files

? No Group Policy Support with O365 Business

OFFICE 365 VS. OFFICE 2016

+ Users can install MS/Office on 5 devices + Office Web Apps + Spreads costs over budget cycles - Costs more over time + Latest version of software - Software automatically changes + Comes with OneDrive - OneDrive Limitations

BOX VERSUS ONEDRIVE

? Administrative Access to User's Files

? Box ? Easy ? OneDrive - Difficult

? Local Copies of Files

? Box ? User-Owned and Shared files under Common Folder ? Synchronize affects all users' computers

? OneDrive ? Separate location for Shared Folders

? Must set up download from each computer

? Folder Change Notifications

? Box ? Easy to Set ? OneDrive ? Hard to Set

? Password Updates

? Box ? Passwords stay Synchronized ? OneDrive ? New Login Required

LOCAL OFFICE APPLICATIONS

? Quick Access to OneDrive Folders

? Recent Copies Cached

? Shared Files and Folders ? Not stored in same folder as Your files ? Shared Files appear in Shared with Me

? Shared Folders do not

? Must Browse to find Local Copies

? Unused SharePoint Storage Displayed ? AutoSave feature with OneDrive files

? Allows simultaneous editing

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