Office 365: OneDrive (Getting Started)



Office 365: OneDrive (Getting Started) What is OneDrive?It is essentially your personal online storage. It is very similar to Google Drive, Dropbox and other online storage services. This one is WCSD officially supported and hosted by Microsoft Corp. All communications are encrypted to and from this Online Service. In order to access this service you MUST have a district email account as well as have an Office 365 License assigned to you. As of April 2014, every staff member District-Wide that has an email account has an assigned license and can access OneDrive immediately. For the moment, there is a limited group of High School students with email accounts and licenses for this product assigned to them. How does it work and where is it accessible from? In short: this product runs on any internet connected web-browser, from almost any “device” (ie: PC desktop, laptop, tablet as well as Mobile phones and tablets running Apple’s iOS, Android, Windows phone OS, Blackberry, etc.) This Online Service is platform-agnostic. In addition to being able to access and run this from a web-browser, there are mobile apps that particularly target aspects of this Online Service. Through your OneDrive you will be able to open MS Office docs in the web-browser or mobile app and edit them there as well as share documents with select district users that are part of this system.Note that your OneDrive is just “Microsoft-speak” for your personal Sharepoint Online “My Site”. Logging into your OneDrive If you are on your Windows PC inside the district network:Open Internet Explorer (this is a Microsoft product so it works best in its native browser)And browse to , your browser window will be taken to ..... Type in your district email address and then hit the Enter key on your keyboardAnd you will be redirected back to your Personal Newsfeed. If you get a Federation Pop-up asking for your username and password, click here.Then you can click on “OneDrive” in the top Link Bar to get to your OneDrive, essentially your “My Site Sharepoint: Document Library”. In the event you do not see the top-bar links (this happens sometimes on some mobile devices), just click on any available link and the top bar will show up. Below pic is what your OneDrive page/my site should resemble. If you are using a Mac or other non-windows device that is not attached to our Washoe windows domain:It is the same procedure as if you are on a windows device as described above, with the exception that you will get the federation pop-up window asking you for your credentials; click here for an explanation of how to enter your credentials there.Please note that for the moment, only the Safari web browser seems to work with Office 365 on a mac...as well as on iDevices (phones and pads). Regarding Apps: iDevices have available the “Onedrive for business” app from the Apple appstore. Signing into it once you have downloaded/purchased (its free) the app is similar to the browser: use your full email address as your username. You cannot create new content from within the app itself, only look at what you have as well as have the option to edit documents. Please note though that when you do click the “edit” button from within the app, it will automatically log you in via Safari and let you edit the document from there within the web browser.If you elect to just goto your OneDrive via the Safari browser, once you get there you will be in “app view”. The first time you login there will be no contents and you won’t be able to do much in that view. To get in the “PC View”, which is essentially full website functionality as if your on a desktop browser: click on the 3 dots in the lower right hand of the screen and select the “use PC site” option.The iDevice app is great of just looking at documents for reference, and there is even an option to keep them on your iDevice “offline” as well, so you don’t necessarily need to be on the district wifi to view your docs that you have marked “offline”. If you are on an Android phone or tablet:Feel free to use any browser on your device to access your OneDrive. You will need to enter WASHOE\username into the federation pop-up box. There is a handy app MS came out with called “Office Mobile”. Once you download it from the Playstore, when you run the app, choose the “Office 365” option and login using your full email address as the username. You will be able then to view/download/edit MS Office docs in your OneDrive directly in the app. You can also “Add a place” as well: your “consumer grade” OneDrive (attached to a @ or @ account) and Sharepoint Online site collections as well!Windows Phones and Blackberrys:Office Mobile and OneDrive are built in to the Windows Mobile OS and are self-explanatory to use as they are native to the OS. I have not yet had the option to try Office 365 on a Blackberry but from my research have found there are no apps made for Blackberry of Office 365 and you need to use your devices web browser and access your OneDrive from that angle. This goes for any other devices that are internet connected and that allow you to run web-browsers on it.The Federation Pop-Up:If you are inside our network and on a computer/laptop/tablet that you have logged into with your windows credentials and get this small grey pop-up window asking you for your username and password, you just need to type in your username (eg. drylski) <not your full email address> and password to their respective fields. The reason you may get the federation pop-up from a district domain joined windows computer is that you are using a different browser than Internet Explorer. If you are outside our network or using an Apple/Android device in or outside of the network, you will need to enter: (eg. WASHOE\drylski ) That’s the washoe (our domain name) and backslash ‘\’ before your username.The password is still your standard one you use to login to your windows computer within the district network. For those interested in a deeper explanation of why this federation pop-up comes up in the first place, consider the model of this cloud based system: Microsoft is hosting the web content in their own datacenter, yet its users are populated with district windows accounts that are administered from within our network with our own servers. When you sign in from the inside, you are already on a domain windows computer so for the most part your trusted sites have been set up automatically to enable your credentials to pass from your computer up to the web browser when logging into Office 365. If you are on an Apple/Android device inside the network or on any device outside our network: those devices are not attached to our domain, hence the federation pop-up needs you to feed it the name of our domain-backslash (WASHOE\) your username to identify yourself properly so our servers can authenticate you and verify that you are you!More help ala Microsoft once you have logged to your OneDrive via a web browserDocument Version 1.3 *If you notice any errors or have a suggestion for content please email sharepoint@ ................
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