FAQ & Instructor Notes Template



PowerPoint 2007:

Advanced

Frequently asked questions and instructor notes

Topic A0: Classroom setup

All our courses assume that each student has a personal computer to use during the class. Our hands-on approach to learning requires they do. This topic gives information on how to set up the classroom to teach this course. It includes minimum requirements for the students’ personal computers, setup information for the first time you teach the class, and setup information for each time that you teach after the first time you set up the classroom.

Hardware requirements

Each student’s personal computer should have:

( A keyboard and a mouse

( Intel Pentium II, III, 4, or 5 processor

( At least 256 MB of available RAM

( At least 2.5 GB of available hard-disk space for installation

( A CD-ROM drive for installation

( An XGA monitor (1024(768 minimum resolution support)

( A sound card and speakers.

Software requirements

You will need the following software:

( Windows XP Home or Professional

( Microsoft PowerPoint 2007

( Microsoft Excel 2007

( Microsoft Word 2007

( Adobe Reader, which you can download from

( A printer driver (An actual printer is not required, but students will not be able to complete activities A-2 and D-1 in the “Integrating Microsoft Office files” unit unless a driver is installed.)

Network requirements

The following network components and connectivity are also required for this course:

( Internet access, for the following purposes:

( Downloading the latest critical updates and service packs from

( Completing Activity B-4 in the “Integrating Microsoft Office files” unit

( Downloading the student data files from (if necessary)

First-time setup instructions

The first time you teach this course, you will need to perform the following steps to set up each student computer.

1 Install Windows XP on an NTFS partition according to the software manufacturer’s instructions. If the student machines have Internet access, and they are behind a software or hardware firewall, install the latest critical updates.

2 From the Control Panel, open the Display Properties dialog box and apply the following settings:

( Theme — Windows XP

( Screen resolution — 1024 by 768 pixels

( Color quality — High (24 bit) or higher

3 Install Microsoft Office 2007 according to the software manufacturer’s instructions, as follows:

a When prompted for the CD key, enter the code included with your software.

b Select the Customize installation option and click Next.

c Activate the Installation Options tab.

d For Microsoft Office Excel, Microsoft Office PowerPoint, Microsoft Office Word, Office Shared Features, and Office Tools, click the down-arrow and choose “Run all from My Computer.”

e Set all but the following to Not Available: Microsoft Office Excel, Microsoft Office PowerPoint, Microsoft Office Word, Office Shared Features, and Office Tools.

f Click Install Now.

g On the last screen of the Office 2007 installer, click “Go to Office Online.” Internet Explorer displays the Office Online Web site, and the installer window closes.

h If the Microsoft Phishing Filter dialog box appears, select Turn off automatic Phishing Filter, and click OK.

i On the Office Online Web page, activate the Downloads tab.

j Download and install any available updates.

k Close Internet Explorer.

4 Start PowerPoint 2007 and do the following:

a Activate the software. The Welcome to the 2007 Microsoft Office System dialog box will appear.

b On the Privacy Options screen, verify that “Search Microsoft Office Online for Help content when I’m connected to the Internet” is checked.

c Verify that “Download a file periodically that helps determine system problems” is cleared.

d Verify that “Sign up for the Customer Experience Improvement Program” is cleared.

e Click Next.

f Select “I don’t want to use Microsoft Update.”

g Click Finish to close the dialog box.

h Close PowerPoint.

5 If necessary, change the folder options in Windows Explorer so that file extensions are shown.

a Open Windows Explorer.

b Choose Tools, Folder Options and activate the View tab.

c Under Advanced settings, clear “Hide extensions for known file types.”

d Click OK to close the Folder Options dialog box.”

6 If you don’t have the data CD that came with this manual, download the student data files for the course. You can download the data directly to student machines, to a central location on your own network, or to a disk.

a Connect to instructor_tools.html.

b Click the link for PowerPoint to display a page of course listings, and then click the link for PowerPoint 2007: Advanced.

c Click the link for downloading the student data files, and follow the instructions that appear on your screen.

Setup instructions for every class

Every time you teach this course (including the first time), you will need to perform the following steps to set up each student computer.

1 If necessary, reset any defaults that have been changed in previous classes.

a Click the Office button and choose PowerPoint Options to open the PowerPoint Options dialog box.

b Select Advanced, and under Display, from the “Open all documents using this view” list, select “The view saved in the file.”

c Select Customize and click Reset to reset the Quick Access toolbar. Click Yes to approve the change.

d Click OK.

e In Windows Explorer, navigate to the C:\Documents and Settings\\Application Data\Microsoft\Templates folder and delete the My template file and the My practice template file, if necessary.

2 Delete the contents of the Student Data folder, if necessary. (If this is the first time you are teaching the course, create a folder named Student Data at the root of the hard drive. For a standard hard drive setup, this will be C:\Student Data.)

3 Copy the data files to the Student Data folder. (See the download instructions in the preceding section.)

Topic B: Frequently asked questions

There are no frequently asked questions for this course at this time.

Topic C: Course notes

In Unit 1, activity C-1, the footer does not appear as expected. To solve this issue, use the following activity.

Do it! 0C-1: Creating a custom template

| |Here’s how |Here’s why |

| | 1 Create a new, blank presentation | |

| | 2 Click [pic] |To display the menu. |

| |Choose Save As |To open the Save As dialog box. |

|Tell students that the file | 3 From the Save as type list, select PowerPoint |To save the presentation as a template. The template will be |

|extension might not be |Template |saved with the .potx file extension in the Templates folder. |

|visible, depending on the | | |

|View settings (under Folder | | |

|Options) on students’ | | |

|computers. | | |

|Help students navigate to |Edit the File name box to read | |

|the Templates folder, if |My template | |

|necessary. | | |

| |Click Save |To save the template in the Templates folder. |

| | 4 Activate the View tab | |

| |In the Presentation Views group, click Slide Master |To switch to Master view. |

| | 5 In the left pane, select the top slide icon |[pic] |

| | |The number “1” appears next to it. |

| | 6 In the Background group, click Background Styles |(Located on the Slide Master tab.) To display the gallery of |

| | |background options. |

| |Select a style |Select the style of your choice to apply it all slides in |

| | |Master view. |

| | 7 Activate the Insert tab | |

| | 8 Click Picture |(Located in the Illustrations group.) To open the Insert |

| | |Picture dialog box. |

| |Navigate to the current unit folder | |

| |Double-click |To insert the logo on the Slide Master. |

| |Outlander Spices logo | |

| | 9 Place the logo in the bottom-right corner | |

| | 10 Select the date placeholder |[pic] |

| | |Located in the bottom-left corner of the slide. |

| |Press d |To remove the placeholder |

| | 11 Select the middle footer placeholder |[pic] |

|[pic]Make sure students use |Move the placeholder to the left |(Using the left arrow key.) Align the left edge of the footer |

|the left arrow key to move | |placeholder with the left edge of the bulleted placeholder. |

|the placeholder. | | |

| |[pic] |

| |Type Outlander Spices 2007-08 |(Left-align the text, if necessary.) To add text to the |

| | |placeholder |

| | 12 Place the insertion point to the left of the O in |[pic] |

| |Outlander |You’ll insert the copyright symbol. |

| | 13 On the Insert tab, click Symbol |(Located in the Text group.) To open the Symbol dialog box. |

| |From the Font list, select Symbol |[pic] |

| | 14 Scroll and select the copyright symbol as shown |[pic] |

| |Click Insert |To place a copy of the symbol in the footer. |

| |Click Close |To close the dialog box. |

| | 15 Press q |[pic] |

| | |To add a space between the copyright symbol and “Outlander.” |

| | 16 Copy the footer text |Make sure to select the copyright symbol and “Outlander Spices|

| | |2007-08” but not the space after the “8”. |

| | 17 In the left pane, select the first indented slide |It contains the Title Slide Layout. |

| |icon | |

| |In the Slide pane, delete the date placeholder | |

| |Place the insertion point in the footer placeholder | |

| |Paste the text |If necessary, delete the extra paragraph. The text should be |

| | |vertically centered in the text box. |

| | 18 In the left pane, select the second indented slide|It contains the Title and Content Layout slide. |

| |icon | |

| |In the Slide pane, delete the date placeholder | |

| |Place the insertion point in the footer placeholder | |

| |Paste the text |If necessary, delete the extra paragraph. |

| | 19 In the left pane, select the Title Slide Layout |It’s the first indented slide icon. |

| |In the Slide pane, select the title placeholder |Click the edge of the placeholder. |

| |Change the font color |To a color of your choice. (Activate the Home tab and in the |

| | |Font group, click the down arrow to the right of the Font |

| | |Color button. From the list, select a color.) |

| |Set the font size to 48 |In the Font group, select 48 from the Font Size list. |

| |Apply a shadow |In the Font group, click the Text Shadow button. |

| | 20 On the Slide Master tab, click Close Master View |To switch to Normal view. |

| | 21 Add two more slides |(At the end of the presentation.) On the Home tab, in the |

| | |Slides group, click the New Slide button twice to add two |

| | |slides with the default slide layout. |

| | 22 On the Insert tab, click Header & Footer |To open the Header and Footer dialog box. |

| |Check Footer | |

| |Click Apply to All |To close the dialog box and display the footer on all three |

| | |slides. |

| | 23 On the first slide, change the title to My | |

| |Template | |

| | 24 Update and close the template | |

In the Review questions section of Unit 3, question 7 is incorrect. It should read as follows:

7 Which tabs contain options for aligning a table to the center of a slide? [Choose all that apply]

A Table Tools Design

B Table Tools Layout

C Home

D Design

Topic D: Additional information

There is no additional information for this course at this time.

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